Document wq5vmQqjzrew4MgJwaBozx54d

K TOPJTJIA CARD PREPARATION BULLETIN June 20s 1957 Issued by a committee composed of s tto A0 Hoore Do F0 Householder S, F Carlson This comnibtce was formed as a result of a discussion of this subject at the Lab Directorc Meeting of 1955o The purpose was to prepare and issue detailed instructions for the prepara tion of PAINT fornula cards; also* to define any of the terms that are used in connection with formula cards o If adopted^ this procedure will rake it possible to have a uniform system for use by all laboratories issuing paint formulas o The formula reference that trill be need in this bulletin trill be Form A137s the Gsalid Snap-Out For% for producing factory batch slips as well as fornula cardso (See page 2 for sample3) To keep the references in an orderly sequence^ we have taken the captions as they generally appear on the snap-out forraj which is the beginning point for'the formulatore General Instructions t Forraulators must not write in any area of the osalid form except the lx" x 6,r space that is allowed for formula information0 The blank space at the top of the form and the printed space at the right will be for use by the manufacturing divi sions and any writing that ap >earc in that space will inter fere with ozalid reproduction of our formula-, 0007-PMC-000000117 -2 wa_________________________ c ar p no._______________ wan. NAME o baut y PREY. Ho. 1 POUNDS CALLOUS ALT. MATV MATERIAL PARALLEL OUTPUT IN. LOSS tu* ATE/HR. ' uni CAR DftUK i PLASH PT. RO RED RED ARALT ^ CAUTION [ RTLTt: TES O' RO O RVLTY: * D= Q I f WT7CAL. i RIND I me. SOLIDS FORttl'fl rc INSTV- 1 1 FORMULA RECORD CONTROL LASCARO Htt. . DATE BEX Do. RARE_________________________________________________________________________________________________ CUSTOMERAPPROVED GLOSS: SW TEST METHODS COLOR: WGT. PER GAL.: APPLICATION^,.^____ VISCOSITY: .. SURFACE: 1 DRYING OR BAKING:, ...... . _ . *. i i METHOD: BRUSH SPRAY COLOR: . DIP ,, ROLLER GLOSS; REDUCTION: f GEN'L APPEARANCE: 2 12 UNDERCOAT1MG: STRAINING: ............ BAKING TIME:. SPECIAL TESTS: TEMP.: TYPE OVER DRY TO TOUCH: TACK FREE: DRY; RECOATr SARD: RUB: STENCIL:. HANDLE: WRAP: HARD:b i ( REASON FOR REVISION: -- 1B1 ,, A.tte 0007-PMC-000000118 -3- 1 ite* ** It is the forraulator's, grot?) leader's, or lab director's responsibility to obtain the rex number for the product* This includes selection of correct classification* Procedure for assigning product number and entering in registers -varies with laboratories; usually one person keeps the register posted* Sec RJc P #106, Assignments. Products, Classified, dated Peb* hs 19k9t for further instruction* 20 Card No0 - This caption is used to show the specific card number for the formula being issued* Formulators will use Card No. 1 for original development work. Increasing the numbers consecutively for revisions as they are issued* Alternate Formulas can be issued under the same card number if the formulator has no objection to which formula is used* The proper way to designate an alternate is to use letters of the alphabet for designating each alternate formula as issued. An example is Card No* 2, Alt* A* In this case, both the regular and alternate formulas are considered to be active and all pro duction departments may use either one of them* Local Variation Formulas are also identified under this caption* The proper way to identify local variation formulas is to use the letter assigned to your plant followed by a number* Examples of local variation formulas are Card No* 2, N-l and Card No* 2, Alt. A, N-l. These would be the first local variation of Card No* 2 and Card No0 2, Alt* A issued by the Newark laboratory* Descriptive words, such as experimental and temporary are unacceptable under ibis caption* 3o Department - This caption is carried on the formula cards for use by those laboratories, particularly Chicago, that must show the department where the material is to be produced, such as Paint or Lacquer0 It also appears on the formula cards for use of production points to record on the card the department where they normally produce the material, such as B or K Departments* This caption can be left open by formulators where the laboratory issuing the formula does not designate production department for manufacturing* if* Name - The information that should appear in this caption is described in R & P #lUO, Names* Use of Proprietory Names and Trade Marks, issued Feb. 16, 19J>0. Since practically all of our products today are in the classified number system, there would be very few exceptions where the instructions as written in R & P #litQ do not apply* If it is a SA-I line goods, then the nan of the line should be so stated in the name, such as SVJP Gloss White* 0007-PMC-000000119 -u- 5c Quality - This caption replaces captions in previous formulas "To Match*" It is: A0 The correct place to show any government or custoner's specification number* B0 The correct place to show a reference to a standard quality material* The -word "standard" should not be used, but space can be left blank* 6 Previous Mo* - Particularly useful when there has been a cost estimate assignment or an experimental assignment number pre ceding a general (price list) classification number* 7* Parallel - If there are more parallels than can be shown in this one space, it is suggested that an asterisk be used with the words "see below" and then under Kfg* InstrQ* list the parallels to this* If there are only two and use is not made cf the previous caption (Previous No*), then that caption can be crossed out and bracketed to show as parallel* If there is no parallel, write NONE in this space* See R & P #190, Assignments, Parallel, dated June 21, 195U, for further reference* 8o Output - Itet yield after manufacturing loss* Usually, this is 100 gallons in paint formulas* Paste formulas are usually sot up to yield 500 pounds after manufacturing loss* One exception to this rule at the present time is that Lacquer Department formulas have been and are still permitted to continue to show input figures* 9o Kfg* Loss - This is an estimated figure based on the best judgment of the i'orrauLator issuing formulas* Condition of the equipment that is being used to produce quantity size batches and volatility of materials will influence the fomulator in selecting a good estimated manufacturing los3* The former rules on definite loss figure for the type of materials can no longer apply, due to the variables just mentioned* 10o !H11 - Formulators must specify one type of equipment which is suitable for manufacturing use* The mill must be identified, such a s 5 roller mill or h x 5 ball mill, Tbrehouse, etc* See H* E Spitzer*s Development Laboratories Letter No* 21, dated February 11, 1955* for further information* Ho Rate Per Hour - The Cost Department needs this information in conjunction with the preceding caption and the information should be recorded in gallons or pounds of finished product per hour on the specific type of equipment showno 12 o Bleed - If fomulator has knowledge of bleeding characteristics, use this space* If not, leave blank* Limited space requires abbreviation or use of circle numbers* "Oil", "aromatic" car "water" are preferred over "yes*" If instruction regarding bleed is complicated, use reference nark {* Asterisk) and explain folly' under manufacturing instructions* 0007-PMC-000000120 -5- 13 c Can & llio Drum - Reference to the container code bulletin dated January 19, 1955, for the identification of cans and drums, is to be recorded under these captions0 This bulletin was distributed to all formulators to be included in the Fonaulator's Handbook l5o Flash Point - The purpose of this caption is to furnish information to the factories for proper handling of finished products Common sense must prevail Some of the methods that can be used and are acceptable ares Under 80 F, under 100 F0 and over 100 F,,, iST, 75 F or ACT 75 F 16 Label; No Red Red - Some people need and use this information and it is required that one of these two blocks be indicated If the material is known to flash below 80 F, the recording would be red --- otherwise, no red 17o Label Analysis * There is a reference on this subject, ?. & P #198, Products, Label Analysis & Statement of Composition, dated July 5, 1955, which will determine whether a label analysis is required for a product When label analysis information is required, it is important that the identification of the label analysis be recorded If no label analysis is required, show "No" 18 Label Caution - The responsibility for informing the production departments of the correct label cautions has been delegated to the laboratories Full and complete instructions for selecting the label caution have been covered in R & P #191, Labels Directions for use of Warning Labels, dated March It, 1955 19 Royalty* Yes, Ho; X, W - On the next printing of the formula card, we are going to Knit X and W, since the Lacquer Division in Chicago has expressed that they do not believe they are necessary for properly recording type cf royalty required i can not find current formula records where any department has been using these particular captions The other two royalties. Yes and No, will be continued and can be used or not, depending upon formulator's knowledge' concerning the product If the formulator is aware that the formula is being made under some patent or license agreement, he should check Yes If he thinks it is important to identify which patent or license, he can indicate with a reference mark and then explain it somewhere else on the card0 i 20 VM/Qal <= The accepted practice is to insert the -theoretical weignt per gallon, which is computed from total weight divided by total yield as determined from bulking figures and -weights per gallon in the Formulator,s Handbook 21 Grind . Grind will be expressed in Hegman Gauge Units 0 IdentiTSeation of grinds will be found in the Hegman Grind Gauge reading procedure issued in 1955 This method is also covered by UTT WjloOo ' 0007-PMC-000000121 -6- 22 Viscosity - Multiple spaces are provided on the formula card* so that the viscosity can be expressed by the instrument used and the condition or tine of test, such as 25 sec# #3 S-V Gup, 80-65 K#U or 20 sec# Ford at 77 F reduced 25% with xylol# 23o Solids - Show theoretical solids# If custoner-conpany relation requires limits, they should be stated} for exarple: 6h-66*> or 65% * 2ho Formulator - The formulator should sign with complete last name, rather -than initials, even though it over-extends the space pro vided or to use the space immediately above# 25c Kfg# Instr<> This caption is self-explanatory _ Formulators should put as much information under this caption as is possible that will aic the manufacturing divisions to produce the quality desired# If the manufacturing instructions are more complicated than can be recorded in this space, then a separate card should be prepared, properly identified, and issued along with the formula# Among the things that formulators could include are instructions on the handling of toxic materials, special base color instructions and instructions regarding special equipment cleaning, etc# 26# Composition - This caption covers instructions for entering the composition of the formula in the proper columns headed by Pounds, Gallons, Alt# Mat'l and Material# The arrangement of the columns by the alternate material and material was selected for convenience of the manufacturing divisions on the new osalid form# The forraulators should become acquainted with using the proper columns for registering the regular and alternate materials# They are also responsible for all of the entries appearing in these columns, even though some laboratories have formula clerks who convert estimated. 100 gallon formulas to an exact 100 gallon formula# f Pounds and gallons figures for each item must be entered# Quantities of pounds and gallons, except gallons of pigments, shall be shown in whole numbers or fractions, such as 1/2, 1/h, 1/8, 1/16, etc#, but never below 1/6U# Fractions of gallons of pigments may be shown by the decimal system, using two decimal places if desired# Since pigments are never added by volume, and this information is recorded on the card only for formulators and factory use for estimating purposes, the instructions are that tiiio portion of the card should be X*d out after the card is prepared# This does not apply to bases, because there are some instances where bases are measured by volumeo There are some rare occasions when pounds and gallons do not properly describe the quantity of the material that is reeded, such as in the case of a perfuming agent or mold inhibitor# In these cases, the measurement should be stated in either the weight or volume column with description of the measuring division and then underlined to be sure everyone knows that measurement is in grams, cc*s or fluid ounces, etc# 0007-PMC-000000122 7 Arrangement of items in the composition space is important,, Currently, this constitutes the listing of the pigments in the order of their density, The lightest and fluffiest materials are entered first and heavier or denser materials are entered last# It is also very important that the "mix and paste" portions be separated from the "thin and shade" portions by drawing a line underneath. The purpose of this line is to identify for both the factory and accounting offices the portion of materials that 3s to be delivered to mixing floors or that require additional manu facturing costo As far as possible, within the space permitted, alignment of whole numbers and fractions should be in good vertical arrangement, as it would be very easy for anyone to make an error. The correct u~s of designations for shading bases will be as follows* ? - for bases when less than 2 pounds per 100 are used, ? (2-10) - show estimated pounds in parentheses where quantities used are between 2 to 10 pounds. For tinting or shading colors in amounts of 10 pounds or more, use definite figureso Exceptions to this procedure for entering composition is accept able when formalators cannot describe the product by adherence to the system shown0 In those cases, it is the fomulator's responsibility to be sure that the variation is clear arid easily understood, 27o Control Laboratory - Information going in this caption is the issuing laboratory for this particular formula and not the laboratory that controls this particular rex classification, 28, Card No, - Same as No, 2, 29 c Bate - This should be the date the formulator prepares the formula, not the date the formula clerk types or makes the permanent recordo 30o ilex Number - Same as No, 1 31c Name - Same as No0 50 32o Customer - Whenever a formula is developed for a specific customer, it should appear under this caption. If it is a line goods develop ment, the preferred use would be Sherwin-Williams Trade Sales Division or Sherwin-Williams Branch Industrial, rather than SherwinWilliams Company, 33c Approved - This caption is provided for signature by i rd t.ir of the laboratory director or someone he has delegated to approve the issuance of formulas for each formulator PMC-000000123 0007- 8- . - 3h,, Gloss - Show the gloss requirements under this caption either by descriptive words or measurement limits,, For instructions and description of the 60 Glossmeter, see IHT 6l00Uo 35a Color - Bo not use the words "match standard"? do use "match neutral oil standard # " "match rex " or "customer sample" or such other words which will describe the basic color standard for tiie producto If there is no entry here, it will be assumed that it will match the standard color that has been established,, Kefcrence to color instrument readings are to be shown under Special Tests,, - 360 Application - Simply show the preferred method of application for which the goods were developed0 37o Surface Use as descriptive words as possible, such as steel, wood, masonry, cold rolled steel, etc,. Two spaces are provided in case there is more than one surface required,, 380 Method of Application - The current form shows Brush, Dip, Spray and Roller,, The next revision will have a provision for other methods,, If there is a different method than provided in the present form, cross out one of the terms and insert the one tiiat does apply,, 39o Reduction - Show reducer and percent reduction for each application method,, hOo Undercoater Identify the coating over which this product will be applied in use or for testo If no undercoater is being used, enter NOME,, hlo Baking Time - Time in oven at effective baking temperature c f h2o Temperature - Indicate temperature for convection ovens or product surface temperature for infrared ovens,, If necessary, divide above baking schedule into time and temperature zones0 In the next revision of the form, baking time and teirperatures are going to be combined, but provisions are going to be made to include the type of oven,, h3o Diying Time - Enter the correct figures for the various stages of drying appropriate for this product0 hho SW Test Methods = We are trying to establish the testing of all of our products on S~W Test Methods* If there are some other authoritative test methods to be used other than S~W, cross out S=W and apply USN or whatever other reference is needed* Then tinder each of these items appearing below, insert the test method number that should be followed by the tester for obtaining values for this product that are recorded in other places on the card* The space to the right of the double line is for formulators to insert other characteristics and test methods that apply to a specific formula* 0007-PMC-000000124 9 Uf>o Straining - No entry is required if normal straining practices are acceptable. If there are customer requirements that would necessitate that special attention be given, then specify the method of straining that we know would be required,, 1*6. Special Tests Either state the special tests or draw attention to the need for special tests in this space, and list them on an additional card to be attached,, U7o Reason For Revision - State tho major change or changes made in the formula and a specific reason why the changes were made. In the future, there are going to be some additional captions on the form which will be s a. Bate b0 Technical Development Rate Co Instructions to clean equipment, which will read: "Before manufacturing, dean equipment with ( )." do An underscored line before the name "Formula Record", which can be filled in as Sherwin-Williaras, Lucas, Acme, etc0 e FVC, CPVC, Volume of Solids %e f. Provision is being made for "Exposure" to have blocks to check - Exterior, Limited Exterior or Interioro These captions are mentioned in this bulletin because those fornrulators,who feel this information must be included no^will have to find existing captions that can be crossed out and this information sub stituted, until such time as new forms will be available. f Issued by: S,, Fc Carlson, Chairman Formula Card Preparation Committee 0007-PMC-000000125