Document pYyOdGN89bNQrB4DvVKJzBmX

f 371 9*53 DISTRIBUTION LIST MRS-57-80 - Summary of Plant Ind. Hygiene Responsibilities Related to Implementation of Medical Sur veillance Project TO: C. W. Whaley - Bay City G. Ille - Bishop R. M. Guedin - CCCTC R. F. Stubbeman - CCCTC G. R. Osborne - Clear Lake J. K. Stafford - 3 J. 0. Wilson - Pampa ^' r cc: Bay City D. G. Bremer D. H. Miller C. J. Schaefer Bis hop R. L. Bunkley C. Gary A. R. Hancock C. W. Harrison W. H. Meyer E. Munoz CCCTC J. P. Hawthorne E. S. Ramey Chariotte A. G. Holton T. E. Richardson R. V. Taylor Clear Lake J. W. Dunn J. R. Lai rd R. Tower J. L. Ward Dallas C. D. Barrett R. E. Larsen R. W. Swanbeck' G. A. Vos NYO E. M. Dixon Pampa C. E. Loeff1er K. L. Lombardozzi W. H. Tuke C. Godfrey iteroffice A\ciiiornii(liiiii TO (Name and Location) As Listed FROM (Nam and Location) M. R. Stenzel GEN 55 REV. 2 (5/74) OAT March 12, REFERENCE NO. MRS-57-80 1980 Subject: Summary of the Plant Industrial Hygiene Responsibilities Related to Implementation of the Medical Surveillance Project '* / The Plant Industrial Hygienist (IH) will have major responsi bilities relating to the implementation of the Medical Sur veillance Project (MSP). The modules of the MSP affecting the IH include the Hazardous Chemical (HC) Module, Industrial Hygiene (IH) Module and Work History {WH) Module. The Work History Module requires the collection of present and future data (zone tracking) and the reconstruction of past work history information (retrospective). The IH's responsibilities with the Work History Module greatly overlap with those of the Industrial Relations functions at the plant. In general, the IH has only minor responsibilities relating to the Medical Module. The IH Module is to be fully implemented at all locations including the CCCTC and the Terminals by July 1, 1980. The zone tracking portion of the WH Module is to be implemented by October 1, 1980. The retrospective portion of the WH Module is to be completed by December 31, 1980. The HC Module has been implemented but it needs to be fine-tuned before it can be used to interact with the other modules. The following key tasks relating to the IH functions have to be completed for the MSP to be implemented. I. Industrial Hygiene Module - Computer programming has begun and will continue into June. The information required for each component of the module must be ready to be inputted as the computer programs are completed. 1. By May 1, complete the Zone Description Forms. Attach ment I is a draft of the form. The final version will be available about April 1. 2. By May 1, complete the short and/or long version of the Exposure Zone Qualitative Data Form. Attachment II and III are drafts of the short and long forms, respectively. The final versions will be available about April 1. The final versions of the forms presented in Attachments I -111 will only change in format, therefore, you can start gathering the data right away. t 002094 MRS-57-80 Page 2 I. 3. Complete transfer of all old IH monitoring data from the blue forms to the yellow forms by June 1. 4. Review all Industrial Hygiene Monitoring -F-orms (IHMF) for completeness (i.e., job classifications, zones, etc.) by May 1. f 5. The IHMF's will probably be inputted into the system in May or early June. It should be noted that after each of the IHMF's are inputted, the IH will need to review the computer report of the form to ensure that it was entered correctly. 6. Input the PEL Dictionary by approximately May 1, 1980. The PEL Dictionary will be inputted at the Company level but each IH will need to review it for completeness and accuracy. 7. Input all old Interpretive Statements and'Unusual Occurrence Reports by - approximately June 1, 1980. 8. Input all previous letters notifying employees of toxicity test results via the Interpretive Statement input form by approximately June 15, 1980. 9. In cooperation with the IR Department, update the Job Classification of all employees to ensure that the classifications are consistent with the requirements of the MSP. This task should be completed by approx imately June 1, 1980. It should be noted that the list of all job classifications present at each Plant should already have been completed. The delay by several Plants in submitting the job classification list is starting to interfere with the implementation schedule. 10. Assist the Company IH Group with the following tasks: a. Development of the statistical programs necessary to evaluate the IH monitoring data. b. Insure all system dictionaries are complete. c. Finalize the report requirements of the IH Module relating to both quantitative and qualitative data. II. Exposure Module - Zone Tracking - Most of the items in this section require a joint effort between the Plant IH and Plant IR Departments. 1. Construct a list of all job classifications present at each plant for salaried, SNE and hourly employees. 002095 MRS-57-80 Page 3 1. (cont. ) This task was to have been completed in January. s -- 2. The Company IH group was to take th/ list of classi fications in (1) and construct a master list by January 15, 1980. When (1) is completed and the final list is prepared, the Plant IH's will need to review the list. 3. The Company IH group constructed a list of job clas sification letter codes to be used to handle situations where an employee works a job classification other than his/her own. It is the Plant IH's responsibilityto ensure the list is extensive enough for his location. 4. As requested, aid Roland Laird in the production of the Zone Tracking Medical Surveillance Training Film. 5. The update of job classification codes must be updated (see Section 1-9). 6. Aid the IR Department in training employees to complete zone tracking (exposure) cards. 7. Aid the IR Department in the final implementation of the Exposure Module. III. Exposure Module - Retrospective Work History - The Plant Committee is to be named by March 14, 1980. The procedure to be used to collect retrospective work history will be presented to the Plants during the visits by representatives of the Company IH group and Carrol Whaley of Bay City in March or early April. The following lists of tasks out line the procedure to be followed in obtaining retrospective work history at each Plant. 1. The committee will reconstruct the history of present and previous processes used at the Plant. 2. The job responsibilities as they relate to the pro cedures mentioned in (1) will be determined. 3. Process description code numbers will be established. 4. The chemicals associated with each of the above processes, exposure potential, modes of exposure and estimate of normal exposures will be determined. 002096 MRS-57-80 Page 4 III. 5. Each of the present employees will be requested to complete a questionnaire relating to their work history. 6. The IR Clerk will review the personnel-reTfords of all present and past employees andf.omplete several forms which document general information on the employee along with work assignment information. 7. The computer will match the data generated by the Clerk and the Committee. 8. The Committee will review the complete summary of the data for completeness and accuracy. IV. Hazardous Chemical Module The Hazardous Chemical Module is the hub of the MSP. It provides an avenue to link data from each of the modules. It is very important that the HC Module be properly up dated. In fact, you will not be able to enter much of the data from the other module unless it is updated. This constraint dictates that the CCCTC and the Terminals must have the HC Module implemented before any other module is implemented. The HC Module will require updating relating to the fol lowing items: 1. Qualitative Form - A chemical can not be listed on a.qua!itative form for a particular zone unless it is first listed as being used at the location. 2. Quantitative Data - An Industrial Hygiene Monitoring Form can not be entered into the system unless the contaminant is listed in the exposure zone being monitored. 3. Tank car (TC)or tank truck (TT) cleaning - If possible, TC or TT cleaning areas should be listed as a sep arate zone. The residue chemical usually present in incoming transportation vessels should be listed in that zone even though Celanese does not produce, consume or use the material as a process chemical. 4. Retrospective Work History Chemicals - All chemicals listed on the Process Description Form of the Retro spective Work History Module must be listed along wi th use dates. It should be noted that many of these chemica1s may no longer be present at the facility 002097 MRS-57-80 Page 5 IV. 5. Review of Purchased Chemicals - All chemicals purchased at y the location should be listed in the HC Module. 6. PEL Dictionary - All chemicals which have a PEL will have to be entered into the system. "The Company IH group will enter these chemicals^but the list must be reviewed by the Plant IH's. r Each Plant will need to submit their list of chemicals approximately one month before the particular component of the MSP is to be implemented. This will allow the Company IH group ample time to input the chemicals into the system. The chemicals for the Retrospective Work History Module need to be submitted approximately 1 month before the Plant expects the. computer to match data. The above letter is meant to list all items relating to the MSP which will require some time. But considering the complexity of the system, there may be several minor items inadvertently omitted. MRS:gl Attachments /K Mark R. Stenzer Company Industrial Hygienist 002098 -one No. -an* 10. * wan* ..o. -one -*io. .one tone No. ii Attachment I !N0UST31At KY6tN EXPOSURE ION- DESCRIPTION PORN Coffoen/ * Plant 1 ____ LOCATION: j------------------------- 3------------------- mtE:>__________I____________ I____________ Cero No. 1 : *>Qure no. 17 Cements jpt;------------------------------------------------------------------------------- .anon to Delete so if- I?-;? if- 17-79 u TT" -4 ro No. I--/9 figure no. tanxnu /*' f -- Cation to Delete to t< oO 7 ToTM" 17-7? if* J-}9 !i to Upc NO. 1 io ? IT" T Io !* Uro No. 10 1/-* 5 figure No. v-------------------------------- 17-79 17-/4 - 7-.4 ngure No. 1/ CorrmentS Z;-/y icemen tl <1-79 Cation to Oelete SO wotion to Delete 3D if" 1/-T9 _3_ Io U TT~ Cere No. 1 to 1 io 17-79 17-7? figure no. TT~ 1 r--79 Coemencs *1-/9 Cation to Oelete 80 J.0 L :7-J$ 0 Cera No. figure no. Torments vPtion to Delete 40 17 i.-.i SO _2_ c 17-79 > 0 .9 . - 1 002099 EXPOSURE ZONE QUALITATIVE DATA FORM (SHORT FORM) Attachment II Company LOCATION: 1 DATE: 10 Card No. Job Classification 20 21-79 Plant EXPOSURE ZONE: 7 JOB CLASSIFICATION: 16 Option To Delete (D)_ 80 20 21-79 20 21-79 20 21-79 20 21-79 Does the job require a respirator? (Y=YES, N=N0)__ If Yes, 20 Duration: min/day 21 22 Contaminant No. Contaminant Name 20 21 20 2r _7_ 20 2T 20 2T 20 2T 20 2T _7_ 20 n 20 2T _7_ 20 2T 7_ 20 2T 7_ 20 2T 7_ 20 2T 20 2T 20 2T 002100 Attachment III eiposuh :ot >:i *cw 'lC*v5 eOfl.-I Toroany 1 r\|JU 1LOCATION: " 1 1 ^_______________ EJPCSU ZOKi'.'___ __ 1____ _ j__________ JOB CLASSIFICATION:. lirq *10. 1 Joe Classification Ti-/j Option to Delete tC) ST* T 7C~ L 7Tc" zT^T 2--/S 2i*& ~~ ------------------------------------------------------------------------------------------------------------------------------------------------------------------ ^* -- ji b ye :oo require i respirator* vhQ) |f i**. Citation: om/oiy Contaminant No. Contaminant *Ume 1 it Is a resointor reauired? (TTes. If yes: __ / :. Skin Innalatlon ____ n ____ 43 (see key) Tice Piece: Tyw:_______ IT" s: Duration :s:;*Mte or 'mai usosure or Concentration Ninute/Oav Units Other, ____ u Exposure 'tee fcet) Type 4$ Frequency a 11- JT-------------------- ---------------IB---------------ucnmentS Duration <7 17" TT~m Contaminant No. 7f TT^T Contaminant Han* L. to 17--Is a respirator required? (T-Tes . NN0) Skin 42 If yes: Innalatlon ____ 43 (see key) Face Piece: Type' 7T- a------------ * Duration tst'.Hte d Ao^a* ixtcture or Concentration Ninute/Oa* Units ir- ----------------------- -- ------- 13-----------uMRencS 14 Exposure (set jii) ype 4$ . rrtouncy Suration 46 17 7 rr 7 :r~ 1. Contaminant No. t. 0 <5 1 to # T J TT" --^ D It Contaminant ho. 7TT?------------------------------------ Contaminant .Name **.* ,* t.. Is a resoirator `tcuireC? (i-tas . hnO) tT" If yes: rs~(see tty"; ;ace rJece: Type a------------ Duration ist--ate c* vir-iai ^otsure or Concentration "nutt/Sar Units -jy- ni---------------------------- -- is-----------Cc-Ten* s Skin Innalatlon Ctner 43 U Exposure *se key) r/s* Frequency 1 Duration 4S 4| 17 ii-v Cjntuniunt tint Is i rtseintar -etuired? I' ftet *ey) -let ?Kt: n*nO) Type; ; <-- ,xzr\jri ^^?"""^"Tspc7-Tr7o?r units s,, ImaUticn *3 Ct.nr ti?eiurt 'see key) Type ^Kwtncy Duration *5 *1 *7 002101 1. Monitoring is initiated if it is required byregulation, if the Plant Industrial Hygienist feels it is necessary, if supervisery personnel request it or if employees express concern with a particular exposure situation. The Unit Supervisor is usually notified before sampling occurs in his Units. 2. The samples are collected. The employees are encouraged to ask ques tions regarding the material being sampled and the procedure used to sample. 3. The samples are analyzed. 4. The exposure level of the employee is calculated and the material is recorded on the blue Industrial Hygiene Monitoring Forms (IHMF). 5. The Plant Industrial Hygienist writes an interpretive statement and completes a Data Distribution Form (DDF). 6. The data is distributed in the following manneri Interpretive Statement and DDF Plant Manager Technical Manager Industrial Relations Manager - Interpretive Statement, DDF, Original IHMF Safety Supervisor - Interpretive Statement, DDF, Copies of IHMF Company Industrial Hygiene Group Production or Maintenance Manager Laboratory Superintendent (depends where employee works) 002102 -2- The Production or Maintenance Manager .circulates his copy to the appropriate superintendents. The Laboratory Superintendent circu lates his copy to the Instrument Section Group Leader. -7. The Safety Department is to notify the employee of the monitoring results within five (5) working days. The date on the Interpretive Statement is the date of record. 8. Notification consists of a representative of Safety personally pre senting the employee a copy of the Interpretive Statement and the DDF. The requirement is satisfied if the Safety representative posts the results on the appropriate bulletin board. Note; If the Safety representative does not post the results himself, he must check the unit to see if the results were posted in the required time frame. 9. Questions regarding the monitoring cam be addressed to the employee's supervisor, the Safety Supervisor or the Plant Industrial Hygienist. 002103 TO Bay City C. J. Schaefer c. w. V'haley Bishop G. Ille W. H. Meyer CCCTC D. 0. Anderson R. F. Stubbeman Clear Lake J. W. Dunn G. R. Osborne R. E. Tower Dallas R. E. Larsen (3) J. K. Stafford (3) Pampa B. P. Hanson K. iL. .Lombardazzj* J. D. Wilson cc J B. Adams (1) G. D. Bailey C. D. Barrett L. J. Enders (1) S. P. Krivan (1) M. R. Stenzel L. R. Birkner (NY) S. A. Davis (NY) DISTRIBUTION LJST GAV-43-81 - Corporate I.H. Program Reviews 002104 `i`r~ 1 **'* . * * r z : r*: * (Name &f'<i Location) As Listed FROM (Name and Location) G. A. Vos Subject: Corporate I.H. Program Reviews 55 (fiEV 6/74) DATE February 27, REFERENCE NO. GAV-4 3-81 1981 The Corporate Department of Environmental Health and Safety Affai is in the process of reevaluating their I.H. program 'review pro cedure. In the meantime, they have cancelled the reviews through June of 1981. To aid' us in responding to any Corporate request for information, I would like each Plant to provide an I.H. review program concept and procedures outline. In developing this infor mation, please consider the purpose of this type program from the Corporate, Company and Plant perspective and balance the needs of each as you perceive them. Spell out in some detail what the review should concentrate on and how they should be conducted and what type of action should follow. The Plant responses will be reviewed and consolidated and discussed at the next meeting of the operating Company's I.H. Managers. To be included, we must receive your response by March 24, 1981. If you do not have any comments on review programs, please drop us a note by March 24, 1981 also. In the meantime, the Chemical Company will proceed with its internal review procedure which will be completed by mid-March 1981 with the review of the Bayport Terminal program. Tentative plans within the Chemical Company are for the reviews to continue with a greater degree of detail being emphasized on the next round. Since the next round is not planned until 1982, starting with the Plants we have ample time to develop our own procedure and aid in the -development of the Corporate program. To be meaningful, the review procedure needs input from the facil ities. Without it, the process could become oppressive. If you have any questions, please give me a call. GAVrgl Grover A. Vos 002105 CELANESE CHEMICAL COMPANY DALLAS, TEXAS MRS-24-79 Third Revision of the Industrial Hygiene Monitoring Form TO: BAY CITY DG BREMER CW WHALEY TO: BISHOP AR HANCOCK G ILLE MP NEFF TO: CCCTC RM GUEDIN HP HAWTHORNE ES RAMEY TO: CLEAR LAKE KF BAILEY RE GREEN JR LAIRD TO: DALLAS CD BARRETT TO: NYO LR BIRKNER CS LAUBLY TO: PAMPA HA THOMAS JD WILSON KT. T.OMBARPOZ7T CL NICHOLS CC: BAY CITY LE HACKFELD DH MILLER CJ .SCHAEFER CC: BISHOP CW HARRISON RW JAMES PM SYKES CC: CCCTC RA GANGEMI CC: CHARLOTTE AG HOLTON T RICHARDSON CC: CLEAR LAKE jl Ward JJ BRUNER JW DUNN CC: DALLAS RE GREEN BA MELAAS BL PRITCHARD RW SWANBECK CC: NYO MJ SAMEK L STARR RE LARSEN TO: BAYPORT JE SANBORN CHARLOTTE TO: RV TAYLOR #29 CC: PAMPA AA MILLER WH TUKE CE LOEFFLER CC: TERMINALS JT SIXEAS NEWARK 002106