Document pm54MXKz6e9EQjg8q5YM0X41d

PCB EMERGENCY PLAN J.J. Zeman et al January 9* 1976 DSW 188006 STLCOPCB4051848 PCB EMERGENCY PLAN 1. Scenario 2. Preliminary Actions 3. Emergency Plan A. Immediate B. CAC Decisions C. Follow-up 4. Telephone List DSW 188007 STLCOPCB4051849 DSW 188008 STLCOPCB4051850 1. Scenario The plan assumes an immediate ban on production, sale or use of PCB before volume production of MCS 1238 is ready. It is recognized that the actual circumstances may vary from this scenario, so provision has been made to review the plan to assure that it fits before com mitting publicly to the indicated policies. Responsibility for verification of existence of a ban, initiation of this plan and verification of acceptance of responsibilities: R.G. Potter DSW 188009 STLCOPCB4051851 DSW 188010 STLCOPCB4051852 2. Preliminary Actions a. Persuade customers to accelerate MCS 1238 approval programs. Responsibility: D. Wood (contact by 2/15/76) b. Confirm no continuing contractual obligations to supply. Responsibility: D. Wood (12/31/75) (Done) c. Prepare survey of Askarel equipment used by Monsanto. Responsibility: G.L. Bratsch (request to GLB by 12/22/75) (Done) d. List corporate sales to all dielectric customers. Responsibility: R.E. Hatton (MICC 1/31/76, Corp. 3/31/T6) e. Prepare Tentative P.R. statement. Responsibility: D.R. Bishop (1/1/76) (Done) f. List names of contacts to call at all customers. Responsibility: D. Wood (1/31/76) g. Define detailed decontamination procedure for use at Krummrich and possible adaptation for customers. Responsibility: J.R. Savage (1/22/76) h. Prepare recommendation oh advice to customers re decontami nation. Responsibility: D. Wood (2/15/76) i. Develop list of publications for potential ad campaign. Responsibility: D.R. Bishop (12/19/75) DSW 188011 STLCOPCB4051853 DSW 188012 STLCOPCB4051854 3. Emergency Plan A. Immediate Actions Timing Action Day 1 1) Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara, Elizabeth, Los Angeles). Do not recall shipments enroute. Finish any distillation batches under way. Responsibility: R.A. Pohl Contacts: Krummrich Plant A.E. Leisy R.W. Flint Warehouses E.M. Potter C.B. Sigler Day 1 2) Communicate to customers regarding suspension of shipments. Emphasize that this is a preliminary response pending clarification of government and corporate positions. Responsibility: D. Wood Day 1 3) Make preliminary press release (pre pared in advance) stating that opera tions have been suspended and supplying background information on our PCB con trol efforts, status of replacements. Responsibility: D.R. Bishop NOTE: First confirm that action (1) above is in force. Sw 188o13 STLCOPCB4051855 Timing Day 1 Action 4) Communicate situation to other affected Monsanto operations. -Krummrich production planning - D.T. Mayer -Process Chemicals Marketing (CS Acid, Muriatic) - J.F. Winkler -Anniston Plant (Biphenyl) - W.E. Voss' -Purchasing (TCB, Drums) - B. Byrne Responsibility: E.M. Potter Day 2 5) Determine precise details of ban: Marketing (D. Wood), Product Acceptability (J.C. Weber), Washington Office (W. Easley), Legal (W. Withers/T. Bottini), and report to Business Director. Coordinating Responsibility: D. Wood Day 3 M 6) Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation. Responsibility: R.G. Potter DSW 188014 STLCOPCB4051856 DSW 188015 STLCOPCB4051857 B. CAC Policy Decisions After the precise nature of the ban has been determined, recommendations will be made on the following points (revised as indicated by the nature of the ban). Domestic 1. Date of final production. 2. Shipment of inventory. 3. Customer commitment to orders on books but unshipped. A. Incinerator returns (maximum rate 300,000 pounds per month). a. All returns invoiced a price to fully cover incineration cost. b. All customers given equal opportunity to use service. c. COP to be set up to handle. d. Alert other incinerator services of our policy. 5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from transformer manufacturer. 6. What assistance we will give on customer plant decontamination. a. Capacitor/Transformer manufacturers. b. End users -- will refer to equipment manufacturers (let our customers know we will do this). 7. Position on replacement fluid from Monsanto. U.S. Export 1. Recommend cease shipments two months after we cease domestic shipments. a. Documentation/L of Credit/Import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b. Additional flexibility in inventory run down. Ex-U.S.A. a. Maintain U.K. production and take separate decision within one month of a U.S. ban. " b. MESA should avoid commitment to long term supply contracts. DSW 188016 STLCOPCB4051858 DSW 188017 STLCOPCB4051859 C. Follow-up Actions After CAC Approval of Detailed Policy Timing Action Day 4 1) Appoint Administrative Coordinator for 3-6 month period. Responsibility: R.G. Potter Day 4 2) Briefing meeting to define policy and announce appointment of coordinator to: a) Business Group bj COP c) Sales Force dj Research e) P.R. f) Washington Office Responsibility: R.G. Potter Day 4 Day 5 3) Notify Customers by: a) Telephone to most senior management contact -- Marketing 3) b) Certified express letter to: -- Office of the President -- Purchasing Manager of use locations -- Confirmation to telephone contact (NOTE: Direct all immediate customer responses to Marketing Group.) Responsibility: D. Wood Day 5 4) Notify Manufacturing, Company-wide, to minimize impact on operation of Askarel units. . Responsibility: R.A. Pohl to G.L. Bratsch qS\N 188018 STLCOPCB4051860 TimingAction Day 5 5) Resume production and shipments as permitted by the approved policy, if any. Responsibility: R.A. Pohl E.M. Potter Day 5 6) Brief corporate marketing directors with other sales to dielectric customers on policy. Responsibility: D. Sliney Day 6-8 7) Notify Federal/State agencies of policies. Responsibility: Washington OfficeW. Easley Day 5 Day 6 8) a. P.R. release on policy. 8) b. P.R. prepare Q&A sheet on policy. Day 10-15 8) c. Arrange series of paid advertisements Responsibility: D.R. Bishop Day 6-7 9) Prepare form letters a. Transformers users b. Capacitor users Responsibility: D. Wood Day 8 10) Brief U.S. Export Managers on export policy. Responsibility: C. Paton/D. Wood DSW188019 STLCOPCB4051861 Timing Week 2-3 Action 11) Management/Marketing meetings with customers Responsibility: D. Wood Week 2 12) Notify U.S. Export customers of policy. Responsibility: Area Managers Month 2 13) Upon completion of final customer ship ments, move all Monsanto PCB inventories to Krummrich incinerator. Responsibility: E.M. Potter Month 2 14) Initiate decontamination of Krummrich PCB facilities (see detailed decontami nation plan). Responsibility: R.A. Pohl SVV 188020 STLCOPCB4051862 DSVV 188021 mH cS (A HmOzI STLCOPCB4051863 4. PCB Emergency Plan - Telephone List R.G. Potter Office 4-2142 Home 469-1835 Manufa cturing R.A. Pohl A.E. Leisy R.W. Flint D.T. Mayer W.E. Voss 4-2243 812-2019 812-2043 812-310 823-205-293 991-5455 966-5608 849-0758 618-286-3483 205-237-5834 Marketing C. Paton D. Wood 4-2529 4-2623 227-7581 536-2161 Medical/Prdt. Acceptability J.C. Weber Dr. G. Roush W.B. Papageorge Legal W.W. Withers T. Bottini 4-2027 4-2191 4-2086 961-7693 997-2234 878-3513 4-2851 4-2872 227-8345 725-0677 Distribution E.M. Potter C.B. Sigler R.A. Sipes 4-2443 4-2428 4-2431 567-6043 618-234-9945 821-0938 Washington Office W.K. Easley Public Relations D.R. Bishop 821-4548 301-299-9587 4-2891 469-1377 DSW 188022 STLCOPCB4051864