Document pmjdYNDZjx6mOzB9zaK703Mn7

INTER-ORGANIZATION FROM: J. Arvin - Akron DATE: February 16, 1981 SUBJECT: RECORD RETENTION SCHEDULE Attached is the Record Retention Schedule. On January 22, 1981 I sent a list of Recordkeeping Requirements and requested that information be supplied by February 15, 1981 If you have not sent this information to Akron, please do so as soon as you can. xd Attachment James Arvin DISTRIBUTION All Plant Safety Engineers Ada - R. Gale Ashtabula - D. Jenkins Columbus - C. Hefner Ionia - N. Ketner Jeannette - C.Shaffer Jonesboro - S. Strickland Lawrence - R. Skinner Marion - J. Monts Mogadore Chemical - R. Novitsky Mogadore Pilot - J. Rose Newcomerstown - c. Shaffer C. McNutt Odessa *- M. Barker Orange - H. Bossard K. Harlin Phoenix - T. Hobbs Reading - R. Skinner Salem - P. Bender Toledo - J. Mathews Akron Tech Center - J. Gyenge Dalton Latex Terminal - C. Ball Dalton Tech. Center - J. Bogdany ....... FORM I *0N0 Batesville - Safety Engineer Evansville - M. Davis E. F. Staats Ft. Smith - R. Springer Logansport - m. Pumel Wabash - s. Young Peru - Safety Engineer C/P Warehouses East Rutherford, NJ Orange, CA cc: D, Joseph - Wabash BETTER Service Is Our Business X-3893 R#v. 3-79 KtlUKIM ththtUPY 09* RECORDS RETENTION SCHEDULE O- D i v iS i Os All Operating Facilities 1C * N * f t . PUN', LKS'-l-'T, Sl.'lt, ETC. All Operating Facilities i t i rucu Facility Hanager 1 TEH HO. RECORD SERIES TITLE FORM "RETENTION PERI01 NO. OFFICE CENTER OFFICE OF RECORD C0./DIV. AMO DEPARTMENT i OSH/. ro"Tis 100 cff. r~u "o(i TOT. YRS. 3-80 4-79 PAG! 1 5 SPECIAL INSTRUCTIONS 5Y+C Replaced by #200 1/78 ' 101 5Y+C 102 5Y+C Replaced by #200 1/78 103 5Y+C Replaced by #200S 1/78 200 200S 5Y+C - 5Y+C 2 Hills and Calenders a. Stopping Distance - Weekly 1Y+C b. Mill/Calender Rescue Drills - Honthly 3 Hanlifts and Elevators ^ m Z a. Inspection Log b. Inspection Elevators u <o oto 4 P wered Industrial Trucks a. Daily Service Use Inspection Check-Off Sh set b. Fork Lift Maintenance/Service Record 5 Overhead and Cantry Granes a. Honthly Inspection b. Rope Inspection C - CLRftCMT VCAfr c* - ccMPti t t cm ( = (if I RAT ION t - PERMANENT S - SURERSCOCD T = TERMINAftON X/A - IA* AUDIT 1 , 2. ETC. - YEARS N, ETC. = MONTHS -.xtvPLES T-i - TERMINATION PllS ? YEWS, OJM i CURREM YEAR KLS 3 \L\'HS. 1Y+C JHF R Frnonc m-hatm .- THIS I IEPARTMENT WERE RE- i/ic*iR/rr UN jf ALL Ri CORDS DATED BEYOND TMEIRT 'ETENTlON FU'IODS HAVE 3EEN C ESTR0YED. NEW RECORD Series NOW BEING FILED HAVE 3EEN A ODED TO THIS SCHEDULF 1ND Tl OSE NO LONGER BEING ILED 1 AVE BEEN DFIFTFfl 2Y+C 2Y+C 30 Da^ s 1Y+C 1Y+C SIGNA1 UfiE TITLE 1Y+C -SC DA 1 t ?/'/$>. ' ~Tt J ...... J.- - . .............------------ X-J89J Rev. 3-79 RECORDS RETENT I ON SCHEDULE 'MP*SY On Dili-; All Operating Facilities loi i'lov-oi; i t. . riA%-, ptsrpi'T, src-t, etc. All Operating Facilities Facility Manager ITEM HO. RECORD SERIES TITLE FORM "RETENTION PER IOC NO OFFICE CENTER OFFICE OF RECORO CO./OlV. AND DEPARTMENT 14 Employee Exposure Records iff. CMl . ' uPJ ^ ii Ot $ TOT. YRS. 3-80____ V Auc 4-79 4 ... 5 SPECIAL INSTRUCTIONS a. Records of Monitoring or Measuring which Contair Qualitative or Quantitative Information Indicat ive of Employee Exposure to Toxic Materials c r Ham ful Physical Agents. iOY or T+20Y b. All Raw Field Data to Include Personnel Pi otective Equipment used by Employee and Analytics Data iOY or T+20Y c. Representative Area Monitoring IOY or T+20Y d. Personnel Monitoring e. Emergency Exposure 40Y or T+20Y 40Y or T+20Y f. Employee Complaints to Chemical Exposure 15 Work History IOY or T+20Y a. A History of Job Assignment from Date of lire t< Termination. This will include Job Titli s and/ or Geographic Location. 16 OSHA Written Compliance Programs 17 D.O.T. (Department of Transportation) m z o K> u<D U o> 40Y or T+MY 2Y+C Manifest M - annual dtwIE* C - CLAAINT YEAR CP - COMPTI ON E - lHP I NAT ION fP = fINAL PAYMENT P - PERMANENT S - SUPERSEDE0 ST - settlement T = TERMliATION T/a = TAX AUDIT X = NOT OCriNCD I, 2. ETC. = YtAAS llt 2M, ETC. = MONTHS 1981 1 \ L I U I ^ * t i llv; *- 383 Rv. J-T9 RECORDS RETEHTION SCHEDULE J : wm* o# pt,i; rAll Operating Facilities i x a* ic-,- ; mi , pun*, Dismn, storl , i;c. All Operating Facilities Facility Manager ITEin | HO. KtLUNU OtNItd 1TILL | FORM !aRrrD(TfON POUCH NO. OFFICE CENTER OFFICE OF RECORD CO./DIV. AND DEPARTMENT lit 1 TSCA Record Keeping a. Customer Complaints Concerning Possible I j r ^ c* tl |Tpiss -es J TOT. rss. 3-80 ii-79 PAwE 5 o. SPECIAL INSTRUCTIONS 5 Exposures and Reactions to Chemicals 5Y+C b. Employee Complaints Concerning Possible Exposures and Reactions to Chemicals 5Y+C a c. Chemical Inventory Lists d. Employee Notification of Substantial Risk 60Y t (Whether Reported to EPA or Not) e. Requests to EPA for Permission to Intro- --J duce New Chemicals into the Marketplace 60Y 60 Y f. Requests to EPA to Introduce New Appllcation of Existing Chemical -- e. Toxtloglcal Data 60Y 60Y Q m O K> U --- JUI = ANNUAL NCVIl* S C - CURRENT FEAN FP = FINAL PAYMENT P - PC AMAMEN T ST = SETTLEMENT T = TERMINATION X = NOT DEFINED 1, 2, ETC. z YEANS A f ttnll&rh'______ - CP = COMPLETION E = EXPIRATION S = SUPERSEDE0 t/a = TAX AUDIT M, tW, ETC. - MUNTHS 8 v // VmaiiKi ; v re t- - iretioxTi.a r. < ,fc i vr nr- -r-rj r v vt o ti---- V A / J (---- - ' ' ///yf' '/h . i 'L-> "5^2-2-/'VO *-3893 Rev. 3-T9 RECORDS RETENTION SCHEDULE an-' O* 0 V i S J". u. r . \ - > - . l . f-i is-, ji j .* 'lot. c*`. , Pag mi\: All Operating Facilities All Operating Facilities Facility Manager rz** %c. *C0*0 SERIES TITLE FOftH `RETENTION PERI 0 NO. OFFICE CENTER OFFICE OF RECORD C0./0IV. AND DtPARTXENT 12 Noise E... ,.n ' *- - is TOT. YRS. 3-80 4-79 ^ A ij l 3 SPECIAL INSTRUCTIONS 5 a. Exposure 40Y o T+20Y b. Calibration of Audiometric Equipment 40Y o T+20Y c. Baseline Audiograms 40Y o T+20Y d. Most Recent Audiogram at Termination of E nployir ent 40 Y o T+20Y .3 Employee Medical Records -- a. Information Concerning the Health Status jf an Emplov ee b. Employees Exposed or Potentially Exposed to Tox 1c Mat erialj 40Y o T+20Y 40 Y o T+20Y c. Medical Exams. Conducted at Company Expen se Indue inn: Pulmonary Function, Blood Chemistry Prof lies. Eye Screening Physical Measurements, Etc. 40Y o T+20Y d. Industrial First-Aid Medical Records 40Y o T+20Y e. Employee Croup Health Records 40Y o T+20Y O izon rifo) <0D 01 l aq = NEv itm ! c - tu*at*>T yea* .. F - ; t 0`* [ { = (hRIflATtOh t ? Z f ,AL PAINE N' f = PC H*AhEM S - 5UP1*5C0CD ST = SET TtEhltST T ~ TERNlNAT lOf* I 'A = TAh ALDl T A - HOT OEMNEO I . 2. ETC. = TEARS I11. 2M , ETC. - MON 1 y~ 12V2_ RETURN THIS CUPY 7:'* *-3893 Rv. 3-99 RECORDS RETENTION SCHEDULE 04 p 111 s i os , i u *' 0-\-1 r , 1L fii AST , 1-1 b :* IC 1 , STXAi. , re . J OL PAR :mi -47 All Operating Facilities All Operating Facilities [ Facility Manager ITO 0- RECORD SERIES TITLE FORM RETENTION PERI HO. OFFICE CENTER OFFICE OF RECORD CO./OIV. AND DEPARTMENT 6 Hoists a. Periodic (at least monthly) trf. e*"t ( ^[fssiD.s TOT. TRS. 3-90 4-79 PACE 2 m5 SPECIAL INSTRUCTIONS IY+C 7 Slings and Spreader Bars a. Periodic (at least monthly) iy+c 3 Ionizing Radiation a. Environment Survey Records b. Exposure Records c. Initial Tests, Inspections and Checks 5Y+C 40Y o T+20Y 40Y o T+20Y d. Periodic Tests, Inspections and Checks 40Y o T+20Y 9 Training - All OSHA Related Programs a. Initial Training 40Y o T+20Y b. Periodic Training 10 All Fire Extinguishers a. Log of Monthly Inspection b. Annual Tests c. First Hydrostatic Plus Re-Test n m Z tt> 8! 40Y o r T+20Y 1Y+C 1Y+C 25Y >r Life of Extinguisher l i Mechanical Power Presses a. Weekly S AA = ANNUAL C = CU***T YEA* CP - COMPLETION E = EXPIRATION TP - FINAL PAYMENT P = PERMANENT S = SOPENSEOEO ST - SETTLEMENT T - TENMINAT<<M< t/a - TAX AUDIT X - NOT 0f N(D 1, 2, TC. = YEANS 1M, 2M. ETC- - MONTHS 1- _________.________________ ...... . ft e 'l&iM Wk---- 51' / W*"" 1Y+C // c) /A s/'i- 1W-tY-c*