Document ykvKg1Nd0dbLaM56d4ZQ5qZg4

auto MiU *'-4/ <a. ciAuJL Dept, of Medicine & Environmental Health C. Roush, Jr.--A2SA 0*11 SU#JtCT notusci TO June 25, 1979 RECORDS RETENTION-PERSONNEL MEDICAL AND CONFIRMING RECORD SOURCES Plant Managers Dirs. Personnel & Plant Personnel Supts. Plant Physicians Acct. & Control Supts. Ccrp. Employee Benefits Dirs. & Mgrs. C. F, Callis - B2SA W. D. Carpenter - C2NA P. H. Hobson - G5WG W. B. Papageorge - G4WA P. S. Park - E2NE R. H. Schlattman- - E3 SB We regret that in our coverage with the subject memo of June 13, and our desire to anticipate the 1979 Records Management compliance date, we gave the impression of attempting to pre-empt or supercede the Corporate Records Retention Schedule. This was certainly not our intention. It is our intention to merely bring to your attention certain items in the Records Management Manual- which are of importance to the developing Medical and Environmental Health Inventory, and which are to be retained until released by the Director, Department of Medicine and Environmental Health. The following listing relates such records to specific sections of the May, 1978 Records Management Manual. Applicable Provision of Records Management Manual 1) Personnel Records Personnel & Payroll pp. 52-58 a) Records containing Work History Info. e.g. work history cards, seniority lists, personnel logs, etc. p. 53', #11 p. 54, #8 b) Records containing plant Census Info. e.g. clock number logs p. 53, #11 c) Records of transferred personnel p. 53, #11 p. 54, #8 2) Payroll and Accounting Records IN 1 PM (OEV a) Reports of additions, deletions from payroll e.g. Hiring slips, manpower reP?rts SC LAM013425 p. 55, #4 11398 STG 2405603 Records Retention--jrsonnel Medical and Confirming Record Sources Page 2 Available Provision of Records Management Manual 3) Medical, Safety and Industrial Records a) Medical Records p. 46-Medical: #1 p. 53, #4? p. 54, #5 b) Records dealing with occupational injuries p. 53, #4 p. 54, #5 c) Environmental Survey Reports including records of Industrial Hygiene measurements p. 46, #8 d) Medical Benefit Insurance claims, including death certificates p 52, A, tt3 , B. #3 p. 37, #4 The following additional items in the Records Management Manual also contain information of value to the MEHI program. a) Records containing Plant Census Info. e.g. Annual earnings reports, W-2, 941 forms, i.e. Lists that would give plant employees by year, name and soc. sec. no. b) Safety files of accidents, injury reports p. 57, Other: #1 p. 69, #7 p. 46, #8 c) Workmen's compensation claims p. 53, #4 p. 54, #5 d) Historical Records of plant products and department numbers p. 5 p. 40, #3 bed SC 11399 LAM013426 STG 2405604