Document dY1MjD2eNajLjRjrXrrK8K1O5
BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Tabulate & circulate results from budget plan action items and distribute to OC Mondav. 12/13/04 Budget action plan items due to API cob, Friday Dec. 10, 2004 (11/3/04)
Discuss with Pis NCI offer to assist in exposure assessment
All members with action
items Tech. Cmtte
L. Twerdok
OC Members
OC Members
M. Johnston
L. Russo
Technical Committee
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API L. Twerdok
OC discussion at 12/16/04
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Include recruitment privilege table (see 8/16 minutes) and circulate revised recruitment documents to OC for
B.Ooll
TBC
B.Ooll
OC Members M.Todd
OC members P. Clegg & L.
Russo
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Received from BP, COP and Shell (as of 10/18/04
Agenda item will be 8 - 10 AM on Thursday, Nov. 4. Information to join by phone will be on the
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Financial management: 1. Establish an estimate for additional resources required. (9/13/04) 2. Conduct an analysis of available resources in the BHRC administrative funds (QAlQC) (9/13/04)
3. Provide recommendation for timing of 2005 sponsor invoicina at November OC meeti
Seek opportunity to provide SHS update to API General Committee on Soecial Proarams (GCS Further investigate cost recovery potentials for the JCML; this activity could be a good way to initiate transition of laboratory to Fudan University (8/19/04). Budget - Pursue possibility of SHS clinical laboratory income being used to defray study costs (4/21/04)
Technical Budget
Committee
L. Twerdok M. Johnston & J. Wagner J. Wagner & M. Johnston
For discussion at 11/3/04 OC meeting
pending
Request to Brenda Hargett 8/30/04
Remind John - need advice & guidance for Nov. OC mtg.; Mike Johnston to work with John on issue
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
OC lead on lab transition/turnover plan development; work with I M. Johnston
S. Tsai and J. Waaner on issue
R. Irons to keep OC informed of progress/decisions by Fudan
B Jarnot
University on disposition of laboratory; item should be on at least
next few Investigator monthly call agendas (8/19/04)
Funding sponsor privileges for new sponsors should be used in
any updates presented at API, and other presentations as '. .. . attached
OC members B. Jarnot
pending
On-going Next update
4Q04
On agenda for next PI call: discussion item in recent meeting between P. Beatty & R. Irons
Total number of referrals no available 3Q04 (biannual
OC members
complete
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Investigators will keep SRP, ERP, Technical Committee and OC updated on upcoming scientific meeting presentations and papers, and circulate draft manuscripts to SRP/ERP and Technical Committee prior to submission to journals (may want to make a standing agenda item for monthly investigator calls)
B. Jarnot to coordinate
P. Clegg
Work with the investigators in development of proposals on exposure & IH issues; coordinate appropriate review by OC and SRP/ERP
Technical Committee Technical Committee
On-going
Shell has a visit to mayor's office scheduled for 10104
Target to have initial proposals wlin one month
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Update OC on investigators' proposals at the November OC meetina in Houston. Explore funding opportunities with American Leukemia Society, Health Effects Institute (HEI), and International Life Sciences Institute/Health Effects Sciences Institute (ILSI/HESI), and report back on progress at the November OC meeting. (8/19/04)
Technical Committee
M. Bird
Check if BP & XOM have corporate discounts with any of the potential hotels for the 2005 Annual Meeting in Shanghai
L. Russo & C. Roythorne
On-going On-going
ILSI/HESI require formal presentation for Board consideration
Int' I Childhood Leukemia Assoc. contacted awaiting response (Dr. Patricia Buffler)
No contact with HEI Helmut Greim contacted
to approach BP - on hold pending company-to-
contact
XOM complete BP outstanding
Research hotel options for 2005 Annual Meeting in Shanghai and M. Sellouk
On-going
rt to OC at November OC meetina (8/19/04
Outreach - find out relevant professional meeting dates locations M. Todd/L.
Put on November agenda to
and presentation/abstract deadlines via internet (4/21/04 &
Russo
review
6/21/04
Review organizations & contacts with Matt (6/21/04);
Outreach
On-going
Contacts
(J) Outreach - outreach coordination, make sure circulate
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summaries as contacts are made
M.Todd
ongoing
Updates will be posted to readsheet on website
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Outreach - 2004 Benzene International Symposium (venue
Technical
s:I for USEPA, EU and German MAK update)
Committee
() o review attendee list for potential follow-up
() o aet extra cooies of oroceedinas (Chem. BioI.
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Interaction special issue and individual SHS reprints)
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Work with B. Jarnot to contact Peter Preuss (EPA) at 9/23/04 hthalene Coalition meetina (8/26/04)
Work with L. Twerdok & B. Jarnot to develop agenda for October SRP/ERP call/mtg with T. Armstrong at the International Benzene Svmoosium
Make all approved changes to the amendment #2 and obtain API I
signatures. Two copies of the API signed amendment will then be sent to OC members for signature. (8/19/04)
S. Cagen & P. R~::IIttv P. Beatty
J. Wagner
Tentative: Monday, Seotember 13; 2-3:30P
complete
complete
Those companies that did not sign amendment #1 (which changed the payment schedule for payment in 2003/early 2004 of all initially committed funds), amendment #1 will be sent along with amendment #2 for
reo
Update update OC action item table, and coordinate posting to
complete
website
Tabulate list of additional professional organizations for potential
M.Todd
complete
outreach - for OC discussion at the Nov. 3-4, 2004 meeting in
Houston
Update 2004 Plan for Communications, Technical and Budget
M. Todd & B.
complete
committees
Jarnot
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Update yearly plan, and post updates to website (in consultation M. Todd, B.
complete
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with respective committees) (8/19/04)
Jarnot &L.
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
L. Twerdok M.Todd
o. Wong
Budget - Document with UCHSC that API requested interest for 2001,2002 and 2003 unspent funds and was denied, indicating that consortium still feels that it is owed this interest incomesend letter to UCHSC (4/21/04 & 6121
2004 Annual Meeting - Develop a robust closing session for the 2004 rnootinn
P. Clegg
complete Complete
SHS update will NOT be on the
complete
complete
No back interest; will collect interest for 2004 forward
complete
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
Add review of consortium agreement amendment to 8/16/040C meetina aaenda
Find out date & location for fall HESGC meeting (7/29/04)
L. Twerdok L. Twerdok
complete 8/4/04
Complete 7/29/04
October 19,2004 Pasadena, CA Passed along request for BHRC uDdate to Howard
Email summary of Downstream meeting and presentation to all
complete
consortium members
Add 2005 invoicing and consortium agreement amendment to
L. Twerdok
complete
nda for June 21 OC call
Add P. Beatty to the CC roster on an interim basis until
M.Todd
complete
ChevronTexaco aoooints a new. oermanent member
Send email ballot to OC for decision on which API staff will attend L. Twerdok
complete
Bruce, Lorraine, Madeleine &
Annual
Matt to attend
Annual Meeting - Send out pre-meeting package with final
MTodd & M.
complete
(J) agenda and meeting logistics and information on the Monterey Sellouk
I area bv Julv 15, 2004
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2004 Annual Meeting - Set deadline (and communicate to
M. Todd &
complete
Deadline is August 1, 2004
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resenters) for API receiot of oresentations Develop a tracking spreadsheet to include a timeline for
B. Jarnot
L. Twerdok
complete
Available on website
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
1Q04 Financial Report - Reconcile bank balances with BHRC I L. Twerdok
rt and API financials
1Q04 Financial Report - Circulate, via email, revised report for I L. Twerdok
final OC aooroval once corrections made
Put a 'no-cost time extension' amendment in place for APCO, to
M. Todd
ensure that current contract does not expire while renewal issues
are resolved (5/14/04
complete complete complete
Circulated 6/3/04; approval
2004 Annual Meeting - Post list of attendees (and those not attendina) to website 2004 Annual Meeting - OC members to invite their appropriate comoanv oersonnel. if not alreadv invited 2004 Annual Meeting - Cancel additional meeting room reserved for Wed. afternoon 2004 Annual Meeting - On next monthly PI call, inform that the Annual Meeting will be a good opportunity to discuss outreach issues 2004 Annual Meeting - Invite M. Sellouk to join June 21 conference
M. Todd OC
M. Sellouk B. Jarnot
M. Todd
complete complete complete complete
on website
complete
Madeleine will join call
B. Jarnot &
complete
API- 0.465%
L. Twerdok
UCHSC - 0.837%
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Outreach -Contact Pis to discuss outreach plans; Chinese
P. Beatty, S.
complete
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Society Of Industrial Toxicology upcoming 9/04 meeting may be
Cagen, B.
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a good place to start, but who should give talk? PI or BHRC
Jarnot
sI : member? (next monthIv cal
() Outreach - request investigators to provide list of
P. Beatty, S.
complete
() talks/abstracts/ooster oresentations of all SHS staff (on next
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BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 1115/04
members
Outreach - build spreadsheet with actions, responsible party, and timelines for outreach alan Outreach - obtain/circulate proceedings from previous Chinese Societv Of Industrial Toxicolo 2004 Annual Meeting - Get an update on 2004 Annual Meeting logistics from Madeleine, and inform her of her action items
Shan Tsai & P.C M.Todd
2004 Annual Meeting - Entertainment (karaoke) for the Tuesday
P. Beatty & TC
B. Doll & M. Sellouk
M. Sellouk
J. Wagner
Complete 6/21/04
Agenda item for 6/21/04 call
complete complete
complete complete complete complete
Dr. Fu will give short talk
Decided to cancel concurrent meetina & room on 5/14/04
L. Twerdok
complete
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Bruce
complete
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