Document zzZ4KM95J3mgN6Neya3VzwBBz

Ref: 8WD-SDF SENT VIA EMAIL April 9, 2025 Shane Bullard, President Alcova Lakeview Estates II P.O. Box 51733 Casper, Wyoming 82605 sbullard@psiwy.com Re: Notice of Noncompliance Ground Water Rule Failure to Complete Corrective Action PWS ID# WY5601585 NC Dear Shane Bullard: The purpose of this letter is to inform you that Alcova Lakeview Estates II water system has failed to complete corrective actions to address significant deficiencies identified by the Environmental Protection Agency during a sanitary survey conducted at the Alcova Lakeview Estates II water system. Public water systems are required to correct significant deficiencies identified by EPA and to submit information regarding completion of the corrective actions to EPA, according to 40 C.F.R. 141.403 and 141.405 of the National Primary Drinking Water Regulations (NPDWR). Significant deficiencies were identified by EPA during a sanitary survey on September 2, 2021, as shown in the attached copy of the sanitary survey cover letter. The corrective actions for significant deficiencies were required to be completed according to a schedule approved by EPA. Uncorrected significant deficiencies and the EPA-approved correction schedules are shown in the following table. This is a violation of the NPDWR. Overdue Ground Water Rule Significant Deficiencies Required Completion Date Description of Significant Deficiencies 2/22/2025 2/22/2025 Pump ID: PF01 - Pressure Pump - A permanent sump pump should be installed within the vault, or the pumps must be re-located or adequately protected from flooding. Well ID: WL01 - Harris Well - The well must be fitted with a functioning sanitary seal and a tightly bolted cap. Date of Sanitary Survey 9/2/2021 9/2/2021 Significant Deficiency Number SD#1 SD#2 Please take the following actions: (1) Please contact EPA immediately and provide an update on the status of the uncorrected significant deficiencies identified during the sanitary survey and noted in the above table. (2) Notify your customers of this violation as soon as practical, but no later than 30 days after you learn of the violation. The public notice (PN) must be delivered either by hand or direct delivery, or by mail, as a separate notice or included in the bill. This PN must be repeated every three months for as long as the violation or situation persists. A Ground Water Rule (GWR) Failure to Take Corrective Action Within Required Time Frame Public Notice template is attached. You may also use this template in Microsoft Word, which is available at: https://www.epa.gov/region8-waterops/reporting-forms-drinking-water- systems-wyomingand-tribal-lands-epa-region-8#pn (3) Provide our office with a copy of your public notice and certification within 10 days of completion. Please send the significant deficiency status update, public notice and certification to our office using one of the methods listed below. Include your PWS name and PWS ID# on all correspondence. Email: R8DWU@epa.gov and langenfeld.matthew@epa.gov Fax: 1-303 312-7515 Mail: Refer to the address at the top of this letter. Please use Mail Code 8WD-SDF on envelope. You should be aware that repeated violations of the National Primary Drinking Water Regulations may result in formal enforcement action taken against your water system. If formal enforcement action becomes necessary, the Safe Drinking Water Act provides for civil penalties of up to $71,545 per day of violation. We prefer to address problems before such formal enforcement is necessary and ask for your cooperation to resolve problems quickly and effectively. If you have questions, please contact the Ground Water Rule Manager, Matthew Langenfeld at 303-312-6284, or by email at R8DWU@epa.gov and langenfeld.matthew@epa.gov. Enclosure: Sanitary Survey Cover Letter Tier 2 PN Template Correction Notice Form Unknown Integrity of Well Checklist Tech Tips for Wellheads Sincerely, Digitally signed by ROBERT ROBERT PARKER PARKER Date: 2025.04.09 17:11:18 -06'00' Rob Parker, P.E. Supervisor, Field Services and Tribal Section Drinking Water Program Instructions for GWR Failure to Take Corrective Action Within Required Time Template on Reverse A system's failure to take corrective action within the required timeframe or be in compliance with a state-approved corrective action plan and schedule for a fecal indicator-positive ground water source sample or significant deficiency under the Ground Water Rule is a treatment technique violation and requires Tier 2 notification. You must provide public notice to persons served as soon as practical but within 30 days after you learn of the violation [40 CFR 141.203(b)]. You must issue a repeat notice every three months for as long as the violation persists. Your primacy agency may have more stringent requirements for treatment technique violations. Check with your agency to make sure you meet all requirements. If this notice is for failing to address a fecal indicator-positive source sample, a Tier 1 notice for detecting a fecal indicator in the source water should have already been issued. Consider providing the history of the situation in this notice (i.e., what events lead to requiring corrective action) to avoid confusing the public when this second notice is issued. Community systems must use one of the following methods [40 CFR 141.203(c)]: Hand or direct delivery Mail, as a separate notice or included with the bill Noncommunity systems must use one of the following methods [40 CFR 141.203(c)]: Posting in conspicuous locations Hand delivery Mail In additional both community and noncommunity systems must use another method reasonably calculated to reach others if they would not be reached by the first method [40 CFR 141.203(c)]. Such methods could include newspapers, e- mail, or delivery to community organizations. If you mail, post, or hand deliver, print your notice on your system's letterhead if available. The notice on the reverse is appropriate for mailing, posting, or hand delivery. If you modify this notice, you must still include all required PN elements from 40 CFR 141.205(a) and leave the mandatory language unchanged (see below). Mandatory Language Mandatory language on health effects (from Appendix B to Subpart Q) must be included as written (with blanks filled in) and is presented in this notice in italics and with an asterisk on either end. You must also include standard language to encourage the distribution of the public notice to all persons served, where applicable [40 CFR 141.205(d)]. This language is also presented in this notice in italics and with an asterisk on either end. Corrective Action In your notice, describe corrective actions you are taking. Listed below are some steps commonly taken by water systems with Ground Water Rule treatment technique violations. Depending on the corrective action you are taking, you can use one or more of the following statements, if appropriate, or develop your own text: x Although we did not meet our deadline, we are now in consultation with the state to develop a corrective action plan. x The [source of contamination/significant deficiency] have been identified and addressed. x We have implemented a short-term plan to address the immediate issue while we pursue the long- term solution. Repeat Notices For repeat notices, you should state how long the violation has been ongoing and remind consumers of when you sent out any previous notices. If you are making progress with correcting the significant deficiency or addressing the fecal indicator-positive source sample, describe it. Alternatively, if funding or other issues are delaying corrective action, let consumers know. After Issuing the Notice Send a copy to EPA Region 8 Drinking Water Unit (8WP-SDA), Attn: GWR Manager, 1595 Wynkoop Street, Denver, CO 80202 or email a copy of the PN and the certification to R8DWU@epa.gov. Make sure to send your primacy agency a copy of each type of notice and a certification that you have met all public notification requirements within ten days after issuing the notice [40 CFR 141.31(d)]. GWR Failure to Take Corrective Action Within Required Time Frame Public Notice IMPORTANT INFORMATION ABOUT YOUR DRINKING WATER (PWS Name) Failed to Correct a Significant Deficiency Within Required Time Frame. Our water system recently violated a drinking water requirement. Although this incident was not an emergency, as our customers, you have a right to know what happened and what we did (are doing) to correct this situation. A routine sanitary survey conducted on (provide survey date) by the Environmental Protection Agency Region 8 (EPA) found (describe significant deficiency in our water As required by EPA's Ground Water Rule, we were required to take action to correct this deficiency. However, we failed to take this action by the deadline established by EPA What should I do? x There is nothing you need to do. You do not need to boil your water or take other corrective actions. However, if you have specific health concerns, consult your doctor. x If you have a severely compromised immune system, have an infant, are pregnant, or are elderly, you may be at increased risk and should seek advice from your health care providers about drinking this water. General guidelines on ways to lessen the risk of infection by microbes are available from EPA's Safe Drinking Water Hotline at 1-800-426-4791. What does this mean? This is not an emergency. If it had been, you would have been notified within 24 hours. *Inadequately treated water may contain disease-causing organisms. These organisms include bacteria, viruses, and parasites which can cause symptoms such as nausea, cramps, diarrhea, and associated headaches.* These symptoms, however, are not caused only by organisms in drinking water, but also by other factors. If you experience any of these symptoms and they persist, you may want to seek medical advice. What is being done? (Describe corrective action) We anticipate resolving the problem within (estimated time frame) . For more information, please contact (name of system contact) at (phone number) or (mailing address) . *Please share this information with all the other people who drink this water, especially those who may not have received this notice directly. You can do this by posting this notice in a public place or distributing copies by hand or mail.* This notice is being sent to you by (system name) Public Water System ID#: Date distributed: CERTIFICATION OF PUBLIC NOTIFICATION I certify that the attached public notice was issued from (PWS Operator/Responsible Party) to (Date) (Date) . The notice attached was issued by for the GWR Violation that occurred on . (Method of delivery - by hand, mail, email, etc.) (Date) Signature Date Public Water System Name: PWS ID Number: EPA Region 8 Drinking Water Unit Tech Tips Simple Fixes for Wellheads WELL CAP Tighten and replace any missing bolts to ensure a proper sanitary seal is created by the well cap. WELL VENTS Well vents (if applicable) must be at least as high as the well casing or pitless adapter. Replace straight, open well vents with inverted screened vents such as those below. Use non-corrodible 24-mesh screen on all configurations of well vents to exclude insects, rodents and other small animals. Replace any damaged well cap gaskets between the top and bottom plate and/or the compression seals on the outside diameter of the well casing. WELL HEIGHT Permanent casing for all groundwater wells must project at least: 12 inches above the concrete floor; or 18 inches above natural ground surface. 18" above natural ground level #24-MESH SCREEN Non-corrodible 24-mesh screen (wire diameter 0.014 inches) and a stainless steel adjustable clamp PROPERLY DESIGNED WELL CAPS & SANITARY SEALS Replace damaged or non-watertight well caps with verminproof, premium watertight wellhead caps. Vented caps must use #24-mesh screen. FOR WELLS INSIDE A BUILDING Eliminate rodents from the well house and the area around the wellhead. Airborne fecal material can contaminate the well or coliform samples. To keep rodents out, seal all entry points. NON-PREFERRED DRINKING WATER WELL CAPS Well caps with set screws on the side of the cap may not have a sanitary seal gasket. They are not to be used on a drinking water well if a gasket is not part of the assembly. AVOID HANTAVIRUS: Please refer to the Center for Disease Control (CDC) Website regarding how to properly clean up mice infested areas to prevent contracting the Hantavirus pulmonary syndrome: www.cdc.gov/ncidod/diseases/hanta/hps/noframes/prevent3.htm 1 of 2 Replace damaged seal and repair well casing. Repairs must be durable and watertight. Silicone is not an acceptable permanent fix for any well opening deficiencies. Install an appropriately sized conduit with an electrical grommet to seal the opening around the wires on a submersible pump. Silicone is not an acceptable permanent fix for any well opening deficiencies. Replace access plug or install an inverted, screened well vent if one is not present. Silicone (or any other caulking) is not an acceptable permanent fix for any well opening deficiencies. Well in a Pit or Vault Wells in pits are not appropriate in areas prone to flooding or elevated water tables. The pit or vault should be watertight; however, when a well is located in a pit or vault that is not watertight, the pit or vault must be constructed with proper drainage or an appropriately sized permanent or portable pump shall be provided. To seal the opening remove the rope, or attach it to an eyebolt on the sanitary seal bottom or drop pipe, and use an access plug. Silicone is not an acceptable permanent fix for any well opening deficiencies. Pump hoisting methods (rope, chain, etc.) extending through the well cap should be removed due to difficulty in providing adequate seal to prevent contaminants from entering the well through the opening. Pump removal can be accomplished per manufacturer's configuration recommendations. Afterwards, replace the opening with an access plug. An electrical junction box shall be watertight (including at box attachment to the well casing and electrical conduits attached to the box) to prevent contaminants from entering the well. Replace damaged flexible conduit. 2 of 2 EPA Region 8 Drinking Water Unit Unknown Integrity of Well Checklist Fill out one checklist per each well & submit labeled photos of each well component the sanitary surveyor was unable to access and completely evaluate with this form PWS Name: Well Name: (Review your schematic to find the well name and ID) Proposed Inspection Date: Name of Person Filling Out Form: I certify that this information is complete and accurate: PWS ID: Well ID: Actual Inspection Date: Title of Person Filling Out Form: Date: Well Construction Proposed Actual Significant Deficiency Required Correction Completion Completion Date Date If the well does not terminate at least 12" Yes No Measure the height of the well casing and note it here: . above a concrete pad or 18" above natural ground level the well height may be required to be raised. Is there a proper sanitary seal? Yes No Take a picture of the top of the well and side of the well to aid in the determination if there is a sanitary seal. Page 1 of 1 Ref: 8WD-SD-F August 22, 2024 SENT VIA EMAIL DIGITAL READ RECEIPT REQUESTED Shane Bullard, President Alcova Lakeview Estates II PO Box 51733 Casper, Wyoming 82605 sbullard@psiwy.com Re: 2021 Sanitary Survey Report PWS ID#: WY5601585 NC Dear Shane Bullard, Enclosed is a report prepared for the U. S. Environmental Protection Agency (EPA) following a sanitary survey of the Alcova Lakeview Estates II water system on September 2, 2021. Please note each significant deficiency listed at the beginning of the report. To avoid receiving a violation, you must correct each identified significant deficiency and submit documentation of the corrective action to the EPA within 6 months from receipt of this letter and sanitary survey report. If you will be unable to meet this standard corrective action timeframe, you must contact the EPA with a written justification and proposed completion schedule as soon as possible. Each significant deficiency for this water system is listed below: SIGNIFICANT DEFICIENCIES Significant deficiencies for drinking water systems are defined as defects in the design, operation, or maintenance, or a failure or malfunction of the sources, treatment, storage, or distribution system that the EPA determines to be causing, or to have the potential for causing, the introduction of contamination into the water delivered to consumers. Significant deficiencies include, but are not limited to, defects in the design, operation, or maintenance, or a failure or malfunction of the sources, treatment, storage, or distribution system, that the EPA determines to be causing, or have the potential for causing, the introduction of contamination into the water delivered to consumers. Please note the instructions for responding to significant deficiencies in the attached cover letter. Failure to provide a response to the EPA could result in a violation. 1) Pump ID: PF01 - Pressure Pump The booster pumps are in a vault that is subject to flooding. (see photo #12) Flood water could create a potential backflow problem if the system loses pressure and the water is siphoned back into the main. A permanent sump pump should be installed within the vault or the pumps must be re-located or adequately protected from flooding. 2) Well ID: WL01 - Harris Well Lack of a sanitary seal on the well casing. (see photo #2) To prevent contamination, the well must be fitted with a functioning sanitary seal and a tightly bolted cap. Caulking/sealer, due to the possibility of the inclusion of BTEX components, must not be used. The sanitary seal must be a properly fitted neoprene gasket. Conduit must be sealed without the use of caulk and photo evidence must be provided of a neoprene gasket that creates an adequate seal. Within 6 months from receipt of this letter, you must do the following: Prior to making physical modifications to your water system, a permit issued by the Wyoming Department of Environmental Quality (WY DEQ) may be required. Contact the respective WY DEQ District Engineer for your area to determine if a permit is needed before making corrections for significant deficiencies followed by an asterisk (*). The email and phone number for the DEQ District Engineer may be found on Page 2 of your Sanitary Survey Report. Correct each significant deficiency. Provide a completed Significant Deficiency Correction Notice listing each individual deficiency and the date of correction. If a WY DEQ permit was required to make any of the significant deficiency corrections, please include the permit number on your completed Correction Notice form. Provide labeled photos of each correction. If you will be unable to meet the 6-month standard corrective action timeframe, you must contact the EPA as soon as possible with a written justification and proposed completion schedule to receive a time extension. Your time extension request must include: - Your public water system name and number; 2 - Description of why you will be unable to meet the 6-month timeframe; - Description of the corrective action(s) to be taken to address each significant deficiency; - A schedule including specific proposed dates for completing each corrective action, which may include short-term interim steps and long-term completion dates. The Significant Deficiency Correction Notice is enclosed and can also be found at the following website: http://www.epa.gov/region8-waterops/reporting-forms-and-instructions-reporting-forms and by selecting the Sanitary Survey link. To avoid receiving a violation, please provide this documentation to: Mr. Matthew Langenfeld, Groundwater Rule Manager EPA Region 8, 8WD-SD-F 1595 Wynkoop Street Denver, CO 80202 Email: langenfeld.matthew@epa.gov Phone: 303-312-6284 If you have any questions regarding a significant deficiency or your corrective action plan, contact Matthew Langenfeld. If you propose a different corrective action timeframe, Matthew will provide you with a confirmation email or letter. The sanitary surveyor also identified at least one recommendation to improve the operation of the water system and to protect public health. While not required, the EPA recommends that all such items be corrected. Please see the enclosed Sanitary Survey report for any recommendations. Please contact us if your system has a change in the treatment process; you add or remove a water source; there is a change in the number of people served or the number of water connections; or different contact information becomes available for your water system. This allows us to keep you up to date on monitoring requirements and keeps our inventory current. Failure to notify EPA about water source or treatment changes may result in a violation. To access the EPA's change form, use the following link and send us the completed form or give us a call: https://www.epa.gov/region8-waterops/epa-r8-public-water-system-inventory-change-form EPA should also be notified if your system has a pressure loss (less than 20 psi for more than one hour), or if the system experiences any other emergency that may compromise water quality. Systems should contact Kyle St. Clair at 303 312-6791 in these situations. If one of these events occurs after business hours, or on a weekend/holiday, the system should call the EPA Region 8 24-hour drinking water emergency line at 303 312-6327. 3 Thank you for your cooperation during the sanitary survey. If you have any questions regarding the sanitary survey, please call Lucien Gassie at 720 987-4598. If you have questions on specific regulations, please refer to the brochure enclosed with this letter, which contains the names and phone numbers for the EPA drinking water staff. Sincerely, Enclosures cc: Brian Boettcher, Operator Contract Operator bdboettcher@aol.com Lucien Gassie, PhD, PE Environmental Engineer Field Services and Tribal Section Drinking Water Program 4