Document p8DoE3vgy3mneNBwpkyKNzQE

GENERAL RJRCHASIDj DEPART!ENT Cleveland Bulletin Ho* 16, Addendum 3 (Complete Reissue) Subject: Sample Reports - Forms 28A27 and 28A28 Jane 9 1959 This bulletin is revised to establish a new Sample Report, fbra 20A28, to be used by the Cleveland General Purchasing Department. These is no change in form 28A27, which is to be used by Factory Purchasing Departments* The purpose of this Sample Report form is a standard means of transmitting samples to the Laboratories} the executed report by the Laboratory becomes Purchasing De partment's official record for quality approval or rejection. The new form, 28A28, for use by the Cleveland General Purchasing Department, con sists of 7 pages -- identified in the "boos*1 at the bottom of each page as follows. These frees are pre-numbered using the prefix nAn* ORIGINAL -- Return to General Purchasing Dept*, Cleveland DUPLECATE -- To be retained by laboratory (as their file copy) TRIPLICATE -- If this report is submitted to Cleveland Tech* Service Dept., this copy is to be destroyed,. If submitted to a laboratory other than Cleve land, this copy with laboratory report is to be sent to local factory Purchasing Dept* QUADRUPLICATE -- If this report is submitted to Cleveland Tech* Service Dept., this copy is to be destroyed. If submitted to a laboratory other than Cleve land, this copy with laboratory report to be sent to Cleveland Tech. Service Dept. QUINTUPLECATE -- This copy to be retained in General Purchasing Dept. *8 numerical file* SEXTUFLICATE -- If this report is stbndtted to Cleveland Tech. Service Dept., this copy is to be destroyed. If submitted to a laboratory other than Cleve land, this copy to be retained by the local factory Purchasing Dept, as their file copy. SEPTUHICATE -- File Copy Fora 28A27 -- used when Factory Purchasing Department submits sample -- consists of 7 pages identified in the "box" at the bottom of each page as follows: ORIGINAL -- Return to General Purchasing Dept., Cleveland DUPLE CATE -- To be retained by Laboratory (as their file copy) Bulletin Ho. lb. Addendum 3 -2 - June 9, 1959 TRIPLICATE -- This copy with laboratory report to be returned to the local factory Purchasing Dept. QUADRUPLICATE -- This copy with laboratory report to be sent to Cleveland Tech. Service Dept. QUIHTUELICATE -- Factory Purchasing Dept, to forward this copy to General Purchasing Dept., Cleveland, when original is sent to local Tech. Service Dept. SEXTUPLE CATE -- Factory Purchasing Dept, to forward this copy to Cleveland Tech. Service Dept, when original is sent to local Tech. Service Dept. SEPTUPLE CATE -- File Copy These ferns are pro-numbered using the letter prefix as shown below for factories submitting these reports. A - Sample Report submitted by the Cleveland Purchasing Department C - ft n ft ft ft Chicago ft ft D- n if n II 11 Detroit ft n F - ft ft n 11 ft Gibbsbaro ft n L - ft n ft ft Dayton ft n N- n n tf ft ft Newark ft n Y - ft if t! n ft Oakland ft n P - it n ft t! ft Los Angeles ft T- n ft ft ft Dallas ft n It is the Purchasing Department's responsibility to fill in all the captions under EXPLAIIATCKT DATA, whenever that information is available; also to explain in the space devoted to PURCHASING DEPARTMENT COMMENTS reasons for submitting the sample,, If this information 1b not filled in to the satisfaction of the laboratory, the laboratory personnel is prlviliged to return the forms to the Purchasir^ Department originating the report for the required data. A few general caanents and suggestions pertaining to the manner in which this form is to be used and responsibilities of the Purchasing Departments at Cleveland as well as at all the factory points follow: 1. REQUEST FCR SAMPLE CRiaiNATIIC FROM LABORATORY. Purchasing Department will comply with soil requests without question*, Samples will be referred to the laboratory with this fora, directed to the individual who originated the request. In some cases the lab oratory may request sample far a long tern research job, and in such a case, it is not always advisable or necessary to submit a sample report. 2. REQUEST FOR SAMPLE FOR EVALUATION ORIGINATINO FROM THE HJRCHASHJG DEPARTMENT. This is usually prompted by our desire to -- (a) Develop additional source of supply, especially in cases where we are currently limited to one supplier. (b) Investigate produet which appears to be comparable to our standard, but is offered at a lower price. 0007-SWP-0059288 Bulletin 16, Addendum 3 -3- June 9, 19$9 (c) Check suppliers* claims of superior quality at the same price or investigate any nea development. This is intended primarily to keep the Laboratories informed of such developments, particularly from the standpoint of quality,, In these cases the supplier is to be requested to submit complete technical data, descriptive literature, their recommendations as to suggested usage, etc., and any other technical infor mation which night be of value to our laboratories including a complete chemical analysis. In this cate gory it is especially important to indicate clearly tinder PURCHASING DEPARTMENT COt-IEHIS our reasons for submitting the sample, 3, UNSOLICITED SAMPXES The bvyers are to screen these offerings carefully and refer to the lab oratories only those materials which in the buyer's opinion warrant in vestigation, The laboratories are not to be burdened with the investi gation of samples which represent materials in which we have no definite buying interest. Generally speaking, all samples from suppliers are to be submitted to the Purchasing Department from uhere they will be directed to the. laboratories tilth the accom panying sample report ferns. This is the established procedure for Cleveland and all factory locations. Samples arranged for by the Cleveland Purchasing Department and referred to the laboratories other than at Cleveland are to be directed to the Buyer at the factory location (not directly to the laboratory) for proper direction to the laboratory. If a sample is submitted as a proposed natch or as an alternate suggestion for a regularly used material, the supplier is to furnish specific information as to how this offering complies in detail with our specification and/or standard. /a/ R* F, Hennig Director of Purchases R, F, Hennig:dug cc: VIIIMH GAH JSP ABH HW SFC CGM HAS JCW RCH JVH EFR GFW HEM VGH Will EEE AB RFS HBD WAMcI DAK JAA HES MBX KRB THT RRH SJVC RAM HWS GMD'H SRB RWD GWB IFK JTS ESS REH AFG CSH JRH IB DFH WEH HAS JEW IJIH EJB CBH GGS EWF SEL BJH JFH JAH GUI J7L WRC CRW OKS IF JSC RCL BD WCM RGL CRB RFH AJII WDM WHT DCJ WHP EEC WHJ IMP CRF DI-C RKC JUG VIA RAH CBM HWM 0007-SWP-0059289