Document Vj5MXD0g7qM4rVdpV7b2pXxk8

From: Sent: To: Cc: Subject: Attach: Clegg, Patsy M SCC-CHSE-PC <patsy.c1egg@shell.com> Wednesday, July 30, 2003 9:50 PM (GMT) Burnett, Don (E-mail) <burnetdm@bp.com>; Beatty, Pat (E-mail) <pwbe@chevron.com>; Brian Doll (E-mail) <brian.e.doll@exxonmobi1.com>; Bill Broddle (E-mail)<bill.d.broddle@conoco.com> Bruce M. Jarnot (E-mail) <jarnotb@api.org>; Twerdok, Lorraine (E-mail) <twerdokl@api.org>; Cagen, Stuart Z SCC <stuart.cagen@shell.com>; Tsai, Shan SP SHLOIL-SHLOIL-HE <Shan.Tsai@shell.com>; Samuel, Tarita B SCC-CCFF-FN <tarita.samuel@shell.com> SHS Budget and Financial Statements - Proposal Financial Reporting Package.ZIP; Patsy's Proposa1.xls; budget controls draft - July 20 03.doc Dear SHS Colleagues, I have given some thought to how to format budget and financial statements for the Shanghai Health Study. Some basic concepts: Consistent language and formats Specified reporting schedule Clear line of accountabilities for approvals I have drafted some formats for your consideration. I propose that quarterly or semi-annually the Technical Committee provide to the Oversight Committee a Financial Report consisting both of the Budget and Financial Statements including a summary and individual statements in support of various grants and contracts. I have created simple title pages that would be placed in front of spreadsheets in a report binder. Title pages Spreadsheets I have reviewed and made comments on the draft controls document. I look forward to our Aug meeting to get our financial controls in place. I welcome your comments. Patsy Clegg Product Steward Shell Chemical LP One Shell Plaza, 910 Louisiana, Houston, TX 77002-4916 Tel: +1 713 241 2521 Fax: 3325 Email: pmclegg@shellus.com Internet: http://www.shell.com/chemicals SH ELL-MCCLU RG-054847