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f MV PCB EMERGENCY PLAN
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Vita
J.J. Zeman et al January 9> 1976
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PCB EMERGENCY PLAN 1. Scenario 2. Preliminary Actions 3. Emergency Plan A. Immediate B. CAC Decisions C. Follow-up 4. Telephone List
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SCENARIO
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1. Scenario The plan assumes an immediate ban on production, sale
fi or use of PCB before volume production of MCS 1238 is ready. It is recognized that the actual circumstances
may vary from this scenario, so provision has been made H to review the plan to assure that it fits before com
mitting publicly to the indicated policies. - Responsibility for verification of existence of a ban, ' initiation of this plan and verification of acceptance
of responsibilities: R.G. Potter
1ST
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PRELIMINARY ACTIONS
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2. Preliminary Actions
a. Persuade customers to accelerate MCS 1238 approval programs.
Responsibility:
D. Wood (contact by 2/15/76)
I b. Confirm no continuing contractual obligations to supply.
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Responsibility:
D. Wood (12/31/75) (Done)
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c. Prepare survey of Askarel equipment used by Monsanto.
Responsibility:
G.L. Bratsch (request to GLB by 12/22/75) (Done)
d. List corporate sales to all dielectric customers.
Responsibility:
R.E. Hatton (MICC 1/31/76, Corp. 3/31/76)
e. Prepare Tentative P.R. statement.
Responsibility:
D.R. Bishop (1/1/76) (Done)
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f. List names of contacts to call at all customers.
Responsibility:
D. Wood (1/31/76)
g. Define detailed decontamination procedure for use at Krummrich and possible adaptation for customers.
Responsibility:
J.R. Savage (1/22/76)
[ h. Prepare recommendation on advice to customers re decontami
nation.
y. Responsibility:
1
D. Wood (2/15/76)
i. Develop list of publications for potential ad campaign.
i Responsibility:
D.R. Bishop (12/19/75)
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IMMEDIATE ACTIONS
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3. Emergency Plan
A. Immediate Actions
Timing
Action
Day 1
1) Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara, Elizabeth, Los Angeles). Do not recall shipments enroute. Finish any distillation batches under way.
Responsibility: R.A. Pohl
Contacts:
Krummrich Plant
' A.E. Leisy
U0 R.W. Flint
Warehouses E.M. Potter C.B. Sigler
Day 1
2) Communicate to customers regarding
suspension of shipments. Emphasize
1 that this is a preliminary response pending clarification of government
s and corporate positions.
Responsibility:
D. Wood
Day 1
3) Make preliminary press release (pre pared in advance) stating that operations have been suspended and supplying background information on our PCB con trol efforts, status of replacements.
I Responsibility:
D.R. Bishop
NOTE: First confirm that action (1)
p above is in force.
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Timing
Action
Day T
4) Communicate situation to other affected Monsanto operations.
-Krummrich production planning - D.T. Mayer
-Process Chemicals Marketing
l (CS Acid, Muriatic)
- J.F. Winkler
-Anniston Plant (Biphenyl)
- W.E. Voss
E -Purchasing (TCB, Drums)
- B. Ryrne
Responsibility:
E.M. Potter
Day 2
5) Determine precise details of ban:
Marketing (D. Wood), Product Acceptability (J.C. Weber),
0 Washington Office (W. Easley), Legal (W. Withers/T. Bottini), and report to Business Director.
Coordinating Responsibility: D. Wood
Day 3
6) Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation.
Responsibility:
R.G. Potter
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CAC POLICY DECISIONS
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B. CAC Policy Decisions
PJ After the precise nature of the ban has been determined, recommendations will be made on the following points (revised as indicated by the nature of the ban).
[ Domestic 1. Date of final production.
2. Shipment of inventory.
3. Customer commitment to orders on books but unshipped.
4. Incinerator returns (maximum rate 300,000 pounds per month).
I a. All returns invoiced a price to fully cover incineration cost. L' b. All customers given equal opportunity to use
service. c. COP to be set up to handle. d. Alert other incinerator services of our policy.
5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should
1 still obtain product from transformer manufacturer. 6. What assistance we will give on customer plant decontamination.
a. Capacitor/Transformer manufacturers. b. End users -- will refer to equipment manufacturers
(let our customers know we will do this).
7. Position on replacement fluid from Monsanto.
U.S, Export
I 1. Recommend cease shipments two months after we cease
domestic shipments.
a. Documentation/L of Credit/Import licenses involve \ longer lead time and possibility of legal liability
if we shut off immediately. b. Additional flexibility in inventory run down.
Ex-U.S.A.
a. Maintain U.K. production and take separate decision within one month of a U.S. ban.
b. MESA should avoid commitment to long term supply contracts.
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FOLLOW-UP ACTIONS
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C. Follow-up Actions After CAC Approval of Detailed Policy
Timing
Action
S
Day 4
1) Appoint Administrative Coordinator for
3-6 month period.
1 Responsibility:
R.G. Potter
Day 4
2) Briefing meeting to define policy and announce appointment of coordinator to:
a) Business Group
b) COP
n
cl Sales Force d) Research
e) P.R.
f) Washington Office
Responsibility:
R.G. Potter
Day 4
3) Notify Customers by:
a) Telephone to most senior management contact -- Marketing
Day 5
3) b) Certified express letter to:
-- Office of the President -- Purchasing Manager of use locations -- Confirmation to telephone contact
(NOTE: Direct all immediate customer (tint/ responses to Marketing Group.)
L Responsibility:
D. Wood
F Day 5
4) Notify Manufacturing, Company-wide, to
minimize impact on operation of Askarel
units.
Responsibility:
R.A. Pohl to G.L. Bratsch
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Timing
Action
Day 5
5) Resume production and shipments as
permitted by the approved policy, if
y . any.
Responsibility:
R.A. Pohl
i E.M. Potter
'
Day 5
6) Brief corporate marketing directors with
other sales to dielectric customers on
policy.
Responsibility:
D. Sliney
p Day 6-8
7) Notify Federal/State agencies of policies.
Responsibility:
Washington OfficeW. Easley
Day 5
8) a. P.R. release on policy.
n;
Day 6
8) b. P.R. prepare Q&A sheet on policy.
* Day 10-15 8) c. Arrange series of paid advertisements
Responsibility:
D.R. Bishop
,
Day 6-7
9) Prepare form letters
a. Transformers users
b. Capacitor users
y Responsibility:
D. Wood
P Day 8
10) Brief U.S. Export Managers on export policy.
Responsibility:
C. Paton/D. Wood
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Timing Week 2-3
Action
11) Management/Marketing meetings with customers
Responsibility:
D. Wood
Week 2
12) Notify U.S. Export customers of policy.
Responsibility:
Area Managers
Month 2
13) Upon completion of final customer ship ments, move all Monsanto PCB inventories to Krummrich incinerator.
Responsibility:
E.M. Potter
Month 2
14) Initiate decontamination of Krummrich PCB facilities (see detailed decontami nation plan).
Responsibility:
R.A. Pohl
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TELEPHONE LIST
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4. PCB Emergency Plan - Telephone List
R.G. Potter
Office 4-2142
Home 469-1835
Manufacturing
R.A. Pohl A.E. Leisy R.W. Flint D.T. Mayer W.E. Voss
4-2243
812-2019 812-2043 812-310
823-205-293
991-5455
966-5608
849-0758 618-286-3483 205-237-5834
Marketing
C. Paton D. Wood
4-2529 4-2623
227-7581 536-2161
Medical/Prdto Acceptability
J.C. Weber Dr. G. Roush W.B. Papageorge
4-2027 4-2191
4-2086
961-7693 997-2234
878-3513
Legal
W.W. Withers T. Bottini
4-2851 4-2872
227-8345 725-0677
Distribution
E.M. Potter C.B. Sigler R.A. Sipes
4-2443 4-2428
4-2431
567-6043 618-234-9945
821-0938
Washington Office W.K, Easley
Public Relations D.R. Bishop
821-4548
301-299-9587
4-2891
469-1377
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