Document gYvZ1kE9XyX85nn8J8x4Z3jN

Monsanto J.R. Savage - B3NH December 10, 1975 PCB Emergency Plan .*(>lWINCI TO : Messrs. R.E. Beal - B2SB D.R. Bishop - BIND R. Davis - B2SF V/.H. Duffey - EISA M.E. Gibbs - W1A C.P. Orr - G2WD W.B. Papageorge - B3NB C. Paton ^ - B2SK C. Weber - B2SK D. Wood - B2SD J.J. Zeman - B2SK ' 0 ^ Attached is the penultimate draft of our Emergency Plan on PCB's for your review. We will finalize this in our meeting on Monday, December 15 (9:00 AM 11:00 ----- B-291-S). Also attached is a PCB Emergency Plan telephone list. Ah Attachments EX P-2500 Page 1 of 23 PCB-ARCH0747955 P E N U L T I MATE DRAFT EMERGENCY PUN - PCB's Scenario - Immediate ban on production, sale or use of PCB before volume production of MCS 1238 is ready. Responsibility for initiation of this plan and verification of acceptance of responsibilities: R.G. Potter A. Immediate Actions upon notification of ban 1. Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara, . .Elizabeth, Los Angeles). Do not recall shipments . enroute. Finish any distillation batches under way. Responsibility: R.A. Pohl Contacts: Krummrich Plant - A.E. Leisy R.W. Flint Warehouses - E.M. Potter C.B. Sigler 2. Make preliminary press release (prepared in advance) stating that operations have been suspended and supplying background information on our PCB control efforts, status of replacements. ' Responsibility: D.R. Bishop Timing: Upon notification from R.A. Pohl that item A.l is complete. OOZZ^EX P-2500 Page 2 of 23 PCB-ARCH0747956 3. Communicate situation to other affected Monsanto operations. a. Krummrich production planning - D.T. Mayer b. Process Chemicals Marketing (CS Acid, Muriatic) - J.F. Winkler c. Anniston Plant (biphenyl) - W.E. Voss d. Purchasing (TCB, drums) - B. Byrne Responsibility: E.M. Potter Determine precise details of ban -- Marketing (D. Wood), Product Acceptability (J.C. Weber), Washington Office (W. Easley), Legal (W. Withers/ T. Bottini), and report to Business Director. Coordinating Responsibility: D. Wood Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation. Responsibility: R.G. Potter Timing: Within 2 business days ' 002* `i B. Follow-up Actions after CAC approval of detailed policy 1. Appoint Administrative Coordinator for 3-6 month period. . Responsibility: R.G. Potter 2. Briefing meeting (first day) to define policy and announce appointment of coordinator to: Cc't'JL.'Xt 5^1 h<- "all** O' Page 3 of 23 PCB-ARCH0747957 a. Business Group b. COP c. Sales Force d. Research e. P.R. f. Washington Office Responsibility: R.G. Potter 3. Notify customers by: a. Telephone to most senior management contact Marketing (first day) b. Certified express letter to: --Office of the President --Purchasing Manager of use locations --Confirmation to telephone contact (Note - direct all immediate customer responses to marketing group.) Responsibility: D. Wood 4. Notify Corporate Engineering to minimize impact on operation of our Askarel units Responsibility: C.P. Orr 5. Resume production and shipments as permitted by the approved policy, if any. -Responsibility: R.A. Pohl E.M. Potter EX 0)2300 0 Page 4 of 23 PCB-ARCH0747958 Brief corporate marketing directors with other sales to dielectric customers on policy (second day). Responsibility: D. Sliney 7. Notify Federal/State agencies of policies (3-5 days). r 8. Responsibility: Washington Office - W. Easley a. P.R. release on policy (second day) b. P.R. prepare Q&A sheet on policy (third day). c. Series of paid advertisements (7-15 days). Responsibility: D.R. Bishop Prepare form letters (third-fourth day). a. Transformer users b. Capacitor users Ao CnZ'Mi ? Responsibility: D. Wood ' Cc ? Brief U.S. Export Managers on export policy (fifth day). Responsibility: C. Paton/D. Wood . I ^zfyr' Management/Marketing meetings with customers (second-/ Ly* lJ- third/week). Responsibility: D. Wood 1 Notify U.S. export customers of policy (second week). Responsibility: Area Managers Upon completion of final customer shipments, move all 'Monsanto PCB inventories to Krummrlch incinerator. Responsibility: E.M. Potter Initiate decontamination of Krummrich PCB facilities (see detailed decontamination plan): Responsibility: RA Pohl EX P-2500 Page 5 of 23 PCB-ARCH0747959 EMERGENCY PLAN - POLICY DECISIONS NEEDED FOR CAC APPROVAL Domestic 1. Date of final production 2. Shipment of inventory. ' 3. Customer committment to orders on books but unshipped. 4. Incineration returns (maximum rate 300,000 lbs. per month). a. All returns invoiced a price to fully cover incineration cost. b. All customers given equal opportunity to use service. c. COP to be set up to handle. d. Alert other incinerator services of our policy. 5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from "Transformer manufacturer. 6. What assistance we will give on plant decontamination. a. Capacitor/Transformer manufacturers. b. End users - will refer to equipment manufacturers (let them know we will do this). 7. Position on replacement fluid from Monsanto. U.S. Export1 1. Recommend cease shipments two months after we cease domestic shipments. a. Documentation/L of Credit/Import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b. Additional flexibility in inventory run down. c. In meantime MESA should avoid commitment to long term supply contracts. ' Page 6 of 23 PCB-ARCH0747960 Preliminary Actions 1. Persuade customers (capacitors) to buy and increase inventory of Aroclor/Capacitors/Inventories at users to give 4-6 months bridge --' D. Wood 2. Persuade customers to accelerate MCS 1238 approval programs -- D. Wood 3. Confirm no continuing contractual obligations to supply -- D. Wood 4. CED to prepare survey of Askarel equipment used by Monsanto -- C.P. Orr 5. List corporate sales to all dielectric customers -- D. Wood 6. Prepare Tentative PR statement -- D.R. Bishop 7. List names of contacts to call at all customers -- D. Wood 8. Define detailed decontamination procedure for use at Kruramrich and possible adaptation for customers -- J.R. Savage 0022750 EX P-2500 Page 7 of 23 PCB-ARCH0747961 PCB EMERGENCY PLAN - TELEPHONE LIST t R.G. Potter Manufacturing R.A. Pohl A.E. Leisy R.W. Flint D.T, Mayer W.E. Voss Marketing C. Paton D. Wood _ -) R.E- \4ATTofJ Medlcal/Prdt Acceptability J.C. Weber Dr. G. Roush W.B. Papageorge Legal W.W. Withers T. Bottini Distribution E.M. Potter C.B. Sigler' R.A. Sipes Washington Office W.K. Easley Public Relations D.R. Bishop Office 4-2142 4-2243 812-2019 812-2043 812-310 823-205-293 4-2529 4-2623 4-2027 4-2191 4-2086 4-2851 4-2872 4-2443 4-2428 4-2431 821-4548 4-2891 Horae 469-1835 991-5*155 966-5608 849-0758 6l8-?86-3483 205-237-5834 227-7581 536-2161 961-7693 997-2234 878-3513 227-8345 725-0677 567-6043 618-234-9945 821-0938 301-299-9587 469-1377 0022 751 EX P-2500 Page 8 of 23 PCB-ARCH0747962 PENULTIMATE DRAFT EMERGENCY PLAN - PCB's Scenario - Immediate ban on production, sale or use of PCB before volume production of MCS 1238 is ready. Responsibility for,( initiation of this plan and verification of acceptance of responsibilities: R.G. Potter A. Immediate Actions upon notification of ban 1. Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara, . .Elizabeth, Los Angeles). Do not recall shipments , enroute. Finish any distillation batches under way. Responsibility: R.A. Pohl Contacts: Krummrich Plant - A.E. Leisy R.W. Flint Warehouses - E.M. Potter C.B. Sigler 2. Make preliminary press release (prepared in advance) stating that operations have been suspended and supplying background information on our PCB control efforts, status of replacements. ' Responsibility: D.R. Bishop Timing: Upon notification from R.A. Pohl that item A.l is complete. 0022752 EX P-2500 Page 9 of 23 PCB-ARCH0747963 3. Communicate situation to other affected Monsanto operations. a. Krummrich production planning - D.T. Mayer b. Process Chemicals Marketing (CS Acid, Muriatic) - J.F. Winkler c. Anniston Plant (biphenyl) - W.E. Voss d. Purchasing (TCB, drums) - B. Byrne Responsibility: E.M. Potter 4. Determine precise details of ban -- Marketing (D. V/ood), Product Acceptability (J.C. Weber), Washington Office (W, Easley), Legal (W. Withers/ T. Bottini), and report to Business Director. Coordinating Responsibility: D. Wood 5. Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation. Responsibility: R.G. Potter Timing: Within 2 business days Follow-up Actions after CAC approval of detailed policy 1. Appoint Administrative Coordinator for 3-6 month period Responsibility: R.G. Potter 2. Briefing meeting (first day) to define policy and announce appointment of coordinator to: oo EX P-2500 Page 10 of 23 PCB-ARCH0747964 a Business Group b. COP c. Sales Force d. Research e. P.R. f. Washington Office Responsibility: R.G. Potter ' 3. Notify customers by: a. Telephone to most senior management contact Marketing (first day) b. Certified express letter to: --Office of the President --Purchasing Manager of use locations --Confirmation to telephone contact (Note - direct all immediate customer responses to marketing group.) Responsibility: D. Wood 4. Notify Uc-) Cow*, --fiftgtftserittg- to minimize impact on operation of our Askarel units Responsibility: 6-.P.- Orv RAP.-/J 5. Resume production and shipments as permitted by the approved policy, if any. Responsibility: R.A. Pohl E.M. Potter 002275*1 EX P-2500 Page 11 of 23 PCB-ARCH0747965 6. Brief corporate marketing directors with other sales to dielectric customers on policy (second day). Responsibility: D. Sliney 7. Notify Federal/State agencies of policies (3-5 days). Responsibility: Washington Office - W. Easley 8. a. P.R. release on policy (second day) b. P.R. prepare Q&A sheet on policy (third day). c. Series of paid advertisements (7-15 days). Responsibility: D.R. Bishop 9. Prepare form letters (third-fourth day). a. Transformer users b. Capacitor users Responsibility: D. Wood 10. Brief U.S. Export Managers on export policy (fifth day). Responsibility: C. Paton/D. Wood 11. Management/Marketing meetings with customers (secondthird week). Responsibility: D. Wood 12. Notify U.S. export customers of policy (second week). Responsibility: Area Managers 13. Upon completion of final customer shipments, move all Monsanto PCB inventories to Krummrich incinerator. Responsibility: E.M. Potter 14. Initiate decontamination of Krummrich PCB facilities (see detailed decontamination plan): Responsibility: RA Pohl 002*755 EX P-2500 Page 12 of 23 PCB-ARCH0747966 EMERGENCY PLAN - POLICY DECISIONS NEEDED FOR CAC APPROVAL Domestic 1. Date of final production 2. Shipment of inventory. 3. Customer committment to orders on hooks but unshipped. 4. Incineration returns (maximum rate 300,000 lbs. per month). a. All returns invoiced a price to fully cover incineration cost. b. All customers given equal opportunity to use service. c. COP to be set up to handle. d. Alert other incinerator services of our policy. 5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from "Transformer manufacturer. 6. What assistance we will give on^plant decontamination. a. Capacitor/Transformer manufacturers. b. End users - will refer to equipment manufacturers (let them knovTwe3will do this). 7. Position on replacement fluid from Monsanto. U.S. Export 1. Recommend cease shipments two months after we cease domestic shipments. a. Documentation/L of Credit/Import licenses involve longer lead time and possibility of legal liability 0 o *<!756 if we shut off immediately. b. Additional flexibility in inventory run down. -y . tl MESA should avoid commitment to long- <f term supply contracts. O ,IC. ^ oiliL- ex P-2500 Page 13 of 23 PCB-ARCH0747967 Preliminary Actions 1. Persuade customers (capacitors) to buy and increase inventory of Aroclor/Capacitors/Inventories at users to give 4-6 months bridge -- D. Wood ( ,/l'>7'n'^ 2. Persuade customers to accelerate MCS 1238 approval programs -- D. Wood (A--^ /* * /~* ** ^ 3. Confirm no continuing contractual obligations to supply -- D. Wood (<i/v I -> O 4. OEB-to prepare survey of Askarel equipment used by Monsanto --C.-PT-tet S.C. ^ gl & i 5. List corporate sales to all dielectric customers -- Bn Weed R E C t"L fi j~l ^3 6. Prepare Tentative PR statement -- D.R. Bishop Q \ {> 7. List names of contacts to call at all customers -- D. Wood (t t/3'/'7'* } 8. Define detailed decontamination procedure for use at KrummrLicchh aand possible adaptation for customers -- J.R. Sayage , A i .g / .. _ . 1 / i ' )/ ('<(37'" J < e^-. -- . 'D *7 p> (a /h/it^ _L cvuim EX P-2500 Page 14 of 23 PCB-ARCH0747968 PCB EMERGENCY PLAN - TELEPHONE LIST R.G. Potter Manufacturing R.A. Pohl A.E. Leisy R.W. Flint D.T. Mayer W.E. Voss Marketing C. Paton D. Wood Medical/Prdt. Acceptability J.C. Weber Dr. G. Roush W.B. Papageorge Legal W.W. Withers T. Bottini Distribution E.M. Potter C.B. Sigler R.A. Sipes Washington Office W.K. Easley Public Relations D.R. Bishop Office 4-2142 4-2243 812-2019 812-2043 812-310 823-205-293 4-2529 4-2623 4-2027 4-2191 4-2086 4-2851 4-2872 4-2443 4-2428 4-2431 821-4548 4-2891 Home 469-1835 991-5455 966-5608 849-0758 618-286-3483 205-237-5834 227-7581 536-2161 961-7693 997-2234 878-3513 227-8345 725-0677 567-6043 618-234-9945 821-0938 3OI-299-9587 469-1377 0022758 EX P-2500 Page 15 of 23 PCB-ARCH0747969 o\uip A ' / I Emergency Dielectric Plan - Marketing / ^ DRAFT ^ Scenario - Immediate'ban on production of PCB at W.G.K. ,-2-6 months before volume production of MCS 1238 C.ls available. A. Action 1. Determine precise details of ban - Marketing, Product acceptability. Legal (immediate). 2. Review emergency plan, make detail policy recommendation to CAC - Marketing/Business Director (Day 2). B. Following CAC approval of detail policy: 1. Briefing meeting to define policy to: a) Business group b) COP cj Sales force d) Research e) P.R. (B.l) f) Washington office. 2 Notify customers by: a) telephone to most senior management contact Marketing (B.l) b) Certified express letter to; --Office of the President --Purchasing manager of use locations --Confirmation to telephone contact. (B.2) (Note - direct all immediate customer responses to marketing group.) 3. Brief corporate marketing directors with other sales to dielectric customers on policy (B.2) - Marketing Director. 4. Notify Federal/State agencies of policies (B3-5) Washington Office 5. a) /P.R. release on policy plus series of paid advertisements (B{?)and B2-7). b) P.R. prepare Q&A sheet on policy (B-3). 6. Prepare form letters a) Transformer users b) Capacitor users - Marketing (B3-4). 7. Appoint Administrative Coordinator for 3-6 month period - Business Director (B-l). 8. Establish Central Record Center (B-2). ex P-m7*9 Page 16 of 23 PCB-ARCH0747970 -29. Management/Marketing meetings with customers (B7 - B21). 10. Brief U.S. Export Managers on export policy (B-5). 11. Notify U.S. export customers of policy - Area Managers (B7-B14). 12. Notify corporate engineering (to minimize impact on operation our Askarel units (B-l). 0022760 EX P-2500 Page 17 of 23 PCB-ARCH0747971 Policy must cover following Items. Domestic 1. Date production will stop. 2. Can we ship inventory, y 3. Shipments in transit should move to customer\ U. Customer commitment to orders on books but unshipped^ (j. - 5. Incineration returns (man rate 300,000 lbs. per month?) a) All returns invoiced a price to fully cover incinera tion cost. b) All customers given equal opportunity to use service, ci COP to be set up to handle. d) Alert other incinerator services of our policy. 6. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from T manufacturer. 7. Indemnification agreements (termination).| V-- 8. What assistance we will give on plant decontamination. a) Capacitor/Transformer manufacturers.^ b) End users - will refer to equipment manufacturers (let them know we will do this). 9. Position on replacement fluid from Monsanto. U.S, Export 1. Recommend cease shipments two months after we cease domestic shipments. a) Documentstlon/L of Credit/Import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b) Additional flexibility in Inventory run down. Ex U.S.A. A. Recommend we maintain U.K. production and take separate decision in 1 month following U.S. ban on future of U.K. production. B. If we decide to cease production minimum 2 months after U.S. production shutdown. C. In meantime MESA should avoid commitment to long-term supply contracts. EX)P-25tt0l Page 18 of 23 PCB-ARCH0747972 A number of preliminary actions should in any event be put in hand immediately. 1. Persuade customers (capacitors) to buy and increase inventory of Aroclor/capacitors/lnventories at users to give 4-6 months bridge - Marketing. 2. Persuade customers to accelerate MCS 1238 approval programs - Marketing. 3. In face of government ban define our legal position vs. (a) customers, (b) users, (c) government agencies who may file suit for supply or in case of agencies invoke defense priorities - Legal. 4. Confirm no continuing contractual obligations to supply - Marketing. 5. Define action to be taken on cancellation of indemnity agreements and legal status of these agreements following a ban - Legal. 6. Advise corporate engineering to prepare survey of Askarel equipment used by Monsanto - Marketing. 7. List corporate sales to all dielectric customers - Marketing/MISD. , , ?/? 0022762 EX P-2500 Page 19 of 23 PCB-ARCH0747973 D R A P T II PCB EMERGENCY PLAN - MANUFACTURING Scenario: U.S. Government ban on PCB's without any lead time for compliance. MCS 1238 availability 2-4 months away. Cd , 4 - 1 (1) Suspend chlorination operations. Finish any distillation (Ci^o ) batches underway. If at^pi^ht or weekend, call'A.E. Leisy (966-5608) or 0^^1^0^50^(437-4^-)-.-- Responsibility: Manufacturing (Bk.*Timing: Immediate (Teletype + Telephone) (2) Suspend shipments from Krummrich and warehouses (Santa Clara, Elizabeth, Los Angeles). Do not recall shipments enroute. Responsibility: Materials Management Timing: Immediate (Teletype + Telephone) (3) Communicate situation to WGK Production Planning (Mayer) so that CS Acid/Muriatic priorities can be assessed and new schedules drawn up. Communicate to Process Chemicals Marketing. Communicate to Anniston re biphenyl schedule. Cancel orders for trichlorobenzene and special drums. Responsibility: Materials Management ( Timing: Immediate (Telephone) G><-v. Cl ^ (4) (Detailed Marketing Plan will replace this item) Determine customer requirements, if any. Will any customers fight the ban, can we produce for export, etc.? Can/will Monsanto supply a customer who is fighting a ban on use? eXP-2%00 Page 20 of 23 PCB-ARCH0747974 Responsibility: Marketing Law Department Washington Office Timing: Within 7 days Decision: Via General Manager Upon resolution of Item (4), restart production to complete agreed-upon requirements, if any. Responsibility: Manufacturing Timing: As required. Upon resolution of Item (4), resume shipments as agreed, if any. Responsibility: Materials Management Timing: As agreed. Ship PCB inventory from warehouses to Krummrich incinerator. Transfer any production department inventory to incinerator. Reassess incineration priorities in rest of plant. Responsibility: Materials Management Manufacturing Timing: Within 14 days of completion of Item (6). Upon completion of Items (5), (6), and (7), commence the decontamination procedure. Incinerate all combustible waste materials. Mothball equipment pending dismantling or conversion to other service. Responsibility: Manufacturing Timing: Within 30 days of final production. Disperse work force with'*'Krummrich Plant. Establish tracking system to follow medical records- ^ rc^, J- Responsibility: Manufacturing Timing: Upon completion of Item (7). EX P-2500 Page 21 of 23 PCB-ARCH0747975 Other Plausible Scenarios (the "what-if" game) - Insurance companies refuse to back small capacitor makers. i-WC - Ban is applied to higher homologs only. 1 T,~ii ^ - Effluent regulations in one or more states make capacitor manufacture impossible within their jurisdiction. - Government uses (e.g. defense priorities) demand a continuing supply. - State of Illinois action against Krummrich - ban on PCB manufacture; - ban on bringing in waste PCB for incineration from outside Illinois; - operating permit for incinerator withdrawn. - Government imposes extended moratorium on replacements pending safety/environmental testing. - Plant disaster (Krummrich or Anniston) destroys PCB manufacturing capability (several to restore). - Government or Industry asks us to take the 1043/1016 route. - Selective ban on transformer application (or transformer makers drop out). - Major customers consider the ban illegal and want us to supply while fighting it. " ^ t - 110 iU.-y. (U~v i 0022765 EX P-2500 Page 22 of 23 PCB-ARCH0747976 ULf 0-1-* " <->^HvhVC ^vw l/ 4=v>' `' ' A*-^* Lmr-,f) ^VIW *pv^'') -------- *i . ____ --______________ 0022766 (1 EX P-2500 Page 23 of 23 PCB-ARCH0747977