Document gbDbeMOGbva3ykqpbjaLgmJye
BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
OC Members
Received from BP, COP and
Shell (as of 10/18/04
Include recruitment privilege table (see 8/16 minutes) and
M.Todd
circulate revised recruitment documents to OC for
review/comm
Identify & brief internal SO experts for possible assistance in lab I OC members
sustainabilitv effort Arrange for Shell & XOM SO experts to join Nov. meeting
I P. Clegg & L.
Agenda item will be 8 - 10
(9/13/04)
Russo
AM on Thursday, Nov. 4.
Information to join by phone
will be on the
Arrange for early disbursal of funds to UCHSC (9/13/04)
B. Jarnot
Awaiting
UCHSC grant amendment
UCHSC
with revised payment
signature
schedule sent 10/7/04. Funds
will be disbursed when API
received sinaed amendment.
1. Establish an estimate for additional resources required.
Technical
(9/13/04)
Budget
2. Conduct an analysis of available resources in the BHRC
Committee
administrative funds (QAlQC) (9/13/04)
3. Provide recommendation for timing of 2005 sponsor
invoicina at November OC meeti
Seek opportunity to provide SHS update to API General
L. Twerdok
pending
Request to Brenda Hargett
Committee on Soecial Proarams (GCS
(J)
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Further investigate cost recovery potentials for the JCML; this
M. Johnston
m activity could be a good way to initiate transition of laboratory to & J. Wagner
r r
Fudan Universitv (8/19/04).
s:I
Budget - Pursue possibility of SHS clinical laboratory income
J. Wagner &
() being used to defray study costs (4/21/04)
M. Johnston
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8/30/04
Remind John - need advice & guidance for Nov. OC mtg.; Mike Johnston to work with
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
OC lead on lab transition/turnover plan development; work with S. Tsai and J. W
M. Johnston B Jarnot
Funding sponsor privileges for new sponsors should be used in any updates presented at API, and other presentations as
attached Update/verify case accrual numbers for 2Q04, and add case referral numbers (total number of diagnosis performed at JCML) to 3Q04 financial reoort( 8/19/04 Develop recommendations to OC for sponsor invoicing as funds are required (8/19/04)
OC members
B. Jarnot
Technical Budget
Committee
On-going
2Q04 updated
OC members
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
Investigators will keep SRP, ERP, Technical Committee and OC updated on upcoming scientific meeting presentations and papers, and circulate draft manuscripts to SRP/ERP and Technical Committee prior to submission to journals (may want to make a standing agenda item for monthly investigator calls)
B. Jarnot to coordinate
P. Clegg
Shell has a visit to mayor's office scheduled for 10/04
Work with the investigators in development of proposals on exposure & IH issues; coordinate appropriate review by OC and SRP/ERP Update OC on investigators' proposals at the November OC meetina in Houston. Explore funding opportunities with American Leukemia Society, Health Effects Institute (HEI), and International Life Sciences Institute/Health Effects Sciences Institute (ILSI/HESI), and report back on oroaress at the November OC meeti Check if BP & XOM have corporate discounts with any of the potential hotels for the 2005 Annual Meeting in Shanghai
Technical Committee Technical Committee
Technical Committee
M. Bird
L. Russo & C. Roythorne
Target to have initial proposals w/in one month
XOM complete
Research hotel options for 2005 Annual Meeting in Shanghai and M. Sellouk
rt to OC at November OC meetina (8/19/04
(J) Outreach - find out relevant professional meeting dates locations M. Todd/L.
Put on November agenda to
I
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and presentation/abstract deadlines via internet (4/21/04 &
Russo
review
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6/21/04
sI : Review organizations & contacts with Matt (6/21/04);
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Outreach Contacts
On-going
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
Outreach - 2004 Benzene International Symposium (venue for USEPA, EU and German MAK update)
o review attendee list for potential follow-up o get extra copies of proceedings (Chem. BioI.
Interaction special issue and individual SHS reprints)
Technical Committee
(J)
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
Work with B. Jarnot to contact Peter Preuss (EPA) at 9/23/04 hthalene Coalition meetina (8/26/04)
Work with L. Twerdok & B. Jarnot to develop agenda for October SRP/ERP call/mtg with T. Armstrong at the International Benzene Svmoosium
Make all approved changes to the amendment #2 and obtain API I
signatures. Two copies of the API signed amendment will then be sent to OC members for signature. (8/19/04)
S. Cagen & P. R~::IIttv P. Beatty
J. Wagner
Tentative: Monday, Seotember 13; 2-3:30P
complete
complete
Those companies that did not sign amendment #1 (which changed the payment schedule for payment in 2003/early 2004 of all initially committed funds), amendment #1 will be sent along with amendment #2 for
reo
Update update OC action item table, and coordinate posting to
complete
website
Tabulate list of additional professional organizations for potential
M.Todd
complete
outreach - for OC discussion at the Nov. 3-4, 2004 meeting in
Houston
Update 2004 Plan for Communications, Technical and Budget
M. Todd & B.
complete
committees
Jarnot
(J)
Update yearly plan, and post updates to website (in consultation M. Todd, B.
complete
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with respective committees) (8/19/04)
Jarnot &L.
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
L. Twerdok M.Todd
o. Wong
Budget - Document with UCHSC that API requested interest for 2001,2002 and 2003 unspent funds and was denied, indicating that consortium still feels that it is owed this interest incomesend letter to UCHSC (4/21/04 & 6/21
2004 Annual Meeting - Develop a robust closing session for the 2004 rnootinn
P. Clegg
complete Complete
SHS update will NOT be on the
complete
complete
No back interest; will collect interest for 2004 forward
complete
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
Add review of consortium agreement amendment to 8/16/040C meetina aaenda Find out date & location for fall HESGC meeting (7/29/04)
L. Twerdok L. Twerdok
complete 8/4/04
Complete 7/29/04
October 19,2004 Pasadena, CA Passed along request for BHRC uDdate to Howard
Email summary of Downstream meeting and presentation to all
complete
consortium members
Add 2005 invoicing and consortium agreement amendment to
L. Twerdok
complete
nda for June 21 OC call
Add P. Beatty to the CC roster on an interim basis until
M.Todd
complete
ChevronTexaco aoooints a new. oermanent member
Send email ballot to OC for decision on which API staff will attend L. Twerdok
complete
Bruce, Lorraine, Madeleine &
Annual
Matt to attend
Annual Meeting - Send out pre-meeting package with final
MTodd & M.
complete
(J) agenda and meeting logistics and information on the Monterey Sellouk
I area bv Julv 15, 2004
m
r
2004 Annual Meeting - Set deadline (and communicate to
M. Todd &
complete
Deadline is August 1, 2004
r
sI :
resenters) for API receiot of oresentations Develop a tracking spreadsheet to include a timeline for
B. Jarnot
L. Twerdok
complete
Available on website
()
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
1Q04 Financial Report - Reconcile bank balances with BHRC I L. Twerdok
rt and API financials
1Q04 Financial Report - Circulate, via email, revised report for I L. Twerdok
final OC aooroval once corrections made
Put a 'no-cost time extension' amendment in place for APCO, to
M. Todd
ensure that current contract does not expire while renewal issues
are resolved (5/14/04
complete complete complete
Circulated 6/3/04; approval
2004 Annual Meeting - Post list of attendees (and those not attendina) to website 2004 Annual Meeting - OC members to invite their appropriate comoanv oersonnel. if not alreadv invited 2004 Annual Meeting - Cancel additional meeting room reserved for Wed. afternoon 2004 Annual Meeting - On next monthly PI call, inform that the Annual Meeting will be a good opportunity to discuss outreach issues 2004 Annual Meeting - Invite M. Sellouk to join June 21 conference
M. Todd OC
M. Sellouk B. Jarnot
M. Todd
complete complete complete complete
on website
complete
Madeleine will join call
B. Jarnot &
complete
API- 0.465%
L. Twerdok
UCHSC - 0.837%
(J)
I
Outreach -Contact Pis to discuss outreach plans; Chinese
P. Beatty, S.
complete
m
Society Of Industrial Toxicology upcoming 9/04 meeting may be
Cagen, B.
r r
a good place to start, but who should give talk? PI or BHRC
Jarnot
sI : member? (next monthIv cal
() Outreach - request investigators to provide list of
P. Beatty, S.
complete
() talks/abstracts/ooster oresentations of all SHS staff (on next
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 10/18/04
members
Outreach - build spreadsheet with actions, responsible party, and timelines for outreach alan Outreach - obtain/circulate proceedings from previous Chinese Societv Of Industrial Toxicolo 2004 Annual Meeting - Get an update on 2004 Annual Meeting logistics from Madeleine, and inform her of her action items
Shan Tsai & P.C M.Todd
2004 Annual Meeting - Entertainment (karaoke) for the Tuesday
P. Beatty & TC
B. Doll & M. Sellouk
M. Sellouk
J. Wagner
Complete 6/21/04
Agenda item for 6/21/04 call
complete complete
complete complete complete complete
Dr. Fu will give short talk
Decided to cancel concurrent meetina & room on 5/14/04
L. Twerdok
complete
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Bruce
complete
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