Document VJ7o3YRERgqmy3dzg4eq51zej

report should be made no later than one day after the inspection 3 The periodic report--lists all items of previous routine reports for a given period This report is actually a summary of safety activity and accomplishments. The following descriptive details should identify and distinguish each report name of department or area inspected (boundaries or location if needed), date and time of the in spection, name and title of the inspector (also names of any others who participated m the inspection), date of the report, and the names of those to whom the report was made This information provides an excellent record and reference Particularly, locations must be accurately named or numbered Machines and opera tions must be identified by their correct names An unsafe condition or action must be de scribed m detail For example, if the check list shows an "X" (for unsatisfactory) op posite "Hand Tools," the report might read like this "Some of the chisels being used by chippers had mushroomed heads with sharp sections that could easily fly off This is an eye hazard We found some hammers m this department with cracked and splintered han dles These hammers were not m use when we were there, but would be dangerous to use " "Bad housekeeping" is often listed in a report, but it means nothing unless details are given Instead of merely reporting "bad housekeeping," the inspector should give full details--empty pallets left in the aisles, scrap from machines m piles on the floor around the machines, a ladder lying across empty stock boxes, slippery spots on the floor from oil leaks, for example Generally, the inspection reports are di rected to the head of the department or area where the inspection was made. Copies of the reports are also directed to the executive management and/or to the plant manager to whom the department head reports Handling recommendations Recommendations should be listed in the order in which they were discovered, or grouped by the department according to the individual responsible for their compliance After the recommendations have been ap proved by the proper officials, copies of the recommendations should be sent to each fore man or superintendent affected Where pos sible, a definite time limit for compliance should be set for each recommendation, or they should be grouped according to their importance and marked "urgent," "important," or "desirable " It may be required to have inspection re ports reviewed by the local plant safety com mittee to get their reaction, particularly as it applies to educational features and those which directly affect the employees All en gineering problems, of course, should be re ferred to the engineering department Make sure that conditions needing correction are listed m order of their importance This is one of the surest ways of getting things done promptly Recommendations approved by the manage ment should become a part of the plant im provement or maintenance program, be as signed job numbers, and pass through the regular channels Supervisors should report progress in complying with the recommenda tions to management (or the general safety committee) at regular intervals Also, the in spector should make periodic checks of all recommendations untd they have been com pleted In this manner, he may be able to make suggestions for the best method of elim inating the hazard and, at the same time, pre pare a progress chart for his own information Checkup work may be simplified by enter ing individual safety recommendations on special forms of convenient size, which can be in a follow-up file Such files can be ar ranged as a tickler file (Fig 4-9) Condemning equipment A practical system can be established for taking certain materials and equipment from service because of unsafe conditions Special danger tags (Fig 4-10) can be employed ef fectively m preventing the use of equipment or materials that have become unsafe through wear, abuse, or defects (A tag for use m con demning an unsafe ladder is shown m Chap ter 17 ) However, such systems should be employed only under the strictest supervision. Before working on equipment, be sure to lock out the main switch as well as tag it. 91