Document p2ErG612x4Yr98OJ7nME1kRp7

DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION NUMBER DATE mt 1 HYDROCARBONS RECORD NAME___________ DECEMBER 1997 Preferred Storage I CURRENT YEAR PLUS TOTAL OWNING Media__________ RETENTION IN YEARS CODE SECTION Contract Check Sheets Exchange Agreements, Expired Oil Import License Applications and Back-Up Product Supply/Demand Balances 4 4 10 5 OONFTDFNTTAI NOTE: Each record named above is classified and coded with a proprietary or not daeaified code as Mow*: NP Not Ctaaaified DR - Resfricted for use within Dow DC - Dow Confidential DCT Dow Controlled #. Subject matter to determine daeeification THE DOW CHEMICAL COMPANY 00 006335 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Meda ' DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. CONFTDFNTTAI NOTE: Each record named above is classified and coded with a proprietary or not classified code as folowa: NP Not Classified DR - Resfricted for use within Dow DC Dow Conltdenttai DCT Dow Controlled * Subject matter to determine ctassificabon THE DOW CHEMICAL COMrhWY DO 06336 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION INFORMATION SYSTEMS RECORD NAME Preferred Storage Media SFPTION NIIMRFR DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION REVENUE RULING 71-20 AND REVENUE PROCEDURE 91-59 All computerized files that are a part of our computerized accounting system constitutes records within the meaning of Internal Revenue Code 6001 and must be retained so long as they may become material in the administration of any internal revenue law. All computer files that establish the amount of gross income, deductions, credits, assets and liabilities must be retained for 'all* years starting with 1984 and forward. Direct question to the Corporate Tax Department, Midland phone (517) 636-1957. Administrative EINVY.GFOCEXEC.DATA Life of equipment + 5 Hardware and Software Evaluation Documents 3 # Magnetic Media in Custody of IS *A copy of designated Vital Records stored off-site 'Client data retention is set by the client # Minutes of Meeting Departmental Meetings Directions Team 3 5 Operational Change Sheets P.C. Order Configuration Install Checklist 3 months 1 DR DR Recharge - Detail Backup Recharge - Master File, IS 15 months 1 DC DR Recharge - Reports to clients 1 DR Reports Computer Management Statistical Data Operational Performance Reports Telephone Distribution Reports Systems Progress Quarterly 10 3 6 months 1 Safety Records See Section 1563 Vendor Proposals 1 DR V ndor Secrecy Agreements, Expired 4 DR CONFIDFNTIAI. NOTE; Each record named above is classified and coded with a proprietary or not desatted code as Mows: NP-Not Classified DR - Restricted for use within Dow DC Dow Confidents! DCT -Dow Controlled -Subject matter to determi"* classification THE DOW CHEMICAL COMPANY DO 006337 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION COTTON NUMBER --az& DATE PAflE INFORMATION SYSTEMS RECORD NAME____________________ DECEMBER 1997 Preferred Skxaga CURRENT YEAR PLUS TOTAL OWNING MediaRETENTION IN YEARS CODE SECTION Computer Security A.R.M.S. (Access Request Management Systems) Logs Security Logs Violations and Changes Access Request Computer Password Security Policy Statement Employees Contractor Employees Emergency Access Reporting (Super Acid) Administrative Control Reports Violations 4900-460-xx Changes 4900-900-xx Personnel Activity 4900-38x-xx Auditors Report Responses Site Reviews (Internal I/S) Internal Controls Change Control System E9999s File Renames Member Deletion Authorizations NDM (Network Data Movers) Project Deletions Authorizations Source Program Comparisons 3 6 months 1 Termination of employment +1 1 after end of work at Dow 3 months 30 days DC DC DC DR DR DC DC 3 DC 3 DC 1 1 1 1 1 1 CONFIDENTIAL NOTE: Eh record named above iactasaiftod and coded with a proprietary or not classified coda a* Mows: NP Not ClaaaHled OR - Resected for uae within Dow OC - Dow Conlkfentiai DCT. Dow Controlled #- Subject matter to defemwre classification THE DOW CHEMICAL COMPANY DO 006.338 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION INFORMATION SYSTEMS RECORD NAME Praterrad Storage Madia DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Computer Systems Documentation (Samples must be marked "Sample") Project Initiation Documentation Feasibility Study Documentation Phase end reports Request for service Computer system model entries Functional System Design Documentation Phase end reports Request for service Business system model entries Computer System Design Documentation Computer system model entries Construction - Program Design Phase end reports Request for service Data model entries Prepare for Installation - User Procedures User Manual - preliminary Forms Request for service Installation Plan and Procedures Computer system design Program and Test Test plan and instructions Implementation: Datamanager entries System manual User manual Operations manual Report distribution specification Ancillary data files operational information Recharge master files Recharge detail Quarterly client recharge reports Operating Budgets Request(s) for service Post Implementation Review Reports # 3 Life of system or 5 if system is not developed Life of system Life of system Until revised Life of system Life of system Through one cycle of operational system Through one cycle of operational system Life of system Life of system Life of system Life of system Life of system Life of system Life of system 1 1 1 Life of system Current copy only NOTE: Each record namd abov is classified and ooded wiih a propriahry or not dauifiad code ai blows: NP Not Ctaawfiaci DR - Raalrictad for uaa within Dow DC - Dow ConIWanfcal DCT - Dow ControHed # - Subjact mattar to datamww daaafflcaton OFNTTAL THE DOW CHEMICAL COMPANY DO 006339 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION INFORMATION SYSTEMS RECORD NAME Preferred Storage Media DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION TELECOMMUNICATIONS Telephone Equipment Charges from Telephone Company Equipment Inventory Purchase Orders Telephone - Other Charges and Credits from Telephone Company Telephone Distribution Report Telephone Recharge Back-Up Summary Telephone Toll by City (summary Telephone Toll and Equipment Distribution Report Detailed Summary Telephone Toll by Phone Number (detail) Telephone Toll Tickets - (Call Statement from Telephone Company) (months) = Total retention period 6 months 3 months 4 6 months 6 months 6 months 6 months 3 months 6 months 3 months 3 months DR DC DR DR DR DR DR DC DC DC DC Teletype Messages Sent - Original and Transmission Copy Messages Sent and Received Cards Month Ending Report - Telecommunications Telex/TWX Radio FCC Application/Renewal for Radio License Radio Licenses Radio Logs {Maintenance) Radio Logs (Operational) Radio Violations Reports and Responses 1 month plus current month Current card 12 months 1 month plus current month DC DR DR DR Concurrent with Radio License 2 after license lapses Life of equipment 3 5 NP DR DR DR DR __________________________________________________________________________ _ NOTE: E*i record named abov is classified and coded witti a pfopnetary or not dasa<fied coda as folows: NP -Not Classified DR Restated lor use within Dow DC -Dow Confidents] DOT Dow Controlled # - Subject matter to determine classification tdfnt ial. THE DOW CHEMICAL COMPANY DO 006340 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION INVESTMENT RECOVERY RECORD NAME Preferred Storage Media srrTinN number DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Artwork and Photos (Catalog) Catalogs, Flyers, Dow (10 copies) Ch ck Register Computer Departmental Reports Equipment Files (Computer Printout) Equipment Files or Specifications External Sales Record (GSI) Internal Sales Record Mailing List Safety Records Sales Log (Inquiry Record) Salary Data Scrap Metal Environmental Release Form IH-111, Dow Release Form (M-68080) 2 Until superseded 6 10 Current Life of equipment 5 5 Current See Section 1563 2 Current 3 NP DR DR NP NP DR NP NP DR DC DC ^ONriDFK/TTAI NOTE: Each record namad above is classified and coded with a proprietary or not classified code as tolows: HP-Not Classified DR Resfricted tor use within Dow DC Dow Confidents! DCT- Dow Controlled #.Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006341 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION "' Preferred Storage RECORD NAME Media T DATE DAne CURRENT YEAR PLUS TOTAL OWNING RETENTION 1 N YEARS CODE SECTION This page was intentionally left blank. OONFTDFNTTAt NOTE: Each record named above is classified and coded with a proprietary or not classified coda as Mows: NP-Not Classified DR Restricted tor use within Dow DC Dow Confidential DCT Dow Controlled # Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006342 DOW RECORDS RETENTION SCHEDULE MAJOR function DELETED RECORD NAME Preferred Storage Media DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL RETENTION IN YEARS CODE OWNING SECTION B&A Expenditures Reports (include computer files) - Former Section 691 Capacity Book, Global * Former Section 691 Capital Budgets and Plans - Former Section 691 Capital Utilization - Former Section 691 Division Approved Authorizations, Under Board Level Former Section 541 Drilling and Geographic Logs - Former Section 1881 Floor Price Authorization/Deviation Approvals Former Section 691 General Reference Material - Former Section 628 Global and Area Operating Rates - Former Section 691 Percent Capacity Data, Global - Former Section 691 Product Balances, Global - Former Sectbn 691 Product Focal Point Report - Former Section 691 Reference Files - Former Section 1001 Section 541 * Administration, Division deleted effective 6/1/97. These retentions apply until all records have expired. Section 691 - Chemicals and Plastics (Global) deleted effective 1/1/97. These retentions apply until all records have expired. Section 695 - Craft Services deleted effective 6/1/97 (no records in storage). Section 1201 - Planned Innovation deleted effective 6/1/97 (no records in storage). Section 1881 - Well Department deleted effective 6/1/97. These retentions apply until alt records have expired. 20 10 2 5 10 VITAL RECORD Permanent Send copy to Vital Records Center. Store original in department. 1 beyond expiration As long as useful, annual review 25 20 10 5 Annual review to keep current. Anything over 5 old will be retained only on written instructions each year thereafter DC DC # ^confidential NOTE: Each rsoordnamsd above Is classified and codsd with* proprietary or not dassifisd cods as folows: NP. Not Classified DR Restricted (or use within Dow DC Dow Confidential DCT - Dow Controlled Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006343 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Mecfia DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS COOE SECTION This page was intentionally left blank. OONFTDFNTIAI, NOTE: Each record named above is classified and coded with a proprietary or not classified code as tolows: NP-Not Classified DR - Restricted lor use within Dow DC - Dow Confidential DCT-Dow Controlled # Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006344 DOW RECORDS RETENTION SCHEDULE major function LEGAL RECORD NAME Preferred Storage Media mm DATE page 1 DECEMBER 1997 CURRENT YEAR PLUS TOTAL RETENTION IN YEARS CODE OWNING SECTION GENERAL Acknowledgment and Release Form 25 NP Acquisitions, Divestitures and Licensing (including joint ventures) See Section 531 Anti-dumping Inquiries (European Union, Australia, U.S. etc) 5 Contracts, Executed - Working file except those with extraordinary provisions As long as useful, Max 1 # Contracts, Executed - Working file of agreements with extraordinary provisions (to be specified by attorney at time of execution) As long as useful, after termination of extraordinary provisions, Max 1 # Conflict of Interest Questionnaire 7 DC Consent Orders, Antitrust - Compliance Statements 3 DC Contracts, All Terms Expired 4# Environmental Due Diligence Audit - Final Audit Report and Backup Data 3 beyondlast contractual obligation as to divestiture or contractual benefit if an acquisition DC Financial Due Diligence Non-Dow and Dow Generated Notes, Records and Reports Note: All records to be transferred to Legal Department for retention and destruction 1 or time required by confidentiality agreement, whichever is longer DC Immigration Immigrant Visa Files 7 DC Legal Fees Paid Backup for Report to IRS 5 Legal Opinions, Memos, Briefs - Send to Legal Research Bank for central filing Annual review to remove # obsolete material On- and Off-site Disposal Records 50 DC Power of Attorney 4 after the person has left DC the company, or 4 after the revocation, whichever is first ----------------------------------------------------------------------------------------------------------------------- --------------------------- CONFIDENTIAL NOTE: Each record named above is classified and coded with a proprietary or non-proprietary code as fellows: NP- Non Proprietary DR - Restricted for use within Dow DC - Dow Confidential OCT-Dow Controlled s - Subject matter fe determine dassmeakon THE DOW CHEMICAL COMPANY DO 006345 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION LEGAL RECORD NAME Preferred Storage Media fiFCTTON NUMBER DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL RETENTION IN YEARS CODE OWNING SECTION Projects, Other-Closed Purchase of Business - Final Contract Plus Related Schedules, Specifically Referenced Disclosures, Opening and Closing Balance Sheets, Appraisal of Assets, and Auditors Reports Specifically Related to the Purchase Regulatory Agencies - Comments To, Notices. Reports To. Regulatory Agencies - Committee Minutes of FIFRA 6(a)(2) and TSCA 8(e) Regulatory Agencies - Reports to Dept of Commerce and backup documentation (Arab boycott of Israel} SEC and Stock Exchange Filings (Registration Statements, Prospectuses, Stock Exchange Listing Applications, etc.) Originals Multiple Copies: Common Stock Debt Issues 1 4 after all terms have expired # DC 10 # 15 # # See Schedule under Secretary's Files' 3 Period debt is outstanding +1 NP CONFTDFNTT At NOTE: Each record named above ia classified and coded with a proprietary or non-proprietary oode as loHowa: NP- Non Proprietary DR Resfricted for use within Dow DC Dow Confidential DCT-Dow Controlled * - Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006346 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION LEGAL RECORD NAME Preferred Storage Media SECTION NUMBER IQfVI DATE AfiE___ - _________ DECEMBER 1997 CURRENT YEAR PLUS TOTAL RETENTION IN YEARS CODE OWNING SECTION CLAIMS AND LITIGATION Anti-trust Investigations: Records Sent to Government Dispositive Documents, it any Until resolved 25 Claims, Open Review annually to determine if claims should be closed Claims, Settled - Complete file except Releases, settlement papers and CLIPS final printout 1 # Claims, Settled - Releases, settlement papers and CLIPS final printout 25 NP Claims, Unresolved 4 after file is closed # CLIPS Statistical Information and Data for Analysis - Computer Stored 25 # Consent Orders For the duration of effect # on Dow Declarations of Trust - Expired 2 DR Deposition Transcripts of Dow Personnel Annual review to remove obsolete material Environmental Claims, Unresolved/Inactive for Five Years 20 Hart-Scott-Rodino Filings The filing Records sent to government, after resolved Dispositive Documents, if any 20 As long as useful, Max 5 Retain with the filing Litigation - Complete file except final court orders and related documents, releases, settlement agreement and CLIPS final printout 1 after conclusion # Litigation - Final court orders and related documents, releases, settlement agreement and CUPS final printout 25 # Minutes of Litigation Review Committee 1 DC MIRSSA and Sales Detail (1978 thru 1980 only) Legal Department only 20 DC Sold to Report, Sales Detail Year End (Record from 1981 forward) 20 DC CONFTDFNTTAl NOTE: Each record named above is classified and coded with a proprietary or non-proprietary code as follows: NP - Non Proprietary OR-Restricted for use within Dow DC-DowConMenbal DCT Dow Controlled #-Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006347 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION LEGAL RECORD NAME Preferred Storage Marta DATE 4 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION SECRETARY'S FILES Authorization Policy of The Dow Chemical Company (Corporate Secretary's copy only) All others Blue Sky Registration Statements (by state) Corporate Seals Declaration of Trust - Expired Minute Books of Subsidiaries and Associated Companies (Includes basic corporation documents, i.e. Articles of Incorporation and Bylaws) Note: Dorinco Reinsurance Company files are kept in the Legal Department Records of Lost Dow Stock Certificates (Kept in the Legal Department) SEC - 10-K, 10-Q, 8-K. Proxy Statements SEC - Employee Benefit Plan Stock Registration Statements (S-8) and all supporting documentation, whether filed or not SEC - Other Stock Registration Statements (e.g. S-3, 8-A) Stock Certificates of Subsidiaries, Associated Companies and Companies in which Dow has an investment Stock Exchange Listing Agreements and Additional Share Listings 10 Until Superseded 10 after last filing in state NP 3 after disposition of the NP company 2 DR 5 after dissolution of corporation, Min 10 DR 5 after dissolution of corporation DR 5 after dissolution of corporation NP 5 or 2 after the expiration of the subject employee benefit plan, whichever is later NP 5 after dissolution or Corporation or delisting of stock, whichever is applicable 5 after dissolution of corporation NP 5 after dissolution of corporation NP CONFIDENTIAL NOTE: Each racord namad abov* i* classified and oodad with a proprietary or non-proprietary code as totowr NP Non Proprietary DR - Restricted tor uee within Dow DC - Dow Confidential DCT Dow Controlled # -Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006348 DOW RECORDS RETENTION SCHEDULE MAJOR function ESSEX CHEMICAL CORPORATION RECORD NAME_________________________ Preferred Storage RrmnN number mm A DATE paqf 1 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING MadiaRETENTION IN YEARS CODE SECTION ACCOUNTING RECORDS Accounts payable invoices & vouchers Accounts payable ledger Accounts receivable ledger Cash journals Check register Cancelled checks: General accounts Dividend Payable Bank statements & reconciliations Capital asset records Cost accounting records Depreciation records Employee withholding reports Expense ledgers - travel and subledgers Financial statements: Monthly Audited and year-end Freight invoices and bills of lading General ledgers Inventory records Journal vouchers Sales invoices Tax returns and other tax records Debenture Issues (public) 7 7 5 5 6 3 6 3 3 10 5 10 5 10 2 25 5 25 10 10 5 Life of company + 3 Maturity + 7 OONFTDFNTTAL NOTE: Each record named above i* classified and coded with a proprietary or non-proprietary code a> folkMvs: NP-Non Proprietary DR-Restricted lor use wrthin Dow DC - Dow Confidential DCT Dow Controlled #-Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006349 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ESSEX CHEMICAL CORPORATION RECORD NAME Preferred Storage Media SFPTinN N1 IMRFfi DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION ADMINISTRATION AND CORPORATE Annual Reports Audit reports - internal and external Board of Directors and Committee minutes Capital stock ledger Contracts and agreements Corporate charter and bylaws Correspondence Customer credit files Dividend records Form 10*K Form 10-Q Government reports Incorporation records Insurance records - liability and workman's comp Licenses and permits - federal, state and local Stockholder and stock transfer records Cancelled stock certificates Corporate seals Minute books 5 years after dissolution of company 10 5 years after dissolution of company Life of company + 3 N 4 years after all terms expired 5 years after dissolution of company 3 4 Life of company + 3 10 5 5 5 years after dissolution of company 25 10 years after expiration 10 6 3 years after disposition of company 5 years after dissolution of company DONFTDFNTTAI NOTE: Each record namad above is classified and coded with a proprietary or non-proprietary code as follows: NP- Non Proprietary DR Restricted for use within Dow DC-Dow Confidential DCT - Dow Controlled * - Subject matter to determine cfassificabon THE DOW CHEMICAL COMPANY DO 006350 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ESSEX CHEMICAL CORPORATION RECORD NAME Preferred Storage Media DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION LEGAL Accident reports Claims and litigation Environmental and ECRA reports Lease records Patents and related material Property deeds Trademarks and copyrights s 25 25 5 years after dissolution of company 6 years after expiration Ownership + 10 6 years after expiration HUMAN RESOURCES Employee work history records Medical records Garnishment records Government disclosure reports Group insurance claims Job description Pension reports Personnel files - master (application and transcript, agreements, personnel data sheet, exit interview, separation, LTD, transfers, status change) P rsonnel file - temporary (correspondence, disciplinary action or warnings, job performance review) Personnel policies and procedures Reports to group insurance carrier Unemployment benefit claims 6 years after separation 30 years after termination of employment 6 10 6 3 or superseded 100 6 years after separation 3 years after last action Until superseded 10 6 CONFTDFNTTAI NOTE: Each record named above is classified and coded with a propri DR Restricted for use within Dow DC Dow Confidential DCT-Dow or non-proprietary oods as foiiowi: NP - Non Proprietary roiled - Sub|ect matter to determine classification THE DOW CHEMICAL COMPANY DO 006351 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION SECTION NUMBER 1001A DATE PAQE 4 ESSEX CHEMICAL CORPORATION RECORD NAME______________________ DECEMBER 1997 Preferred Storage CURRENT YEAR PLUS TOTAL OWNING MediaRETENTION IN YEARS CODE SECTION Union documents, contracts, etc. Workman's compensation case files 10 25 MANUFACTURING - PLANT OPERATIONS Blueprints and drawings Environmental permits and claims Inspection records Laboratory tests Maintenance and repair records Production reports Quality reports Product labels Life of facility + 3 50 3 3 5 3 3 30 years after discontinued CONFIDFNTTAL NOTE: Each reoord named above i* classified and coded with a proprietary or non-propnetary oode ae Mtowr NP Non Proprietary DR Restricted for uae within Dow DC - Dow ConMential DCT Dow Controlled * - Subject matter to determine cfeeeificabon THE DOW CHEMICAL COMPANY DO 006352 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION SECTION MMMPFR 1QQ1B___ PAQg DATE 1 PIONEER PHARMACEUTICALS, INC. RECORD NAME______________ DECEMBER 1997 Pratomd Storage CURRENT YEAR PLUS TOTAL OWNING MadiaRETENTION IN YEARS CODE SECTION ACCOUNTING RECORDS Accounts payable invoices & vouchers Accounts payable ledger Accounts receivable ledger Bank statements & reconciliations Bills of lading Canceled checks Capital asset records Cash journals Cash register Cost accounting records Depreciation records Employee withholding reports Expense reports Financial statements: Monthly Audited and year-end Freight invoices General ledgers Inventory records Journal vouchers Sales invoices Tax returns and other tax records 7 7 5 3 5 3 10 5 6 5 10 5 10 2 25 5 25 10 10 5 Life of company + 3 CONFIDENTIAL NOTE: Each record namad abova Is classified and oodod with a proprietary or horvproprietary code as follow*: NP-Noo Proprietary DR Rastrictad for use within Dow DC - Dow Confidential DCT Dow Controlled # Subject mattor to delamiina classification THE DOW CHEMICAL COMPANY 00 006353 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PIONEER PHARMACEUTICALS, INC. RECORD NAME Preferred Storage Media SECTION NIIMRFF PATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION ADMINISTRATION AND CORPORATE Audit reports - external Contracts and agreements Correspondence Customer credit files Government reports Insurance records * personnel Licenses and permits Purchasing records 10 4 years after all terms expired 3 4 j 25 10 years after expiration .3 DRUG ENFORCEMENT AGENCY Destruction reports Inventory reports Permits Security reports 6 6 6 6 FOOD & DRUG ADMINISTRATION Application for New Drug Approval (ANDAs) 6 Annual Reports 6 Batch records 6 Bio studies 6 Complaint files 6 Market withdrawal records 6 Recall records 6 Research and development records 6 CONFIDENTIAL NOTE: Each racord named above is classified and coded with a proprietary or non-proprietary code as follows: NP Non Proprietary DR - Restricted for use within Dow DC - Dow Confidential DOT - Dow Controlled * - Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006354 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PIONEER PHARMACEUTICALS, INC. RECORD NAME Preferred Storage Media Return files Stability reports DATE 1 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION 6 6 HUMAN RESOURCES Employee work history (except stay-ons) Garnishment records Government disclosure reports Group insurance claims Job descriptions Personnel files - temps. Personnel policies and procedures Reports to group insurance carrier Unemployment benefit claims 6 years after separation 6 10 6 3 3 3 10 6 LEGAL Accident reports Claims and litigation Environmental and ECRA reports Lease records Trademarks and copyrights 5 25 25 5 years after dissolution of company 6 years after expiration MANUFACTURING - PLANT OPERATIONS Blueprints and drawings Environmental permits and claims Inspection records Laboratory tests Life of facility + 3 50 3 3 CONFTDFNTTAI NOTE: Each record named Above is classified and coded with a proprietary or non-proprietary cod* as follows: NP - Non Proprietary DRResrictedfor use within Dow DC Dow Confidential DCT-Dow Controlled # Subject matter to determine classification THE DOW CHEMICAL COMPANY 00 006355 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PIONEER PHARMACEUTICALS, INC. RECORD NAME Preferred Storage Maria ftcr-nnw NiiMnrn 1001R DATE Panr ^ DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Maintenance and repair records S Production reports 3 Quality reports 3 cnftdbnttal. NOTE: Each racord namad above is classified and coded with a proprietary or non-proprietary code as follows: NP- Non Proprietary DR - Resticted for use within Dow DC - Dow Confidential DOT-Dow Controlled f - Subject matter to determine dasstficabon THE DOW CHEMICAL COMPANY DO 006356 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ---------------- ----------------------- SFCTION NUMBEf 1 iJUn DATE PAfflr LOSS PREVENTION/REACTIVE CHEMICALS RECORD NAME Preferred Storage Media DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION LOSS PREVENTION Loss Incidents - Learning Experiences Loss Prevention Audits and Responses Loss Prevention Bulletins Loss Prevention Communications Loss Prevention Guidelines and Publications Loss Prevention Principles/Abstracts Loss Prevention Technical Memos Loss Prevention Technical Reports Loss Statistics Property Loss Reports Annual Monthly Individual Loss Self-Inspections and Responses REACTIVE CHEMICALS Reactive Chemical News Summary Reports of Reactive Chemicals Incidents Reactive Chemicals Audit Reports All documents leading up to the final report (Includes Notes and Drafts) All documents resulting from the final report (Includes Follow-up responses) Reactive Chemicals Training Materials S 2 previous reports, Max 6 5 10 Until superseded Until superseded 25 25 10 10 10 5 Latest inspection, but not over 4 after demolition or sale 50 50 Life of process + 3 As long as useful, not to exceed issuance of final report File with final report, dispose of with the final report Until superseded DR DC NC NOTE: Each record named above it classified and coded with a proprietary or non-proprietary code as follows: NP- Non Proprietary OR Restricted for use within Dow DC - Dow ConSdenbal DCT - Dow Controlled #. Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006357 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION LOSS PREVENTION/REACTIVE CHEMICALS RECORD NAME Pratorrad Storage _____ Madia SFr-nnMwnMRFR inns 2 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION ORIGINATING DEPARTMENT Block Flow Diagrams Boiler and Machinery Inspections Building Risk Inspection Consolidated Audit Report Capital Project Reviews Contractor Injury/illness togs (OSHA log data) Electrical Area Classification Equipment Performance Tests (Fire Pump, System Pressure, System Flow, etc.) Fire Protection Drawings - Site Plot Plans, Underground water mains Insurance Inspection Reports Hazardous Materials Transportation Review (HMTR) Machine Integrity (Pressure Vessels, relief devises & selected piping systems) Written Testing Procedures Training of Testers Inspection & Testing repori/results Material & Energy Balances Operating Procedures Procedures Certification of Procedures Operator Training (training, re-training, verification) Until Superseded Latest 2 Inspections, but not over 6 Latest 2 Inspections, but not over 2 Latest 2, max 6 4 5 Until Superseded Life of equipment + 3 DC DC DC DC NP DC Until superseded Latest 2 inspections Life of Plant + 3 Until Superseded Current Life of Equipment + 3 Until Superseded Until Superseded Current Current DR DR DC DC DC DR DR CONFTDFNTTAl NOTE: Each record rramad above is classified and coded with a proprietary or non-proprietary code as follows: NP. Non Proprietary DR - Restricted for use within Dow DC - Dow Confidential DCT-Dow Controlled Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006358 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION LOSS PREVENTION/REACTIVE CHEMICALS RECORD NAME Preferred Storage Media RFr-nON NUMBER Jim DATE ABL 3 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING! RETENTION IN YEARS CODE SECTION Piping & Instrument Diagrams (P&ID's) Process Hazard Analysis Chemical Exposure Index (CEI) Fire & Explosion Index (F&EI) Reactive Chemical Reviews HAZOP's (Includes report, response, action plans & completion date) Until Superseded Life of process + 3 DC DC CONFTDFNTTAL NOTE: Each record named above is ctaasified and coded with a proprietary or non-proprietary code as follows: NP-Non Proprietary DR . Restricted for uae within Dow DC-Dow Confidential DCT. Dow Controlled *-Subject matter to determine dassiflcatton THE DOW CHEMICAL COMPANY DO 006359 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Made DATE dam CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. CONFIDFNTTAL NOTE: Eacfi record named above I* classified and coded with a proprietary or not classified cod* as Mows: NP -Not Classified DR - Restricted for um within Dow DC Dow Confidents! DCT - Dow Controlled #-Subject matter to determine classification THE DOW CH"" 1AL COMPANY 00 006360 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION MAINTENANCE RECORD NAME Preferred Storage Media DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Note: For any record officially maintained by another Dow function, area or department, duplicate copies retained by Maintenance may be disposed of at any time but may not be kept longer than the established retention schedule. AUDITS Five Point Electrical Audit Programmable Logic Controller Audit Optical Disk Optical Disk 4 4 Building Assignment List Optical Disk Current copy Maintenance Material Issues Optical Disk 1 MSI, GSI (Material Shipments through Gate) Optical Disk 4 Safe Work Permit, Lock/Tagout Red Tag Master Optical Disk and Individual Red Tags 7 days following the completed job Safety Records See Section 1563 CONFTDFNTTAL NOTE: Each record named above is classified and coded with a proprietary or non-proprietary code as follows: NP- Non Proprietary DR - Restricted for use within Dow DC - Dow Confidential DCT Dow Controlled * - Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006361 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Media DATE BASIC CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. NOTE: Each record named above is classified and ooded with a propratary or not classified code as folows: HP Not Classified DR-Restricted lor use within Dow DC Dow Confidential DCT Dow Controlled #-Subject metier to determine classification THE DOW CHEMICAL COMPANY OONFTDFNTTAl DO 006362 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION infil DATE AflL 1 MARKETING SALES OFFICES RECORD NAME_____________________ Prsterrsd Slorags DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING MediaRETENTION IN YEARS CODE SECTION Automobile Records (includes accident reports) 1 DR Cash Reports 1 DR Distributor Agreements * Signed executed agreements stored in Midland four (4) years 1* DR Federal - State Employment Service Report Executive Order 11701 1 DR Marketing Plans, Forecast, Analysis 5 DR MID (Marketing Information) Reports 5 DC OSHA Annual Reports 5 DR Pricing Records Originals - See Section 625 Copy - See Section 625 10 As long as useful, max 10 DC DC Product Performance Data 15 DC Product Warranty Warranty period -i- 4 NP Rating and Ranking Reports 3 DC Reports of Call * If the Report of Call contains safe handling instructions, directions, presentations or information relating to the safety of products the retention is 30 years. 3* DC Safety Records See Section 1563 Sales Contracts, All Terms Expired Destroy - Signed executed copy stored in Product Dept, for four (4) years DR Sales Invoice (Sales Office Copy) As long as useful DR STYROFOAM* RM Roofing File (Correspondence, Specs, Blueprints, Warranty) Warranty Period + 4 Store in Records Center after one year from date of completion. DR ** Any of these records for the last two years of employment will be transferred to the Master Personnel File upon separation and retained six years. NOTE: Each record namad above is classified and coded with a proprietary or ncxvpropriataiy code as foltowi: f.Non Proprietary DR-Restated for uae within Dow DC-Dow Confidential DCT Dow Controlled - Subject matter to detemune classification THE DOW CHEMICAL COMPANY CONFTDFNTTAL DO 006363 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ' 111" Preferred Storage RECORD NAME Media DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. NOTE: Each record named above is classified and coded wiih a proprietary or not classified code as Mows: HP Not Classified DR Restricted tor use within Dow DC - Dow Confidential DCT - Dow Controlled * - Subject mattef to determine classification THE DOW CHEMICAL COMPANY ^ONFTDFNTTAl DO 006364 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION MEDICAL RECORD NAME Preferred Storage Madia Committee (Global) Correspondence (NAMLT, GHSST, HSTF) Death Certificates or its equivalent Epidemiology institutional Review Board (EIRB) Records and Human Health Research Review Committee Records Disability (LTD) Correspondence Medical Directories (Dow Personnel) Medical Records (Includes active and former employees and contractors) Non-Published Talks and Papers if in Written Form Over-the-counter medicines dispensing records Pertinent Medical Procedures and Policy Guidelines and Manuals Plant, Site, Area Evaluation Reports Plant Health Report Pre-Placement Physical Examinations, Hired Pre-Placement Physical Examinations, Not Hired Substance Screening - Pre-Employment, Not Hired Vaccine Administration Registration (National Childhood Injury Act) X-Ray (includes Active Employees and Form Employees) Over 5 years requires written authorization DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION As long as useful with annual review* DR 30 after termination DR 10 NP 30 after termination Current Original - Until Superseded or Obsolete 30 after termination DC DC DC As long as useful with annual review* # 1 month DC Current Original - Until DC Superseded or Obsolete As long as useful with annual review* DC As long as useful DC 30 after termination DC 2 - California 1 - All Other DC 2 - California 1 - All Other DC 30 after termination 30 after termination DC NOTE: Each record named bov to classiliad and coded with a proprietary or non-proprttary coda as follows: NP - Non Proprietary DR Raatlctad tor uaa wtthin Dow DC - Dow ConMantal DCT Dow ControHad #*Subjact matter to dalannina dasstficatton THE DOW CHEMICAL COMPANY rONFTDFNTTAl DO 006365 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Media DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. NOTE: Each record named above is classified and coded with a propoetary or not classified coda as tolows: NP-Not Classified DR ResYicted for use within Dow DC-Dow Confidential DCT-Dow Controlled #-Subject matter to determine classification VHE DOW CHEMICAL COMPANY ^ONFtof/s/TTa/ DO 006366 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ................ PACKAGING & DESIGN RECORD NAME Pralarrad Storage Madta SFPTlON NUMBER DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Artwork File Artwork Transmittals Association Participation Meeting Minutes Packaging Specification File Packaging Specification Printout File Packaging Superseded Specification File Project Files Active Obsolete Project Reviews Product Record - Level 70 Printouts Purchase Requisition File Regulations Schedules Safety Reports & Records Shipping Records/Ovemight Mail File Slide File Current copy 4 4 Current copy 5 5 Current copy 3 1 Until superseded 1 Current copy See Section 1563 1 10 NP DR NP DR DR DR # # # DC DC DR NP DR NP DR NOTE: Each record namad abova It dasaifiad and codad with a proprietary or not dassHiad ooda as tolows; NP Not Ctaswfiad DR Rartidad lor uaa within Dow DC Dow Confidential DCT Dow CcntroHad #-Subject matter to datarmina daaaiticalion CONFTDFNTTAI THE DOW CHEMICAL COMPANY DO 006367 DOW RECORDS RETENTION SCHEDULE major function Preferred Storage RECORD NAME Medta DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. NOTE: Each record named above is cta**lfied and coded with a proprietary of not daasffied coda as Mows: HP Not Classified OR ReaWcted tor u*a within Dow DC Dow Confidential DCT - Dow Controlled * - Subfect matter to determtne classification THE DOW CHEMICAL COMPANY CONFTDFNTTAl DO 006368 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PATENT RECORD NAME Preferred Storage Media ftprnoN NtiMRPn DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Agreements. Terminated Annuity Payment Instructions and Receipts (Non - US) Annuity Payment Instructions and Receipts (US) (Effective 1996) Case Histories, Non-U.S., U.S. Issued Case Histories, Non-U.S., Dropped Case Histories, U.S., Dropped Case Histories, U.S., Dropped With Live Offspring (CIP, etc.) Correspondence, General - Agreement Correspondence Includes letters, memoranda, notes, drafts, other background information, but not legal opinions, notices, waivers, performance acknowledgments, protocols, governmental approvals and understandings regarding interpretation. Department Monthly Reports Disclosures of Inventions - Inactive Employee Agreement - Trade Secrets and Patent Employee Termination Letters File Wrappers, Inactive 6 DC 3 DR 5 30 years from earliest priority date 1 year from abandon status date DC 1 year from expiration date DC Keep until offspring cases DC are discarded 3 DC 2 6 from inactivation date 60 10 5 DC DC NP NP NP NOTE: Each racord nanwd abova Is dassrfied and codad with a proprietary or not classified ooda as Mows: NP- Not Ctassltiad DR - Bastrictad for use within Dow DC Dow Contidantlal DCT - Dow Controllad # - Subject matter to determine classification THE DOW CHEMICAL COMPANY CONFIDENTIAL DO 006369 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PATENT RECORD NAME Preferred Storage Media DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Freedom of Information Act (FOIA) FOIA requests, from Dow to government agencies, and related correspondence As long as useful, Max 5 Note: if formally contested, see 'Claims', section 1001 Responses by Dow to third parties' FOIA requests for Dow's proprietary information in the possession of a government agency (includes Patent Dept job folders 08680 et seq.): Internal Dow Correspondence: active inactive Retain As long as useful, Max 10 Correspondence with government agency or requesters active inactive Retain 30 Interference Files, U.S., Completed 20 DC Job Folders - Inactive 3 DC Litigation Files, Completed 10 DC Non-Dow Litigation 6 after completion DC Non-Dow Office Proceedings 8 after completion DC Patent Opinion 25 DCT Patent Releases 25 NP Patent Reports 25 DCT Patents, Originals, Non-U .S. (Dow) 1 from expiration date NP Patents, Originals, U.S. (Dow) 6 from expiration date NP Patents, Originals, U.S. (Dow) not maintained 6 from expiration date NP Registrar's Records (Manual Computer Index) Includes: Case Abstract Books and Index Disclosure Abstract Books Disclosure Log Books Patent Cases_____ 25 DC NOTE: Each record named above Is classified and coded with a proprietary or not classified code as Mows: NP- Not Classified DR - Resfricted tor use within Dow DC Dow Confidents DCT Dow Controlled #-Subject matter to determine classification ... CONFTDFNTTAl THE DOW CHEMICAL COMPANY DO 006370 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PATENT RECORD NAME Prefened Storage Madia Report of Inventions and Subcontracts, Final US Government Research Contracts (DD Form 882) Retiree Agreement (for access to Dow facilities) Search Docket Search Reports Statistical Reports, Department Unsolicited Ideas U.S. Patent Trademark Office Classification of Patent List U.S. Patent Trademark Office Manual of Classification DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION 6 DCT 20 NP 5 DC 5 DC 10 DR 10 DCT 5 NP 5 NP NOTE: Each record named abov* is cUssifwd and coded with a proprietary or not classified oode Mows: NP -Not Classified DR -Restricted for use within Dow DC Dow Confcton&aJ OCT - Dow Controlled # - Subject matter to determine classification THE DOW CHEMICAL COMPANY CONFIDENT TAI DO 006371 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Pralarrad Storaga RECORD NAME Madta DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. NOTE: Each record named abova ia daaaifiad and oodad with a proprietary or not daaaified code aa fo*owa: NP - Not Oasstfiad DR -Restricted lor use within Dow DC Dow Confidential DCT. Dow Controlled # Subject matter to determine olaaailicAlion THE IX,./ CHEMICAL COMPANY CONFTDFNTTAl 0063^2 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PAYROLL - HOURLY AND SALARY RECORD NAME Preferred Storage Media 1171 DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Allowance Register Attendance Record Authorization to Pay for Non-standard Payments (allowances) Claims, Sick Leave (Michigan Division only) Company Record Changes (CRC's) (rate authorization, status, classification, work and residence location) Deduction Authorization One Time - Bank Deposit Standing, after expiration Deduction Register Disability Statements/Worksheets (Michigan Division) Tax Form C-47340 Employee Master File Employee Stock Purchase History Employee Stock Purchase Other Reports Stock Ledger, Certificates, Eligibility list, etc. Imputed Income Worksheets Moving Expense Worksheets Part Time Vacation Payroll Distribution (Labor Distribution) Payroll Register; Check, Earnings, Tax and etc. Payroll Statistical Detail Pension and Supplemental Benefits Plan Records Rate Cards Relocation J Current year 3 4 1 DC DC DC DC DC DC 1 1 . 3 DC 3 DC VITAL RECORD. Send copy to Vital Records storage each pay period. Retain until superseded. DC Life of the Corporation DC 1 DC 3 DC 3 DC 6 DC 3 DC 6 DC 6 DC 3 DC 2 DC 3 DC NOTE: rsoord named abovs Is dassilid and codad with a propriatary or not dassifwd ooda as Mows: NP Not Classified DR Restricted for use within Dow DC - Dow Confidential DOT - Dow Controlled * - Subject matter to determine classification THE DOW CHEMICAL COMPANY CONFTDFNTTAl. DO 006373 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PAYROLL HOURLY AND SALARY RECORD NAME______________________ Preferred Sfcxags gjj2IUlUllBEI 1171 date AflL 2 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING MeetsRETENTION IN YEARS CODE SECTION Tax Reports to Tax Department Time Input Records (Indudes: Foreman Cards, Time Cards, Exception Reporting Forms, Project Hours input. Payroll Corrections, etc.) U.S. Bond Records Vacation Record W-2 Statements, and W-4 Forms 6 DC 3 DC 1 DC Current Year (Attendance Record) 6 DC LOCAL UNITS PAID FROM MIDLAND - Original reports and microfiche will be maintained in Midland in accordance with the Records Management Policy. Duplicate records may be retained locally for not more than one year plus current (1+). The only exception is the payroll register which may be retained locally for not more than three years plus current (3+). NOTE: Each record named above is dassilied and coded with a proprietary or not classified code as tolows: NP - Not Classified DR-Restricted lor use within Dow DC Dow Confidential DCT -Dow Controlled # Subject matter to determine classification CONFIDENTIAL THE DOW CHEMICAL COMPANY DO 006374 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PETROLEUM PROPERTIES AND MINERALS RECORD NAME Preferred Storage Madia xm DATE SAUL 1 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION PETROLEUM PROPERTIES Administration Financial Reports and Analyses Highlights and Statistics Report, Monthly Land Records Fee Lands Oil and gas leases granted, agreements, assignments, unit files, surface leases granted, timber contracts, seismic permits, lease inquiries accepted, releases, pipeline rights-of-way, mineral and royalty deeds, fee deeds to Dow, title opinions, commission orders and notices, abstracts, rental check copies, Louisiana fee cards, ad valorem tax records, division orders, acquisition and surrender reports, lease ledger, area control (first of year), well status reports. Nonfee Lands Oil and gas leases acquired, agreements, division orders, unit files, surface leases acquired, seismic permits, releases of leases, pipeline rights-of-way. Net Revenue Reports December copy Current copy APD Partnership Agreements and Amendments Financial Reports, Forecasts, Analyses Gibson-Humphreys-Collegeport Fields Management Committee Meeting Records Property Interests {sales, assignments) Quarterly Contribution - Accounting Unit B Resolved Issues Defining Rights Statistics Audits - APD Partnership by Dow Contracts - Crude Oil, Condensate, Gas 25 4 Ownership + 15 Life+ 4 1 Current year Life of Partnership + 4 Life of Partnership + 4 Life of Partnership + 4 Life of Partnership + 4 Life of Partnership + 4 Life of Partnership + 4 Life of Partnership + 4 Life of Partnership + 4 Resolution + 4 4 NOTE: Each record namad above la classified and coded with a proprietary or not classified coda as folows: NP- Not Classified DR - Restarted for use within Dow DC - Dow Confidential DCT-Dow Controlled #- Subject matter to determine classification THE DOW CHEMICAL COMPANY CONFTDFN/TTAl DO 006375 DOW RECORDS RETENTION SCHEDULE major function PETROLEUM PROPERTIES AND MINERALS RECORD NAME Preferred Storage Media SECTION NUMBER_____ U&JEASE___ -__ DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION (Dow and APD Partnership), All Terms Expired Tubular Goods Audits of Pipe Yards Until pipe removed from yard Contracts, Service Completion + 4 inventory Cards 10 Invoice Log Inventory depletion + 4 Material Acquired and Disposed 4 Pipe Cleaning Records 2 Pipe Price Quotes 1 Pipe Yard Material Transfers (Dow) 2 Pipe Yard Storage Bills 2 Release Forms 1 Sales Reports, Monthly 4 Sales Release Log Inventory depletion + 4 MINERALS Administration Personnel Records See Section 961F Safety Records See Section 1563 Drillina. Production. Reserves Federal Regulations and Related Documents (Applications, correspondence, policies, exceptions, information) Life of permit Log Files Permanent Operational Well/Field Files Active Fields Life of facility Production. Inventory, Pricing Records (Retain for FEA audit) 1972 to present Production/Performance Records Permanent NOTE: Each racort named above ia classified and oodad with a proprietary or not dasscfied coda as tolows NP- Not Claaaitiad DR Restricted tor usa within Dow DC Dow Conitdontial DCT Dow Controliad # - Subject matter to daiarmine olaaaitication THE DOW CHEMICAL COMPANY CONFTDFNTTAl DO 006376 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PETROLEUM PROPERTIES AND MINERALS RECORD NAME Preferred Storage Madia DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Reserve Reports Reserve Worksheet/Data Files Active fields/reservoirs/wells Geological and Geophysical Records, Correspondence (Well logs, scout tickets, scout cards, maps, core records, Paleo records, drillers' logs, active and inactive geophysical prospects, computed dip logs, Saraband logs, Coriband logs, tapes of computed dip lots, Sarabands and Coribands, seismic survey and velocity survey files, seismic Teledyne lines, seismic field tapes and support data, log films) Case Files General Information (Geothermal, coal, lignite, other minerals, equipment, activity of others) Geological Consultant Contract Geological and Technical Data (Well logs, reports, maps, core records, analytical data) Project Files Properties of Interest (MPOI) Work Maps SAFETY RECORDS Permanent Life of facility Permanent 10 5 Expiration + 10 Permanent Completion + 5 25 Until updated See Section 1563 NOTE: Each raoord namad abova ia daaaifiad and oodad with a proprietary or not daaaifiad coda aa tolowa: NP - Not Claaaffled DR - Reatictad tor uae wilhin Dow DC - Dow ConMenlial DCT - Dow Controlled Subject mattar to datarmina otaaaHication ..-- " CONFIDENTIAL THE DOW CHEMICAL. COMPANY DO 006377 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Meda DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. NOTE: Each racofd named above is classified and coded with a proprietary or not classified code a* Mows: NP - Not Classified DR Resfrictad tof um within Dow DC - Dow Confidential DCT - Dow Controlled * - Subject matter to determine olaeeificebon THE DOW CHEMICAL COMPANY CONFTDFNTTAL 00 006378 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PIPELINE OPERATIONS RECORD NAME Preferred Storage Media SFCTfON NUMBER 1191 DATE PAftP 1 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION ADMINISTRATIVE Goals and Plans CAPITAL PROJECTS Capital Spending Projections Cost Estimating Guide ENERGY CONSERVATION - RECORDS, SURVEYS, CORRESPONDENCE, ETC. OTHER GOVERNMENTAL REGULATORY AGENCIES Permits (City, County, State, Corps of Engineers, etc.) Records for Compliance with D.O.T. and/or State Agency Regulations Construction records such as welding procedure qualification; welder qualifications; number of welds made, nondestructively tested, and rejected; hydrostatic test charts and records, x-ray film, etc. Records of all repairs, modifications and changes made after original construction of pipeline. Operation records for documentation of compliance such as: written operating and maintenance plans; emergency plans, line patrol and inspection; leakage surveys; valve inspection and maintenance, corrosion control tests, surveys and inspections, daily operation pressures, etc. PERSONNEL, LABOR Overtime Reports FACILITIES AND EQUIPMENT Bills of Material Cathodic Protection Records Design Calculations Engineering Blueprints Pressure Vessel and Safety Valve inspection Reports Purchase Orders Right of Way Agreements, Correspondence and Damage Settlements 5 2 Current copy 4 Life of facility, destroy all superseded permits See appropriate regulation Life of pipeline + 3 See appropriate regulation 1 Life of equipment + 3 Life of equipment + 3 Life of equipment + 3 Life of equipment + 3 Life of equipment + 3 Life of equipment + 3 Life of pipeline + 3 NOTE: Each record named above is dassifiad and coded with a proprietary or not classified code as folows: NP - Not Classified DR Rasfrctad tof us* within Dow DC - Dow ConManba) DOT Dow Controlled # -Sutqed matter to determine daasificatio -- CONFIDENTIAL THE DOW CHEMICAL COMPANY DO 006379 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION PIPELINE OPERATIONS RECORD NAME Preferred Storage Media 1191 DATE PAGE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Spare Parts Lists and Inventory Current copy Vendor Prints and instructions Life of equipment + 3 OPERATIONS Analysis, Data and Records 3 Dehydration, Records and Reports 3 Dispatching Logs 1 Fee Land inspection and Records Current copy Row Meter, Test Data, Plate Records Life of equipment + 3 Inventory/Production Schedules 2 Measurement, Fuel and Products 5 Operations Records 3 Operations/Instruction Manuals Until superseded, Max 5 FUEL AND FEED STOCKS Accounting, Contract Support Records Life of contract + 4 Accounting Reports 5 Crude Oil 2 Estimate of Costs 1 Fuel Oil 2 Hydrocarbon Forecasts 2 Inventory Records 2 Light Hydrocarbon Market Factors 2 Nomination Letters 1 Reports, Government 5 SAFETY RECORDS See Section 1S63 Note: Section 1361 - PRODUCTION OR PLANT * Also applied to this section. NOTE: Each record named above la classified and coded with a proprietary or not dassified code as folawa: NP Not Classified OR Restricted for use within Dow DC Oow Confidential DCT Dow Controlled #. Subject matter to determine classification THE DOW CHEMICAL COMPANY CONFIDENTIAL 00 006380