Document ka6XMaJQBD3YQNKwnmrda2Q3B

FILE NAME Industrial Hygiene Foundation IHF DATE 1979 May 30 DOC IHF024 DOCUMENT DESCRIPTION Internal Document - IHF Records Retention Policy . . INDUSTRIAL HEALTH FOUNDATION INC President President BibbsBibBibbbs s Jennings Jennings Jennings Jenings HendigoansHendigoans Hendigoans Hendigoans HendiHgenodigaoannss Hendigoans Hendigoans IHF RECORDS RETENTION POLICY BhraonwdnepeBndrhanodephwenadnndheanpdeepnednd 14F It shall be records and in a manner the policy of Industrial Health Foundation Inc. to maintain retain files for the purpose of conducting its business and consistent with acceptable methods and in accordance with legal requirements This such policy shall be time as changes implemented are made in June 1 1979 and remain effective accordance with an annual review until The types of records covered by this policy IHF Corporate Operations Records Financial Records Personnel Records Employee Medical Records Records required by governmental regulations General Correspondence Correspondence relating to membership , Technical Reports Research Raw Data Abstract Files Pamphlet Files Technical Journals The retention period of these files is as follows IHF Corporate Operations Records - at the discretion and Director of of the Office President Services Financial Records . Payroll _ ; Checks Ledgers and Journals ~ Supporting ledgers and datal , -- Active employees -- for length of employment =< Inactive employees --- for 10 years for 10 years duration -- retain for business the of the - -- for 10 years Personnel Records Active employees Inactive employees ~- for duration of employment -M for 10 years after termination of employment Maintain card index thereafter of former personnel with dates of employment 4-5-80 4-5-80 alsals INDUSTRIAL HEALTH FOUNDATION INC 2 IHF Records Retention Policy Employee Medical Records Active and Inactive Employees . -- for 20 years Records Required By Governmental , Regulations - -- for period of time stipulated by the Government General Correspondence for 5 years Correspondence Relating to Membership Active Members Inactive Members Oe ; co -- for duration of membership -- for 5 years after termination of membership Maintain card index thereafter of names of companies with dates of membership Technical Reports <- for 10 years Maintain card index thereafter of surveys and research studies conducted Research Raw Data Abstract Files -- for 5 years - retain for the duration of the business duplicate files are stored at the National Underground Storage Boyers PA Pamphlet Files .- - M at the discretion of the Director of Information ~ ~ Services Technical Journals |. Oe at the discretion of the Director of Information Services This policy has been reviewed by legal counsel and was approved IHF Board of Trustees at the meeting held May 22 . 1979 by the .