Document q3avv078MEZnMv5JxJyL0Epzn

FILE NAME: Kubota (KUB) DATE: 0000 DOC#: KUB012 DOCUMENT DESCRIPTION: Document Retention 1-8 Kubota PMK Privileged & Confidential Draft 07/11/27 Text of the Document Preservation Rules [Current version! Article. I (Purpose) This provision stipulates document handling methods related to filing, safekeeping and preservation, with the aim of achieving quick and safe paperwork of official documents. Article. 2 (Applying Provision) All documents should be subject to requirements stipulated in laws and regulations. In principle, internal documents should be filed, preserved and disposed of pursuant to this provision. Article. 3 (Rule for Dispersed Filing) Filing and preservation of documents should be managed according to division and section as a general rule. Article. 4 (Length of Document Preservation) Documents are categorized according to the following preservation periods: Permanent preservation 10-year preservation <D5-year preservation 3-year preservation l-year preservation Article. 5 (Table for Limits of Document Preservation) Each document preservation period is in accordance with the appendix, "Table for Limits of Document Preservation". The table is used as stated below. 1. The preservation period of a document listed in Idle "Table for Limits of Document Preservation" should be decided based on the data in the said table. 2. The preservation period of a document unlisted in the "Table for Limits of Document Preservation" should be decided by the head of each division/section on the analogy of similar documents to the said table. Article. 6 (Start of Document Preservation) The starting day of the document preservation period is the day after the last day of the business year of completing the paperwork related to the document (April 1 or October 1 every year). Completing the paperwork indicates the following cases'- 1. A circular to obtain managerial permission--when dosing entries are processed Privileged & Confidential Draft 07/11/27 2. Account book--when closing the books 3, Contract--when the contract term ends upon maturity or cancellation Article. 7 (Disposition of Documents after the End of the Preservation Period) Documents that are preserved over the periods stipulated in this provision should be periodically disposed. However, confidential documents should be responsibly disposed of through shredding or burning Supplementary provisions Article. 8 (Effect) This provision will be effected from August 1,2001. "Table for Limits of Document Preservation" Marketing Department Manufacturing & Production Control Department Secretarial & Public Relations Department Privileged and Confidential /D r a ft Document Titles and Their Storage Years [Latest Version] i " V ' . * . Al ; lV ' - J0 , n e n n TM V * Yev s ' ' ^ ` ` Condition Market research Market research-related documents 1 Sates planning Sales planning-related documents 0 nqulry/estlmetion Inquiry form for estimation Explanation regarding estimation Drawing used for estimation List of planned product weights Specification sheet W eight calculation sheet Estimation request form Estimation sheet Estimation ledger Book to record accepted inquiries 0 Disposed of after use 0 Sam as abova 0 Sane as above 0 Sans as above 0 Same as above 0 Same as above 0 Same as above 0 Same as abovs 0 Sana as above 0 > Sama as above Operations dept, meeting Documents for operations dept, meeting 1 sieaotfation for contract Mter aareement on contract >roduction-releted instruction Collection Sales reports and statistics for internal use Estimation offer sheet Documents related to negotiation for contract Order sheet Order registration book Order acceptance sheet List ot.estimated costs (original) Contract Approved drawina Other contract-related documents Book to manage contracts by special agent Book to manage contracts by client Instruction for production Production specification Product delivery order sheet Book to record provision of production instructions Book to record processes outsourced by sales dept. Documents relatinq to installation work Debit note codv Detailed statement of receivabies/advance balance Sales deot's copy of collection receipt Documents related to credit investigation Daily order report Monthly collection report Report regarding estimations made nnmnarativft tahle of contract taraets and actual results Collection result record by month - , 0 0 (If Imponant) 7 10 7 10 7 10 7 . 10 7 10 7 10 7 10 7 10 7 10 5 5 3 0 5 5 7 7 1 1 0 0 1 1 0 07/11/27 Paper PfiMro ^ 'Kle Remarks o o -- "0" o o o o 0 0 0 0 o .............- --- --------- cases shall be preserved. .-- ------------------ -- _ -- TT 0 0 o 0 0 o o o o o o o o 0 o o o o o o o -- o 0-- "CT o 0 ---------------------------- ----- -- Revised in July 20> Revised in July 20- -- Privileged and Confidential /Draft Document Titles and Their Storage Years [Latest Version] Comparative table of due receivables and actual amounts collected 0 o Summary table of contract amounts by product 3 o Various sales reports 1 o (It important} Sales reports for external organizations Documents submitted to relevant authorities and related organizations (copy) 10 o Documents relating to request for realstration for bidding 1 10 o pedal agent management Special agent contract Letter of attorney (copy) (relating to sales agent) 7 After agent contract termination o 1 Same as above o 07/11/27 -- Revised in July 20< Privileged and Confidential /D ra ft -P fid u d tlp n -'rria h a jfe rrie n t ' .V- - - -> Document Titles and Their Storage Years [Latest Version] * ... . --Years / onaition* , 5roduct delivery Production notice Delivery slip Delivery record book Basic product Information book Packlna list Invoice Goods delivery permission {copy) Product delivery receipt Daily delivery amount record Plans regarding production, delivery, etc. Record of actual production, delivery, etc. Freloht estimation and comparison of vendors Accident report Port shipment-related report for relevant authorities 1 10 10 , 10 5 7 7 10 (Receipt) 0 D is p o s e d o f a t th e e n d o f th e te rm 1 1 5 3 1 Vahlcle/shlp arrangement Delivery arrangement reguest 1 Vehicle arrangement request 1 rransoortatlon Insurance contract Insurance policy Insurance contract acceptance certification Request for Insurance payment Delivery service contract 7 A fte r co n tra ct term ination 3 A fte r co n tra ct term ination 7 7 A fte r c o n tra c t te rm ina tion rreloht calculation Freight estimation sheet 7 3 Book to record freloht calculations made 5 Notification of agreed freloht Handling ot defective goods Notice to return releoted goods Report of receipt of returned defective goods Book to record delivery of replacement goods Delivery receipt realster book Dallv report of returned defective ooods 1 1 1 A fter closu re of acco un t 1 A fter closure c l account 1 07/11/27 pape RftHrf-rMnVr!I QmCamlt Iadrflrrveo. o 0 0 0 o0 Revised in J u ly 20t o0 Revised in J u ly o o o 0 0 o o 0 o Revised in July 20( o R e v is e d in J u ly 20< oo Revised in July 20< 0 Revised in July 2Q< o o o o 3 / 36 3oard of directors Joard of audftors Seneral shareholders' meeting Erectors >ress release, announcement Company history n*house newsletters *R magazine * Document Titles and Their Storage Years [Latest Version] 07/11/27 M&lr* ' g e a r s ' Y ~ 'r 'i*:- 6 n d iti n V ' ;^ ,V/ Pape ebtror ` Remarks iwwtfrtf fnrii*Ti Meeting minutes ADDendixes Meeting minutes Appendixes o Pe/imwwv 0 Permanently o Permanently o Permanently Meetlna minutes A set of documents relating to one matter List of directors with basic personal information Appointment letter issuance book Notification relating to secretaries Materials for external announcements/reports Materials for announcements/reports relating to affiliate companies Permanently -- Permanently 3 Permanently Por lifetime Permanently Permanents o " 0" o 0 o oo oo A set of orlainai materials regarding the company history in past 80 years A set of orlainai materials regardina the company history in past 90 years A set of original materials regarding the company history in past 100 years Orlainai codv of "Mv KUBOTA11Oncludina "monthly KUBOTA") Orlainai materials for the above newsletter A set of photos used for the above newsletter Edition plan sheet for the above newsletter Ordinal materials to compile "business policy" in the above newsletter Orioinal materials to oompile "semiannual progress" in the above newsletter Back numbers of "GLOBAUNDEX" Permanently Permanently Permanently 1 Permanently Permanently 1 1 Permanently Permanently 0 o 0 o o o o G _o, o . -- (Voi. t-7) 4 /3 6 !. , !: 5/36 Sales/purchase of real estates .easing of real estates/equipment .. ..... ... .. ...... Purchase of equipment vlon-Hte insurance Drtlce supply /ehicle management ^eceiving/sending of mails m >i > Document Titles and Their Storage Years [Latest Version] j-.'f V-#5Tr'il ''Y e a rs v ' C ondition Request for approval Contracts Title certificates Certified copy of register Official approval for construction of the real estate Real estate ledger Agreement regarding land boundary Notification of construction (certificate of inspection completion) Approval for construction Estimation sheet Process schedule Design drawings Agreement regarding land boundary Deslan drawing with actual measurement Book to record acceptation of completed construction 5 Alter sales or disposal 10 Same as above 0 Same as above 10 Sam as above 10 Same as above 5 Same as above 5 Same as above 0 Same as ebove 0 Same as above Same at above 1 Alter work completion 0 Alter disposal 0 After disposal 0 Alter disposal 10 Alter completion oi construction 0 7 /1 1 /2 7 l'Ppe ectfo I R em arks o o o 0 o o o o o ...................... o o o o 0 o Request for approvai Contract Other related documents Estimation Contract Process schedule Design drawina Specification sheet Reauest for approval Book to record acceptation of completed construction Request for approval Non-life insurance policy Other insurance-related documents Supply purchase request Invoice Office supply provision slip Daily drivinq report Vehicle management book Order form for postaae deferred payment mails Receipt of reqlstered/delivery-certified mails Book to record recejpt of spedai mails Other related ledger . 6 / 36 3 After contract termination 0 3 Same as above 0 3 Same as above 0 0 After disposal o 10 Alter completion oi construction 0 1 After completion oi construction 0 o 0 After disposal o 0 After disposal 5 oo 10 After completionol disposal 1 After contract expiration 1 After contract expiration 1 After contract expiration oo0 Continued pteteivaiion is required in someeases. 1 0 1 0 1 o 1 u 7 OurtftQvehicle ownership u 1 o 1 6 1 u ______ ,,___ 1 u . -- . . . . . ... _ -- ^ -- ---- ---------- ---- " N, item al notification Jommerclal reqistration *be construction Industry law application for registration as supplier 3olf course membership .easing `ransportation of goods /fembershfp to external organizations rfanaaerrieni of entry/exit of personnel ' strolling ire prevention `raffic aeddent Mhers Document Titles and Their Storage Years [Latest Version] Notification slip Notification of change in registered company information (copy) Official copy of registration (certificate covering all latest Information registered) Request for approval for construction business (copy) Notification of change in registered business information (copy) Notification of change regarding account settlement (copy) List of registered construction engineers 1 -- L - J _________________________ ___ o 1 Permanently oo Permanently 1 Permanently 0 Permanently TT Permanently n 1 o Notification of Qualification for registration Receipt of application for registration as supplier List of organizations to which applications for registration have been filed Appendixes to a p p lic a tio n fo r ra o ls tra tio n (c o p y ) o 3 Alter terminationof theperiod o 1 After lermlnattonof theperloo o 1 o 1 Alterreoninattono/ inperiod Ledger o f golf d u b membership 1 Alter disposalo! membership o "" ------------ ------ --- ----------- - ------- ----------------- ---------- -----...........- ..... -- Leasing contract for maintenance vehicles Application form (for lump application) (copy) Application for Individual leasing contract of vehicles for company use notification of use of poods outside the company Application for approval List of memberships to be reviewed Membership cards of various organizations G ate entry/exit record Ledger of entry permission provided Daily security report Fire prevention plan Voluntary Inspection report Fire dr))) plan Fire drill report Traffic accident report Report of traffic accident handling results List of telephone charges List of electricity use amounVcharges List of gas use amounVcharges List of water use amounVcharges Electricity bill G as bill W a te r bill 7/36 1 After expiation 1 Semeas bove 5 1 1 1 AlterwifKlratver 1 3 Alter use 1 butine operation ot Me a 1 1 s 5 1 t 1 1 1 1 1 io|o I-- -- o o o o o-- o -- - ------ ------------- ........ ................ o o o o o o o o 0 o o o o o ____ ......... ................. Privileged and Confidential /D ra ft Procedures relatlnq to shareholders meeting ________ ____ ___ ______ Document Titles and Their Announcement Invitation letters Reference materials Letter of attorney Letter for voting at general shareholders meeting Notification of meeting resolution Business report Docum ents related to dividend pavment and other matters Book to record unpaid dividends Storage Years [Latest Version] i___________________________ Permanently Permanently 10 1 ' 1 Permanently Permanently ---------------------- ---- 10 10 o o o o. o .,,0... "0 " -''0 " ssuance of new shares Announcement Prospectus A set of documents relating to capital increase or other issues Docum ents relating to CB Issuance 0 Permanently o Permanently 0 10 o 5 After redemption iUBOTA Fund Application for membership Detailed statement of attribute change R equest for withdrawal from membership R equest for recess Request for restart R equest for partial withdrawal Detailed statement of ownership by member 3 0 3 0 10 0 0 A ll pimniaucnoi rmaniqusi 0 1 o 10 0 10 o 07/11/27 ....- ------------ -- -- 8/36 il Privileged and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] s s tra s r- fcfvW fr;.- `r 07/ 11/27 $*5$ ectror R em a rk . ' Imployment Documents regarding approved open positions tor recruiting Request for travel cost payment List of examination results List of successful candidates Documents relating to employees Reauest for permission for new employment Employment contract CV Certificate of graduation Certificate of school scores Health examination results Book to Issue employee registration number Ledger of employee's basic Information Employee list by employment year (regular recruitment) A set of documents regarding each unsuccessful candidate Documents regarding educational visit to factory Documents regarding training program at factory Documents relatina to meeting with successful candidates Record of lob Interviews Record of Interviews with employees regarding desired lob posting 5 7 Permanently Permanently Permanently Permanently Permanently Permanently 1 1 3 3 . 5 5 0 0 o o o o o o o "S " 0 o o tttendance management Attendance reeordAlme card Absent notice Reguest for special leave Request for annual paid leave Ledger ef annual paid leave Reguest for Irregular working hours Notloe of attendance on holidav Report of absence o 3 o 3 o 3 o 3 o 3 0 o <1inthefo iw tv in fl m o n in 0 Dltootedat attar holidayroanagamant ptoead 1 0 telocatlon/organl2atlonal change Management of on-loan employees Job rank chart Report regarding relocation within department/factory Request for approval.for organizational change (original form used for approval) Request for approval for change In duty division (original form used for approval) Request for approval for ralooat/on (original form used tor approval) Announcement of organizational chance Organizational chart Request tor approval for launch/extenslon/termlnaUon of prolect Request tor approval tor establlshmenttohanqe of committee Communication reoardlna lona-term business trio Announcement of personal relocation Original copy ot rules and regulations regarding on-loan employees Agreement on external assignment 9/36 5ermanantly 1 I Permanently sermanenUy 5 10 Permanently Permanently Permanently 3 I aermanently I Permanently Permanently ............... A ffla ta an et g a re ln oooo 0 a la ctro n ic te rm . o o o o o 0 0 Privileged end Confidential /D r a ft 'romotlon Document Titles and Their Storage Years [Latest Version] Original form of approval for promotion .. - ......... 1...:.................. Permanently imolovee performance evaluation Performance evaluation sheet for each employee. R egusst for employee performance evaluation Docum ents relating to revision of evaluation rules D ata of lob-related request from employees 10 3 Permanently 10 Retirement and employment of retirees Retirem ent notice Resignation letter Book of baste information of retirees R eauest for extension of employment of retirees R eauest for payment and other matters for employment of new retiree (regular retiree) {Request for approval for employment of retiree) Documents relating to extension of retirement age Program for employment of retirees over 60 (Hatsuretsu Plan) Application form Permanently Permanently Permanently Permanently 3 Permanently 1 Permanently luspension of work Personal survey results of employee on long leave 5 Doctor's certificate of employees on lona leave 5 5 Materials of the long leave review committee 5 Personal survey report relating to iono leave N otice of.Iono leave/reauestfor returning to iob 5 Msmissal sciDiinarv punishment toward 'ayroll m anagem ent R eauest for dismissal Notice of dismissal for corporate reorganization Materials regarding disciplinary dismissal Disciplinary committee report Notice of decision on termination of tong leave Docum ents relatino to disciplinary committee W ritten apoloav/wrltten pledae Documents relatino to various rewards Documents relating to reward committee R eauest for provision of various rewards List of payroll by term Docum ents reiatinq to approved open jobs for recruitino permanently Permanently Permanently Permanently Permanently i Permanently Permanently l Permanently Permanently Permanently i Permanently 10 lollday manaoement Education program at domestic schools in v e rs io n Leave schedule list Documents reiatinq to planned leave schedule of the vear C hange in leave schedule (past trend) Documents relating to sending employees to study at domestic school Approval form for conversion test 10/36 1 1 Permanently 3 Permanently 07/11/27 0 o o o Electronic dataavailable o " " -- ---------- 0 o o electronicdal* ayadabie .... O ............. ............... O o (Pei data) o o o o o o o o o For authoitiies 0 Same a above o o o o o o o o o o o o 0 o o o o __ ___ __ ________ Document Titles and Their Storage Years [Latest Version] Document for screening of conversion candidates Permanently -------- imoloyment of fulltime technical employee List of employed technical staff 3 Employment permission notice {sales office/factory! 3 leportto authorities Report of registered business operations Report of new/revised workplace rules Report of aareement on overtime work Reauest for permission for exclusion from workplace rules of employees engaged in intermittent work Reauest for permission for exclusion from dismissal notice rule Reouest for permission for exclusion from rules regarding simultaneous rest takina Report of Implementation of one-vear program of Irregular working hours Permanently Permanently Permanently Permanently Permanently Permanently Permanently I Permanently )ocuments relating to external organizations Request for permission to assume a role at external organization 3 Request for permission for external announcement 3 .abor-related laws .abor acreement/workplace rules Materials relating to legal cases Oriqlnal copy of revised labor agreement Origina) copy of revised workplace rules Record of past revisions of workplace rulesMbor agreement Former rules relating to personal management Permanently ___ _____l Permanently Permanently Permanently Permanently ..... ............ .abor union ivents Report of labor union activity Agreement U st of directors of labor union Minutes of labor-management meeting Documents relating to specialized committees A set of documents regarding each memorial ceremony for the deceased Documents relating to company's anniversary event classified by year Documents regarding other commemorative events Events at the end/beginnlng cf the year 1 Permanently Permanently Permanently Permanently i Permanently Permanently Permanently 3 Materials such as salary statistics Statistics/report within factory Salary analysis results Salary survey sheet Reports for external organizations Statistics summaries Survey results relating to salary .................... 5 5 5 5 Permanently 3 Calculation of compensation Request for payment of family allowance Reauest for credit exemption for dependent Compensation management ledger Data entry check list ................................................. .................................. ..................... 11/30 3 7 7 1 07/11/27 ------- O .... - ............ O -- U ..... - .......... .............. ..... . 0 0 0 0 0 0 0 .................. .......... (Past casgg; __ "o' 0 0 0 0 0 0 _o_ ------------------------- 0 E " o ' 0 0 ..... -- ......... ........... 0 0 0 0 0 0 0 0 -- ....... ....... ........ 0 0 0 0-- 0 0 0 Privileged and Confidential /Draft Withholding slip Document Titles and Their Storage Years [Latest Version] 7 Notice of special collection of municipal tax 5 Notice of change In municipal tax amount 5 - --" Report of attribute change relating to municipal taxation Com pensation-related receipt Reouest to specify method to receive salary and bonus R eauest for housing allowance (paymern/termination) Documents relating to tax deduction Documents relating to salary payment 5 3 1 3 3 .. 7 Sum m ary of salary amount bv Item 7 Detailed record of unpaid salary 3 Request for payment of transportation fees for commutation 3 Docum ent relating to commutation using personal care 3 Tax table for year-end adlustment 7 Sum m ary sheet of tax withholding certificate. income tax certificate and other such official certificates 7 Municipal tax payment notification 7 incom e tax payment notification 7 Request for tax deduction for insurance fees 7 Reouest for tax deduction for spouse 7 Year-end tax adlustment amount notification 7 (incl. correction of year-end adjustment and tax adjustment for non-Japanese when leaving Japan) ay raise Regular salary raise table 3 Notification of determined increase In basic salary 3 Docum ents relating to pay raise 3 tonus Retirement allowance Docum ents relating to bonus Report of bonus negotiation result Notice of bonus amount determined Request for approval for bonus payment Documents relating to bonus payment Calculation statement of retirement allowance Receipt of retirement allowance Report of budget used for retirement allowance payment 0.5 7 3 3 ' 7 10 10 3 icclal security (health Insurance, employee pension plan, employee pension fund) Notification of entry/withdrawai from Insurance program Notification of calculation base salary (change In monthly amount) Notification of revision of additional monthly salary amount for pension calculation Record book of the Insured Calculation statement of social security fees Sum m ary statem ent of social security fee payment by item (Health insurance, nursing insurance) Insurance fee calculation statement (Health Insurance, nursing Insurance) payment notice (Employee pension) payment notice (Employee pension fund) notice of exem pt amount for maternity leave 12/36 Permanently Permanently Permanently Permanently 2 2 2 2 2 2 ......... o o o o o' Q ... Q. o 0 o o o o o o 0 0 o o 07/11/27 0 o o o o o o o ...................... o o o 0 0 ... . o . __ ______ 0 o 2 ___ _____ . o ____ o o __ J ___ _____ i PnvUegad and Confidential /D ra ft Docum ent Titles and Their Storage Years [Latest Version] and notice of payment after exemption Additional insurance (Nippon Ufa Inaurane related) Contract application Correspondence at the time of Invitation Notice of Insurance fee remittance Insurance fee bill Documents retatine to dividend Detailed statement of attribute change 3 After contract expiration 3 After contract axpeation 5 5 5 5 ./fa Insurance Group contract confirmation statement 1 General statement reqardina payment 5 smployment Insurance Notification of insurance qualification and other matters Notioe of confirmation of withdrawal from insurance program Notice of acceptance of new insurance program member Notification of relocation Receipt of various change notifications Certificate of designation {employer's copy) Certificate of monthly salary amount at age of 60 (employer's copy) Notice of designated date for application for allowance for senior employee Certificate of monthly salary at commencement of (childcare) leave (employer1* copy) Notice of date for application for childcare leave allowance Calculation statement of employment insurance fee 4 4 4 4 4 Permanently 7 7 A A 2 Ksset-buiidfng program Notification of attribute chance relating to asset-building programs for houslng/penslon A set of documents for each program member (notification form, etc.) 2 5 Fromthetime of cancellation Company house/dormltory " 1 Construction-related material Company house/dormltory management Documents relating to acquisition of company house/dormltory .Application for residence Report of new/leaving resident List of residents Contract for leaslna/use of company house/dormltorv List of dormitory staff members Housing survey sheet Housing construction plan Lng-term pian Ledger of dormitory eauipment Charge collection list Request for supply purchase Dormitory superintendent's report (weekly report) Notification of withdrawal Lessino contract of housing for employees Commission contract Reauest to extend period for residence in company housing, etc. Reauest for change regarding allowance payment to dormitory superintendent Permanently 5 to 1 1 1 After closure of companyhouse/aormitory 1 After resident leaves 3 10 5 S 1 After closure ot company nouse/dormltory 3 1 1 1 1 After resident leave* 1 After closure of company touie/aormitory 1 After raaldamleaves Permanently 07/11/27 -- O O -- o 0 _o ...... o 0 --------- ------------- ~o -- "0 " 0 -- 0 0 0 0 0 0 o o Reiaiinglo -- -- o payntenl/coHection o 0 o o o ....... 0 o -- 0 eoitrj 2 0 o 0 o fflanjerorit fooeflervn 0 etc. 0 Privileged and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] Houslnq loan Documents retatinq to housina fund management 10 Application for housing 10 Notification of attribute change relating to housing 1 Report of housing management status 1 Detailed statement regarding payment of housing loan 1 Documents relatina to loan for personal housing construction 10 Management of personal housina 10 Notice of approval for loan for personal housing 5 Detailed statement regarding payment of personal housing Joan 1 Report of attribute chanae reaardina personal housing . 1 Management of fund for housing construction 10 family support Request for money (gift) for employees on long leave 5 Notification of provision of money (gift) for employee on long leave 5 Application for home helper service Home helper report Attendance reoort of home helper 1 Scholarship students A set of documents for each scholarship student Booh of basic information of scholarship students Permanently Permanently Sonaratulations and condolences Reauest for provision of conaratulation/condolence money 3 Request for money (gift) for employee damaged by disaster 3 Application for allowanoe for family of employee whose death cause is not related to job 3 Welfare Commission contract Request for welfare fund List of welfare loan provlsion/coliectlon by employee Welfare fund management report 1 Shop, etc. 3 3 1 Culture and sports Documents relating to Central Culture & Sports 3 Events relatino to Central Culture & Sports 3 Documents regarding culturai/sports programs at saies office 3 Culturai/sports events at sales office 3 4eal service Meal service outsourcing contract 3 Detailed statement of meal service fee payment 3 Summary list of fund for meal service 3 Meal service dally report 1 ........................... " Menu committee materials 1 Others Risk management measures 3 14/36 07/11/27 0 0 0 o 0 0 0 o o L_____ 0 o ______ o o 0 0 o o o o o o o o o o "3 " o o 0 o o o o o o __ Privileged and Confidential /D raft Document Titles and Their Storage Years [Latest Version] - M X - , C o n d itio n * 07/11/27 Paper ectror Remark /arious education programs Skill te s t Education plans Report of education pians implemented Original copy of education textbooks Education-related materials List of testees List of successful testees Skill test plan Skill test committee member list Commission contract (leasing of venue) 3 o 1 3 -O , 3 0 3 o __________________________________________________ j 3 *" ~ P erm a nently |. 0 "T o ' I 3 L_.................. ............................................................... 0 3 0 Stored in "Perion* 3 0 ___ ___ 1 15 / 36 Privileged'and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] ' J lO u T O t iit lJ M iiv 1- ,, J 11,1 H i* M m Sm Education Issues of social inteoration within company, etc. Human rioht education program pian 10 Report of human riht education program Implemented 10 Report of human right education proram implemented (In detail) 3 Osaka Labor Bureau/Osaka Prefecture; fair employment screening Report of chanoe of the human riabt education promotion committee member 5 >exuaf harassment Sexual harassment, etc, List of the countermeasure committee members 5 Record of countermeasure committee meetinas 5 Consultation room for women; member list 5 Consultation room for women; consultation record 5 07/11/27 S n | p raser efetrer R em ark O oo o o oo 0 oo o 16/38 deducts .1st, ledger, etc. "* ' - "" /arious materials Document Titles and Their Storage Years [Latest Version] ......... Newspape rs /m 6 .q & z in & s with advertisement of-the company Printings (catalogs, posters, calendars) PR magazine (first edition) Advertisement tools ..... 5 5 (Permanently 1 Condition Advertisement cost plan list by term (first/second) 5 Request for creation of advertisement goods 6 Order sheet (cooy)/detaUed receipt 5 List for advertisement cost manaaement (plan vs. actual) 5 Documents relating to company image survey Estimation sheet Contract 5 5 5 After programtermination .......... 07/11/27 Paparjeetrcr Remark' ho o !~Q o "o" i O 'I I. L ... " o " i_ _ _ _ _ _ _ _ cf Q _ . ..... . . ... 17/36 'M anagem ent * 3 j-I.sn-i I(TMi ; Document Titles and Their Storage Years [Latest Version] . .' S i.r.* * , 'r . - --Years "f , -a-C ondition . ,\r > trea te d bv operations dept. Profit & loss statement by machine type and appendixes s Profit & loss statement bv machine type (plan) 1 Balance sheet by operations section 5 Balance sheet bv operations section (plan) 1 Mid-term Plan 5 Status report of equipment accepted 3 Materials for advisory council 10 Materials for strategy meeting 10 tre a te d bv business plannlna dept. Profit & loss statement bv machine type Profit and loss statement by machine type (plan) Summary of b a la n c e sheet b y operations section Summary of balance sheet by operations section (plan) Materials regarding business performance scores Permanently i i Permanently i i permanami trea te d bv business m anagem ent dept. Order status sheet Plan/actual comparison sheet (production, delivery, stock, profit & loss) Past order result table Past result table (production, delivery, stock, profit & loss) Annual plant investment plan (company-wide chart) Annual plant Investment made (compary-wide chart) Committee materials Stratepy meetlno materials 5 5 Permanently Permanently 5 S Company-wide chart 10 10 , Reauest forms, notices, etc. Reauest relatino to calculation systems Reauest for approval for long-term contract Screening materials for reward provision applications Reauest far approval (eguipment) Reauest for approval (costs) 0 3 3 5 3 ___ ______ _- I--Paperres--tro . 1 o 1 o 1 o o o o 1 R em arks o o o 0 o 0 o o o o u o __ ________ 18/36 \ iiM B M Basio documents `inanciai statement by office General financial statements \ccount settlement `axatlon Javables/pavment I Document Titles and Their Storage Years [Latest Version] II i*- - -r % ^ T: K '-J H ^ ^ V ; 5 -- 1 i ~r/ ^ 07/11/27 ape ectrot General account ledger 10 Supplemental ledger 10 Estimation table 1 General statement of salary payment 7 Detailed statement of social security fees 7 Other materials relating to salary payment 7 Detailed statement of direct sales costs 5 Detailed statement of sales costs and general management costs 5 Detailed statement of cost allocation 5 Original Inventory slip 7 Inventory slip 10 Dep-o--s-i-t--r-e--c--e-ip--t-------------------------------------------------------------------------------------------------------------------1 7 Balance sheet 10 Profit & loss statement 10 Profit & loss statement bv team/machine type 10 Manufacturing cost calculation sheet 10 Statement of fixed asset Increase/decrease 10 Detailed statement of sales & general management costs 10 Detailed statement of Inventory 10 Detailed statement of account balance 10 O O 0 o o o Separately lor need office and otancn offices o Separately tot need office and C/ancn ottica* 0 0 o 0 o Revised in July 20C Revised in July 20C Revised in July 2QC Revised in July 20C Revised in July 20C o o * "1 - ~j o 0 0 0. o Balance sheet Profit & loss statement Profit & loss statement by team/machine type Pinanciai statements after account settlement Explanation materials for account settlement results Materials relating to account settlement Business report Asset securities report Corporate tax report Materials for corporate tax return Calculation sheet for municipal tax return Notice of approval for revised corporate tax or other tax return Materials prepared for investigation bv Regional Taxation Bureaus Certificate of tax payment Form for fixed asset tax return Materials for fixed asset tax return Payment record Receipt Detailed receipts bv account/account item 19/30 Permanently Permanently o _Permanently Permanently o 10 I 0 10 Permanently o Permanently o 10 o 10 o 10 Susine** tax, corporal* inhabitant tax 10 o 5 o 5 o 10 o 7 o' 5 o 10 " 10 ~ o Revised in July 20C __ ^ ... .. Privileged and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] Receivable balance sheet 10 Reply to reaueetto confirm receivable balance 7 Receipt and other evidence 10 Business trip report Detailed list of travel expense payment required Slip issuance ledger Payment bill mailing slip 7 Settlement ol advance payment 7 One-flaytrip 5 Stored byraaponsi&ieaecticrt/dtpi. 1 0 0 o oo o J0 0 o Revised in July 20{ oftiyftsgfftfHTfaiin; iTiaei tor ANDYS Revised in July 2004 Samedi above 20/36 Privileged and Confidential /Draft Document Titles and Their Storage Years [Latest Version] keceivable/advance money Bill Issuanoe book Payment receipt slip Receipt Issuanoe book Book to record issuance of receipt with company stamp Certificate of payment Book to record Issuanoe of request letter for bank remittance Detailed delivery statement {Invoice) Sales calculation sheet Receivabie/advartce money balance sheet Certificate of balance Certificate Issuance book List to adfust balance amount confirmed Sales Incentive ledger Sales commission fee ledger Dishonored bill balance chart Detailed statement of payment received 11t53o00 After cloauie P e rm a n e n tly 1117757000 Detailed statement 11200 Oet&ad ita ta m e n t ash pavment/receipt Cash bavmenVrecelpt ledger 10 11111i11111o0000000000 n-house savings deposit In-house savings deposit balance sheet Deposit ledger Report of tax-exempt savings Aoofleatlon for ex*exempt savinos Report of attribute change regarding tax-exempt savings Reguest fo r c a n c e lla tio n o f ta x-e xe m p t savings A p p lic a tio n to s a lc c t ta x a tio n m e th o d to r ln -h o u e e s a v in g s In te re s t in-house savings deposit transaction slip Book to record application for In-house savinas deposit Registration book of stamps for In-house savinas deposit Monthly report of In-house savings deposit Receipt Receipt 10 Cash pavmeni/receint slip 10 Bank deposlt/wlthdrawal record book 10 Book to record returned bills 5 Receipt of mailed bills 5 Copy o f issued receipt 10 Book to record Issuance of receipt 10 Jank account deposlt/wlthdrawal Current account transaction book 10 Ordinary account transaction book 10 Time deposit transaction book 10 T e rm deposit transaction book 10 Postal deposit transaction book 10 Tax payment reserve transaction book 10 Record of check book Issuanoe 10 21 / 36 o 0 o 0 0 0 "o ' ~S" " cT "o ' o o 0 o o o 0 o o o o o o o o o o o-- o o o 0 o o o o o o o o 07/ 11/27 .......... -- ....- -- Revised in July 20( Boin )ien and oiange enee R e v is e d In J u ly 2 0 ( Revised in J u ly 20C -- Abolished in March 2000 -- EEEE Privilgi end Confidential /D ra ft Docum ent Titles and Their Storage Years [Latest Version] Remittance record book Receipt of deposit for remittance Detailed record of bank remittance by factory Current account deposit transaction record book Monthly account report Bank deposit balance sheet Detailed statement of term deposit 10 10 Di*i)0d 5 10 10 3 3 0 oftemutane ja&ftljSS 0 0 0 0 0 0 07/11/27 Document Titles and Their Storage Years [Latest Version] saymenVrece)pt of cash In small amount Securities 3111receivable management Silte for payment 3ank .oan )ebt Guarantee toecial aaent auarantee Book to record payment/receipt of cash in small amount Statement of cash pavment/recelpt in small amount Transaction record book (for bank) C o n tra ct. Business report of each brand, invitation History file by brand Ledger of securities deposited to special agent Ledger of securities deposited to special agent Evidence relatina to securities Deposit receipt copy Book to record bilis receivable transaction Mailing slip of bill receivable Detailed statement of bills receivable Reauest for collection bill Reauest for discounted bill Book to record discounted bill transaction Detailed statement of bill receivable settlement Detailed list of dishonored bill Detailed statement of dishonored bill Detailed list of cashed bill payable Book to record bill payable transaction List of balance of bill payable Statement reaardinq settlement of bills payable (by account) Cdov of promissory note issued Basic business agreement Discount rate calculation sheet Commission charge calculation sheet Evidence and other important documents related to bank Loan ledger Evidence and other important documents related to loan Debt ledger Receipt of bill as collateral Debt calculation sheet Evidence and other Important documents related to debt Debt guarantee ledger Guarantee charge bid copy Evidence and other important documents related to guarantee Ledaer of deposited guarantee money 23 / 36 10 10 10 10 5 10 Attar cltur 7 10 Alter closure 10 10 Atter closure 10 10 10 10 10 10 10 5 7 10 10 10 10 10 Permanently 10 10 10 7 10 10 10 10 10 10 10 10 . 10 -- - ....... . U 07/11/27 _____I O O O O O 0 0 0 0 r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 " 0" 0 0 0 0 0 0 0 ~5~ -- ............... Revised in July 20( Revised in July 20( Revised in July 20C --------------------------- Privileged end Confidential /D ra ft _______ _____ ___ ____ ________ Deposit bill copy Docum ent Titles and Their Storage Years [Latest Version] 10 merest of dishonored bili interest balance sheet 10 Interest calculation sheet 10 Others Account cede Fist____________ _____________ Application tor registration of stamp for payment collection Stamp registration book ______________ Report of lost stamp registration card_________________ Report of change in stamp ownership or other matters Permanently Permanently Permanently Pamansntly Permanently 07/11/27 O o "_0 _0 _0 o_ o 24/36 PrMhebd and Confidential /Draft Doroerate bond Document Titles and Their Storage Years [Latest Version] Corporate bond ledger Receipt of principal and Interest money Coupon Expired corporate bonds A set of documents relatina to corporate bond issuance 1 Permanently 10 10 UnMfMemptton 10 MdeempdfooneefledMods. me. 10 ^Inanclnq subsidiary company Contract, account book, etc. 10 After Woaure 'orelgn exchange Contract slip (copy) 10 Used L/C 2- Export bill purchase record 2 Export draft 1 Money transfer note 5 Haw material/stored goods inventory ' roduct inventory Receipt bill Receipt/delivery bill In-house transfer slip Shortage report Record of received goods Dissolution daily report Collection prioe list Monthly material report Request for dlsposal/sales Notice of successful Inspection results Production result statement Delivery b ill Product ledger Packing list 10 7 7 7 7 feeds generated wtihin ifte camparty 7 3 3 7 Same lor produet/fixad a m ts fixed M e t 7 7 10 10 7 -ixed asset Receipt bill 10 Fixed asset ledger 10 Notice of attribute change regarding fixed asset 7 Oost calculation Detailed list of materials costs 7 Detailed list of labor costs 7 Detailed cost lists 7 Materials lor cost calculation 7 ndirect cost allocation list 7 07/11/27 o o 0 o o o o o oo Revised in July 20( Revised in July 20( o Revised in July 20( o Revised in July 201 oo Revised in July 20< 0 0 Revised in July 20( o R evised in July 20( oo R evised in July 20( 0 Revised in July 20( ooo Revised In July 20< o Revised in July 2G( o Revised In July 20( o Revised in July 20( o Revised In July 201 Revised In July 20( 25/36 \ \ _./ J Privileged and Confidential /D ra ft ** Document Titles and Their Storage Years [Latest Version] * t " ' f a+l ; t , - - DeeumanMr t 1 "if.-, Years 07/11/27 ..r ? r ) f Condition Pape jectfoi | R e m arks .awsuit Overseas non-fife insurance security export control ntroduction/provislon of technologies Trade insurance Receivable management Special aqents/deaiers . . . . . ... 1111 ........... ~--------- -------- Dompanv stamp Documents related to lawsuit cases Bequest for approval for hiring lawyer for lawsuit Notarial documents, contents-certlfied mail, etc. insurance policy Bequest for approval Other related documents ... ............ ........ ............ Documents related to security export control Contract for technologyintroduction Contract for technology provision Report relatfna to tax treaty Report to Sank of Japan Document related to trade insurance Receivable balance sheet Detailed report of unrecovered receivable Request tor approval for disposal of bad loan Report of bad loan and recovery status Request for credit investigation Credit investigation report Credit rating list Special sales agency contract Mortgage settlement contract Reauest for special sales agent contract Hypothecation letter Collateral contract, securltias/pladae right settlement contract A set of document for eachcase of special agent/dealer contreot signing Sales dealer contract Commercial trade basic contract Application for concluding fixed collateral settlement contract Application for concluding commercial trade basic contract Reauest for Issuance of letter of attorney regarding dealer contract (new/renewal) Reauest for permission to return collateral Reauest for redemption of promissory bill Request for company stamp Reauest slip for issuance of letter of attorney 26/36 3 Alter settlement 3 After settlement 3 After settlement 10 10 10 5 1 After contract expiraiion After contract expiration Altaraxplrailon o! Bata eonliaci 1 Same aa abova h ....5 ... 10 5 5 5 3 3 5 1 Afiat contract expiration 1 Samat above 1 Same at abova 1 Sam aa abova 1 Sameaaabove 1 Same as above 1 Same as abova 1 Same as above 1 Same as above 1 Same as above 1 Same as above 1 Same as above 1 Same ea above 1 Same aa above , 3 3 0 J _____ ____ 0 o o o o 1 ro 0 0 0 o o 0 0 o 0 o o o o o o o o 0 0 o 0 o 5" o'" 0 o --- -- ....... .. r D3fftbfls'fev.'l f i g ^ Document Titles and Their Storage Years [Latest Version] -.V * \ x *, ^Years' $,Qonc(Itron Raauest for permission to purchase small database creation tool (equipment/sottware) 5 List of above Items purchased 3 Mid-term plan of database development request at operations dept. 3 ^ ctrorf Remarks j O ! 0 0 j 1 27/36 Affiliate company management guideline elated documents AoDlication (capital increase, merger, business transfer, capital decrease, dissolution, liouidation, establishment of subsidiary, etc., launch of new business, entry in new market Application (other than aboye) Notification of aoreed Issues Various reports J Y ia - s '' \ ' ''- 'c o E dition *"i:\ * ' frapsr ctroV Permanently `' O " Remark 5 O 5 O 5 O -- -- ------ ------- 28/36 Privileged end confidential /Dft ` Document Titles and Their Storage Years [Latest Version] a-i "j-jr. ; l t i i ^ 1 0 r X " - * n a tio n ' * 'BfpbJ eetrot lequesVordar of material ' avment Supplier management Secelot of purchased goods Storage of stored good Discharging n-house transfer Disposal of unnecessary ooods Order sheet (copy) Estimation sheet Estimation comparison sheet/report of reasons for supplier selection Order confirmation sheet/sales contract Basie eontraot Request for special payment/advance payment Supplier list List of suppliers to which "Request sheet" has been sent Invoice/dellvery card Report of defective goods List of delivered ooods by supplier by account Item Material ledger Inventory sheet Deposit receipt Discharging slip, etc. List of material (paid, free of charae) discharged Receipt of supplied material foaid, free of charge) In-house transfer bill Unnecessary good llst/estimatlon sheet Request for approval for dlsposal/sales ........... 7 7 7 10 10 Alterbusinesslarrtwiafion "o" Revised in July 2QC 0 Revised In July 20( " c r -- - Revised in July 20( "6" .. b 3 -------------------------------- ----------- . . o . 1 Alt)buiinbtstbtrfi(nation 2 Usedlbbeupdatedsamiannvali; o 7 7 10 10 7 7 7 7 7 S 5 Canbastoredatethersectionas wall 5 Canbestoredatetftsrstolen aswell u Revised in July 2Q( Revised in July 20( Can6stV%d11'tiMtwRg' o dipt, at wen 0 aspi. swell ____ `CUTpssioriokl cdVu/'iliMQ (fapl. aswell 0 RaneadinJut) 200 o Revised in July 20( "S'" o 0 Revised in July 20( Revised in July 20( Revised in July 20< -----------------------o - .... ....... ...........-- 0 29/36 Privileged and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] ' 1C o n d itio n Health insurance Health management Report of standard monthly salary for insurance fee calculation Notification of revised standard salary for insurance fee calculation Certificate of health insurance program membership Certificate of withdrawal from health insurance program Notification of approved health insurance coverage for dependent Application for exemption of insurance fee during childcare leave (copy) Medical treatment chart Medical examination chart (employees on overseas assignment and accompanying family) Medical certificate (for company use) Electrocardiogram X-ray film Management form for hazardous industrial wastes designated b yla w Medical examination result statement Medical examination result at the time of employment Record of health-related instructions provided Record of instructions provided at employee's home (family) 3 3 3 (Trinsuied) 3 (Theinsured) 3 3 5 5i 5 5 5 5 5 ' 5 X durino service % durino service - ---., 07/11/27 3ap e rtroJ Remarks o IO 0 0 r o o o "cr o o * o' o o o o ttrvie* stivici __ __ ____ __ 30/36 Priv'feged and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] Request (or approval for budget tor large-scale equipment Request tor approval for purchasing equipment__________ Request (or approval (or Internal transfer of fixed asset __ Request tor general approval tor plant investments 07/11/27 isfciN H o _ . "0"' A o' 'o Remark 31 / 36 Safety and health load safety ndustrial iniury insurance ........ .... ndustrial Safety and Health Law e fe y Safety and health news Report of on-the*|ob Iniury case Monthly report of on-rhe-fob infury cases Safety and health Guideline Reward-related materials Workplace safety/health management plan Materials related to security patrolling Report of voluntary compensation money provided Meeting minutes Permanently 10 10 S 3 1 3 5 3 List of drivers Driver registration form Report of accident cases during commutation Permanently 5 3 Report of Industrial Iniury Insurance-related agreement concluded Notification of estimated/finalized insurance fee Notification of incremental Insurance fee Summary list of finalized insurance fees Notification of commencement of a series of time-limited projects Report of a series of time-limited projects Report of appolntment/diamlsaai of attorney Report of name/address change Ledger of works (time-limited projects) covered by industrial injury insurance 3 3 3 3 3 3 ' 3 3 S Minutes of industrial safety and health committee meeting 3 Environmental measurement record of workplace where organic solvent Is used 3 Evaluation results of environmental measurement of workplace where organic solvent is used 3 Diagnosis report of each employe engaged in work using organic solvent 5 Record of inspection results of sectional ventilation eouipment for specified chemicals 3 dust remover, gas emission processing equipment, and waste liquid processing equipment Record of inspection results of specified chemical equipment and 3 * equipment attached to such equipment Environmental measurement results of workplace where specified chemicals are used 3 Record of environmental measurement evaluation results of workplace 3 where specified chemicals are used Record of manufacturino/handlinq of hazardous materials specified bv law 30 Health check card of each employee enqaqed in work using specified chemical substances, etc 5 Record of environmental measurement workplace where lead 1$used 3 Record of environmental measurement evaluation results of workplace where lead is used 3 Health check card for each employee engaged in work using lead . 5 Measurement result regarding radiation exposure (doze equivalent) 5 32/36 \ P * - S$pi|ctron R ejnfijk 0 0-- o 0 ~0' -- " o '" o . -- ....... -- ---------- ------------ o 0 -- o -- " 0" 0 -- ........ i o j o j o l o_ !__:____ i o l o_ i__l -- --------------- -- _ O o 0 ---------------- -- 0 o -- 15" --- -- - o o-- 3o7eafaicrHi7f3" luBiianees designaiea t levy ----------------~----- o-- o o-- o 5b'yf fo/'KSafdST" suBsiances oealpnaieu i >aw -- 0 o --__ __________ 1 11 P rivile g e d and C o n fid e n tia l /D ra ft Document Titles and Their Storage Years [Latest Version] Report at the time of accident Radiation dose equivalent rate measurement results Measurement record of radioactive substance concentration Health check card for aach employee regarding ionizing radiation exposure Environmental measurement record of workplace with risk of oxygen shortage Inspection record of sectional ventilation for dust and dust remover {modification and repair involving dismantling) Environmental measurement record of workplace where dust is generated Environmental measurement evaluation result of workplace where dust is generated Noise measurement results Environmental measurement record of office where centrally managed space-conditioning system is used Inspection record of centrally managed space-conditioning system Measurement records of temperature, humidity, etc. Record of exceptional case of using cranes exceeding weight limit Voluntary inspection form for cranes, and inspection records Record of voluntary Inspection of mobile cranes Record of voluntary inspection of elevators Record of voluntary Inspection of simplified lifts Personal health examination card Regular health examination result report Personal health examination card focusina on pneumoconiosis (medical chart) Personal management card for pneumoconiosis 5 5 5 5 3 3 7 7 3 3 3 3 3 3 3 3 3 5 5 7 Permanently Environmental management Environmental load evaluation sheet List of requirements bv laws and regulations Record of report/notificatlon according to laws and regulations Record of measurement results according to laws and regulations, other requirements and voluntary standards Record regarding industrial waste disposal Record regarding education and training Record of communication with external organizations, etc. Record of environmental inspection by authorities Record of maintenance and modification of measurement Instruments and equipmentlt&lfgfx Record of accident relating to environment Record of corrective and preventive measures Record of environmental audit Minutes of environmental management review Minutes of the environmental measurement committee meeting 333* unta termination ot the equipment 5 3 3 Until leclftfy clture 3 3 3 3 3 3 Others Record of uniform leasing (working wear) Record of uniform leasing (wear for office work) ... . 3 5 07/11/27 0 o 0 o o o . ________ o o o 0 o o o 0 o o o o 0 0 o 0 0 o o 0 0 c o 0 0 o o " o' ___ ____ o __ -, . 33 / 36 Privileged and Confidential /D ra ft Document Titles and Their Storage Years [Latest Version] /Years i ....... '... Materials regarding important quality Issue General material of serious complaints by term Materials of the quality assurance dept, chief meeting Materials of the Q A department managers meeting Record of complaints received Sum m ary list of quality costs Materials of the PLP promotion m anager meeting Monthly quality report ln*house training material (QA related) Collection of articles in K UBOTA TS Conference report Record of status survey of QC Circle Materials of the company-wide ISO promotion meeting 5 5 2 2 ! 2" 5 2 2 _ 2 . 51 2 jinir.-irUI.Imit 1i I---" w-- ' Cond tion 07/11/27 eifr.r Remark O O l __ ___ oo "cf "o' "o'". "o'\ "cT o cr o' "o' i o o' i____._____ "o' ~o" ' o "o' o 1o' o __o: ... ........... rnn_ __ ..--__ Trt 34/36 vileged and Confident 'ppllcations/approval foguala Research plan Report materials Research report Publications Svents Others Document Titles and Their Storage Years [Latest Version] ----------------------------------- ; J r u - Request tor approval for joint research work or outsOurcing/ccmmlBsioning of research work (copy) -R--ew-q1u-est for "ap^prno- v,aail mtoir wdoianaimtinwg escuh^ouliarashnijp money (ICcOopDyV) ,RReeopoorrtt,Oofj aawwaarrdd bavy eexxtteerrnnaall fotrmgaannii^zaattiinonn i(aanppnlilicnatl.oinn/naiw.si.r.dj won) ABppDllilcatliOon tor special theme r- ~ 'Report oi completed special theme Materials tor technology strategy meetlng/development meeting Report of resources invested in R&D Permanently '"Company-wide R&D status report" tor the board of directors meetingMaterials tor the R&D section manager meeting Materials tor iduie* d^itr-e*c**to**rs*'' l-o--r-u--m-- _____________________________________ Materials for audit by auditors of the technology development headquarters vSwumummiiabruy asthicecet mol nRo&tDu tuhiemes Material for technology etretefly meetlng/development meeting Metadata far performance evaluation (development results) Materials tor evaluatlon/approval ol special theme project Plan presentation sheet/suaoestlon sheet Technology reeearch/teohnology analysis Original copy oi `KUBOTA technology report* ___________________ 7C^oll.ect.ion oTt articles In all KUBOT' nA t"ec"hunnoul'ougaYy .rreesseeaarrccnh pprreesseenmtaattlioonn rreeppoorrtt Permanently ----- CCoolllleeccttiioonn oofi aarrttiloclleess IInn tteecohhnnorilooBgyy ddeevveellooepmmoennit headquarters' research---p--r-e--s-entation meetlnn re Permanently Materials tor technology development headquarters presentation meeting ' Materials related to technotogyrdevelopment awards ________ .______ l ook to manage confidential Information ol the technology development h e a d q ^ to rT Permanently sJ- `^ l 0 7 /1 1 /2 7 Iflewreif "O " O '" O" o o o 33 / 38 is a a ^ l jg g jjg j A p p lica tio n package for indu strial property a ' O o n d itio n 20 As long as tne right axisUiinffWlMM ______ i L -------------------------------------- [ f ill p '& & C L i r e r _o_ ;___ i Remarks Up to 20 years 36 / 36 K 'S'' AJ s* *6 4> P ft A It RK U ft AJ >J m on A) Hid A) AJ U K* & ft H ft CO si Ud call Sr e H A) ft AJ H s ft R LO K& -f* K? 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E tiS ;# ftS #? fc ftH li a *n a ttfiim P R | x s u w m m -m m X i* =s c s ifs ] 5MR T; I* P li SsMSJst m&m m tm sp --1**31 S q $S s ig n e s fS S ffl 5K 5k 5k 5k Sc m Sc ?k 3 5k H tf S IS m 5k 80f 5 S - * 90ise tcS & - 3 5k io o fS -7 g -a Sc W S '/fiS 'g :*: COTfiSBm&S') ?k ra Mn 1 H-h S J t-: ik HJz JfM+HS 1 s m m m u ftmm 1 H i v^mymmA Ttmn 5k GLOBALINDEX ft' v im - Sc m `J-IE /**1* 4"* o o o o o o o o o 0o oo o o o o o o o o o o (VOL.1 ~7) ( 3/30 X i ? fIK -S it ISfiSJ -I - i N Vs 4/30 i n ? y el ' X m =s ^ S ro H S S ffl* g f * ay* fS tB S fl * ^ $ l S = F B S lfilg S t i l (BtgiSSE) iS P J q ] H it* XS8! 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