Document Rpw7QNJ9wKYzBZdDOdkr2ejrX

Z. PLAINTIFFS EXHIBIT I BEA-6_0 MASTER RECORDS RE1EMJIOM LIST .'and policies v w'-v/rV v . m KOPPERS COMPANY, INC. FINANCE DEPARTMENT RECORDS RETENTION COMMITTEE PITTSBURGH 19 * PA. February 1959 KOPFERS COMPANY, INC, RECORDS RETENTIONSCHEDULES The records retention schedules shown in the following Master Records Retention List and more fully covered in the individual policy forms included herein, arc furnished for your guidance in the disposition or transfer of company records to the Boyers .Records Storage Center. The policies outlined in the master list are a part of General Management Procedure No 4-E-8. The master list 'includes only those company records which the Records Retention Committee has processed to date. Supplementary lists will he published as additional records are reviewed. All questions concerning the retention schedules or inquiries relating to records not included therein, should he directed to the Manager, Office Services and Communications Branch, Finance Department. For detailed information on the preparation and'transfer of records to the Boyers Records Storage Center consult "Procedures for Preparing & Sending Archive Records to the Record Center" a copy of which accompanies this publication. FINANCE DEPARTMENT RECORDS RETENTION COMMITTEE * -s / PROCEDURE ORIGINATED BY: FINANCE DEPARTMENT NO. 1|--E-8 OFFICE SERVICES i COMMUNICATIONS SEC, DATE March 1, 1959 SUBJECT: STORAGE OF COMPANY RECORDS PAGE NO. 1 OF 2 1. GENERAL 1.1 Storage of company records is subject to established retention schedules and policies as developed by the Records Retention Committee. This Com mittee vas formed under the President's authority in July 1957 and is a standing committee of the Finance Department. Actions of the committee are subject to the approval by the Company Secretary, Treasurer, and the Manager, Finance Department. Representatives from each division and staff department constitute advisory members to the committee. 1.2 Two pamphlets, "Master Records Retention List and Policies" and "Proce dures for Preparing and Sending Archive Records to the Records Center", set forth retention schedules and procedures for handling transfer of records -to storage locations. These pamphlets are considered part of this procedure. 2. PROCEDURE 2.1 Establishing Retention Policies 2.1.1 The Records Retention Committee is charged with the responsibility of developing retention policies and schedules on all company records. Full consideration is to be given to service, historical, legal and corporate needs. Retention schedules shall be the shortest period which will suffice for all needs. 2.1.2 Advisory members to the committee, 'acting for their unit manage ments, will assist the committee upon request in developing reten tion schedules. 2. PROCEDURE (Continued) 2.1.3 All retention policies and schedules are subject-to approval of the Company Secretary, Treasurer, and the Manager, Finance Department. 2.1.4 After approval, nevly established policies will be published as a part of the "Master Records Retention List and Policies". 2.2 Maintaining Company Records 2.2.'l' Published'policies will serve as the guide for retention periods of all company records, 2.2.2 When, in accord with policies, records are to be transferred to temporary storage or to the Boyer's Records Center, "Procedures for Preparing and Sending Archive Records to Records Center" should be consulted. 2.3 Questions regarding retention policies or procedures should be directed to the Manager, Office Services & Communications Section, Finance Depart ment, who is a regular member of the Records Retention Committee. 2.3.I In any instance where a policy or schedule has not been established to control retention of a particular record, the Manager, Office Services & Communications Section, will refer the matter to the Chairman of the Records Retention Committee for committee action. As of this date Committee consists of: L.F. Brown, Chairman R.G. Fisher, Vice Chairman D.B. Campbell, Secretary R.E. Gray, Records Retention Advisor D.G. Harris, Procedures Planning Advisor KOPFERS COMPANY, DIG. RECORDS RETENTION MASTER LIST Title and Description of Record CORPORATE Stockholders Lists - Common and' Preferred - Quarterly Stockholders Lists - Common Stock Stockholders Votes Stockholders Lists - Canmon Stock Stockholders Entitled to vote Stock Certificates (Cancelled-) Preferred and Ccmmon Stocks Stockholders Proxies Policy No. Office Retention period Sub- Basement Boyers Total 1 '3 Mos. 2 1 Yr. 3 1 Yr. 4 5 1 Yr. 3 Mos. 4 Yrs. 5 Yrs. 4 Yrs. 5 Yrs. Inde: ?initelv 4 Yrs. 5 Yrs. SALES AND ADVERTISING Correspondence with Customers Correspondence with Salesmen Bills of lading 6- 1 Yr. 7 1 Yr. 8 2 Yrs. 1 Yr. 1 Yr. 2 Yrs. Correspondence with Plants 9 2 Yrs. Correspondence with Branch - Offices (Sales Offices) 10 2 Yrs. 2 Yrs. 2 Yrs. li Yr*c MANUFACTURING (PRODUCTION) Drawings and Tracings Contract Engineers1 Correspondence File (Eng. & Const. Div.) 1 Destroy when obs Diets or 1 rhen 11 facilit .es are d Lsmantled 12 2 Yrs. 5 Yrs. 7 Yrs. PROCUREMENT Purchase Order Folders Purchase .Orders (Numerical & Alphabetical Files) 13 2 Yrs. 14 5 Yrs. 4 Yrs. 6 Yrs. 5 Yrs. K-85M l! RETSNTION'PERIQDS SHOWN ABOVE APPLY ONLY TO THE PRIME COPY OF EACH RECORO. FOR RETENTION PERIODS OF OTHER COPIES (IF ANY) REFER TO THE IFilTTViDUAL RECORDS RETENTION POLICY FORMS. 2. RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOO OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 196?. KOPPERS COMPANY, INC. RECORDS RETENTION MASTER LIST Title and. Description of Record FINANCIAL - GENERAL Financial Records (Black Books)' Treasury Department Documents Roofing Bonds - Form T~31G - Tar Products Division Policy No. Office Retention Period Sub- Basement Boyers Total 15 10 Yrs. 16 17 2 Yrs. Per! lanent Per xanent 18 Yrs. 20 Yrs. FINANCIAL ~ CAPITAL Appropriations Property Record-Detail Records 18 19 6 Yrs. 2 Yrs. Per lanent 2 Yrs. FINANCIAL - INSURANCE Vendors' Insurance Certificates Workmen's Insurance Compensation Claim Files 20 2 Yrs. 21 2 Yrs. 5 Yrs. 7 Yrs. 8 Yrs. 10 Yrs. FINANCIAL ~ ACCOUNTING GENERAL Journal Vouchers * Form ADS=38 22 2 Yrs, Pen lanent FINANCIAL=ACCOUNTINGSAIES & ACCTS . PEC. Details of Customers' Remittances Contract and Extra Work Detail Billing Folders 23 2k 1 Yr. 3 Yrs. FINANCIAL - ACCOUNTING - INVENTORIES Report of Material Treated - W.P.C.~91 25 2 Yrs. 2 Yrs. 1 Yr. 5 Yrs. 2 Yrs. K-85M l. WtENTIONTERIOOS SHOWN ABOVE APPLY ONLY TO THE PRIME COPY OF EACH RECORD. FOOSTENTTOfTPERTODTOF OTHER COPIES {IF AMY) REFER TO THE ITOTVIDUAL RECORDS RETENTION POLICY FORMS. 2. RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. KOPPERS COMPANY, INC. RECORDS RETENTION MASTER LIST Title and Description of Record FINANCIAL - ACCOUNTING - PAYEOLIS Payroll Checks - Cancelled Payroll Deductions Control - Form ADS=70 Payroll Earnings Control - Form ADS- 71 Payroll Statistics Control - Form AES-72 Federal and State Quarterly Earnings Reports = Form AES-171 Policy No. Office Retention Period SUD- Basement Boyers j Total 26 '1 Yr. 27 2 Yrs. 28 2 Yrs. 29 2 Yrs. 30 3 Yrs. 6 Yrs. 7 Yrs. Per: lanent Per: lanent 2 Yrs. 4 Yrs. 7 Yrs. FINANCIAL - ACCOUNTING - ACCOUNTS PAY . Vendors5 Invoices Requisition for Cash Voucher - Form ADS-o Traveling Expense Reports (Form ADS-I4 and KP-300) Cash Statement - Form AES-10 (Petty Cash Reports) 31 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. 32 'l Yr. 1 Yr. 5 Yrs. 7 Yrs. 33 1 Yr.. 1 Yr. 5 Yrs. 7 Yrs. u3k 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. Accounts Payable - Voucher Checks Procurement Drafts = Form W.P.C.-6 Wood Preserving Division Cash Vouchers = Form AES-4 (Pittsburgh Office Orly) 35 1 Yr. 36 1 Yr. 37 1 Yr. 6 Yrs. 1 Yr. 1 Yr. 5 Yrs. 5 Yrs. 7 Yrs. 7 Yrs. 7 Yrs. Accounts Payable Invoice Registers' Accounts Payable Check Registers or other similax forms 38 1 Yr. 39 1 Yr. Freight Checks and Freight Statements ko 1 Yr. 1 Yr. 1 Yr. 1 Yr. PSZT ianent Peri isnent Pen lanent FINANCIAL - ACCOUNTING - C-ENEPAI. Detail Cost Ledgers Warehouse Inventory Records Balance Sheet Books (Consolidated) 4i 2 Yrs. ko 1 Yr. 43 Pen anentPencanent Pen ianent K-85N |. RETENTION PERIODS SHOWN ABOVE APPLY ONLY TO THE PRIME COPY OF EACH RECORD.FOR RETENTION PERIODS OF OTHER COPIES (IF ANY) REFER TO THE IMJTV1DUAL RECORDS RETENTION POLICY FORMS. 2. RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF (963. * KOPPERS COMPANY, INC. RECORDS RETENTION MASTER LIST Title and Description of Record 1 Retention Feriod Policy Sub- No. 'Office Basement Boyers Total FINANCIAL-ACCOUNTING -SALES & ACCTS , KECL. Sales Invoices 44 '1 Yr. 1 Yr. 5 Yrs. 7 Yrs. FINANCIAL - ACCOUNTING - INVENTORIES Reports of Physical Inventories Storeroom Disbursement Cost Accrual Records Storeroom Disbursement Usage ` Accrual Records ^5 46 47 3 Yrs. 3 Yrs. 3 Yrs. 3 Yrs. 3 Yrs. 3 Yrs. FINANCIAL - ACCOUNTING - PAYROLL Labor Distribution Accrual Records Payroll Sheets (Plant Payrolls) Payroll Sheets' ( Pgh. Paid Payroll) Employees! Earnings Records 48 1 Yr. 49 7 Yrs. 50 4 Yrs. 51 10 Yrs. 3 Yrs. Per anent 7 Yrs. T Yrs. 10 Yrs. K-85M li REYENflbrfPERIOOS SHOWN ABOVE APPLY ONLY TO THE PRIME COPY OF EACH RECORD. FOR RETENTION PERIODS OF OTHER COPIES {IF AMY) REFER TO THE JTJDTVlDUAL RECORDS RETENTION POLICY FORMS. 2. RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. 'V KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO,_l Type of Record CORPORATE Requirements j Gov't. | 77177 Title of Record - Form No. (if any) and Comments STOCKHOLDERS1 LISTS - COMMON AND PREFERRED - QUARTERLY These lists are prepared by Mellon National Bank .and Trust Company; the Company's Dividend Disbursing Agent; at each quarterly dividend record 'date and are a transcript of dividends paid. Distribution of Copies 1. Retained in Finance Department until receipt of 2. next list 3- Sent to Boyers upon receipt 4. Retention Schedule Sub- Office Basement Boyers Total 3 Mos. 3 Mos. 3 Mos 3 Mos. ?7 6. 87 97 To. Disaster Plan Classification Company Security Classification Destruction Disnosition Archive 1H Security j~~l Engineering Dwg. Approved By: .' ftenager, Finance Dept. H Non-Classified n Waste Paper 1x1 Confidential f~l Secret Adopted By: ill Incinerate or Other fx| (Explain) Shred J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan, 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. ** WV8-X KOFEERS-COMPANY, INC. RECORDS RETENTION POLICY NO. ^ Tyne of Record CORPORATE Reauiremenms | Gov't'. Legal 1 Title of Record - Form No. (if any) end Comments STOCKHOLDERS' LISTS - COMMON STOCK - STOCKHOLDERS1 VOTES This is a tabulation of ai t stockholders named in the annual list for stockholders1 meeting, showing how the stockholders voted, as determined from the proxy statements. One copy made. Distribution of Copies Retention Schedule Sub- Office Basement Boyers Total "*"* Retained in law Department safe until the receipt 2. of next list 3- 1 Yr. h Yrs. 5 Yrs. k. 5- 6. 7- 8. . 9- 10. Disaster Plan Classification fxj Archive f~) Security { | Engineering Dwg. Approved By: Manager, Finance Dept. Company Security Classification Destruction Disposition f~l Non-Classlfied \3L\ Confidential ] 1 Secret Adopted By: r~] Waste Paper 1x1 Incinerate or Other fx] (Explain) Shred J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2, 3959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 195B RECORDS HAVING A RETENTION -PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF- 1963. K-84K KOFFERS-COMPANY, IKC. RECORDS RETENTION POLICY NO. 3 Type of Record CORPORATE Title of Record - Form No. (if ary) and Comments STOCKHOLDERS' LISTS - COMMON STOCK Reauiremenus C-ov't. Leeal Stockholders entitled to vote. These lists are prepared by Mellon National Bank-and Trust Company, the Company's Transfer Agents, upon request by the Company Secretary, and are used to verify the stockholders entitled to vote at the annual meeting of stockholders. One Distribution of Copies Retention Schedule Sub- Office Basement Bovers Total "*** Retained in law Department safe until the receipt 2. of ne:ct list 3. 1 Yr. 4 Yrs. 5 Yrs. 4. 5- ' 6. 7. 8. . 9. 10. ' . * Disaster plan Classification Company Security Classification Destruction Disposition OC? Archive fl Security Engineering Dwg. Approved By: .'Manager, Finance Dept. Treasurer Company Secretary fl Non-Classified PH Waste Paner X Confidential j | Secret Adopted By: fx] Incinerate or Other fx| (Explain) Shred J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin.Jr D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS, FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-64M KOPFERS COMPANY, INC. RECORDS RETENTION POLICY NO. k Type of Record CORPORATE Reauirenents Gov't, i Leeal Title of Record - Form No. (If any) and Comments STOCK CERTIFICATES (Cancelled) - Preferred and Common Stocks These stock certificates are cancelled when the stock is transferred (sold) to other persons. The cancelled certificates are returned to Koppers by the Transfer Agents. Eecause of the possible lawsuits over fraudulent conversions, Koppers Distribution of Copies Cancelled Certificates 2. Retention Schedule Sub- Office Basement Boyers Total Pernane: .t 3. k. 5. 6. 7. 8. . 910. Disaster Plan Classification IX Archive f j Security | [ Engineering Dwg. Approved By: .' Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disnosition Non-Classified I | Waste Paper Confidential j j Secret Adopted By: FI Incinerate Other | [ (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE-CLOSE OF 1963. v K-84M KOPRERS COMPANY, INC. 'RECORDS RETENTION POLICY NO. Type of Record CORPORATE Reauirements Gov't. Lesal Title of Record - Form No. (if any) and Comments STOCKHOLDERS! PROXIES This form is mailed to common stockholders by Mellon .National Bank and Trust Company, Koppers' Transfer Agent, each year just .prior to the annual stockholders' meeting. Proxies may also he mailed in the event of special meetings of stock holders. The proxies are-returned to the Company Secretary, Law Department, in a postage paid envelope Retention Schedule Distribution of Copies Retained in Law. Department safe until receipx of proxies for following year. Sub- Office Basement Boyers 1 Yr. k, Total 5 Yrs. 2. 3. 4-. 5. 6. 78. . . 9- ; .... 10. Disaster Plan Classification Archive ]i~| Security j~~|- Engineering Dwg. Approved' By: .'Nknager, Finance Dept. Treasurer Company Secretary' Company Security Classification Destruction Disnosition Non-Classified ["I Waste Paper ' X Confidential '1 | Secret Adopted By: Incinerate or Other fxj (Explain) Shred J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Camobeil Secretary Jan. 1959 Date RETENTION PERIODS ARE IN ADDITION TO, ANO'DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE .CLOSE OF .1963. K-84M KOPFERS COMPANY, INC. RECORDS RETENTION POLICY Type of Record SALES AND ADVERTISING Title of Record - Form No. (if any) and Comments CORRESPONDENCE WITH CUSTOMERS ' NO. Reauirements Gov't. Legal Distribution of Copies Filed in sales office 2. 34. 56. . 7'8. . . ' 9. 10. Retention Schedule Sub- Office Basement Boyers Total 1 Yr. - - 1 Yr. . .\ Disaster Plan Classification Archive f~j Security PI Engineering Dwg. Approved'By: .' Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disoosition [XI Non-Classified fxl Waste Paoer FI Confidential | | Secret Adopted By: 1 [ Incinerate Other f~~I (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr D.B. Campbell Secretary `Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 195B RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS-COMPANY, INC. RECORDS RETENTION POLICY Type of Record SALES AND ADVERTISING Title of Record - Form No. (if any) and Comments CORRESPONDENCE WITH SALESMEN NO. 7 Reauiremenrs Gov't. | Leeal 1 Distribution of Copies Filed in sales office 2. 3- . , 4. . . 56. 78. . 9. 10. Retention Schedule Sub- Office Basement Boyers Total 1 Yr. _ 1 Yr. Disaster Plan Classification fxl Archive n Security n Engineering Dvg. Approved By: Manager, Finance Dent. Company Security Classification Destruction Disoosition fxl Non-Classified (Xl Waste Pauer Confidential 1 | Secret Adopted By: 1 i Incinerate Other | | (Explain) J.M. Veeder Records Retention Committee Treasurer Conroanv Secretary E.B. Shuck E.S. Ruffin,Jr. . D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. S WS'9"M KOPEERS COMPANY, INC. RECORDS RETENTION POLICY Type of Record SALES AND ADVERTISING Title of Record - Form Ho. (if any) and Comments BILLS OF LADING NO. 3 Recruiremenos Gov' Lean! Distribution of Copies 1. . Traffic and Transportation Department- copy 2. Plant copy 3- . b. 5. 6. 7. ' 8. . 9- 10. Retention Schedule Sub- Office Basement Boyers Total 2 Yrs. - 2 Yrs. 2 Yrs. - 2 Yrs. Disaster plan Classification Company Security Classification Destruction Disposition 'X Archive F | Security j 1 Engineering Dwg. Approved By: .'Ifenager, Finance Dept. Treasurer Company Secretary fxj Non-Classified [Xl Waste Paper Confidential FI Secret Adopted By: I I Incinerate Other PI (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-B4M KOFEERS'COMPANY, BSC. 'RECORDS RETENTION POLICY Type of Record SALES AND ADVERTISING Title of Record - Form Ho. (if any) and Comments CORRESPONDENCE WITH PLANTS NO. 9 Reauirements Gov't. Leeal ! Distribution of Copies Filed in Sales Department 2. 3. k. 5. 6. 7- ' 8. . 9. , 10. Retention Schedule Sub- Office Basement Bovers Total 2 Yrs. - - 2 Yrs. . Disaster Plan Classification Archive Company Security Classification [X| Non-Classified Destruction Disposition jx] Waste Paper FI Security Engineering Dwg. Approved' By: /Manager, Finance Dept. I | Confidential ["I Secret Adopted By: 1~~1 Incinerate Other I"| (Explain) J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Bate RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERSCOMPANY, IPC. RECORDS RETENTION POLICY Tyre of Record SALES AND ADVERTISING Title of Record - Form,No. (if any) and Comments CORRESPONDENCE WITH BRANCH OFFICES (SALES OFFICES) NO. 10 Reauirements Gov't. Legal Distribution of Copies Filed in Sales Department 2. 34. . 56. 7. 8. . 9- 10. Retention Schedule Sub- Office Basement Bovers Total 2 Yrs. - 2 Yrs. 4 Yrs. Disaster Plan Classification m Archive IH Security Engineering Dvg. Approved By: ' Ifer-iger, Finance Dept. Treasurer Company Secretary Company Security Clas sification Destruction Disposition (X] Non-Classified PI Waste Parer 1 I Confidential PI Secret : Adopted By: PI Incinerate Other Pi (Explain) . Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERS COMPANY, BSC. RECORDS RETENTION POLICY Type of Record MANUFACTURING (PRODUCTION) Title of Record - Form No. (if any) and Comments DRAWINGS AND TRACING NO. Reouirements Gov't. Lesal Distribution of Copies 1. Drawings and Tracings . 2. 3. 4. 56. 7. 8. . 910. ' Retention Schedule Sub- Office Basement Boyers Total Destro; r when ob Bolete 0: when facili bies are < lismantie d . Disaster Plan Classification Archive Security X Engineering Dwg. Approved By: 'Itenager, Finance Dept. Company Security Classification Destruction Disnosition |~~1 Non-Classified j 1 Waste Paner 1x1 Confidential 1 1 Secret Adopted By: Incinerate Other |~1 (Explain) J.M. Feeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. ' K-84M KOPPERS-COMPANY, ISC. RECORDS RETENTION POLICY NO. TO Type of Record MANUFACTURING (PRODUCTION) Title of Record - Form No. (if any) and Comments Reauirements Gov't, i LecsJ. CONTRACT ENGINEERS 1 CORRESPONDENCE FILES (ENG. & CONST, DIVISION) Distribution of Copies Contract Engineers' Correspondence Files 2. 34. 5. 6. 78. . 91. Retention Schedule Sub- Office Basement Boyers Total 2 Yrs. - 5 Yrs. T Yrs. Disaster plan Classification Archive f | Security Engineering Dvg. Approved By: ' Ifenager, Finance Dept. Treasurer Company Secretary Company Security Clas sification Destruction Disnosition [Xi Non-Classified fxl Waste Paper f~| Confidential 1 ) Secret Adopted By: F~l Incinerate Other | | (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E;s.-Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE .CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERSCOMPANY, INC. RECORDS RETENTION POLICY NO. 13 Type of Record PROCUREMENT Rec uiremer.ts Gov't. | Legal Title of Record - Form No. (if any) , and Comments PURCHASE ORDER FOLDERS Folders include purchase requisitions or other authority for purchase, record of bids from vendors, copies of purchase order, acknowledgements from vendor, copies of vendors' invoices and other appropriate documents which certain to the purchase, Retention Schedule Distribution of Copies Sub- Office Basement Boyers Total 1. Purchase order folders * 2 Yrs, - h Yrs. 6 Yrs. 2. 3. h. 5. 6. 78. . 9- 10. *For Engineering and Construction Division contr; :cts retention period begins with completion of cont act. Disaster Plan Classification Company Security Classification Destruction Disposition Archive IxJ Non-Classified fxl Waste Paper 1H Security Engineering Dwg. Approved' By: ' tfenager, Finance Dept. ' | j Confidential Secret Adopted By: I I Incinerate Other f~~l (Explain) J.M. Veeder Records Retention Cormittes Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr, D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN AODITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. v K-84H KOPFERS' COMPANY, INC. RECORDS RETENTION POLICY NO. jl4 Type of Record PROCUREMENT Title of Record - Form No. (if any) and Comments PURCHASE ORDERS (Numerical & Alphabetical Files) Purchase orders are issued to suppliers for materials and/or services rendered. Racuiror C-ov1 Legal Distribution of Copies 1. Copies filed in Procurement Department '^* Tar Products Division Wood Preserving Division 4. Plastics Division Chemicals and -Dyestuffs Division 6. Engineering and Construction Division 7- 8. . Other copies 9. 10. Retention Schedule Sub- Office Basement Boyers Total 3 Yrs. 3 Yrs. 3 Yrs. 3 Yrs. 5 Yrs. - - - - - 3 Yrs. - 3 Yrs. - 3 Yrs. - 3 Yrs. - 5 Yrs. , 1 Yr. - - 1 Yr. Disaster Plan Clas sification Company Security Classification Destruction Disnosition Archive fxf Non-Classified fxl Waste Paner n Security Engineering Dwg. Approved By: .'manager, Finance Dept. PI Confidential n Secret Adopted By: l~i Incinerate Other (~~1 (Explain) J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY Type of Record FINANCIAL - GENERAL NO. 15 Reauirer.errcs Gov't, j Lena! Title of Record - Form No. (if any) end Connects FINANCIAL RECORDS (BLACK BOOKS) Included in the books are Balance Sheets, Earnings Statements and all other appropriate supporting schedules, reports and statements. Retention Schedule Distribution of Copies SubOffice Basement Borers . Total 1. Active divisions, subsidiaries (wholly or partly owned) and predecessors 10 Yrs. Perm. Perm. 0, Wholly owned subsidiaries and their predecessors which have been sold, liauidated or otherwise 5 years from sue n action exceot 3. disposed of retain most recehm copy pemar tently | 4. Parrly owned subsidiaries and their predecessors as conveLienm af which have been sold, liquidated, or otherwise As soon ter 5. disposed of (the original records of which are retained by others, and where Koppers has merely such ac tion 6. a copy) 78. . 9* 10. Disaster plan Classification Company Security Classification Destruction Disocsiticn Archive fxl Security Engineering Dwg. Approved By: ' Manager, Finance Dept. Treasurer Company Secretary Non-Classified Waste Pacer Confidential | | Secret Adopted By: Fxl Incinerate Other [Xl (Explain) or Shrec J.M.' Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2. 195? Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HWING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 196% K-84M KOPPERS COMPANY, BTC. RECORDS RETENTION POLICY Type of Record FINANCIAL - GENERAL Title of Record - Form No. (if any) end Comments TREASURY DEPARTMENT DOCUMENTS , (Contracts, Agreements, Etc.) NO. 16 Reouirements Gov't. Leaal Distribution of Copies 1. Original in Pittsburgh .2. 3k. 56. 7- 8. . 910. Retention Schedule Sub- Office Basement Boyers Total Perman ent 1 Disaster Plan Classification Archive fyl Security Engineering Dvg. Approved By: Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disnosition Non-Classified 1 [ Waste Paner Confidential R Secret Adopted By: I I Incinerate Other f~1 (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERS COMPANY, DIG. RECORDS RETENTION POLICY NO. 17 Type of Record FINANCIAL - GENERAL Title of Record - Form No. (if any) and Comments Reauirements Gov't. Legal ROOFING BONDS FORM T-310 - TAR PRODUCTS DIVISION This is a twenty year written guarantee on roofs built to our snecifications. Distribution of Copies Retention Schedule Sub- Office Basement Boyers Total Filed in Tar Products Division Sales Department 2 Yrs. 2. - 18 Yrs. 20 Yrs. 3-. 4. . 5. 6. 78. . 9- 10. Disaster Plan Classification Company Security Classification Destruction Disposition Archive fxj Non-Classified n Waste paner \ 1 Security Engineering Dwg. Approved By: 'Ifenager, Finance Dept. Confidential I I Incinerate j~~) Secret Other Return to fx| (Explain) Tar Prod. Adopted By: Div.for review & decision as to further liability fc: J.M. Veeder Records Retention Committee claims Treasurer Company Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan, 2, 19/9 Date RETENTION PERIODS ARE IN AODITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1956 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-64M KOPPERS COMPANY, IRC. RECORDS RETENTION POLICY Type of Record FINANCIAL - CAPITAL Title of Record - Form No. (if any) and Comments NO. 18 Reauirer.er.i Gov11. | Legal APPROPRIATIONS (Approved authorizations for capital expenditures) Distribution of Copies Retention Schedule Sub- Office Basement Bovers Total Approved original - filed in president's office *6 Yrs. 2. Accounting copy 3- Other copies k. *10 Yrs. *2 Yrs, - Perm, Perm. *10 Yrs, *2. Yrs. * 5- 6. ' ^Retention periods begin on completion date 7- . 3. . . 9- 10. Disaster Plan Classification Company Security Clas sification Destruction Disnosition Fxl Archive 1H Security Engineering Dwg. Approved By: "itenager, Finance Dept. Treasurer Company Secretary n Non-Classified [ | Waste Paner Confidential [~~1 Secret Adopted By: lx~i Incinerate Other j 1 (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Camobell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-e4M KOPPERSCOMPANY, INC. RECORDS RETENTION POLICY NO. 19 Type of Record FINANCIAL - CAPITAL Title of Record - Form No. (if any) ana Comments Reauiremenns Gov't. | Lesai 1 PROPERTY RECORD DETAIL RECORDS - Various letters, appropriations, etc. Distribution of Copies , 1. Filed in accounting records 2. 3. k. 5. 6. 7. , 8. . 9. 10. Retention Schedule SubOffice Basement Boyers 2 Yrs. . Total 2 Yrs. Disaster Plan Classification m Archive H Security Engineering Dwg. Approved By: 'Ifenager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disposition Non-Classified FI Waste Paper 1x1 Confidential j | Secret Adopted By: fx] Incinerate Other fl (Explain) J.M. Veeder Records Retention Committee E.3. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-64H KOPPERS COMPANY, INC. 'RECORDS RETENTION POLICY Type of Record FINANCIAL - INSURANCE Title of Record - Form No. (if any) and 'Comments . VENDORS1 INSURANCE CERTIFICATES ' Performance bonds and certificates of insurance relating to nurchase orders with sub-contractors. NO. 20 Requirements j Gov't. 1 Lena! ! Distribution of Copies *" Filed in Insurance Section 2. 3k. 56. 7. 8. . 9. 10. Retention Schedule Sub- Office Basement Boyers Total 2 Yrs - 5 Yrs. 7 Yrs. Disaster Plan Classification Company Security Classification Destruction Disnosition X Archive f | Security ,j~~| Engineering Dwg. Approved By: ' Manager, Finance Dept. Treasurer Company Secretary X Non-Classified m Waste Paner I j Confidential H Secret Adopted By: n Incinerate Other f~~] (Explain) J.M. Yeeder Records Retention Committee E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2. 1959 Date RETENTION PERIOOS ARE IN ADDITION TO, AND' DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERS COMPANY, INC. RECORDS RETENTION POLICY Type of Record FINANCIAL - INSURANCE Title of Record - Form No. (if any) and Comments WORKMEN'S INSURANCE COMPENSATION CLAIM FILES NO. 21 Requirements Gov't. I Legal Distribution of Copies Filed in Insurance Section 2. ' 3b. 5. 6. 7. 8. . 9. 10. ' Retention Schedule Sub- Office Basement Bovers Total * 2 Yrs, - 8 Yrs. 10 Yrs. . ^Retention period begins with date of last payrne nt Disaster Plan Clas sification Company Security Classification Destruction Disposition Y Archive fxl Non-Classified . Waste Paper f | Security Engineering Dwg. Approved' By: Ifenager, Finance Dept. I 1 Confidential T~~l Secret Adopted By: I I Incinerate Other f~~| (Explain) J.M. Feeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2. 19.59 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HM/ING A RETENTION PERIOD OF 5 YEARS SHALL 8 DESTROYED AT THE CLOSE OF 1963. K-84M HOPPERS'COMPANY, INC. RECORDS RETENTION POLICY NO. 22 Type of Record FINANCIAL - ACCOUNTING GENERAL Title of Record - Form No. (if any) and Comments Reauirements Gov't. Legal JOURNAL VOUCHERS - FORM ADS-38 Journal vouchers are the means of recording mo st accounting entries and are the source frcm which the entries are posted t 0 the accounting records. Distribution of Copies Retention Schedule Sub- Office Basement Boyers Total Original with supporting details attached and 2. filed in'accounting records 2 Yrs. - Permar ent 3. All other copies. 1 Yr. - - - 1 Yr. b. 56. 7. 8. . 910. Disaster Plan Classification 1 Archive m Security PI Engineering Dwg. Approved By: . ` l&nager. Finance Dent. Company Security Classification Destruction Disnosition PI Non-Classified Pi Waste Paner ' fin Confidential 1 | Secret Adopted By: 1 1 Incinerate Other PI (E:cplain) Veeder Records Retention Committee Treasurer Conroanv Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS, FOR EXAMPLE, I95S RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. ** K-84M KOPPERS-COMPANY, INC. RECORDS RETENTION POLICY NO. 23 Type of Record FINANCIAL - ACCOUNTING ___________________ SALES AND ACCOUNTS RECEIVABLE__________________________ Recmirer.ent: Gov' Title of Record - Form No. (if any) and Comments DETAILS OF CUSTOMERS' REMITTANCES Details consist of check stubs or other documents submitted by customers to identify the-items included in the remittance. The detail file also includes Forms ADS-12 Record of Cash Receipt and Forms K-55 Accounts Distribution of Copies Filed in Accounting Records 2. Retention Schedule Sub- Office Basement Boyers Total 1 Yr. _ 1 Yr. 3. 4. . . 56. 78. . 910. Disaster Plan Classification Archive FI Security Engineering Dwg. Approved By: 'Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disnositicn 1x1 Non-Classified X Waste Paner Confidential 1 1 Secret Adopted By: i I Incinerate Other f~~l (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin.Jr. D.B. Camobell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. '* K-84M KOPFERS-COMPANY, INC. RECORDS RETENTION POLICY NO. 24 Type of Record FINANCIAL - ACCOUNTING ____________________ SALES AND ACCOUNTS RECEIVABLE Title of Record - Form No. (if any) , and Comments ______________________ Reauirerr.er.os Gov't. Less! CONTRACT AND EXTRA WORK DETAIL BILLING FOLDERS All necessary details for billing purposes are included in the folders, Distribution of Copies 1. Filed in accounting records 2. 3. 4. 56. 78. . . ' 9. 10. Retention Schedule Sub- Office Basement Boyers Total * 3 Yrs. 2 Yrs. 5 Yrs. .. *Retention period begins at date of completion c f contrc ,ct Disaster Plan Classification Company Security Classification Destruction Disposition X Archive X Non-Classified . El Waste Paper f~| Security Engineering Dwg. Approved' By: .'Manager, Finance Dept. | | Confidential 1 | Secret Adopted By: f~t Incinerate Other f~l (Explain) J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M ' KOPPERS COMPANY, DSC. RECORDS RETENTION POLICY NO. 25 Tree of Record FINANCIAL - ACCOUNTING ________________' INVENTORIES_______________________________________________ Reauirements Gov't. Leeal Title of Record - Form No. (if any) and Comments REPORT OF MATERIAL TREATED - FORM WPC-91 Report,is prepared by Wood Preserving Division plants and is used by the Treasury and Accounting Section to maintain detail inventory records. Distribution of Copies **' Original filed in accounting records 2. Plant copy Retention Schedule SubOffice Basement Bovers Total 2 Yrs. - - 2 Yrs. 2 Yrs. - - 2 Yrs. 3- k. 5. 6. 78. . 9. 10. Disaster Plan Classification Fxl Archive FI Security j | Engineering Dwg. Approved By: ' i^mager, Finance Dept. Treasurer Company Secretary Company Security Classification fxl Non-Classified Destruction Discosition Waste Pacer f~~l Confidential j~l Secret Adopted By: i I Incinerate Other | [ (Explain) J.M. Veede: Records Retention Committee E.B. Shuck E.S. Ruffin;Jr. D.B. Camcbeil Secretary Jan. 2, 1959 Date DETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS, FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO. 26 Type of Record FINANCIAL - ACCOUNTING PAYROLLS Title of Record - Form No. (if any) and Cements Reauirements Gov't. | Legal PAYROLL CHECKS - CANCELLED Payroll checks are issued to employees in payment of services, The cancelled checks are returned hy the bank monthly. Distribution of Copies 1. Cancelled checks filed in accounting records i7 Retention Schedule Sub- Office Basement Boyers Total 1 Yr. 6 Yrs 7 Yrs. 347 57 67 77 sT 77 17 Disaster Plan Classification A.rchive f~1 Security Engineering Dwg. Approved By: "Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disposition rl Non-Classifiea [~1 Waste paner m Confidential 1 | Secret Adopted By: fxl Incinerate Other r~[ (Explain) J.M. Feeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 195B RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-34M KOPPERS-COMPANY, INC. RECORDS RETENTION POLICY NO. 27 Type f Record FINANCIAL - ACCOUNTING ___________________ PAYROLLS ______________________________________________ Title of Record - Form No. (if any) and Comments Reauirements Gov't, j Legal PAYROLL DEDUCTIONS CONTROL - FORM ADS-70 Monthly recap of payroll deductions and total wages subject to F.I.C. Tax and state unemployment tax. Distribution of Copies Retention Schedule SubOffice Basement Boyers Total 1. ..Original filed in accounting records with JV 2 Yrs. Perma: .ent 2. Duplicate filed at plants or local offices * 2 Yrs. 2 Yrs. 3. Pittsburgh Payroll Branch copy 3 Yrs. _ 3 Yrs. k. 5. 6. 7. 8. . 910. *E & C Field office copies destroyed' upon couple stion of job Disaster plan Classification Company Security Classification Destruction Disnosition Archive ]i | Security | |. Engineering Dvg. Approved By: 'Manager, Finance Dept. Treasurer Company Secretary X Non-Classified Fxl Waste Paper ' | | Confidential | | Secret Adopted By: I I Incinerate Other f"~| (Explain) J.M.Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF l$6}. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO. 28 Type of Record FINANCIAL - ACCOUNTING ____________________PAYROLLS _______ _______________________________________ Title of Record - Form No. (if any)" ' Reeuirer.ervcs Govn't. r and Comments PAYROLL EARNINGS CONTROL - FORM ADS-71 Monthly supplement to Form ADS-70 to report earnings by state when payroll points have earnings in more than one state. Distribution of Copies Retention Schedule Sub- Office Basement Bovers Total *" Original filed in accounting records with JV 2 Yrs. Permai .ent 2* ** Duplicate filed at plants or local offices * 2 Yrs. - _ 2 Yrs. 3* Pittsburgh Payroll Branch copy 3 Yrs. - 3 Yrs. 4. 5. 6. 1 . 78. . 910. *E 8c. C field office copies destroyed upon cample ition of job Disaster Plan Company Security Classification Classification Destruction Disnosition BcT Archive fxl Non-Classified El Waste Paper FI Security j~~l Engineering Dwg. Approved By: ' Itenager, Finance Dept. I | Confidential 1 | Secret Adopted By: I | Incinerate Other |~1 (Explain) J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84H KOPPERS'COMPANY, INC. RECORDS RETENTION POLICY NO._29 Type of Record FINANCIAL PAYPOTTS Title of Record - Form No. end Comments ACCOUNTING (if any) Eeauirer.ents Gov't, j Lesal PAYROLL STATISTICS CONTROL - FORM APS-72 Used for statistic purposes,showing a breakdown between clerical and hourly earnings, overtime and regular earnings, payroll accruals, etc. Distribution of Copies Retention Schedule Sub- Office Basement Bovers Total Original filed in accounting records 2 Yrs. - - 2 Yrs. 2. Dun1 icate filed at olant-s or 1 ocai offices * 2 Yrs. * . ,?. Yrs . 3* Pittsburgh Payroll Branch copy 1 Yr. k. Central Staff* Industrial Relations Dept* copy 1 Yr. 5. All ether copies 6. 1 Yr. 7. - 1 Yr. 1 Yr. 1 Yr. % 8. . 9- , j j Hd *E S: C field office copies destroyed' upon ccmpl s.t-ion cf job Disaster Plan Classification Company Security Classification Destruction Disnositlon fxl Archive f~| Non-Classified fx| Waste Pater fl Security Engineering Dwg. Approved By: Ifenager, Finance Dept. Confidential f~l Secret Adopted By: f~l Incinerate Other | [ (Explain) J,,M. Feeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Camobeli Secretary Jan. d.t jlvo9 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS, FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5'YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERS'COMPANY, INC. RECORDS RETENTION POLICY NO. 30 Type of Record FINANCIAL - ACCOUNTING _____________________PAYROLLS _______ ________________________________________ Title of Record - Form No. (if any)' and Comments Reauirements Gov't. Lemal FEDERAL AND STATE QUARTERLY EARNINGS REPORTS - FORM ADS-171 The appropriate employee earnings data required by the Federal and State governments are recorded on this report. Distribution of Copies Retention Schedule Sub- Office Basement Bovers Total Original sent to Federal government 2. Duplicate sent to State government 3. Triplicate filed in Pittsburgh Payroll Branch k. (State copy; 3 Yrs. 5. Quadruplicate filed in Pittsburgh Payroll k Yrs 7 Yrs. Branch (Federal copy) 7- Quintuplicate filed in local payroll office Q. . . 3 Yrs. * 2 Yrs. - k- Yrs. 7 Yrs. - - 2 Yrs. 910. *E & C field office copies destroyed' upon compl :tion of job. Disaster Plan Classification Company Security Classification Destruction Disposition Archive fxl Non-Classified fxl Waste Paper f | Security Engineering Dvg. Approved By: Pi Confidential j | Secret Adopted By: I I Incinerate Other [ | (Explain) 'Nfenager, Finance Dept. J.M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2, 19?9 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS WVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPEERS-COMPANY, INC. RECORDS RETENTION POLICY NO. 31 Type of Record FINANCIAL - ACCOUNTING Requirements f Gov't. | Leiial ACCOUNTS PAYABLE ______________________________________________________________ ; Title of Record - Form. No. (if any) ' and Comments VENDORS1 INVOICES (Form ADS-37 or ADS-26 Audit Sticker Attached to original) Audit sticker shows purchase,order reference, freight terms, account distribution, audit number, net amount payable, approval signatures, etc. Distribution of Copies Retention Schedule SubOffice Basement Bovers Total Original filed in accounting records * 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. 2' * Duplicate filed at plants or local offices ** 1 Yr. - - 1 Yr. 3. Procurement Department copy-filed with purchase k. order file ~ ^ ` .Capital Items 6. M. & R. Items 7. 5 Yrs. 6 Mos. - - - 5 Yrs. - 6 Mos. 8. . 910. *E & C contract cost invoices are retained for ? years After com pletion )f contr: & C field office copies destroyed upon ccmpl ;tion of job. -Disaster Plan Classification Company Security Classification Destruction Disnosition Archive f~l Security Engineering Dwg. Approved By: Manager, Finance Dept. Treasurer Company Secretary X Non-Classified fxl Waste Paper i~j Confidential 1 1 Secret Adopted By: I I Incinerate Other f"~) (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUOE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1956 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO. 3-2 Type of Record FINANCIAL ~ ACCOUNTING ____________________ACCOUNTS PAYABLE ____________________________________ Reauirements Gov' Leeal Title of Record - Form No. (if any) and Comments REQUISITION FOR CASH VOUCHER - FORM ADS-6 This form used for special payments where there is no vendors' invoice. An audit sticker is attached showing approval signatures, account distribution, net amount payable, audit no. etc. Distribution of Copies Original filed in accounting records 2. No copies 3- Retention Schedule Sub- Office Basement Bovers Total 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. 4. 5. 6. 7. 3. . 910. Disaster plan Classification X Archive FI Security j~~j Engineering Dwg. Approved By: 'Ifemager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disposition fxl Non-Classified m Waste Pater I | Confidential 1 | Secret Adopted By: 1~~1 Incinerate Other n (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN AODITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1956 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-B4M KOPPERS -COMPANY, INC. RECORDS RETENTION POLICY NO. 33 Type of Record FINANCIAL - ACCOUNTING ___________________ ACCOUNTS PAYABLE___________________ Title of Record - Form No. (if any) and Comments Reouirements Gov't. | Legal TRAVELING EXPENSE REPORTS' (FORMS ADS-14 AND KP-300)' These reports show a detailed breakdown of all traveling expenses. Approval signatures; account distribution net amount payable; audit number, etc. are shown. Distribution of Copies Retention Schedule Sub- Office Basement Boyers Total Original filed in accounting records 2. > No copies 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. 3- - k. 5. 6. 7- 8. . 9- , 10. Disaster Plan Classification X Archive l | Security Engineering Dwg. Approved By: ' Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disnosition fxj Non-Classified fxl Waste Paper Confidential .II Secret f~| Adopted By: Incinerate Other (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1939 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-B4M KOPPERS COMPANY, ISC. RECORDS RETENTION POLICY NO.___ 34 Type of Record FINANCIAL - ACCOUNTING ___________________ ACCOUNTS PAYABLE Reauirements Gov't. I Less! Title of Record - Form No. (if any) and Comments CASH STATEMENTS - FORM ADS-10 (Petty Cash Reports) (Form. ADS-37 Audit Sticker attached to original) This is a record of all cash disbursed "by plants or local offices, either by check or cash, with supporting details attached. Audit sticker shows approval signatures, net amount payable, audit number, etc. Retention Schedule Distribution of Copies SubOffice Basement Bovers Total 1. Original filed in accounting records 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. 2. Duolicate filed at plants or local offices * 1 Yr. _ 1 Yr. 3. ,, Triplicate attached to hank reconciliation 1 Yr. 1 Yr. 4. 5. 6. 7. 8. . 9* 10. K-84M iC_. O O *E & C field office copies destroyed' upon compl ition of Disaster Plan Classification Company Security Classification Destruction Disnosition !X Archive FI Security | 1 Engineering Dwg. Approved By; ' Manager, Finance Dept. Treasurer Company Secretary fxf Non-Classified fx] Waste Paper Confidential | | Secret Adopted By: I ! Incinerate Other f"~l (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell, Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. KOPFERS COMPANY, IMG. RECORDS RETENTION POLICY NO. 35 Type of Record FINANCIAL - ACCOUNTING ACCOUNTS PAYABLE Requirements Gov't. Legal Title of Record - Form No. (if any) and Comments ACCOUNTS PAYABLE VOUCHER CHECKS Checks are issued in payment- of various materials or services. The detail oz remittance shows audit nc., invoice no. or date, discount and net amount. Distribution of Copies 1. Original cancelled check filed in accounting 2. records 3- Duplicate filed-in accounting records k. Triplicate Procurement Department copy 5. 6. 7- 8. . 9- 10. Retention Schedule Sub- Office Basement Bovers Total 1 Yr. 1 Yr. 1 Yr. 6 Yrs. 7 Yrs. 6 Yrs. 7 Yrs. 1 Yr. Disaster Plan Clas sification Archive 1H Security | | Engineering Dwg. Approved By: 'Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disposition fxl Non-Classified fy] Waste Paper Confidential 1 ) Secret Adopted By: I I Incinerate Other f~~i (Explain) J.M. Veeder _ E.3. Shuck E.S. Ruffin,Jr. Records Retention Committee D.B. Campbell Secretary Jan. 2. 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. v K-84M KOPPERS-COMPANY, INC. RECORDS RETENTION POLICY NO. 3o Type of Record FINANCIAL - ACCOUNTING Reauirements Gov't. Lesal ______________________ ACCOUNTS PAYABLE______________________________________ Title of Record - Form No. (if any) and Comments PROCUREMENT DRAFTS - FORM WPC-6 WOOD PRESERVING DIVISION Drafts are issued by buyers in payment of forest products or services. Name of payee, quantity and type of material, or service, unit price, amount paid, etc. are shown on draft. Distribution of Copies Retention Schedule Sub- Office Basement Boyers Total 1* Original cancelled draft filed in accounting records 3 Duplicate filed.in accounting records k. Local Procurement office copy ^ ' Buyers 1 copy 6. 1 Yr. 1 Yr. 2 Yrs. 1 Yr. 1 Yr.' 5 Yrs. 7 Yrs. 2 Yrs. - 3 Yrs. '- - 2 Yrs. - - 1 Yr. 78. . 9. 10. 1 Disaster Plan Classification X Archive I1 | Security Engineering Dwg. Approved By: ' Manager, Finance Dept. Company Security Clas sification fxf Non-Classified Destruction Disposition fxj Waste Paper | [ Confidential H Secret Adopted By: l~~i Incinerate Other [~~| (Explain) J.M. Veeder Records Retention Committee Treasurer Conpany Secretary E.B. Shuck E.S. Ruffin.Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS.SHALL 8 DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERSCOMPANY, INC. 'RECORDS RETENTION POLICY NO. 37 Type of Record FIMNCIAL _ ACCOUNTING ACCOUNTS PAYABLE Reauirements Gov't. Legal Title of Record - Form No. (if any) and Comments CASH VOUCHERS - FORM ADS-4 - (Pittsburgh Office Only) Properly approved cash vouchers are the support fc)r disbursements made by ilie cashier covering supper money, miscellaneous mino:~ purchases," etc. Distribution of Copies Original filed in Treasurer's Office 2. 34. 5. 6. 7. 8. . 910. * Retention Schedule Sub- Office Basement Boyers' Total 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. Disaster plan Classification Company Security Classification Destruction Disposition ;X Archive 1x1 Non-Classified Fxi Waste Paper F~j Security Engineering Dvg. Approved By: `2vmager, Finance Dept. ("I Confidential ' 1 j Secret Adopted By: 1 i Incinerate Other f~l (Explain) feeder Records Retention Committee Treasurer Company Secretary E.B. Shuck S. Ruffin,Jr. ' D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT .YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOO OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO. 38 Type of Record FINANCIAL - ACCOUNTING ACCOUNTS PAYABLE Title of Record - Form No. (if any) and Comments ACCOUNTS PAYABLE INVOICE REGISTER Reauirer.ents Gov't. | Legal This is a monthly detail listing.of vendors' invoices recorded shoving audit number, vendor, account- distribution and amount payable. Distribution of Copies 1. Filed in Accounting Records 2. 34. 5. 6. 7.. 8. . 9. 10. Retention Schedule Sub- Office Basement Boyers Total 1 Yr. 1 Yr. ' Permaner Lt Disaster Plan Classification Archive f | Security Engineering Dwg. Approved' By: 'Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disposition Non-Classified Waste paner I | Confidential 1 \ Secret Adopted By: 1 I Incinerate Other f~l (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. V K-84M KOPFERS COMPABX, INC. RECORDS RETENTION POLICY NO. 39 Type of Record ?DiaNCIAL - ACCOUNTING ACCOUNTS PAYABLE Reauirc.v.enus | Gov't. i Lesai 1 Title of Record - Form No. (if any) and Comments ACCOUNTS PAYABLE' CHECK REGISTER - FORM AD-131 OR OTHER FORMS This is a monthly record of.all checks issued showing check number, date and amount. Distribution of Copies " Filed in accounting records 2. 3. k. _ 56. 7. 8. . 9. 10. Retention Schedule Sub- Office Basement Boyers Total 1 Yr. 1 Yr. PftT'ig Y Lent Disaster Plan Classification m Archive f | Security | | Engineering Dwg. Approved By: Itemager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disposition fxj Non-Classified m Waste Paper Confidential | \ Secret Adopted By: 1 I Incinerate Other n (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1965. K-84H KOPPERSCOMPANY, INC. RECORDS RETENTION POLICY NO. kO Type of Record FINANCIAL, - ACCOUNTING ACCOUNTS PAYAELE Reauiremenxs Gov't. I LecsJ Title of Record - Form No. (if any) and Comments FREIGHT CHECKS AND FREIGHT STATEMENTS Freight checks are issued in payment of all transportation charges. The freight statement shows the freight hill.date and number; pro number, car number and other data which identifies the inbound or outbound shipment to which the transportation charges apply. Retention Schedule Distribution of Copies SubOffice Basement Boyers Total 1 cords Original cancelled check filed in accounting re/ 1 Yr. 1 Yr. Perns .nent 2. .* Traffic 8c Transportation Department copy with 2, freight hills attached 1 Yr. 1 Yr. 5- Yrs. 7 Yrs. !+. Copy.filed at plants or local offices 1 Yr. 1 Yr. 5- 6. 78. . , ' 9. 10. ' Disaster Plan Classification Company Security Classification Destruction Disnosition A.r chive H Security Engineering Dwg. Approved By: ' f^nager, Finance Dept. Treasurer Company Secretary m Non-Classified 1x1 Waste Paper 1 | Confidential H Secret Adopted By: [~] Incinerate Other fl (Explain) J.M. Veede: Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE "CURRENT YEAR'S RECORDS, FOR .EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO. kI Type of Record FINANCIAL - ACCOUNTING GENERAL Title of Record - Form No. (if any) and Comments DETAIL COST LEDGERS Reauirements Gov't. I Legal Cost ledgers are detailed by general ledger account, type of expense, location, department, contract, mdse. order or in any manner which is appropriate for the requirements. Distribution of Copies "**' Filed in accounting records 2. Retention Schedule Sub- Office Basement Boyers Total * 2 Yrs. Perm: ient ,* 3k. 56. ' 7.8. . 9- dH *E 1 C Contract Cost Ledgers are retained for 7 years after c aroletion of coni: '3.C uS Disaster Plan Company Security Classification Classification Destruction Disnosiiion X Archive I-! Non-Classified | | Waste Paper f | Security Engineering Dwg. Approved By: ' Jfenager, Finance Dept. fxl Confidential H Secret Adopted By: fxl Incinerate Other fx] (Explain)or Shred J.M. Veeder Records Retention Committee Tree,surer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Camnbell Secretary Jan. 2. 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8 DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO.____ 42 Type of Record FINANCIAL* - ACCOUNTING INVENTORIES Requirements Gov't. Legal Title of Record - Form No. (if any) end Comments WAREHOUSE HTVENTORY RECORDS The following tabulating listings are included: Cost of Sales Listing Inveni :ory Listing Activity Listing Inveni ;ory Transfer Listing Summary of Inventory by Prodiict Distribution of Copies Filed in accounting records Retention Schedule Sub- Office Basement Bovers Total 1 Yr. Perra: Lent 2. 3- 4. 5. 6. 78. . 910. Disaster plan Classification Fxl Archive F 1 Security Engineering Dwg. Approved By: ' Manager, Finance Dept. Company Security Classification X Non-Classified Destruction Disnosition fxl Waste Paper I ! Confidential PI Secret Adopted By: 1 1 Incinerate Other ! | (Explain) J*M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 2, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84H HOPPERS COMPANY, IRC. RECORDS RETENTION POLICY Type of Record fimNCIAL = ACCOUNTING GENERAL Title of Record - Form No. (if any) and Comments EAIANCE SHEET BOOKS (CONSPUPATED-) NO. ^3 Requirements Gov't, j Legal Distribution of Copies "'** Sent to Boyers Storage Center monthly 2. , * Filed, in Treasury & Accounting Section 3. .Other Copies b. 56. 7- ' 8. . 910. Retention Schedule Sub- Office Basement Bovers Total = - Permane: it * 3 Yrs. - 3 Yrs. 1 Mo. - 1 Mo. > ^Complete file maintained for 3' Yrs. after ifbich the December books., are filed permanently Disaster plan Classification Company Security Classification Destruction Discosition Archive Security Engineering Dvg. Approved By: 'Ifenager, Finance Dept. Treasurer Con^any Secretary f~] Non-Classified | | Waste Pacer [X] Confidential 1 1 Secret Adopted By: 1X| Incinerate Other fxl (Explain) or Shred JoMo Yeeder Records Retention Committee E.B. Shuck E,S. Ruffin,Jr< D.B. Campbell Secretary Jan.. 31. 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 195B RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-B4M ' KOPPERSCOMPANY, INC. RECORDS RETENTION POLICY NO. 44 Type of Record FINANCIAL - ACCOUNTING SALES AND ACCOUNTS RECEIVABLE Title of Record - Form No. (if any) and Comments SALES INVOICES Sales invoices are issued to customers for materials shipped or services rendered. Recuirements Gov't. ;lI Lesal Distribution of Copies 1. Tabulating or distribution copy numerically filed, in accounting records 2. Accounts receivable copy alphabetically filed in . accounting records Retention Schedule SubOffice Basement Boyers Total 1 Yr. 1 Yr. 5 Yrs. 7 Yrs. 1 Mo. 1 Mo. Copy filed in originating office 4. 2 Yrs. 2 Yrs. 5. Traffic & Transportation Dept. Copy (Wood Preserv ing Division only) with Bills of lading and 6. freight bills attached 3 Yrs. 3 Yrs. 7. 8. Other Copies 9- . 10. 1 Yr. 1 Yr. . Disaster Plan Classification Company Security Clas sification Destruction Disnosition X Archive fl Security Engineering Dvg. Approved By: ' f^maser, Finance Dent. Ixl Non-Classified I-! Confidential | | Secret Adopted By: fxl Waste Paner 1 ( Incinerate Other f~l (Explain) JM. Veeder Records Retention Committee Treasurer Comnanv Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 31, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPFERS COMPANY, INC. RECORDS RETENTION POLICY NO. ^5 Type of Record FIKMCIAL _ ACCOUNTING INVENTORIES Title of Record - Form No. (if any) and Comments Reauirements Gov't. | Legal ~ I' " REPORTS OF PHYSICAL INVENTORIES This is a detail listing of physical inventory quantities for all ,ccmmodities. Distribution of Copies Original filed in accounting records 2. Plant Copy 3- k. 5. 6. 7. 8. . 9. - 10. Retention Schedule Sub- Office Basement Boyers Total * 3 Yrs. - - 3 Yrs. 1 Yr. > 1 Yr. *The Tar Products Division tabulating summary which is prod iced frcm cards munched from the plant reports will be filed permaj lently. , Disaster Plan Classification Company Security Classification Destruction Disposition !X Archive |X1 Non-Classified fx] Waste Paper . FI Security : Engineering Dwg. Approved By: Confidential fl Secret Adopted By: i 1 Incinerate Other | | (Explain) 'iteinager. Finance Dent. Yeeder Records Retention Committee Treasurer Coranany Secretary E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 31j 1959 Date RETENTION PERIOOS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M KOPPERS COMPANY, INC. 'RECORDS RETENTION POLICY NO. 46 Type of Record fx^cxal - ACCOUNTING INVENTORIES Reauirements Gov't. Lecal Title of Record - Form No. (if any) and Comments STOREROOM DISBURSEMENT COST ACCRUAL RECORDS . Manually or mechanically posted -records of storeroom distribution accrual, .the totals of which are later recorded in the cost records. Distribution of Copies 1. Original filed in accounting office 2. 34. 5. 6. 7.' 8. . 9. 10. Retention Schedule Sub- Office Basement Boyers Total 3 Yrs. 3 Yrs. Disaster plan Classification Company Security Classification Destruction Disposition IX Archive Ixl Non-Classified fxl Waste Paner FI Security Engineering Dwg. 'Approved By: 'Ifenacer. Finance Dent. Confidential 1 1 Secret Adopted By: 1 i Incinerate Other ("I (Explain) J*M. Feeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin, Jr. D.B. Campbell Secretary Jan. 31 > 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HM/ING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE .OF 1963.. K-84M KOPFERS COMPANY, INC. RECORDS RETENTION POLICY NO;__ Jj Type of Record FINANCIAL - ACCOUNTING INVENTORIES Reauiremenus Gov't. I Lena! Title of Record - Form No. (if any)" and Comments STOREROOM DISBURSEMENT USAGE ACCRUAL RECORDS - PLANT Manually nT mechanically posted-records of storeroom usage accrual, the totals of which are later recorded in the inventory ledger. Distribution of Copies ^" Original filed in accounting records 2. 34. 5. 6. 78. . 9. 10. Retention Schedule Sub- Office Basement Boyers Total 3 Yrs. - - 3 Yrs. Disaster Plan Classification Company Security Classification Destruction Disposition Archive | 1 Security Engineering Dwg. Approved By: 1-fenager, Finance Dept. Treasurer Company Secretary Non-Classified fxl Waste Patter Confidential JCL Incinerate Other 1 1 Secret 1 1 (Explain) Adopted By: J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr., D.B. Campbell Secretary Jan. 31, 1959 Date RETENTION PERIODS ARE IN A0D1TI0N TO, AND DO.NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-B4M KOPPERS COMPANY, INC. RECORDS RETENTION POLICY NO. 48 Type of Record FINANCIAL - ACCOUNTING PAYROLL Reauiremenxs Gov't. | Legal Title of Record - Form No. (if ary) and Comments LABOR DISTRIBUTION ACCRUAL RECORDS Mermany nr mpnhanigaily posted records of labor distribution accruals .the totals of vhich are later recorded in the cost records. Distribution of Copies 1. Original filed in accounting office 2. 34. 56. 7- .. 8. . ` 9. .. 10. Retention Schedule Sub- Office Basement Bovers Total 1 Yr. - Per: lanent - Disaster Plan Classification . Archive FI Security Engineering Dwg. Approved By: ' Ifenager, Finance Dept. Treasurer Company Secretary Company Security Classification fxl Non-Classified Destruction Disnosition Ixl Waste Paper Confidential 1 ) Secret Adopted By: 1~1 Incinerate Other 11 (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 31, 19,59 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. K-B4M KOPPERS COMPANY, BIG. ' RECORDS RETENTION POLICY NO. 49 Type of Record FINANCIAL - ACCOUNTING PAYROLLS Requirements f Gov't. Legal Title of Record - Form No. (if any) and Comments PAYROLL SHEETS Listing of employees earnings, deductions and net pay "by pay period showing date paid, check numbers, etc. Distribution of Copies *" Original filed at plants or other offices 2. . All other copies 3k. 5. 6. 78. . 910. Retention Schedule SubOffice Basement Boyers Total 7 Yrs. 7 Yrs. 2 Yrs. - - 2 Yrs. . Disaster Plan Classification Company Security Classification Destruction Disposition 'X Archive f~j Security Engineering Dwg. Approved By: ' Ifemager, Finance Dept. Treasurer Company Secretary Non-Classified fxl Confidential I"") Secret Adopted By: f~l Waste Paper Ixl Incinerate Other PI (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr.. D.B. Campbell Secretary Jan. 31, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84M ' HOPPERS"COMPANY, INC. RECORDS RETENTION POLICY Type of Record FINANCIAL - ACCOUNTING PAYROLLS NO. 50 Reauir aments | Gov't. Legal | _________ i and Comments PITTSBURGH PAID PAYROLL SHEETS - FORM AD-52 Form AD-52 is a complete record-of all employees paid "by the Pittsburgh Payroll Branch showing date paid, check number, earnings, deductions, net pay, etc. Distribution of Copies 1* Original filed in Pittsburgh Payroll Branch 2. Duplicate - 2nd half payroll sent to Boyers storage center on or about the 15th of each month. 3. When previous payroll is returned, it is immediately destroyed. k. Retention Schedule Sub- . Office Basement Bovers Total 2+ Yrs. 3 Yrs. - 7 Yrs. 1 Mo. 1 Mo. 5. 6. 78. - 910. Disaster Plan Classification pX] Archive 1H Security | | Engineering Dwg. Approved By: Manager, Finance Dept. Treasurer Company Secretary Company Security Classification Destruction Disnosition 1 { Non-Classified [~~] Waste Paper fxl Confidential | | Secret Adopted By: fxl Incinerate Other [~| (Explain) J.M. Veeder Records Retention Committee E.B. Shuck E.S. Ruffin,Jr. D.B. Campbell Secretary Jan. 31, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 1958 RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL 8E DESTROYED AT THE CLOSE OF 1963. K-84H KOPPERS COMPANY, IIIC. RECORDS RETENTION POLICY NO.___ 51 Type of Record FIimciAL _ ACCOUNTING PAYROLLS Title of Record - Form No. (if ary) and Comments Reauirements Gov't. Leeal ______ L_____ EMPLOYEES' EARNINGS RECORDS Complete record of each employee's earnings, deductions and net pay. Distribution of Copies 1. Locally paid salaried employees 2. , Locally paid hourly employees 2, Pittsburgh paid employees (salaried & hourly) 4. 5- 6. 7- 8. . 9- 10. Retention Schedule SubOffice Basement Boyers Total 10 Yrs 10 Yrs - 10 Yrs. - 10 Yrs. 5 Yrs - 5 Yrs. 10 Yrs. . Disaster Plan Classification Company Security Classification Destruction Disposition ;X Archive n Security Engineering Dwg. Approved By: 'yfenaser. Finance Dept. PI Non-Classified . i 1 Waste Paper fxl Confidential fl Secret Adopted By: lx) Incinerate Other ["""I (Explain) J-M. Veeder Records Retention Committee Treasurer Company Secretary E.B. Shuck E.S. Ruffin. Jr. D.B. Campbell Secretary Jan. 31, 1959 Date RETENTION PERIODS ARE IN ADDITION TO, AND DO NOT INCLUDE CURRENT YEAR'S RECORDS. FOR EXAMPLE, 195Q RECORDS HAVING A RETENTION PERIOD OF 5 YEARS SHALL BE DESTROYED AT THE CLOSE OF 1963. v K-84M