Document a1KnMGOXy5jVKrzRrbjvab489

Benzene Health Research Consortium Oversight Committee Meeting Agenda November 10-11, 2003 ChevronTexaco 300 Block California Street San Francisco, CA Patrick provide room details and how to enter building, security, etc PURPOSE OF MEETING: Budget revision and approval Financial Reporting Review Contract Reviews Recruitment - Funding and Non-Funding Communications Update 2nd Annual Meeting - Preplanning Attendees: Patrick Beatty Brian Doll Don Burnette Mike Johnston Patsy Clegg Stuart Cagen Lynn Russo, part-time by phone Lorraine Twerdok Monday, November 10 1:00 Welcome Patrick Emergency Review Patrick Anti-trust API Roll Call - Establish Quorum Lorraine Review & Approve Draft OC Minutes Lorraine Agenda Review Don Added (1) schedule next call/meeting; (2) committee chairs 1: 15 Minutes Review Lorraine study. Aug 2003 Aug 2612703 Aug 2703 September 29 03 Oct 7 03: Add bp to list of companies that agreed with reduced budget Oct 9 03 Oct 2803 SH ELL-MCCLU RG-067395 All approved. Proposed process is to draft minutes; have legal review; send out to sponsors for comment. Incorporate comments, then finalize if not controversial. 1: 15-4:45 Financials Stuart Budget Revised budget approved; Communications - Lynne Revise budget based on experience, review key message documents; provide update on stakeholder engagement Proposed budge to 550K o Nov 7 invoice payment status: Shell (112), EM (1/2), and CP (all) have paid latest invoice; CT will pay all; bp not sure o Brian: cash flow should have future projections Suggestions to add projected/actual number of cases to budget tracking ACTION: TC TO WORK WITH PI TO RECOMMEND METHOD FOR TRACKING PROGRESS ON CASE ACCURAL. A{:.!'!QI~..; OC (Don or Patsy) communicate verbally to PIs (API will set up conference call) and SRP the budget and ask them to propose amendments to meet budget. PIs work with SRP to amend protocols. IRB reviews. Also communicate new number so Irons can pay subcontractors. Financial Reports: Accepted 3Q03 financial report at $21.08M. ACTION: TCIBRUCE TALK WITH OTTO RE OVERAGES IN LABOR ACTION: REDUCE ME BY 1000 AND TAKE 900,000 REDUCTION IN BUDGET. ACTION: TC MAKE PROPOSAL TO IRONS WHO WILL PRESENT TO SRP ACTION: BRUCE VERIFY THAT UC INTEREST WILL BE RETURNED TO STUDY FIND OUT WHERE MONEY IS GOING IF TO UC GENERAL FUND, REQUEST THAT $ BE CREDITED TO STUDY. ACCOUNTING IS DONE ON 6MONTH PROGRESS REPORTS. TELL UC THAT PAYMENTS WILL BE REDUCED BY INTEREST AMOUNT. ACTION: ADD CONTINGENCY WORK SHEET TO SPREADSHEET SH ELL-MCCLU RG-067396 4:45-5:00 Dinner ACTION: BUNDLE 3 PROTOCOL CHANGES INTO ONE FOR IRB REVIEW ACTION: REVIEW WITH LEGAL POSSIBILITY OF USING LAB FOR INCOME Tarita's Recommendations A~.!IQN.;....Patsy will review and fill in progress report; send out to group for review; follow-up to get items completed Sponsors Funding Payment Schedule A.!'::'!!Q.~.:...API will put new budget numbers in spreadsheets and run projections. Defer funding payment schedule until this is done. Annual Report to Sponsors Marathon Update: Don reports that Craig Parker has confirmed that Marathon will pay $200K. Will report back to Don in next few weeks. Don also discussed expectations: they were access to final report; meeting attendance; no voting privileges. Review action items Don Patrick SH ELL-MCCLU RG-067397 Tuesday, November 11 8:30 - 12:00 Contracts Patsy Amended BHRC Contract <Full Share Contract 12:00 - 12:30 Contract Reviews Lunch 12:30 - 1:00 Communications Update Lynne 1:00 - 2:00 Recruitment Lynne & Patsy <Full Share Sponsors 2:00 - 2:30 Government, NGOs, scientific community 2nd Annual Meeting Pre-Planning Lorraine 2:30 - 3:00 Wrap-up; review action items; plan forward Don SH ELL-MCCLU RG-067398