Document b5K8pXK3ov8vEoxkL67kexrL1

MONSANTO COMPANY August 29, 1979 TO: Holders of Personnel Manuals SUBJECT: Revised Personnel Policy and Procedure Bulletin P-0304.01, "Employment Policies and Procedures " Please insert the attached revised P-0304.01 bulletin into your copy of the Personnel Manual. Destroy the previous issue dated 3/2/77 and this cover letter. Due to the limited distribution of "P" Bulletins, please disseminate the contents of these procedures to any affected personnel in your department and/or area of responsibility. 005752 Attachment Margie Vogtman Standards Section LAM006962 PERSONNEL POUCY AMD PROCEDURE BULLETIN I. SUBJECT EMPLOYMENT POLICIES AND PROCEDURES II. POLICY A. General Statements of Policy 1. The company recruits and selects employees of high ability, character, and potential to meet approved manpower require ments and places them in work assignments which make optimum use of their talents. 2. Monsanto receives and considers all applicants for employment carefully and courteously, selecting the most qualified per sonnel who meet established job requirements without regard to age, sex, race, color, creed, or national origin. 3. Monsanto does not intend its employees to practice -- or be put in a position where they may feel pressure to practice -- nepotism. Nepotism is defined as "favoritism shown to a relative on the basis of that relationship." ( B. Procedure 1. The Employment Section cultivates and maintains working relationships with the various sources of personnel so that positions are filled with the best qualified applicants available. 2. The Employment Section is responsible for recruiting and evaluating all prospective employees. 3. The selection of new employees is the joint responsibility of the "hiring" department and the Employment Section. 4. The "hiring" department may hold formal employment discussions only with applicants who have been referred or cleared-by the Employment Section. 5. The Employment Manager makes all offers of employment in accordance with terms mutually agreed upon with the hiring department. sc 005753 6. Offers of employment are made after the applicant taker, the company physical examination and satisfactory reference checks are made. The first three months of employment are probationary. Original issue 9/1/62 Revised 6/6/79 Page 1 Of 4 LAM006963 C. Basic Plant Requirements of Employment P-0304.01 c 1. Candidates must be at least 18 years old. Maximum age depends on the applicant's physical fitness for the particular opening. 2. Requirements of the job determine the qualifications needed in each instance. 3. Satisfactory character and employment references are required. The Employment Manager is responsible for securing and evaluating these reports and informing the employing depart ment of the results before an employment offer is made. 4. Candidates must submit to the medical examination as required by Monsanto. D. Employment of Relatives 1. Relatives include spouse, parents, stepparents, grandparents, children, adopted children, stepchildren, grandchildren, brothers, sisters, stepbrothers, stepsisters, sons-in-law, daughters-in-law, brothers-in-law, sisters-in-law, and parents-in-law. "Hiring" includes all forms of Monsanto Company employment, such as regular permanent, wage and salaried, temporary, part-time, per diem, summer, co-op, etc. 2. No relative of any member of management in salary grade 35 or above may be hired by Monsanto Company. Relatives of employees below salary grade 35 may be hired, but steps will be taken to avoid having them work in close organizational proximity. 3. A spouse of anyone whose business interests are in conflict with those of Monsanto may not be hired. An employee having access to confidential business information who marries a person who interests are in conflict with those of Monsanto will be offered a position not involving access to confiden tial business information. It is the responsibility of the Supt., Personnel to determine whether the employee has access to confidential information. 4. Where two employees marry, and one (or both) is in salary grade 35 or above, they may not continue in--or be transferred to--positions which are sensitive, one to the other. In such circumstances, Monsanto will attempt to allow one or the other, 00575* SC at the employees' discretion, to transfer to a non-sensitive position. Examples of potentially sensitive positions are: one working for the other; peers in the same work group; one in a job handling personal information about the other, etc. ORIGINAL ISSUE:9/l/62 REVISED=6/6/79 PAGE 2 OF ^ LAM006964 PERSONNEL POLICY AMD PROCEDURE BULLETIN '(l A! . OCA TIOM E. Action by the Hiring Department 1. The supervisor completes the required employment requisition, and after securing the necessary approvals, sends the requisi tion to the Employment Office- (A requisition is required for recalls as well as new hires.) One copy of the employment requisision. Form MT-213, is completed for wage and non exempt personnel requirements. (Appendix A, MT-213.) Two copies of Requisition for Professional Personnel, Form G-548, are completed for exempt personnel requirements. (Appendix B, G-548.) 2. Any new or changed classifications in the Office & Clerical category must be discussed with the local Salary Administration Section before processing the requisition so that a new or revised job description may be prepared and the job evaluated. 3. The hiring department furnishes a description of the job and the qualifications necessary to the Employment Office. 4. The supervisor interviews candidates referred by the Employ ment Office and documents his/her impressions of each appli cant on the form provided. The form is returned promptly to the Employment Office. 5. The supervisor reviews his/her selection of the candidate to fill the position with the Employment Representative. F. Action by the Employment Office 1. The Employment Representative determines if the opening might be filled by transfer or promotion of any employee in the plant, or by recall under the Company-Union Agreement. If neither procedure is applicable, the Employment Representa tive then schedules a sufficient number of qualified applicants for interview to insure a broad basis for selection; and for achieving affirmative action plan goals. 2. Preliminary interviews determine if the applicants meet basic job requirements. 3. Applicants who meet the basic requirements take skills tests if appropriate to the position. Sc S755 4. The Employment Office checks the applicant's references, previous employment, and schedules the required pre-employment physical examination. Original issue 9/1/62 Revised 6/6/79 Page ^Of 4 LAM006965 P-0304.01 5. The starting wage or salary and reporting date is established jointly by the hiring supervisor and the Employment Office. C 6. The Employment Representative makes the offer of employment to the candidate selected. 7. The Employment Representative will send a letter to candidates interviewed for the position but not selected. 8. The Employment Office is responsible for: a. Preparing employment forms for wage employees or notifying the Salary Administration Section who prepares employment forms on salaried personnel. b. Scheduling orientation on company policies, benefits, rules, procedures, etc. c. Making arrangements with Plant Protection for fingerprinting and badge. d. Having the new employee escorted to the job by a member of . the hiring department. sc 005756 Revised by: ~ R. W. Arnold Approved by / G. L. Tromblee ORIGINAL ISSUE: 9/1/62 REVISED: 6/6/79 PAGE 4 OF 4 LAM006966 PERSONNEL POLICY AND PROCEDURE BULLETIN ^FtAJ art LOCATION APPENDIX MT 11] MCC 9S0S5S Rev. 1/75 MONSANTO COMPANY TEXAS CITY. TEXAS ATTN.: EMPLOYMENT REQUISITION (Wage or Nonexempt) Employment Manager Date_____ .19. Pleaae Provide. DEPARTMENT With NUMBER .Grade LeveL PAYROLL CLASS! PICATI OH Needed By____ DATE _ Report To--------------- Should Be Interviewed By. New Hire Permanent Replacement for______ Temporary Spe cific Knowledge & Kind of Experience Required: REQUESTED BY: APPROVED BY: (Signatures) 005757 (Type or Print) Dept. Head: Mgr. /Dir. : Plant/PT Original issue Revised Page Of LAM006967 APPENDIX B P-0304.01 V sc 005758 9/1/62 6/6/79 c 1 LAM006968