Document YjvjaZmQXk33a0nj2ROD9b3mK

x* Detroit j o Bora* 8/2/21 August 3, 1921 June Abstract JOB * Pp' ** v From your explanation it is plainly-to -&8-- U^tSSBert 'is'mfiSriaafea," "anaT* ^iu^S^roopf? to us for you to re-name it HOperatiannH, Please also show opposite tha first p & s entry - "In*. 9/ln. :*;;> v RSffl?;::'. racwDiss wmsm, o v e r - . CHASSIS, AND ERRORS 1ft BILLIKO ^Warohouaingshould be deducted from all ; monthly reports of sales 'beginning Ssptsrahor lst. ^^g|ffei;;'f::;;v`:i:''.' :-;i*'^::^S's.V;-' .-' ' GHa/B 00 SLH Executive Assistant 3a S 66 1020 DETROIT WHITE LEAD WORKS MrG. H. Griffiths, Executive Assistant Sublet June Abstract Answering Letter of 7--29--21 Dictated by Q.JJQ. Detroit Mich., Aug. 2, 1921 f**T' Dear Mr. Griffiths: o p \921 Below we are pleased to answer the questions raised in connection with our June Abstract of General Ledger Balance P & S DEPARTMENT PURCHASES In reality the figures shown under this caption do not represent merely purchases but the full month's operations of that department including deliveries as well. . in other words! it is nothing but a controlling account and previous years has been shown in but one amount. In lining up the new abstract it was thought advisable to show the in ventory for the previous fiscal period from month to month, and the purchases and deliveries of necessity had to be shown under another caption. I have suggested that instead of using the word "purchases" hereafter we use the word "operations". From this explanation you will quickly rea lize that the decrease in the figures has been due to the deliveries exceeding the amount of the purchases. ACCOUNTS RECEIVABLE We regret the omission of the number of open accounts, which on June 30th numbered thirteen hundred and fifteen. BILLS RECEIVABLE It certainly was stupid on our part t / list any notes that were payable before June 30th, as it is thoroughly understood that when notes are not paid at i maturity they should be charged back to the^open account. These have since been properly adjusted. / MDSE. RETURNS. OVERCHARGES AM? ERRORS Iff BILLING Here again we must admit to uncalled-for carelessness on the part of this office. The figures shown on the Abstract under these two captions are correct, the Sales Report is cut to the extent of th8 difference amounting to $5956.96. You probably noticed that this dif ference in each case is the tame. As a further explanation we might say that during the month of May an error was made in using this amount in the wrong account on the General Ledger, and I believe you were duly notified. In June the necessary adjustment was made correcting the error in question, but this was not taken into consideration by the classification clerk and a still further adjustment was made in manipulating her figures. There is absolutely no ex- N17535.01 0007 swp 000033561 Mr. G. H. Griffiths -2- Aug.^ 2, 1921. /cuse for a mistake of this kind, and it clearly shows that there Y was not the proper check between the Classified Sales Report and /\Abstract that there should hare been. The necessary adjustment will be made on the July piassified Sales Report. We will also arrange to adjust the warehousing items on the July Abstract in accordance with your wishes. These figures up to June 30th amount to $16,674.09. After September 1st is it your wish that we deduct these warehouse items from the sales shown on our Consolidated Expense Report? LOSS & GAIN ACCOUNT We are also arranging to make the necessary separation of the major items of this account on our July Abstract. This should have had our attention on the June Abstract, but as you in timate, the matter was overlooked. As I have explained in a little session held with those who are largely responsible for the compilation of these reports, I am getting sick and tired of having mistakes of this kind brought to my attention, and I am hopeful of better work from this time on. Drastic measures will be taken if these unnecessary mistakes continue. very truly JGB:RS cc ELH-JVC-HCV Secretary-Treasurer. 0007 SWP 000033562 BUT Detroit 3 0 Barn* Cleveland Executive Mr as, mi Juae Abstract <fe Bfent ie the exidsnatlen? 00. less then at Ifey 31, wr-nave not glvea t the of opi accounts a * required each month, Haase &e so. Scree of the Bills Receivable listed were payable Before June $0\ Ur, Oorrell will take this up with ytsu la detail* Ahatract shows $90,736.16 Classified Sales Report show* 84,779.30. Atetract shows $74,?6S.l9 Classified Bales Report Ahem 80,933.15. Which la corrects Da respect to this account you hsve evidently overlooked cur letter, of Jtme24, psrtof which reader 'r v reminder of tfcryett*'-we^^^edt 1 you show'there <re~Ohipents) total to date as s ' #o]pnt$iten ^farehecsiiig11 on your In o letter whiohirw^ for a separation of sivp nA 0033563