Document aJXBGD8k6XX3EXJyrqy6b3oeB

From: Sent: To: Subject: Attach: Paula Podhasky <Podhaskyp@api.org> Wednesday, February 12,2003 1:04 PM (GMT) BenzConsort-OC@api.org; BenzConsort-CC@api.org; BenzConsort-TC@api.org; myron. c.harrison@exxonmobil.com BHRC SHS - exec briefing & call sheets -latest draft.msg; Jan 29 03 Call Summary. doc The Recruitment Committee Call is Thursday, 13 February 2003 at 1:00 PM EST. Dial-In #: 866/262-1780 (US) 205/354-0100 (International) Meeting Room: *0495614* (stars required) Agenda Introductions and Roll Call. ......... (Patsy Clegg) Discussion of revised BHRC Briefing paper for the Executive Committee .......... (Lorraine Twerdok) Discussion of Call Sheet.......... (Jay Stuller, Lorraine Twerdok) NPRA Presentation Update....... (Bill Frick, Myron Harrison) Establish Time/Date for next call .......... (Patsy Clegg) (everyone come with calendars available) Discussion of Why Join Now document .......... (Lynn Russo, Matt Todd, Shannon Stewart) Approval of 29 January 2003 Draft Minutes.......... (Patsy Clegg) Action Item Update.......... (Patsy Clegg) Other Business Paula Podhasky SH ELL-MCCLU RG-OS2764 DRAFT BHRC Recruitment Committee Conference Call 29 January 2003 Participants: Patsy Clegg, Shell Bill Broddle, ConocoPhillips Brian Doll, Exxon Mobil Lynn Russo, ExxonMobil Don Burnett, BP Patrick Beatty, ChevronTexaco Shannon Stewart, APCD Mark Fitzsimmons, Steptoe & Johnson Jay Stuller, Chevron Texaco Shan Tsai, Shell Stu Cagen, Shell Lorraine Twerdok, API Bill Frick, API Matt Todd, API Jim Vail, API Consultant Paula Podhasky, API Agenda Items Introductions and Roll Call - Patsy Clegg Discussion of Draft Briefing paper for Executive Committee- Lorraine Twerdok The committee reviewed the draft briefing paper, identified changes and requested edits be made immediately and the revised document forwarded to Patrick Beatty and Jay Stuller. New draft needs to be circulated to the committee prior to the next conference call. o Include implications of no additional funding; direct consequences need to be clearly stated o BHRC asking for guidance therefore no funding options included in Briefing paper o For funding options to be discussed need to be brought up by consortium's member company executive committee representatives during the meeting in March o BHRC committee members need to brief their executive committee member; message needs to be consistent. o Lorraine Twerdok will inquire on format to insure BHRC briefing paper is viewed as an action item and not a discussion piece. Establish Time/Date for Next Conference Call - Patsy Clegg Next Conference Call scheduled for Thursday, 13 February 2003 at 1:00 PM EST Following Call scheduled for Tuesday, 25 February 2003 at 4:00 PM EST Discussion of "Why Join Now" Document - Lynn Russo, Matt Todd, Shannon Stewart The participants reviewed the document and identified changes Lynn Russo and Shannon Stewart will incorporate recommended changes SH ELL-MCCLU RG-052765 DRAFT Lynn Russo will add sentences regarding science and forward to Patrick Beatty and Mark Fitzsimmons. Update on NPRA Presentation - Bill Frick Bill Frick has secured time for BHRC to present at the NPRA Issues Committee Meeting in Houston, TX. Persuasive tact needed to show why this is critical issue for a Downstream CEO. Bill Frick will try to get NPRA Committee roster and forward to BHRC members. Matt Todd will provide BHRC presentation packets for distribution Discussion of "Call Sheet" - Lorraine Twerdok Bullet format recommended Need make case that study is in jeopardy Contact information: add Don Burnett and Nancy Sullivan Jay Stuller will work on document and circulate revised version to committee by 13 February 2003 Approval of Draft Minutes - Patsy Clegg 15 January 2003 minutes approved Other Business - Patsy Clegg OSHA contact is Amanda Edens Member companies need to decide whether BHRC should contact OSHA (MS Edens) Patsy following up internally at Shell on BHRC approaching PACE Sunoco recruitment o Sunoco undergone reorganization o New corporate HSE manager at Sunoco o Don Burnett is keeping tabs on status of issue o Don Burnett will keep Brian Doll in the loop Lorraine Twerdok informed participants that there are 3 members of the ERP (Baruch Brody, Zongliang Xu and Juhana Idanpaan-Heikkila) BHRC Recruitment Committee Conference Call ~~:::lli:~~I:::~~~~ ACTION ITEMS Owner Lorraine Twerdok Action Item Format Briefing paper so API Executive Committee views it as "action Item" (not discussion piece) Due Date ASAP Status -V SH ELL-MCCLU RG-OS2766 DRAFT Lorraine Twerdok Patrick Beatty & Paula Podhasky Lynn Russo & Shannon Stewart Bill Frick & Myron Harrison Matt Todd Lorraine Twerdok Jay Stuller Paula Podhasky Lynn Russo All Don Burnett Make requested changes to Briefing paper and forward to Patrick Beatty and Jay Stuller Adapt project payout to API calendar year budget Make requested changes to "Why Join Now" document and forward to Patrick Beatty and Mark Fitzsimmons Prepare for NPRA presentation Put together BHRC recruitment packets for Bill Frick and Myron Harrison Make requested changes to Call Sheet Revise format of "Call Sheet" (Dow) Finalize1/15/03 minutes forward to Matt Todd for posting Forward names of Exxon Mobil people in Europe to Patsy Clegg Get your companies' view on whether BHRC should contact OSHA I Ms Edens Keep Brian Doll in loop with regards to Sunoco recruitment ASAP ASAP ~ ~ ~ ~ ~ -V ~ BHRC Recruitment Committee Conference Call :~::~:::I~:m:~.:::~mm; ACTION ITEMS Owner Matt Todd Recruiters Lorraine Twerdok Lorraine Twerdok Lorraine Twerdok Paula Podhasky Recruitment Committee Action Item Add column to recruitment matrix to record level in organization that was approached Send to Matt information on the organizational level of your contacts and their responses to joining the consortium Write Recruitment "script" for O'Reilly Write and Circulate 15t draft of executive committee briefing paper Contact Bill Frick about following-up on action items Contact John Wagner about following up on action items Follow-up on European NGO activity Due Date ASAP 20 Jan 03 27 Jan 03 27 Jan 03 16 Jan 03 End of March Status ~ ~ ~ ~ ~ SH ELL-MCCLU RG-OS2767 DRAFT Shannon Stewart Matt Todd Lorraine Twerdok Identify Benzene contact within OSHA 2003 ASAP Draft consortium letterhead; forward to John Wagner for legal review Follow through on IRB issues/ inform Dr. Brody of committee discussion ASAP ~ ~ ~ BHRC Recruitment Committee Meeting :~:::~::::::m~~I~~~:::IBS ACTION ITEMS Owner Mark Fitzsimmons Action Item Contact Lyondell (Joe Spielman) Due Date Matt Todd Stu Cagen Matt Todd Patrick Beatty Bill Broddle Forward Tier 1 spreadsheet to Mark F. Provide update onTier 1 recruitment efforts Provide recruitment information packages (folders) Talk to Chevron CEO about Marathon follow-up (CEO-CEO) Follow-up on likelihood of share increase for ConocoPhillips monthly Lynn Russo Patrick & Bill Frick Paula & Patrick Lynn Matt Identify Sinopec contact Look into recruiting from Caprolactam producers/users Draft structure slide Review QA document to screen for repetition across recruitment documents Strengthen science perspective in "Why" join now document Elaborate on internal benefits gained by a company through participating in a high quality, state of the are research project Check on ability to blackout website links mid February 2003 1/29/03 >- ~ Status ~ Lyondell is aware of project; in poor shape financially ~ ~ On hold Reviewing issue internally ~ In progress In progress -V SH ELL-MCCLU RG-OS2768 DRAFT in dreamweaver CC/ All Communications CC/ All All John Wagner Review distributed documents and provide comments back to communication Committee CC will circulate with due date Update slide presentation (AHS, IRB review) Verify that roles and responsibilities are consistent between recruitment documents CC will circulate with due date Discuss internally whether PACE should be solicited for attendance at annual meeting Identify contact at AFLICIO Bill Frick Lynn Bill Frick Matt John Wagner ALL All All Identify House Committee Contact/meeting invite Contact Nike for additional information on footwear makers Give BHRC presentation at NPRA Change "US" NGO to "North American" Talk to Genevieve Laffly about international organizations that would have interest in program Think about other possible organizations/groups and forward info to Matt Forward list of European NGOs to most appropriate person within your company; forward their recommendations to Matt Plan to participate on a Conference Call in January ongoing Can blackout ~ -V ~ Peg Seminario ~ ~ Ongoing -V ~ Owner Paula Matt BHRC Recruitment Committee Conference Call ~:~::::::li~~!M~~~::~"~ ACTION ITEMS Action Item Draft minutes forward to legal Notify members in Friday Update of any finalized minutes; post minutes to website Due Date ASAP Ongoing Status ~ Ongoing SH ELL-MCCLU RG-OS2769 DRAFT Members Check website; if you are unable to access website contact Matt Weekly Matt Members Lynn Lynn Remove Draft from final documents Contact Matt for documents you are unable to download from site Forward Patrick's early "Ethics paper" to Matt for posting on website Review presentation of ethics: 1 Request narrative on Ethics; 2 consider adding paragraph to key messages document; 3 Review slides and decide whether ethics can be addressed more proactively As needed As needed 12/10/2002 12/11/2002 Patsy Lynn Paula Matt Matt Recruiters Draft 1-pager on committees Prepare packet of all available recruitment documents have available for participants of 12/11/02 meeting Post Dr. Brody's ethics review of the protocols Receive prior approval from an individual before using their name in recruitment 12/11/2002 ongoing ~ -V John Wagner Stu Cagen Communications Lorraine Matt Members Develop wording for arguments for joining Develop wording for scientific argument for joining Review and Edit document list of responses for" Why join now" Draft paragraph that succinctly responds to why join now; forward to Bill Frick and Howard Feldman Remove from document title "Joint SinoUs ... " Review "Joint Sino ... " and "Scope Statement" documents and send comments to Matt 12/05/2002 ~ Morphed into script for recruitment calls -V -V Shan Tsai Shannon Patrick IDon Lorraine Forward CAPA conference information to Lynn Include conferences in recruitment opportunities list Forward Conoco Phillips email regarding share increase to Lorraine Circulate newest version of Rolls and ongoing ~ ~ SH ELL-MCCLU RG-OS2770 DRAFT Paula John Paula Responsibilities paper Include review and approval of Rolls and Responsibilities in DC meeting agenda Review member contract for TSCA 8e issues Add CC critical presentation review to 12/11/2002 recruitment meeting agenda ~ ~ SHELL-MCCLURG-OS2771