Document a4Gaw0deMdpL88mRp5rewR1oN

To: From: Cc: Bcc: Received Date: Subject: Benzene OC listserve (E-mail) <BenzConsort-OC@listserve.api.org> Lorraine Twerdok <Twerdokl@api.org> 2004-08-3021 :15:30 GMT BHRC - information and follow up from CA mtgs. To BHRC OC Members: Please find attached several follow-up items from the San Francisco/Asilomar meetings. Points of information: * an SHS update will NOT be on the 10/19/04 HESGC agenda * a request has been placed with the new API General Committee on Special Programs to give an update at their next (first) meeting; looks promising Attached documents: * GCSP nominee roster (membership not confirmed) * Updated action Item table (will also be posted to website) - note open items on pg 1-4 * New Sponsor privilege chart (as stand alone doc) * Updated 2004 Plan (will also be posted to website) * final 2Q04 financial report (also on website) > Regards, Lorraine Lorraine E. Twerdok, Ph.D., DABT Manager, Health Sciences Regulatory Analysis and Scientific Affairs American Petroleum Institute 1220 L Street, NW. Washington, DC 20005 tel: 202-682-8344 email: twerdokl@api.org fax: 202-682-8031 Attachments: 2004 August GCSP Contact List.doc 2004 Oversight Committee Action Item Table.doc Approved Sponsorship Privileges for new funding sponsors. doc BHRC 2004 PLAN.xls BHRC Program Expenses 2Q04 rpt - FINAL.xls SH ELL-MCCLU RG-056624 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 Schedule OC call to discuss funding sponsor recruitment and I L. Twerdok assian OC lead Work with B. Jarnot to contact Peter Preuss (EPA) at 9/23/04 S. Cagen & hthalene Coalition meetina (8/26/04) P. RAl:IItt" Work with L. Twerdok & B. Jarnot to develop agenda for October SRP/ERP call/mtg with T. Armstrong at the International Benzene Svmoosium Make all approved changes to the amendment #2 and obtain API I J. Wagner signatures. Two copies of the API signed amendment will then be sent to OC members for signature. (8/19/04) Seek opportunity to provide SHS update to API General Committee on Soecial Proarams (GCS Update update OC action item table, and coordinate posting to website L. Twerdok Tentative: Monday, Seotember 13: 2-3:30P pending Those companies that did not sign amendment #1 (which changed the payment schedule for payment in 2003/early 2004 of all initially committed funds), amendment #1 will be sent along with amendment #2 for reo Request to Brenda Hargett 8/30/04 (J) I m r r sI : () () r C ;a G) oI c..n AUTOPATH (J) (J) cI'.V.n Page 1 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 Tabulate list of additional professional organizations for potential outreach - for OC discussion at the Nov. 3-4, 2004 meeting in Houston Further investigate cost recovery potentials for the JCML; this activity could be a good way to initiate transition of laboratory to Fudan Universitv (8/19/04 Update 2004 Plan for Communications, Technical and Budget committees Update yearly plan, and post updates to website (in consultation with respective committees) (8/19/04) M.Todd M. Johnston & J. Wagner M. Todd & B. Jarnot M. Todd, B. Jarnot &L. Twerdok Update/verify case accrual numbers for 2Q04, and add case referral numbers (total number of diagnosis performed at JCML) to 3Q04 financial reoort( 8/19/04 Develop recommendations to OC for sponsor invoicing as funds are required (8/19/04) B. Jarnot Technical Budget Committee Adjust UCHSC EMBSI subcontractor projected expenses to first L. Twerdok & half of calendar year. EMBSI is paid once per year, rather than B. Jarnot the current biannual oroiections (J) I OC lead on lab transition/turnover plan development; work with M. Johnston m S. Tsai and J. W r r OC members sI : () () r C ;a G) oI c..n AUTOPATH (J) (J) I'V (J) 2Q04 updated Page 2 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 R. Irons to keep OC informed of progress/decisions by Fudan University on disposition of laboratory; item should be on at least next few Investiaator monthIv call aaendas Investigators will keep SRP, ERP, Technical Committee and OC updated on upcoming scientific meeting presentations and papers, and circulate draft manuscripts to SRP/ERP and Technical Committee prior to submission to journals (may want to make a standing agenda item for monthly investigator calls) B Jarnot B. Jarnot to coordinate P. Clegg Technical Committee Work with the investigators in development of proposals on Technical exposure & IH issues; coordinate appropriate review by OC and Committee SRP/ERP Update OC on investigators' proposals at the November OC Technical meetina in Houston. Committee Explore funding opportunities with American Leukemia Society, M. Bird Health Effects Institute (HEI), and International Life Sciences Institute/Health Effects Sciences Institute (ILSI/HESI), and report back on oroaress at the November OC meeti Check if BP & XOM have corporate discounts with any of the L. Russo & potential hotels for the 2005 Annual Meeting in Shanghai C. Roythorne (J) I m r r sI : () () r C ;a G) oI c..n AUTOPATH (J) (J) I'V -.....J Shell has a visit to mayor's office scheduled for 10/04 Target to have initial proposals w/in one month Page 3 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 Research hotel options for 2005 Annual Meeting in Shanghai and rt to OC at November OC meetina (8/19/04 Provide to L. Twerdok logistical information for November 3 - 4 OC meetina in Houston (8/19/04 Outreach - find out relevant professional meeting dates locations and presentation/abstract deadlines via internet (4/21/04 & 6/21/04 Review organizations & contacts with Matt (6/21/04) Budget - Pursue possibility of SHS clinical laboratory income being used to defray study costs (4/21/04) M. Johnston M. Todd/L. Russo Outreach Contacts J. Wagner & M. Johnston Outreach - 2004 Benzene International Symposium (venue for USEPA, EU and German MAK update) o review attendee list for potential follow-up o get extra copies of proceedings (Chem. BioI. Interaction special issue and individual SHS reprints) Outreach - outreach coordination, make sure circulate summaries as contacts are made Technical Committee M.Todd Put on November agenda to review Remind John - need advice & guidance for Nov. OC mtg.; Mike Johnston to work with John on issue ongoing Updates will be posted to readsheet on website (J) I m r r sI : () () r C ;a G) oI c..n AUTOPATH (J) (J) I'V ex> Page 4 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 M.Todd o. Wong Complete SHS update will NOT be on the complete Budget - Document with UCHSC that API requested interest for 2001,2002 and 2003 unspent funds and was denied, indicating that consortium still feels that it is owed this interest incomesend letter to UCHSC (4/21/04 & 6121 2004 Annual Meeting - Develop a robust closing session for the 2004 l'Ylootinn J. Wagner & B. Jarnot P. Clegg complete No back interest; will collect interest for 2004 forward complete (J) I m r r sI : () () r C ;a G) ocI.n AUTOPATH (J) (J) I'V <D Page 5 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 Add review of consortium agreement amendment to 8/16/040C meetina aaenda Find out date & location for fall HESGC meeting (7/29/04) L. Twerdok L. Twerdok complete 8/4/04 Complete 7/29/04 October 19,2004 Pasadena, CA Passed along request for BHRC uDdate to Howard Email summary of Downstream meeting and presentation to all complete consortium members Add 2005 invoicing and consortium agreement amendment to L. Twerdok complete nda for June 21 OC call Add P. Beatty to the CC roster on an interim basis until M.Todd complete ChevronTexaco aoooints a new. oermanent member Send email ballot to OC for decision on which API staff will attend L. Twerdok complete Bruce, Lorraine, Madeleine & Annual Matt to attend Annual Meeting - Send out pre-meeting package with final MTodd & M. complete (J) agenda and meeting logistics and information on the Monterey Sellouk I area bv Julv 15, 2004 m r 2004 Annual Meeting - Set deadline (and communicate to M. Todd & complete Deadline is August 1, 2004 r sI : resenters) for API receiot of oresentations Develop a tracking spreadsheet to include a timeline for B. Jarnot L. Twerdok complete Available on website () () technical and reaulatorv outreach r C ;a G) oI c..n AUTOPATH (J) (J) c..> o Page 6 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 1Q04 Financial Report - Reconcile bank balances with BHRC I L. Twerdok rt and API financials 1Q04 Financial Report - Circulate, via email, revised report for I L. Twerdok final OC aooroval once corrections made Put a 'no-cost time extension' amendment in place for APCO, to M. Todd ensure that current contract does not expire while renewal issues are resolved (5/14/04 complete complete complete Circulated 6/3/04; approval 2004 Annual Meeting - Post list of attendees (and those not attendina) to website 2004 Annual Meeting - OC members to invite their appropriate comoanv oersonnel. if not alreadv invited 2004 Annual Meeting - Cancel additional meeting room reserved for Wed. afternoon 2004 Annual Meeting - On next monthly PI call, inform that the Annual Meeting will be a good opportunity to discuss outreach issues 2004 Annual Meeting - Invite M. Sellouk to join June 21 conference M. Todd OC M. Sellouk B. Jarnot M. Todd complete complete complete complete on website complete Madeleine will join call B. Jarnot & complete API- 0.465% L. Twerdok UCHSC - 0.837% (J) I Outreach -Contact Pis to discuss outreach plans; Chinese P. Beatty, S. complete m Society Of Industrial Toxicology upcoming 9/04 meeting may be Cagen, B. r r a good place to start, but who should give talk? PI or BHRC Jarnot sI : member? (next monthIv cal () Outreach - request investigators to provide list of P. Beatty, S. complete () talks/abstracts/ooster oresentations of all SHS staff (on next B. r C ;a G) oI c..n AUTOPATH (J) (J) c..> .....lo. Page 7 of 8 BHRC OVERSIGHT COMMITTEE & COMMITTEE CHAIR CALL ACTION ITEM TABLE Last updated 8/30/04 members Outreach - build spreadsheet with actions, responsible party, and timelines for outreach alan Outreach - obtain/circulate proceedings from previous Chinese Societv Of Industrial Toxicolo 2004 Annual Meeting - Get an update on 2004 Annual Meeting logistics from Madeleine, and inform her of her action items Shan Tsai & P.C M.Todd 2004 Annual Meeting - Entertainment (karaoke) for the Tuesday P. Beatty & TC B. Doll & M. Sellouk M. Sellouk J. Wagner Complete 6/21/04 Agenda item for 6/21/04 call complete complete complete complete complete complete Dr. Fu will give short talk Decided to cancel concurrent meetina & room on 5/14/04 L. Twerdok complete (J) I m r r sI : () () r C ;a G) oI c..n AUTOPATH (J) (J) c..> I'V Bruce complete Page 8 of 8