Document p1YkoZ37MkoYqeQ3XOB825yk

DRAFT BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES CALL MINUTES December 16, 2008 Attendees: Michael Bird, ExxonMobil Don Burnett BP Stuart Cagen, Shell Patsy Clegg (Chair), Shell Brian Doll, ExxonMobil Howard Feldman, API Mark Fitzsimmons, Steptoe and Johnson Craig Parker, Marathon Eric Stine, Chevron Russ White, API Quorum Present Antitrust Guidelines reviewed Decisions/Actions: 1. Budget - Communications ACTION: API to request Karen Matusic to arrange a call with the communications committee to discuss budget. Be prepared to offer revised budget number at Jan 2009 call. 2. Cinpathogen and University of Colorado Budget Increase Request DECISION: In response to requests from CinPathogen and University of Colorado request s for extended contract/grant and funding increase, the following were approved: API to offer both a 2-month, no-cost extension API to request CinPathogen and University of Colorado to review proposals with a goal of efficiency and prioritization API to contact AHS to ask if there are any potential extensions/increased costs BHRC will critically review its budget 3. Other agenda items deferred to next call NEXT CALL: Jan 22,2009, 12 noon - 3 PM EST 1 SH ELL-MCCLU RG-067343 DRAFT BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES CALL MINUTES December 18, 2008 Attendees: Michael Bird, ExxonMobil Don Burnett BP Stuart Cagen, Shell Patsy Clegg (Chair), Shell Brian Doll, ExxonMobil Howard Feldman, API Mark Fitzsimmons, Steptoe and Johnson Jennifer Galvin, ConocoPhillips Eric Stine, Chevron John Wagner, API Russ White, API Quorum Present Antitrust Guidelines reviewed Decisions/Actions: 1. University of Colorado Budget Increase Request DECISION: Approved U of C proposal for additional $256,577 and grant to extend to September 30 2009. ACTION: API to execute grant extension with University of Colorado. NEXT CALL: Jan 22,2009, 12 noon - 3 PM EST 1 SH ELL-MCCLU RG-067344 BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES CALL MINUTES December 18, 2008 Attendees: Michael Bird, ExxonMobil Don Burnett BP Stuart Cagen, Shell Patsy Clegg (Chair), Shell Brian Doll, ExxonMobil Howard Feldman, API Mark Fitzsimmons, Steptoe and Johnson Jennifer Galvin, ConocoPhillips Eric Stine, Chevron John Wagner, API Russ White, API Quorum Present Antitrust Guidelines reviewed Decisions/Actions: 1. University of Colorado Budget Increase Request DECISION: Approved U of C proposal for additional $256,577 and grant to extend to September 30 2009. ACTION: API to execute grant extension with University of Colorado. NEXT CALL: Jan 22,2009, 12 noon - 3 PM EST 1 SH ELL-MCCLU RG-067345 DRAFT BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES CALL MINUTES July 23, 2008 Attendees: Stuart Cagen, Shell Patsy Clegg (Chair), Shell Brian Doll, ExxonMobil Howard Feldman, API Mark Fitzsimmons, Steptoe and Johnson Jennifer Galvin, ConocoPhillips Myron Harrison, ExxonMobil Bruce Jarnot, API Eric Stine, Chevron Russ White, API Quorum Present Antitrust Guidelines reviewed Decisions/Actions: 1. API/BHRC Member Companies Contract Extension ACTION: API is drafting. 2. Communications Committee ACTION: API to notify communications committee of capability to monitor for publications. 3. Publication Summary ACTION: Jennifer Galvin and Dr. Jerry Rice will draft and send to API for distribution, 4. Study Database ACTION: University of Colorado has notified API of requirement to maintain database for 3 years. API will continue to engage with U of C regarding details. 5. Pharm-Olam Contract DECISION: Approved Pharm-Olam proposal with suggested API revisions. ACTION: API to finalize contract and adjust budget to cover cost. 6. Benzene International Symposium 1 SH ELL-MCCLU RG-067346 ACTION: Patsy Clegg to contact Michael Bird and request a formal proposal for funding. 7. SRP/ERP Update ACTION: Jennifer Galvin to contact Dr. Jerry Rice to request status of report of February PI/SRP/ERP meeting. 8. December Meeting DECESION: Agreed to keep Dec 16-17 dates on calendar. Chevron has agreed to host. NEXT CALL: August 7 2008, 4 PM EDT 2 SH ELL-MCCLU RG-067347 DRAFT BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES CALL MINUTES June 11, 2008 Attendees: Don Burnett, BP Stuart Cagen, Shell Patsy Clegg (Chair), Shell Brian Doll, ExxonMobil Howard Feldman, API Sherilyn Gross, University of Colorado Myron Harrison, ExxonMobil Bruce Jarnot, API Rob Schnatter, ExxonMobil Eric Stine, Chevron Saadia G. Sultan, ExxonMobil Russ White, API John Wagner, API Quorum Present Antitrust Guidelines reviewed Decisions/Actions: 1. University of Colorado grant extension request DECISION: Approved $455,133 extension of University of Colorado grant ACTION: API to facilitate execution of U of C grant extension 2. YE07 and Q108 BHRC Financial Reports ACTION: API will send reports to OC members. ACTION: OC members will respond via email to Russ White to "Approve" or "Approve with changes" by cob June 19. 3. June 24 20078 Meeting Agenda Review ACTION: API will invite a member of the ERP to report out on June 23 meeting. ACTION: Communications Committee will send draft communications plan to API to distribute to consortium members by cob June 20. NEXT MEETING: June 23 2008 June 24 2008 Dinner, details TBD Meeting at API, Washington DC SH ELL-MCCLU RG-067348 BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES CALL MINUTES June 11, 2008 Attendees: Don Burnett, BP Stuart Cagen, Shell Patsy Clegg (Chair), Shell Brian Doll, ExxonMobil Howard Feldman, API Sherilyn Gross, University of Colorado Myron Harrison, ExxonMobil Bruce Jarnot, API Rob Schnatter, ExxonMobil Eric Stine, Chevron Saadia G. Sultan, ExxonMobil Russ White, API John Wagner, API Quorum Present Antitrust Guidelines reviewed Decisions/Actions: 1. University of Colorado grant extension request DECISION: Approved $455,133 extension of University of Colorado grant ACTION: API to facilitate execution of U of C grant extension 2. YE07 and Q108 BHRC Financial Reports ACTION: API will send reports to OC members. ACTION: OC members will respond via email to Russ White to "Approve" or "Approve with changes" by cob June 19. 3. June 24 20078 Meeting Agenda Review ACTION: API will invite a member of the ERP to report out on June 23 meeting. ACTION: Communications Committee will send draft communications plan to API to distribute to consortium members by cob June 20. NEXT MEETING: June 23 2008 June 24 2008 Dinner, details TBD Meeting at API, Washington DC SH ELL-MCCLU RG-067349 BHRC OVERSIGHT, TECHNICAL, COMMUNICATIONS COMMITTEES MEETING MINUTES June 24, 2008 Attendees: Don Burnett, BP Stuart Cagen, Shell Patsy Clegg (Chair), Shell Rob Colmer, Shell Brian Doll, ExxonMobil Howard Feldman, API Mark Fitzsimmons, Steptoe and Johnson Jennifer Galvin, ConocoPhillips Bruce Jarnot, API Rich Johnson, ConocoPhillips Paul Lombardi, ERP (part time) Karen Matusic, API (part time) Craig Parker, Marathon Jerry Rice, SRP (part time) Mike Roman, ExxonMobil Eric Stine, Chevron Saadia G. Sultan, ExxonMobil Russ White, API John Wagner, API Safety Review Quorum Present Antitrust Guidelines reviewed Agenda Review Introductions Decisions/Actions: 1. SRP/ERP Update: Jerry Rice and Paul Lombardi REQUEST: Keep SRP and ERP in place post 2008 to provide prepublication technical reviews to investigators and to be available to investigators for consultation. 2. YEO? and Q108 BHRC Financial Reports INFORMATION: OC approved YEO? and Q108 budget via email ballot to API. ?OO+K in contingency budget 1.9MM in excess of budget 3. BHRC DECISION: Extend BHRC through YE09. ACTION: API: review and develop API/Sponsor contract extensions, if needed. SH ELL-MCCLU RG-067350 3. Communications Committee ACTION: Comms Committee: Q&As Identify resource to monitor for publications ACTION: Jennifer Galvin and Jerry Rice Bullet list summary of published papers 4. Study Database ACTION: API to discuss with University of Colorado options for maintaining study database. NEXT MEETINGS: July 23 2008 Dec 16-172008 Call, 2 PM EDT Meeting in San Francisco, Chevron to host SHELL-MCCLURG-067351