Document pme988MxEvMnrqjzw931doN4B

PROCEDURE BULLETIN--texas city plant CONTRACTOR SAFETY PROGRAM p-oio6- I. PURPOSE ; This bulletin sets forth a guideline for safety and occu pational health considerations for contractor personnel working for the Texas City plant. II.SCOPE This bulletin covers procedures for dealing with con- tractors arid responsibilities, of the contractor and v Monsanto representatives. This guideline carinot be ^ 3expected to cover every situation, but it. provides a [a ' framework within^which sound field decision can be made. This bulletin compliments the plant's "Contractor Guide to 1 "Accident Prevention" and the "Plant Chemical Safety "V i': Manual. V , ., III. DEFINITIONS A. Monsanto Representative: The person requesting services arid having, responsibility for the job. ' Normally a mairiteriance Supervisor, CED supervisor, or project engineer. B.. Contractor: In this'document, generally understood .to ' mean contractor! supervision. IV.. PROCEDURES AND RESPONSIBILITIES v-^UC- :S Once the need for contractor services is determined; the Monsanto.Representative should define those safety/ health requirements called for to properly do the work. "General conditions," "specific condition," and a f description of specific hazards involved in the work should be reviewed with the prospective contractor(s) prior to submission of bids and be incorporated into the written contract. Provisions for the following items must be considered: - Respiratory Protection Biological Health Monitoring Personnel Protective Clothing and Equipment Supervision of Contractor Employees Contractor Safety/Health Orientation Hygiene Facilities and Practices . Exposure Monitoring Emergency Medical Care Injury Reporting Use of Plant Permit Systems Sc - Environmental Control Procedures Hazard Communication Safety Supervision (monitoring) 5335 ORIGINAL ISSUE-* e/26/4 REVISED: PAGE _L OF. LAM006546 PROCEDURE BULLETIN--texas cty plant CONTRACTOR SAFETY PROGRAM p~0106 On larger jobs, the Monsanto Repress?;~ative should consult with the Loss Prevention and Safety Depart ment (LP&S >. It may then be determined that a Loss Prevention Review (LPR) be conducted prior to starting J work...-; '4|v//:/" B. All services performed on Company property by outside contractors shall be covered by written contracts. When appropriate, Monsanto's purchase orders, signed . by the contractor, may be used. Contracts drawn by i'contractor must.be reviewed and approved by Monsanto's -f * > Law Department. 3/^/ u.*\< h^:` . fc' r i, Prior to issuing the contract; Purchasihg shall verify that the Monsanto Representative has reviewed job and safety requirements with thecontractor. C. In all contractor work on Company property, contractor supervision is expected to maintain responsibility for . the safety and health of his employees. Monsanto will advise contractor of known safety,; environmental and health hazards associated with the'work place in order, that the contractor may carry out his obligations. :Jtv Monsanto will, also advise.onrthe. appropriateness of . : ; :> J. . -''special protective clothing, and^ equipment/specific to <|i'v operating areas in which contractor personnel will ` * *- v ?;#*** 't \ D. :4` / c The Monsanto Representative is responsible to see that' a general safety orientation is given to contractor personnel immediate 1 y af ter entering the plant . LP&S. has the responsibility to conduct this orientation. 'X& As a minimum, the following areas must be included: - General Plant Policies :r Plant Emergency Procedure and Alarms Traffic Rules Basic Protective Equipment Usage Personal Hygiene Practices General Industrial Hygiene - Hazard Communication Plant Safety and Housekeeping Operations Plant Health and Safety Personnel To identify contractors who have received the orienta tion, a sticker is placed on the contractor's safety hard hat indicating that they have attended the orientation. In addition, a log is kept to verify attendance. To keep the program current the orienta tion is renewed with the contractor employees on a yearly basis. ORIGINAL ISSUE: 6/26/84 REVISED PAGE_LOF-Z_ UM006547 PROCEDURE BULLETIN--texas city plant: p-oio6- CONTRACTOR SAFETY PROGRAM 1 imi . llgflf Prior to beginning work in the field, the Monsanto Representative is responsible to conduct a more de tailed orientation. As a minimum, the following areas !> - must be included: , - Apprise the contractor of known industrial , hazards (including chemical health hazards), hygiene facilities, and safety procedures to the --- Iwbrk area. Slfa the contractor of. relevant permit pro cedures (i.e. hot work, tank entry,' lockout, ;- V"1- * ~ i* - *** ' Vi'V * ' 'S ''S SSrisfc , < , . ... Advise the contractor of special protective ^fic to the assigned! work area MBW 7\ A& SlilS pprl^^tth^cdhtrSotofJ'^/his responsibilities. 3$nwM0$mfl$pSMti, ' pff& .... ... . .vr,,.... . ' ! ": ' 'uV: ThepMoneaS sentative shall coordinate and -j ;,, monitor contractor's work on site and be' primarily. responsible for communication with the contractor .' He. iii iM will; maintain' close, contact* with the contractor;' p~ rogress and scheduling. The Monsanto;;jRR|8ejppi^reess]een:ni tative ^sniaipi^piit^lic!MMS..,,_____ 8ad|^||^; . sible to provide feedback to Purchasingg|coh^|5coonnltrria...c...t.o....r Form".) (Sell' appended "Contractor;-PerfSriani^S SS5l`l; %> nsi$k.M~ % ' ................ _..,.... .... . .................................... .....................................t ' Monsanto cannot assume responsibility for contractor compliance to all State and Federal regul^^pnatlgpvSrh^ ing health-and safety'. Monsanto will attempt to t ' utilize those contractors who have demonstrated a high - degree of compliance with work place laws/standards, plant policies and practices, and have a history of good safety performance. This however, does not pre clude Monsanto from enforcing plant safety rules and policies. VfiS, / . r f Z , , r ** ' * >"'f. rv H. Contractor shall furnish and require the use and wearing of proper personal protective equipment and clothing by its employees. Purchasing is responsible to communicate these minimum requirements. If tHe'^-'";'V contractor does not have the specific equipment, the task shall be delayed until such equipment can be obtained by the contractor. Personal protective clothing and equipment shall not be supplied by SC 005337 Monsanto, unless dictated by an emergency. ORIGINAL ISSUE* 6/26/84 REVISED PAGE _L OF 7 LAIVI006548 PROCEDURE BULLETIN---rntAs r.rv Pl CONTRACTOR SAFETY PROGRAM asBBa9Ssas3BssaaaBBassBBSBSBaBSBssssss p-oio* . I. Use of respiratory protect!vs* devices typically re- - ` quires proper written stand. operating procedures, V-*' selection and fitting, training, assignment, cleaning and disinfection, storage," inspection and repair,. . surveillance; periodic evaluation, medical approvals* and NIOSH approval* when applicable per^ cujrriM^gS.aM regulations;*! Accordingly! each "contractor employee/ who may have need to wear a respirator shall be V *:/;; ' ' properly fitted and trained in its use by the con-i f? y. " - ' tractor prior, to beginning work.'- The contractor shall be* ^responsible for furnishing the proper devices to his employees and'assuring that they have been Vwvi medical ly. "certified . tci wear the equipment The/ifx,-~* *" y. *' '; appended "Respirator Certification Assurance; \\ " iLjeeutxteerr"-^ssnhoouuilad bce usead xtoo ooDbxtaaimn writtien veerrifuffc8ai"Cu^o3 frroomm ;thevv contractor, by Purchasing at the time; of ' V - * ^ ' contract? negotiation?* In the "event ' that contractor/ 'V`employees have not or cannot be! properly fitted and' ressppiirraatto^r-y" protec*t4io..n.. is deem,e.,d4 necessary,'only ^`` ; i*5'''pos'i*ti"ve pressure,*; supplied air equipment should '#;>A ****$&.1In! all', cases', plant policy regarding facial nsifc it hair ..in .the sealing area, of Respirators' must be, adhered "to ..by, the contractor 1 - _'/A ./. -. ail WPapaWK specifications in 29 CPR 1910.134 and Grade D as wmmSSSmSKm described in ,the Compressed Gas .Association Commodity * ' Specification G-7.1-1966 prior to use*.*v ^ f" % *s X. 1r;> ''-sy* .'i: k>. K.~ Contractor shall'assure that proper, medical care is ' available for his employees. Medical services are the V, responsibility of the contractor. However, when v; ;5j;wgc:-vf/vv' unique.: biological monitoring of body fluids is re- quired by Monsanto when contractor's employees are handling or exposed to select process chemicals, Monsanto will tinder these situations conduct or arrange for appropriate tests and provide the data /;?/to/the; contractor or its medical service. The con tractor shall be made aware of these provisions prior to working in an area, sufficient lead time for collection and analysis of samples will be needed in scheduling the work. When the severity of an injury dictates immediate attention on-site, Monsanto may ^ t,, SC 005338 J ORIGINAL ISSUE-* 6/26/84 REVISED: PAGE-i.0F.Z_ LAIVI006549 PROCEDURE BULLETIN -Tr ctv W amt CONTRACTOR SAFETY PROGRAM Pt0106- provide first aid treatment, but only to the extent,f necessary to stabilize the condition of the con- , , tractor's employee for, transport to the contractor * st, , or facility. ' v.^Sfc'C, v. . '.x, ` -i . *<* ; , .*' ' //cc /; L.,,r Contractor personnel delivering or picking up - ... J,, k.ir\ materials in the plant must have and use appropriate /protective equipment consistent with the hazard^ of" > ; u-pTM, the material being transferred and the work pro-'^'i;,^ cedures of the area being entered. / .A ssfa #3 -,.ianrjwt._............. ; M.. .All contract tools and equipment:, on site .atoall^*as;>a mmmSmss l be in. safe .working condition and ;.conf6rm| to ;i; *4, to- shall: have the righ||^^^^^ps^ , .................. _ ._.fc JtseX'oir topl's^f ^uipmentf chemicals on the site. Contractor shall provide all? contractor's employees, agents , or subcontractors ^without, obtaining Monsanto,' s prior^^4 ? / ' /1 ittMS" written consent; unless otherwise'specif tec S^tcontrsfet .....................--.... .... . * ,, ^ a- ....T ...................... ..... .WfflWIWl,. Contractor must_ensur^,that it.s eating separate; from .work^areas, ,, kept clean, and have; prp; .washing,facilities?4T The/'contractor shalirinstitut . . an industrial Hygiene^ approval system ' at,s each > facility.- QContractor must,,comply with proper plant-' procedures.^^>--'s^f5 /* " for securing permits* involving hot work;; tank entry,*1*' ft* breaking into pipelines, lockout, etc. Permits will- be coordinated thrpb'ghij^ Reprbsentativ^|4|| . Monsanto will; is^l'iiterMuipment'' and/by..'facilities;^'- * and test atmospheres"prior to releasing these permits' to contractor for work. The contractor will check the adequacy of the preparations and then sign the permit before work commences. P. Contractor change and shower facilities, if required, ^'f/'/'^will"'be'-arranged by the contractor. Monsanto' shallf*/;** ? have the right to inspect these facilities. SC 005339 ORIGINAL ISSUE: 6/26/84 REVISED LAM006550 PAGE JL OF^-Z. PROCEDURE BULLETIN ~*>K'Jc.- Q* Monsanto Representative stall be immediately. notified/iSapl ; r* of all injuries sustained,.by contract employees. : The a=&isBi r tonxractor .snaij. proviae copies^oi; recorub iluua^ reports' (includihgOSHA200 summary log r; or' .^uiva-'.^.^!^g^ lentltrbS'lalM'l^'iiteCe^rewilKiril^^g ofi* MMoonnssnaanctoo*. - **^jf. y^: ^y*4"* ...... i .--h . r* R.: In* situations idiere^persbnnel^ (Induusstrial. hygiene) > ,,*%'$ *-: i . monitoring is' required by OSHA Standards for sub-f4< stances to .which ^contractor employees may, reasonably: be. exposed the TOnjtractb0*d|al 1 be advised,''* of .blip" .legal'"obiigationprlor^tp^entering. the plant*ah<|f" ,ww..ith....in. twh*.ev. .cwo^i*n..t.^tirfloflltwhM.e.:r^ivcw*oMn>.wtrva.c. t- ^U^Aonseanit.ot.w'rl*11- cl^side8yprov'I<l^^^^ges1i^M^^Itoring' servlc^L ` * v - ?ft*. llM^irlttf^Srltai^BMthi^^nlfactor MprmailM Monsanto.sarnplingji " or usedL~bythe^cont! .. ................................. . Each' contractoJCshalMhav^fa competent; responsible `2 ^8Utrvia^l^^ho..u.."rs during >*ijE$Lj : '"'whichtth.llB*wor'^^^^^^Spio^sllW To mainn'ttaaiinn the iniCdependenfE^onWa^^^Slatusm:' Monsant^yshshanli i1f*. aVvonlidri (<if,,,'*-&. *'lr'yUT*\' 1 ' supervising "o^cpntr^lling .^cbntractor^employees^w * ~ evIlgpolsib^^telt^MustS b^^nphaslzeTOEIt^^^^^^ practiced only onan^extremely limited.basis T. Contractor operations: may^be'periodically audited to , .1. tools and''equipmerit^following Monsanto health and . ", safety procedures, and assuring that their, operations 'i *.`:*;^"do iiot endanger Monsanto^personnel and property,;^* , ` :j' Depending oh the job, - the""audit, can be conducted by^ the Monsanto Representative or an audit team." ' The;' audit team would typically consist ofi-ffW'- ? -# Monsanto Representative Contractor Supervisor Representative LPfeS . Represientat.iye^s. Monsanto ' 'Areff Supervisor!^ v* .- * Followup surveys may be conducted to ascertain com pliance with recommendations previously put, forth to, the contractor. Purchasing should receive a copy of the audit. SC 005340 f\ LAM006551 ORIGINAL ISSUE 6/26/84 REVISED: PAGE-JLOFJL PROCEDURE BULLETIN--texas city plant CONTRACTOR SAFETY PROGRAM p~0106 U. Failure to comply with the contract agreement or supplemental conditions may result in removal of the violator from the plant and/or contract termination. V. Where a contractor's employee creates a known imminent danger situation, immediate corrective action shall be taken. . The Monsanto Representative should bring any violation of normal safe practices to the contractor's attention. Upon request of the Monsanto Representative, the contractor will remove any worker violating any plant operations and safety rules. The severity of the infraction will impact, the final decision on removal of contractor's employee. ** W. "'For service personnel spending only a short time in the plant (truck drivers, vendors, service personnel working on their equipment, visitors, etc.), a,short orientation shall|be .conducted including: /' '- -V * v-; -:v/; / -.A;-:.'- Traffic Rules.jlvtfv-. . y. yyf;|: y >; `-'-'.yif Emergency .Procedures, and Alarms _ ' safety"Rules'JCpersonai'-'safety "equipment ;v/ .... -,y . V |';e*matchesV---'etc'*) : *. y;`./y ..( . y>*^>y ' **' * <*' , y. yyyT>~/y.'/yyy . .The Security Department is responsible to enforce - -this orientation."' . ;/ '' ' ' 005341 The length of time spent in the plant or type of work performed does not exempt contractors or service personnel from wearing necessary personal protective equipment (hard hats, safety glasses, sleeves where required, etc.). Z . v, *' ; s. . - Hard hats and safety glasses will be issued and collected by the Security Department to service personnel who do not have this personal protection ..' y equipment. k= Developed.by Special Safety Subcommittee: R. C. Baca - Chairman G. W. Bostick H. M. Lacy " B. C. Lancaster M. A. Riddle R. V. Sharp J. D. Richards Reviewed by: Plant Manager's Safety Board ORIGINAL ISSUE** 6/26/84 REVISED: Written by: Approved by: L. Tromblee LAM006552 PAGE.JLOPJL PROCEDURE BULLETIN --TEXAS CITY PLANT ^P-OIO* CONTRACTOR SAFETY PROGRAM RESPIRATORY CERTIFICATION ASSURANCE FORM LETTER RE: Contract No.________________________ - Monsanto Plant: Dear It has been determined that your employees may be required to wear respirators in the performance of the subject contract. Monsanto Company requires that any employee of a contractor who might use respiratory equipment must be medically certified for respirator use. In 29 CFR 1919.134, OSHA has adopted standards regarding proper respiratory protection including requirements regarding respirator written standard operating procedures; selection and fitting; training; assignment; cleaning and disinfection; storage; inspection and repair; surveillance; periodic evaluation; medical approval; and, when available, NIOSH approval. Section i.;1910.134(b)(10) recommends that a physician determine whether each employee4-^,- /wearing a respirator is physically able to perform thei work while using the''///:.Sr' ^respiratory equipment.' [Z'ZsJffr?.: ::S \ In order to fulfill Monsanto's requirement regarding medical certification, the statement at the bottom of this letter must be executed and returned. I must receive this assurance of respirator certification before on-site work may proceed under the subject contract. Very truly yours. We (I) certify that all employees assigned by the undersigned to work at the referenced Monsanto Company site in tasks which have been identified as possibly requiring the use of respirators have been medically certified by a physician on a current basis for use of such equipment. COMPANY: ______________________ ' ... BY: TITLE: DATE: 005342 LAM006553 ORIGINAL ISSUE** 6/26/84 REVISED: PAGE__L OF_L_ PROCEDURE BULLETIN--texas city plant "p^oiq* CONTRACTOR SAFETY PROGRAM \ N%\ %T~' '>lt> , l - :hT CONTRACTOR PERFORMANCE APPRAISAL Fira's Hue Project/Job No. Address Title Phone Ho. r ______________ ____ Location ' " -- -- _____________________ Prepared by _____________ _____________ Positionpete 1. CONTRACT INFORMATION - '; - /y, Purchase Order No. Date Work Performed Dollar Volume of Contract (If lump-sum show value'of original contract)----------, ------------------------------------- _ _----- - z* '* /fjfv If Ussp-Sum, total volume of extra work - - - ~t - Total Volume of Contract ------- .t *$**. 2. EQUIPMENT What equipment or material did contractor furnish: ' Please rate the contractor's performance by checking In appropriate heading for w^ch Item. Mark out items not applicable to evaluation. 3. PERSONNEL ----------------- ----- ' a. Caliber of field personnel b. Availability of field personnel c. Technical know-how of supervisor d. Competence of Main Office Staff & Management e. Name & rate contractors key field personnel: ' Site Superintendent____________________ - Others: ___________________________________ txcellent Good Pair Poor :---------- f. Overall rating Remarks: SC 005343 LAM006554 ORIGINAL ISSUE 6/26/84 REVISED: \ PAGE _LOF_2_ PROCEDURE BULLETIN --Texas city plant "55% ` CONTRACTOR SAFETY PROGRAM - , -' ' ,* -44." EXECUTION OFWORK .. i'; a. lute contractor's interest In the work * b. Rate contractor's cooperativeness In handling change orders to work'.';;?:.': c. Appraisal of contractor's management of work d. Contractor's Interest In productivity efficiency e. Productivity of crafts' f. Relationship with other'contractors on site 8- Relationship with his aub-contractors h. VortaUnshlp ^ *>&- 1. Overall rating *v v ' Remarks: 5. SAfETY AMD HOUSEKEEPING t ' a. Rate contractor's safety progran ' b. Rate contractor's housekeeping progran c. Knowledge of Plant safety rules d. Follow Plant safety rules v* e. Personnel protective clothing and equipnent worn as required - x f. Safety Heetlng/Orlentatlon attendance g. Safety awareness of contractor supervision ; h. Overall rating Remarks: *>> >5?. COST AND SCHEDULE a. Contractor cost control program b. Contractor reasonableness In extra charges c. Contractor scheduling techniques . d. Contractor adherence to schedule requirements.: e. Overall rating ' 'fi, v Remarks: 7. LABOR RELATIONS I a. Contractor's ability to anticipate problems b. Contractor's relationship with building trades c. Performance in handling labor disputes d. Overall rating Excel-' * ' -r aX ;. - * - V. ,a; ?%> '. fa' 8. SERVICE CAPABILITIES a. Advises of potential troubles b. Reliable In all dealings c. Efficiency In handling paperwork d. Readiness to accept responsibility e. Response to Honsanto requests for extraordinary action by field management group by home office management group f. Site visits by home office management Routinely___ Occasionally____ Not at all ___ 005344 ORIGINAL ISSUE** 6/26/84 REVISED: LAM006555 PAGE_2_OF_2. PROCEDURE BULLETIN^T^ ^yTtf ^iTfer^^ CONTRACTOR SAFETY PROGRAM ,:?^c?-' . ' ' v -IfipPlIf * -\i s' i- *:i & -v ;.' sr'r - ^. . - . . ,,: - vh -^kHRL < * *-' /-* - "$'**+,X4*i"*>` ,,v**/. , jg"52b V' *' mTEMALS aiHffliis 1 t/.*s *" * jwiSP' \> ' *a. QQuuaalliittyy ooff M*at*terrial and/or equipment furnished ; .,. .-.^j.,; SKS5**?* . ; .. . ,;:' : . -;w.x.;. f/ .(.-" -* . - ",1" 0. CEHEBAL PERFORMANCE % 1B .''!*."* a. Rate contractor*a overall perf '- " ' Excellent____ Good it V&f&m b. Recdioendatlpna for future* wsirl , Tea*5,'Qualified' Tei \ (Please clarify under ltea.l ,.VtJ U. SPECIFIC COHMESrsM ' 1 ',if gsgifrfr&vfr.. * i:; i',J Vf. ;4-,.? v> .^v-,, t ... *, ^ s'. r^` jft,* -|3 VV'AmMJki? v^SLi5*/is-'>if: SC 005345 ORIGINAL ISSUE 6/26/84 REVISED PAGE --2.0FJL LAM006556