Document pB3Lx42y66VxOr2YRor5K8r6j

TO: Distribution Aors $_ FROM: DATE: Interoffice Communication SUBJ: T. G. Grumbles April 22, 1988 TEAM MEETING NOTES FOR 4/18 MEETING VISTA The meeting was held from 12:30-3:00. The attached. All items on the agenda were covered. of the discussions and action items. meeting agenda is Below is a summary HOUSEKEEPING AND MTSrFT.TANF.OIIS Time was spent discussing various housekeeping items. 1. Who should serve as scribe and how to pick that lucky person was discussed. A semi-command style decision was made that we would draw lots for a rotating three month assignment. Results of the draw are: TGG - April, May, June THH - June, July, August WHM - Sept., Oct., Nov. JAD - Dec., Jan., Feb. 2. It was decided that we would rotate the team leader assignment with RDG serving as leader the first four months. This rotation is desired to give each member "practice" at leading, and assure meetings can occur if RDG is out of town. The same method of picking assigned months was used. The results are: RDG - Now until August JAD - Aug., Sept., Oct. WHM - Nov., Dec., Jan. THH - Feb., Mar., April TGG - May, June, July 3. It was decided that we would meet every two weeks to start, on staff meeting Mondays, from 1:30 - 3:00. 4. Our team is officially entitled the "Operational Team" or OT for short (not to be confused with "our team") 5. It was agreed that agenda will be out one week in advance and agenda items will be to the team leader the Friday before the Monday before, or four days after the most recent meeting. (Is that clear?) wv 000009639 Distribution Page 2 April 22, 1988 REINFORCEMENT Various reinforcement activities were discussed as well as the need to assure we are doing specific reinforcement activities. Specifically, RDG mentioned completion of an OKC problem solving project that will result in time and money savings. Action Item - RDG will distribute information on this example. MBWA concepts and activities were discussed. RDG emphasized the need to consciously schedule time for these activities and suggested keeping score. A sample score sheet is attached. (The player was unidentified.) RDG drew our attention to the auditing chapter of the QMP manual for further discussion of this concept. COMMUNICATION Multiple items including a marketing meeting review, staff meeting items, personnel moves, and turnaround activities were discussed. Specifically, an update of where each group was with their QIP plans was done. This resulted in identifying some confusion as to where the plants were to send their first drafts. Action Item - THH and JAD will trade copies with WHM where either is lacking. PROBLEM SOLVING 1. An in-depth architectural review of the new building's office space design was held, resulting in some frustration and the "marring" of the conference room bulletin board. The basic question posed by RDG was, all things considered, did we desire built-in storage space or more flexible furniture pieces for storage. The group, being flexible, chose furniture vs. built- ins . Also a projection of staff size, needed office space and auxiliary space was given to RDG for use in a meeting with engineering. 2. The need to stimulate "improvement" and "investment" ideas to meet our projected strategic plan goals and expenditure needs was discussed. The basic goal is: To develop a process to generate and respond to ideas where our cash generation can be invested and used effectively to increase shareholders value. A VVV 000009640 Distribution Page 3 April 22, 1988 general guideline would be any idea with an IRR of 17% or more. The need for long term and short term steps was discussed. The use of natural teams is an option. Timing of this option was a concern due to the slowness of formation of natural teams, however, the slate may be full of ideas for now, or short terra, so NT's may work. The benefits of stressing to employees that all "improvement ideas" are needed at all levels was discussed. This type of presentation may make it easier to generate ideas. In general, this activity is a high priority for the company and we need to prioritize accordingly. Action Item - TGG will get ideas on what more he needs to effectively communicate the strategic plan to employees. Action Item - Team members should be thinking about a process flow for idea generation and dealing with ideas. 3. EDUCATION OF WORK FORCE A discussion was held on the need to "make the work force literate". This means giving the employees the necessary information to understand what part they play in the company's or department's goals and how their actions impact results. A discussion was held regarding how to communicate departmental goals with departmental staff. No conclusions were reached. 4. WHAT SHOULD THE OT WORK ON The group brainstormed common products. The objective of this exercise was to generate a list of common products to begin deciding what our processes are. Ultimately we would define which we needed to work on. We brainstormed - we selected in - we we're unhappy with the results. The brainstorm results are attached. review was needed. It was decided further Action Item - Team members are to review the results and give RDG further thoughts on common products by 4/22. 000096*1 VVV 0 Distribution Page 4 April 22, 1988 MTSrF.T.TANF.OUS PRORT.EMS Multiple items were reviewed. Specifically, the idea that new efforts resulting from the strategic plan may require a revised planning and budget cycle. The strategic plan may impact manpower and resource allocations. This could require a generally broader base planning. OTHER ACTION ITEMS Action Item - Team members should review the current authority limitations for limitations that cause problems or inhibit action. Action Item - THH will talk to Betsy about developing a data base for capital expenditures vs. product area. Action Item - Team members are to list critical performance factors for their departments and consider which ones may be applicable for the team. T. G. Grumbles aj o .315 DIST: RDG, THH, JAD, WHM VVV 000009642 K 1 iv bx>fc,M C--OlYv (W,o /"\ OoCtS. ^ T3*xz. iZ^- .wov c r?. IV CofA^OAtCQ X S^?\v ^TApofc Qoa cVxvrt,^ /\Acu [ \A-CV \ Le.a.fLj\.A^ lAe^ 5"4<c^ iUec.vi.iA^ j -^CV ""^Ccw^ (\a 6,ad^^ ^ * 0.&st ob Ql*xY b"\ <~^es>^SW^ V bftAA^ *^) ^ fcr *"t ^^i^A,WbjA.i A JV^u-^rai, Qo^t^/i i ^ ^i^tlltr't {i)ta ukofle l ^ ^T? Goals $e3c rActnce ^>Oc.(^^,L [^E-iA'LC'V'v. "F'-ikeQ Gos-f- V^fii aloi^. 11 -^plo)^2fi A^>p/2aSJ^ GA boro^ot, -bo/\ cU U^ 5>CCrf?t,s/AL ft. _ /^ 4c ilr\4o^ K\\&C2&4iA bo. b *l i ^'Ce. 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