Document XO4rn282QkYewR0DZ0p9dOO8d

ft*V .V* 4 *v 'iJCHUTES F THE SALES & ADVERTISING CC8IMITTES CLEVELANDj OHIO February 16, 1931. H. D. Whittlesey A. Larkina 1. W. Klingenberg G. H. Griffiths G. W. Jaap L,, E. Kinsey MEMBERS PRESENT: H. D. Whittlesey, Chairman L,, E. Kinsey, Secretary F, E. Davis P F, Kinnison A. H. B-urt L. F. Collister J. 0. Hasson P. L Maury Gi| M, Minnich W. A. Gorrell A. J. Eeiss C. M, Lemperly A. J, Gunderson MEMBERS ABSENT both J. G. Weber (absent from the morning session but present in. the afternoon session) ,. (49) , MEHTISHES BUSINESS? EEW AC-EcTTS (Refer to item # 21 ': L F* Collister stated weekly report has been requested from Sales Managers showing every agent landed and whether the order was shipped or unshipped* . and giving also its approximate value. E. W. Klingsnberg reported 295 a month ago, 455 today} a gain of 160. An extended discussion took place regarding method and advisability of showing net gain. Mr. Whittlesey emphasized the inportance of thoroughly selling each agent and placing the full line with him as the most important means of holding agents." (50) WHITE HOPE OUTFIT (Safer to item #3) A* J, Reiss reported a number of Mr. Brude*s old telescope grips containing complete special display outfit for landing new agents and building up old agents as full^.linerf been fixed up and sent out to various Divisions. proposed new resale price list for Retail Stores would coat it necessary to return to the old method of establishing uniform Hew^l^p'tfre selling prices. C. M,, Lempsrly has written newspapers, we are/:tow in* to announce March 1 to coneumere a reduction in our Retail Store prices, as no reductions have been made as yet. (52) STATTnWARY EXPENSE (Refer to item # 17) J. G, Weber reported Little Rock Store received 3*000 order blanks for Division shipments as conpared to 112 orders actually shipped for St. Louis Distribution of these slip* is controlled by Gen. Acet^g. W. A. Gorrell reported orders for features of this nature are based on previous year's requirements. W. A. Gorrell, A. J. Reiss, and J. G. Weber requested to cheek up total slips used* on hand, and to fix a positive check on all stock sent out, catting same to the least necessary number. (53) HAT SHITE INWTORY (Refer to item #24) N15936 (3) L. F. Colliiter lias wlttten each District Manager giving allotment he is expected to-sell -up to July 1* Negotiations have been made with New York Syndicate controlling Five and Ten Cent Stores, also large Detail Stores to dispose of this stock, "but without success. $25,000.00 worth of Hat Bribe allotted to G, M. Minnich to sell. F. E,, Davis, C. M. Lg&perly, L. F. Collister, JL J. Deiss, G. M. Minnich, and E. W. Klingenberg are to work up at once a definite Special Sales Plan to dispose of this stock within thirty days. (54) NEW YOBS OFFICE - 115 BROADWAY (Refer to item #26) J1.1 0. Hasson has' the' matter of a new lease in hand, and reports good sized space can be obtained for less rent per sq. ft. (55) EDOBIPA SITUATION (Refer to item #33) Minute No. 33 should be revised tozeed. It was recommended if conditions warrant next fall, that a combined Store and Warehouse be considered at Jacksonville and possibly giving up the Savannah Warehouse in favor of Jacksonvillers greater opportunities. Nothing definite to be done this year. .A (5S) REDDENED ERZIOFT EXPENSES (Refer to item #3?) W. A. Gorrel 1 has taken re of this item. (5?) (5) (5S) gT,gRgSDT5E DEAL (Refer to item #40 ) E. Davis reported the Alabastine Deajjany having lost a large jobber in New York, sold the Detail Store a carload of their products at list price less 50^ discount, 3% cash ten days* A special price in ten case lets of list less 15^ discount has alfqb^en given us by the Alabastine Company. Mr. F. E. Davis will write'^F/'L. Collister giving him further details for use in connection with the Trade Sales work. KQPAL (Refer to item H4) P. P. Kinnison reported 2,000 gallons of this Varnish in tankage.. This is not an excessive supply but represents practically our stock licit and its sale is being pushed. Costs and Selling price to be deferred to Mr. Whittlesey.- EXPRESS ja^aaPBBdflE PAYMENTS 0? RETAIL STORES (Refer to Item #4S) This' stati^^>t-~^teLrnished by Gen. Accounting to "be discontinued as the Detail Sfifil "'"take into account this expense in fixing selling price and check will "be made in regular way. (60) NEW BUSINESS (6C) G. A. MARTIN AT LOS ANGELES ' L, p. Collister towite S. R. Frazes suggesting G. A. Martin handle (the present^) jobbing accounts in Los Angeles in addition to his other duties, undent- conditions. 0007 SWP 000033252 (61) -- ::-V (3) ?. b . s p a mI^'a * toentoi L. F. Colldapfer to check F. 3. Spangler's work at Cincinnati, as to how carefully efficiently the Salesmens'* work is followed. (62) WEFXLY SALES REPORT 5^F7~w5rttTsiey~Teqiarst&d the Executive Managers to study this report carefully and deal with the figures promptly and make the most of each Division and District weekly showing. (63) \ CENTRAL DISTRICT1S STORES & SERVICE EXPENSE REPORT f. A. Morrell, &. B. Griffiths, and L. y. Collister requested to make up at once analysis of number of Employees by Departments at each office in past four years and compare increases with sales to date., apd workup at once further definite plants for more 'uniform assignments'^each Dept. (64) DRPABTMEmi. ANALYSIS QFFICf Mr. Whittlesey requested Executive Manggess of the MSD, Jrade Sales, and Promoting Departments tc analyze their Dept, as a whole with a view to redistributing the -work and reorganizing the personnel so as to secure l|' ft, the greatest personal efficiency. Suggested they confer with H. J. Douglas | in this connection at once. ' . (65) STATISTICAL ^OPK (DISTBICTS & DIVISIONS). W. A, Gorrell reported expense of classifying every slip ranged from 5^ to 15. He is to analyze the situation and determine the number of comptometers, operators, etc., with a view to reducing this expense at once to a firm basis. (66) (67) (63) C & A REPORTS Mr. Whittlesey requested each-Executive Manager to carefully study these reports giving then'preference over miscellaneous correspondence and get definite action on all expense itans and pass report quickly to the next Dept. head. PJLSt.aBT Mr. Whit up pas tsal esmen *.S*iL*i' Managers to request salesmen's help in cleaning when-making towns where important past dues handicap eat orders. P, BRTSM&3T h Reported"?. 3ragman taken off territory #159 and transferred to Factory. D. F. Collister to write D. B. Quinn suggesting his appointment either as Sales Promotion Manager at Minneapolis, Superseding E. M. Rooney, to be dropped# or transferring him to the Mfrs. Sales Dept., replacing H. Hoffman to be released. (69) SELLING PHICPS TO RETAIL STORES Mr. Whittlesey instructed that our own stores are to receive as good prices on MSD products as other customers making prices consistent. ! P t I ! 0007 SWP 000033253 ... (70) FILLIFlS-ggtyf IN ACETIC ACTS BARRELS . L. twpy'reported complain* by Railroad caused V filling Standard Freight'iSijf Paint in Acetic Acid barrels, the paint congealing. P. L, Maury to submit his findings when investigation is completed (71) RAILROAD RECIPROCITY BUSINESS J. B. Sanford furnished P. L, Maury with a statement indicating the tonnage we give Railroads approximates 50,000 car* per year. P. L. Maury using this information to secure increased orders from all the Railroads with good results. (72) VARNISH BRUSH KEEPERS P. F. Rinnison announced stock of this feature entirely exhausted. Cost in lots of 25, $1.85; selling price $2.50. Purchase approved for resale of one dozen lot. (73) (74)^ INSECTICIDE SALES C. M. Minnich reported 15 carloads sold in the last seven days and outlook good. SUBSIDIARIES ADVERTISING STOCR f GM. Minnich- reported 30<5, COO circular stickers in stock at Hemingway pjaAt and that it would he necessary to destroy a portion duo to non-use.- C||i. Lamparly requested to cooperate to the fullest possible extent with our sub sidiaries in controlling printing of advertising stocks, conferring with G. H. Griffiths. (75) SPRING MANAGERS MEETING No definite plans made. It is the consensus of opinion in respect to ad vertising features, that nothing new be planned for now, but that we work out a plan to use with great care our regular features and make no new corami tments. (76) TERRITORY WORK OF BEIR5SENTATITES A. J. Reiss reported three days time only required to make up this report. Requested to have March 1st report completed as usual as this is important information and is to be used and made the most of in our resale and other special work. (77) mm siparti :SC%1ITiter, and A.J. Reiss are to give serious con,ving the standard of Sales Promotion Executives with to the following: C. H. Oedamer, Dallas X. M. Rooney, Minneapolis S. A. Differt, Cleveland P. I. Denning, Boston. (78) J MISSING SLIP REPORT South Atlantic's Missing Slip Report, as well as all other Missing Slip Reports, referred to G. H, Griffiths to investigate and deal. with. 0007 SWP 000033254 (5) Mr. Wm strong] v urged Executives to first sell the District Manager the advisability of transferring accounts from one District to another, and then work through him sc' as to obtain his utmost cooperation. (SO) DIG PET? CEABT On weekly charts giving Sales Managers standing (by Divisions), it was suggested the photographs of the Sales Managers in first and second place be shorn. It was also suggested on the monthly Dig Deep Chart, the name of the representative winning the entire Company first place prize of $45.00 be shown thereon. This matter was referred to Mr. LempBrly who will prepare copy for approval at the next meeting. (81) BAPEELS ON ?Ij?TFODM AT CLEVELAND J. G. Weber supervises this stock and keeps a detailed report covering shipments (82) LINSwED OIL CONTEACTS ' D. F. Colli3ter reported scmAunfavorable contracts were cancelled. Divisions should buy only as their requirements demand. L. F. Collister to submit ? a consolidated statement by Districts, giving this information, and also howi loss in vdjoe is being absorbed at the present time. 'Mr. Whittlesey requested statementcorrespondence with J. B. lurtz regarding his contract for 14 carloads of Oil. (S2$ EXEEFSE HANDLING EX?OPT BUSINESS AT NEWASK W. A. Dorrell and J. G. Weber to investigate this expense and make a proper charge to cover,. (84) PHTCURAS P5FPARADAS Mr. Whittlesey stated that 25^ on seme colors over Factory cost for this grade of paint is a# high as we can quote at this time against English b Competition. L* -p. fiollister handling this matter. (85) i; MPBEggnafitEs Jhted briefly s ales of some of these men. W. A. Gorrell is jj^awingt"sales, expenses, etc., covering Specialty Products (86) CAET1GE HEPOHTS 3. G. Weber, W A. Sorrell, and J. B. Sanford to submit recommendation# for checking this yearns expanse in comparison with last yearjs and checking rates by Divisions. (87 N SALES DEDUCTIONS & EXPENSE PEPOBT 6. K. Griffiths is to send out a letter commenting on this, report, regarding tightening up on all allowances, returned goods, etc. 0007 SWP 000033255 (s) (88) CMSSlflClflQF W TARSISH la the gpiftre. sales under captions #3, #5, and #61 in addition to #1 are to biftncluded in the sales -under the Tarnish caption on weakly Salsa Report. (89) \/ \ S'PSSIAL AI&OWASCES BY W, ?, HAM3AUGH G. H. Griffiths called attention to certain large allowances made by W. P. Harabangh, Atlanta, and reported that he had written Mr. Earabaugh relative thereto. (90) . INSPECTION op WAREHOUSES v This report is to be sent through to G. H. Griffiths once each month by H. C. Schofield and J. G. Weber to arrange for regular inspection at all warehouses. (91) j BEFTMD Off STOQZ ORDERS v It was reported by G. H. Griffiths that the total refund on stock orders would be approximately $100,000.00. (92) REPRTSEHTAT I TBS PAIL? TRAHLIgG EXPENSE REPORT Sample in pad form, submitted by G. H. Griffiths, approved. The White page to be used daily by representative in submitting reports to Sales Managers who will check with the representatives daily town report. The carbon copies on the yellow sheets are to be retained in the pad by rep resentatives until the end of the month when they will be sent cy him to the Manager of Credits & Accounting who will handle in the same manner as with the Monthly Report. (93) SPECIAL RULING ~ OSSTBAI DISTRICT ORPERS It was decided no refund should be made on requests for price adjustment on SW? 'ey Hazelton-Fitch Co., Pontiac, Mich., and Fink & Haunesser, Wauseon, Ohio, important agents. Sac. J 0007 SWP 000033256