Document jyE6aad7JxoyJG3rDvp64yQXy

From: Betty Chan [betty.chan@fourseasons.com] Sent: Sunday, July 25, 2004 8:28 PM To: Clegg, Patsy M SCC-CHSE-PC Subject: RE: Proposal for Shanghai Health Study Group Thanks Patsy for the email. Look forward to hearing from you in September. Best regards Betty Chan Senior Sales Manager Four Seasons Shanghai Telephone: (8621) 6256-8888 ext: 1116 Fax (Sales) (8621) 6287-1025 email:mail to:betty.chan@fourseasons.com web:http://www.fourseasons.com/shanghai Zagat Survey, 2004 - Rated No. 1 in Shanghai and Top 14 in the World Conde Nast Traveler (USA) Magazine, 2003 Hot List - Best New Hotel in China and 2004 Gold List Departure Magazine, 2003 - Top 18 Readers' Favorite Hotels in Asia 439 guest rooms and suites, 24-hour Executive Lounge and Fitness Centre, 6 dining and entertainment options in downtown Shanghai "Clegg, Patsy M SCC-CHSE-PC" To: "Betty Chan" <betty.chan@fourseasons.com> <patsy.clegg@shell.co cc: m> Subject: RE: Proposal for Shanghai Health Study Group 07/23/2004 09:56 PM Betty, Thanks for your prompt reply. I will be meeting with my team in August. We should be able to start finalizing our plans in September. Regards, Patsy Patsy Clegg Product Steward Shell Chemical LP One Shell Plaza, 910 Louisiana, Houston, TX 77002-4916 Tel: +1 713 241 2521 Fax: 3325 Email: patsy.clegg@shell.com Internet: http://www.shell.com/chemicals -----Original Message----From: Betty Chan [mailto:betty.chan@fourseasons.com] Sent: Friday, July 23, 2004 12:10 AM To: Clegg, Patsy M SCC-CHSE-PC Subject: Proposal for Shanghai Health Study Group SH ELL-MCCLU RG-065368 Dear Patsy, Greetings from the Four Seasons Hotel Shanghai!! Thank you for your support for our hotel. Please note the hotel is available on your preferred date of October 31 - November 06 and based on your requirements for the meeting, I have suggested VIP Room II, which is at 1,705 sq feet with large windows and can accommodate up to 80 persons in classroom style. If you require a different style of seating, please let me know so I can check on the availability of the Ballroom for you. I have attached the floor plan for your reference, as you can see the VIP Room II has a semi private foyer which is great for morning gathering and coffee breaks. (See attached file: Floor Plan (big) .jpg) Please see below attached our proposal for your reference. October is a perfect time to be in China because of the nice weather, but it also means it's the busiest time for the city. Should you require any additional information on the hotel or the city, please feel free to contact me. (See attached file: Proposal for Shell Shangahi Health Study Group.doc) Thank you and best regards Betty Chan Senior Sales Manager Four Seasons Shanghai Telephone: (8621) 6256-8888 ext: 1116 Fax (Sales) (8621) 6287-1025 email:mail to:betty.chan@fourseasons.com web:http://www.fourseasons.com/shanghai Zagat Survey, 2004 - Rated No. 1 in Shanghai and Top 14 in the World Conde Nast Traveler (USA) Magazine, 2003 Hot List - Best New Hotel in China and 2004 Gold List Departure Magazine, 2003 - Top 18 Readers' Favorite Hotels in Asia 439 guest rooms and suites, 24-hour Executive Lounge and Fitness Centre, 6 dining and entertainment options in downtown Shanghai SH ELL-MCCLU RG-065369 FOUR SEASONS HOTEL y~. Submitted by: Betry Chan Four Seasons Hote! Shanghai { TIME \@ ''MMMM d, J!J!Yy" } We are pleased to offer the following dates and room block for Shell in October: rmmmmmmmmmmmmmmmmmmmmnmmmlmmmmnmmmmmmmmm@mmmmmmm@mmmmwmWMWmmmmmmmxmmmm, Deluxe Room 50 50 50 50 50 50 Guestrooms are not held on first option basis currently and are subject to confi=ation at the time of contract signing / deposit payment. Guestroom bed types may be subject to change unless otherwise guaranteed 21 days in advance. Four Seasons Hotel Shanghai would like to extend the following group rate to Shell : Deluxe Room RMB1,700+ RMB1,700+ Rates are quoted in Chinese Renminbi (RMB) and subject to applicable service charge, currently 15%. Approximate rate of exchange RMB 8.28 = US$l (subject to change without notice). Approximate at US$205+15% The above rates are not applicable during Shanghai Fo=ula 1 Grand Prix period in 2005/2006. Exact dates & conditions to be advised. Porterage: RMB10 per luggage - Check-in / RMB10 per luggage - Check-out. Please advise if you would like space held on a first option basis. I understand you require the following function space: Date November 02 -05 Daily Start/End Time 9:00am-5:00pm 12:30-2:0Opm 10:15-10:30am 3:15-3:30pm Function/ No of Persons Meeting/50 persons. Seating Style TBA Lunch/50 persons Coffee Breaks/70 persons Suggested Venue VIP Room II TBA VIP Room II Cost RMB480+15% per person for full day meeting package Included in the package Included in the package 1 SH ELL-MCCLU RG-065370 * The Hotel reserves the right to move the function rooms appropriately provided 30-21 days notice is given to the Organizer. * At the discretion of the Hotel a private breakfast venue may be assigned for the group. Welcome fruit Twice-daily housekeeping service Complimentary overnight shoe-shine 24-hour multilingual Concierge service 24-hour Butler service Safes large enough for a laptop computer Coffee/ tea maker 100% cotton oversized bath towels and thick terry bathrobes, yukata robes, slippers Access to Fitness Center From Hong Qiao International Airport: From Pudong International Airport: (Prices are net and subject to change) Buick GL Mercedes Benz S320 Mercedes Benz 100 Van (10 pax) Buick GL Mercedes Benz S320 Mercedes Benz 100 Van (10 pax) Mercedes Benz 600 Stretch Hong Qiao Domestic Airport (Puxi Side) drive Pudong International Airport (Pudong Side) drive 14 km/9 miles 40 km/25 miles RMB300 RMB600 RMB600 RMB500 RMB900 RMB800 RMB2,000 25 min. by 40 min. by Full-day Meeting Package (8am - 5pm) At RMB480 per person (a minimum of 15 persons is required), the following amenities will be offered: Meeting room setup with amenities (pencil, writing pad, distilled water and mints); All day supply of coffee, tea setup and serve inside or outside the main meeting room; Morning and afternoon refreshments (pastries, cookies or savory); One set luncheon with soft drinks and juice; One meeting room rental (8am - 5pm); Basic audiovisual equipment (flipchart, white board, slide projector, overhead projector, laser pointer, LCD projector and screen); Reception table setup with complimentary in-house telephone; Our meeting butler on standby inside or outside the meeting room at your service throughout the entire event. Group Buffet Breakfast - RMB 180 per person Dinner - RMB300 per person onwards Cocktail! Canapes - RMB220 per person onwards (food only) Cocktail Bar (2hours) - Standard RMB200 per person & Premium - include Champagne RMB280 per person Notes: Rates are subject to applicable tax and service charge, currently 15%. We will honor We will honor the above rates if contract is signed back by December 31, 2004. 2 SHELL-MCCLURG-065371 A. Attrition / Penalty - Food & Beverage/Meeting Facilities to be released at no charge: 15% Wash on estimated revenues - up to 120-91 Days prior to contracted Events, thereafter full charge to apply. 10% Wash on estimated revenues - 90-61 Days prior to contracted Events, thereafter full charge to apply. 5% Wash on estimated revenues - 60-30 Days prior to contracted Events, thereafter full charge to apply. B. Attrition / Penalty - Guestrooms: Up to 30% of total room block - 120-91 days prior to Group arrival - no charge after which 1 night charge per room cancelled thereafter. Up to 20% of total room block - 90-61 days prior to Group arrival- no charge after which 1 night charge per room cancelled thereafter. Up to 10% of total room block - 60-30 days prior to Group arrival - no charge after which 2 nights charge per room cancelled thereafter. Full stay charge to be applied for any cancellation of rooms 29 days to day of arrival. Total Cancellation: For Guestrooms, Food & Beverage & Function Room Rentals: 120 to 91 days prior to contracted Group Arrival Date - 60% of Total Estimate 90 to 61 days prior to contracted Group Arrival Date - 80% of Total Estimate 60 days & less prior to contracted Group Arrival Date - 90% of Total Estimate A number of excellent golf courses are within driving distance of the Hotel: Thomson Golf Club (30 minutes drive) Yin Tao Golf Club (40 minutes drive) Shanghai Silport Golf Club (1 hour drive) Shanghai Links Golf Club (1 hour drive) The separate men's and women's saunas and steam rooms offer a welcome post-workout reward. A complete roster of relaxation services and massage is available to invigorate the body and renew the soul. Facilities include hot whirlpool and cold plunge. $QWB.$.~QN$6~~WA:ijJ'$DI$.Q~$$I? "January 2004 Gold List" - Conde Nast Traveller (USA) Magazjne "Rated No.1 in Shanghai & Top 14 in the World" - Zagat Survey, 2004 Check-in time is 15:00. Check-out time is 12:00 noon. Early check-in or late check-out is subject to availability. (This is a sales proposal for discussion purposes and is not intended to be a contract.) 3 SH ELL-MCCLU RG-065372