Document g2e8O2r5yqa3636Njr5Ka1nXN

. Monsanto V*Om |Nam( 4 LOCATION) D. D. Kos/A. H. Conrad January 6, 1983 SDtJtCT 1982 SHAC/1983 SHAC Transition Meeting reference TO .R. C. Baca - SS-15 . V. M. Franchetti - AB-3 R. M. Fritz - 1R-16 J. A. Glass - 0-22 ^>R. T. Hammann - 0-22 C. M. Hancock - 0-21 ce. G. L. Tromblee W. G. Howe C. Holmes V. P. Osbum R. V. Parker L. Schwab J. D. Stone - 5 ID - 0A-15 - AB-1 - OA-9 - 2Z - CED You are requested to attend a meeting on Wednesday, January 12, 1983, at the Texas City Quality Inn, Captain's Room. The meeting will begin promptly at 0900. A buffet lunch will be provided at noon. Our agenda and timetable is as follows: 0900 - 1000 - J. A. Glass - Safety Organization - SHAC/LP&S Relationships 1000 - 1200 - 1982 SHAC Members - SHAC Overview - 1982 SHAC Organization ( - 1982 SHAC Responsibilities/Activities - Concerns for 1983 1200 - Lunch 1300 - Finish up 1982 SHAC Report 1330 - 1630 - New 1983 SHAC Planning Session Attached is a copy of Procedure Bulletin P-0100 on the safety organization for new SHAC members to study before the meeting. Attachment ( SC 001839 D. D. Kos LAM003043 PROCEDURE BULLETIN----1-------' --TEXftS CITY PI aMT P-0100 PLANT SAFETY PROGRAM I. PURPOSE Outline policy, /organization and responsibility applicable to an effective plant safety program with the objective to reduce accidents to the lowest possible level. II. POLICY Safety is a primary responsibility of every employee at the Texas City,plant. The Company recognizes its obligation to provide every employee a safe and healthful place in which to work. To this end every reasonable effort will be made in the interest of accident prevention, fire protection, and health preservation. All employees are obligated to perform their assigned duties safely by following established safe working procedures, using proper safety equipment, and by reporting and correcting unsafe acts or conditions. .... hi. scope : ' . .. i This bulletin covers all employees at the Texas City plant. It describes the formal safety-oriented organizations, outli nes training responsibilities, specifies inspection respon sibilities and establishes the Emergency Procedure Plan and Organization. IV. RESPONSIBILITY / V: - Management is fully responsible for initiating and admi- nistering an effective safety program. " 7" - ^ :,~ Each employee must fully accept responsibility for his safety and his coworkers by conscientiously observing safe work prac- tices and cultivating safe working habits in himself and his fellow workers. , - V. TRAINING Safety training is an integral part of job training and as such, is the responsibility of the unit/craft supervisory staff. Plantwide safety training programs will be the respon Oo sibility of the Safety and Housekeeping Action Committee. However, joint accountability for effective plant training programs is s'hared by the Loss Prevention Section. Non-exempt salaried employees will be provided safety training ( in a general meeting at least annually or more often when LAM003044 A IORIGINAL ISSUE-* 7/01/59 REVISED: 5/03/82 PAGE .L. OF-!. PROCEDURE BULLE i {N--texas city plant P0100 PLANT SAFETY PROGRAM deemed necessary by the Plant Manager's Safety Board. The Loss Prevention,Department may also recommend to the Plant Manager's Safety Board when such safety meetings and safety training should be provided. Supervisory safety training will be provided using a formal safety training course as deemed necessary and approved by the Plant Manager's Safety Board. The Loss Prevention Department shall be responsible for recommending to the Plant Manager's Safety Board the type and timing of such safety training. VI/ ORGANIZATION ' The Plant Manager, although responsible for the entire plant safety program, assigns responsibilities for the administra tion of the details of the program. The following describes the formal safety organizations. .. A. Plant Manager's Safety Board . :i The Plant Manager's Safety Board (PMSB) will act to establish and approve safety policies at Ihe Texas City location. They will establish goals and objectives to fulfill the Monsanto Safety Policy. The Board shall meet monthly and be composed of the following members: Plant Manager (Chairman) General Manufacturing Superintendents Plant Engineer *< - "General Superintendent of Plant Services ,; Superintendent, Personnel ! Superintendent, Accounting and Control ` MISD Manager, Texas City ; J' ' '' Process Technology Representative " 'Chairman of Safety and Housekeeping Action Committee CED Construction Superintendent Manager of Process Engineering, CED Loss Prevention Superintendent (Secretary) As a working arm of the PMSB, the Safety Advisory Committee (SAC) has the primary purpose of formulating and recommending plant safety policies to the Plant Manager vand PMSB._ The committee has the responsibility and authority to investigate individual safety matters, to consult with others for advice or assistance and to decide those changes in policy which will be presented to the sc Plant Manager and PMSB for approval. LAM003045 ORIGINAL ISSUE: 7/01/59 REVISED: 5/03/82 PAGE JL-Or JL_ PROCEDURE BU1-LE i N--texas city plant pqiqq PLANT SAFETY PROGRAM The membership of SAC will generally consist of three mem bers of thePMSB selected annually by the Plant Manager. The Loss Prevention and Safety Superintendent will serve as an exofficio member of this committee. B. Safety and Housekeeping Action Committee The Safety and Housekeeping Action Committee (SHAC) is the action-center for plantwide safety and housekeeping. They are responsible for a) management and execution of overall plant safety and housekeeping programs, b) decision and follow through on the appropriate actions necessary to resolve specific problems, c) investigation and response to suggestions from the Hourly Safety Committee, d) execu tion of assignments as designated by PMSB/SAC, and e) implementation of the contractor safety rules as per tains to CED and other non-plant employees working on the site. A--I SHAC will be composed of six members plus a chairman selected annually by the Plant Manager. Generally, repre sentatives from Manufacturing, Process Technolo'gy, CED Construction, Loss Prevention and Safety, other service departments will be included in each committee. C. Loss Prevention & Safety Department The Loss Prevention & Safety Department, in its staff role, is jointly accountable with the various levels of management and organizational committees on matters relating to the safety and health of plant personnel, and the protection of plant facilities. This includes, but is not limited to environmental testing for work execution and personnel health, safety programming, regulatory and plant procedure interpretation, workman's compensation administration, fire protection, and design review. D. Process Technology Safety Committee Due to the unique problems of the Process Technology Department as pertains to safety and housekeeping con siderations, a special committee of members from this organization will be maintained to- formulate internal policies and to provide input to the PMSB and SHAC. 'Members of this committee will be appointed by the Process Technolog'y Director for a term to be designated by him. SC 001842 LAM003046 ORIGINAL ISSUE: 7/01/59 REVISED: 5/03/82 AIPAGE --0F-- PROCEDURE BULLETIN--TFkfts r.rrv p. aMT P-0100 PLANT SAFETY PROGRAM E. Office Safety Committee A The purpose of this committee will be to provide safety programming'of all types, including safety meetings for office personnel wherever their offices may be located. It is expected that field based clerks will be involved in the unit where they are based, but they may also par ticipate in all plantwide office safety activities. The committee will be composed of a chairman, eight mem bers . and a representative from Loss Prevention.and Safety. The committee is appointed by SHAC with approval of the Plant Manager. _ The committee will link to the Plant Manager's Safety Board through the Loss Prevention and Safety Superintendent. The committee serves for one year beginning on June 1. . . : ... Safety meetings for office workers will normally be sche duled oh a quarterly basis. Additional meetings can be held at the discretion of the committee whenever there is __ a subject of particular interest or when there is a spe- cial need." ` The Office Safety Committee will participate ' V-in, and fully support, all plantwide safety programs. - .... ~-i '>'?V - *# F. Hourly Safety Committee The Hourly Safety Committee (HSC) provides participation in the plant safety program by hourly employees wherein the exchange of ideas and suggestions can lead to an improvement In the plant overall safety performance. ./ . -This committee shall consist of a chairman and seven members elected from the Hourly'Onit/traft Safety Representatives. ^Elected members of the committee will serve for one year on staggered terms. \Four new members will be elected in June and again in December from the A - ^Unit/Craft Representatives, and will begin serving in July and January for one year terms. The new members will be elected from the plant groups from the attached list, such as group 1 (Zone 1), group 2 (truckers, laborers, jani tors, Stores) and so forth that are not represented by the held over members. Thus, the Hourly Safety Committee would be composed of four new members and four experienced members all of them serving a full one year term. 'The chairman of the Hourly Safety Committee will be elected by and from the membership of the four experienced 001843 LAM003047 ORIGINAL ISSUED 7/01/59 REVISED^ 5/03/82 | PAGE .ofJL PROCEDURE BULLETIN--texas city plant PLANT SAFETY PROGRAM p-qiqq members as soon as the new committee is formed in July and January. The committe'e shall meet on the last Tuesday of each month. The chairman shall notify the members of the time and place of the monthly meeting and preside at the meeting. Recommendations from the committee shall be placed on the agenda for next scheduled meeting of SHAC. The chairman of SHAC shall provide the clerical help necessary for the business of the committee upon request by the chairman of the Hourly Safety Committee. The chairman of SHAC or a designated SHAC committee member shall attend the meetings of this committee as an advisor. A representative of the Loss Prevention and Safety Department will attend the meetings as a resource person. For the purpose of election of members, the plant hourly personnel shall be divided into the following groups with representation on the committee as shown: 1. Operations (3 positions) 2. Maintenance (3 positions, mechanical crafts) 3. Maintenance (1 position, non-mechanical crafts*) 4. Plant Services, Guards, and Cafeteria (1 position) A- Since Hourly Committee members serve one year terms, and Dnit/Craft Representatives serve only six months, there will be two representatives from each group nominated for the open positions on the Hourly Safety Committee. Within the representation limit set forth above, TEose nominees receiving the majority of votes will be installed The ballots shall be prepared by the Loss Prevention Department and distributed through supervision of the ' various departments. The election will be held during the first week of June (or December). Ballots should be depo sited in ballot boxes located at the main gate, west gate, and in the shops building. Tabulations of the ballots will be done by the Loss Prevention Department. The elected members will be notified by letter from the Plant Manager. SC 001844 ORIGINAL ISSUE** 7/01/59 REVISED: 5/03/82 LAM003048 PAGEl_0F__ PROCEDURE BULL-i.) IN--texas city plant p~oiq PLANT SAFETY PROGRAM G. Hourly Pnit/Craft Safety Representatives and Contact Supervisors The Hourly gnit/Craft Safety Representative has a key role in safety programs, plans and problems in each unit of , craft. He will work with supervision in the implemen tation of safety policies and programs and in the resolu tion of unit safety problems. He is responsible for reporting to the Hourly Safety Committee those safety problems, ideas, etc., which are unresolved after con sultation with unit supervision and those safety problems or ideas which have broader-than-unit applicability. He J. is expected to work directly with the unit foreman on unit ' safety matters. - Jv.- v The Hourly Dnit/Craft Safety Representative will be elected-at-l'arge by hourly members of the unit or craft by elections held on June 15 and December 15. His term will be six months (beginning on July 1 or January 1) and he is not eligible for successive terms. At the end of his term he automatically becomes a nominee for election to the Hourly Safety Committee. A listing of the units and crafts is an appendix to this Procedure Bulletin. Contact Supervisors are appointed by the department superintendent as the person to'be contacted concerning any safety matter in that unit or craft. The objective is to provide for good communications and timely resolution . of safety problems where the work takes place. (' * ' H. Unit Safety Promotion Team IV'` V.~V.\ .-..'--Vyvr'ii k: -V- ` O' V The Unit Safety Promotion Team is a group consisting of elected and appointed members who are responsible for pro-_ viding inputs to the operating unit safety programs. This .team is developed to provide an effective tool to deal -.v with safety needs and problems unique to individual operating units. It also provides for increased people ] involvement in plant safety by adding the area maintenance foreman and an area craftsman to the team. The team by design consists of those individuals in the line who have the greater knowledge of safety problems, hazards and needs of the unit, and who also have the resources to deal effectively with the problems. The function of the team should include, but not be limited to, the items listed below: 00A*45 SO LAM003049 ORIGINAL ISSUE 7/01/59 REVISED: 5/03/82 PAGE JLOF-i- PROCEDURE BULLE i IN--texas city plant p-100 PLANT SAFETY PROGRAM 1. Provide input to the Dnit Safety Program. 2. Provide 'for an effective training program with heavy emphasis on job execution. 3. Identify hazards connected with equipment, work prac tices or procedure, and recommended corrective actions. :- 4. Review status of compliance with plant and governmen tal health and safety standards. 5. Promote safety awareness at all levels in the unit. The Dnit Safety Promotion Team membership may vary in size from time to time, depending on current needs or programs being executed by the group. This group meets no less than once a month. Listed below is a recommended basic membership: . . 1. Dnit Operating Supervisor and/or Foreman This member will serve as chairman for the group, respon sible for staffing the other team positions, keeping agenda updated, keeping and issuing meeting minutes, and issuing status reports and scheduling team meetings. At the discretion of the General Superintendent, this posi tion can be combined with position 2 listed below (Dnit Operating Foreman). ' 2. Dnit Operating Foreman - (Contact Supervisor) This position should be filled by a foreman serving as the '-X- Dnit Supervisor contact for the Hourly Dnit Safety ." Representative (described in Section G of this Procedure Bulletin). r-' 3. Hourly Dnit Safety Representative The election, term in office, and duties of the member are described in Section G of this Procedure Bulletin. Activity on this team does not replace the function of this member as described in Section G. 9V8V00 4. Dnit Maintenance Foreman The selected maintenance foreman will serve on this team and as the prime contact for the unit maintenance craft representative concerning safety matters on a day-to-day basis. LAM003050 ORIGINAL ISSUE** 7/01/59 REVISED: 5/03/82 PAGE JL.0F-L PROCEDURE BULLETIN--city plamt p-qiqq PLANT SAFETY PROGRAM 5. Pnit Maintenance Craft Representative This member'is expected to work directly with the Onit Maintenance Foreman on a day-to-day basis concerning safety matters of any maintenance craftsman working in the unit. The nominee for this position can come from any craft, but he/she must be routinely assigned to the operating unit and have an interest in working with this team, other craftsmen, and the maintenance foreman to pro mote safety in the unit. This member is appointed by the unit maintenance supervisor. . 6. Hourly Craft Representative '- : If by chance any Hourly Craft Representative is routinely assigned to the then he or she automatically becomes a member of this team. . I. Construction and Maintenance Contractors On major projects the CED Construction Superintendent and his staff are responsible for the completion of construc tion in a safe and operable condition. For maintenance contracts, the Plant Engineer and his staff are respon sible for the safe conditions of work. The "Contractor's Guide" provides rules and practices pertaining to contract job safety. ...i :*%<?, ' Safety Suggestions :: -The person who has a safety suggestion or hazardous con dition to report should report it to his immediate super- r visor and discuss with the supervisor any suggested methods of eliminating the condition.'. It is required that each unit have a designated place for writing and answering safety suggestions where all in the unit can see (a page of the daily log or a separate safety log book). General safety suggestions or those pertaining to matters outside the jurisdiction of the employee's supervision may be submitted to the Loss Prevention Department or brought to the attention of the Hourly Safety Committee. K. Safety and Housekeeping Inspections The line superintendents or equivalents have the respon sibility for meeting the requirements for their areas: equipment to be inspected, frequency of inspections, SC 001847 LAM003051 ORIGINAL ISSUE** 7/01/59 REVISED: 5/03/82 PAGE JL-OF-JL PROCEDURE BULLE i IN--texas city plant p-qiqq PLANT SAFETY PROGRAM methods of testing, limits of delegation and amount of feedback. Inspections and programs to assure an accep table level"of plant safety and housekeeping are the responsibility of the Safety and Housekeeping Action Committee. L. Emergency Procedure Plan To reduce injuries, loss of life and destruction of plant property as a result of any major emergency affecting the plant or plant personnel, an emergency organization and procedure will be maintained. Reviewed by: Plant Manager's Safety Board Revised by: Approved by: ~T~. ~K~. Glass Tj~. L. Tromblee f -. ORIGINAL ISSUE-* 7/01/59 REVISED: 5/03/82 001848 LAM003052 PAGE _2_0F_L