Document Qg7jd9VQM0BryvaOJ9eNNRY66

COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA For preliminary scoping andplanningfor June 24-27 2018. Thefirst table is a highlight o f room/capacity need at the prospective venuesfor preliminary scoping by EPA. The second two tables detail o f how the rooms would be used/set up. The CEC Secretariat will address those details when they visit the candidate venues later in the year. Item Sunday Numbe June 24 r 2018 Monday June 25 2018 SetUp Day CEC Secretaria t Set Up Day - CEC Secretariat Delegations arrive in OKC Tuesday. June 26 2018 Notional Council Session Program Council Session Cenerai Agenda: Wednesday. June 27 2018 Notional Council Session Program Council Session General Agenda: Potential venues Ministerial Bilateral Council Private Breakfast Meetings Council In-Camera Ministers-only meeting trilateral events Council Public Meeting Meeting w ith I S Closing Dinner JPAC NAC (i \C JPAC Meeting Opening Reception 6:30 PM-9:00 PM 1 Meeting Room for 180 People with space for interpretation, audio, video, connectivity_____ 1 Function Room for 180 people 1 Meeting Room for 100 people with space for interpretation, audio, video, connectivity_____ 3 Meeting rooms for 15 people 2 Meeting rooms for 20 people 1 VIP room for 9 JPAC Public Session Opening Reception N/A US, Canada, Mexico Delegations_______ JPAC, Secretariat Delegations_____ Minister's trilateral meeting room_____ 18 October 2017 Rev. 0 17cv01906 Sierra Club v. EPA Council Public Session Hotel, University other? N/A Council In-camera Session Museum? University? Hotel? Hotel or University? Same venue as line 1 US, Canada, Mexico Same venue as line 1 delegations________ JPAC, Secretariat Delegations Same venue as line 1 Minister's trilateral meeting room Same venue as line 1 Page 1 ED 001523B 00000022-00001 COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA 8 1 room for 6 people GSC/SEM Room 1 room for 10 Media room 9 Room for lunch for 180 people Participants lunch 10 Room for lunch for 100 people Delegations lunch 11 Room for breakfast for 6-9 people 12 Restaurant or venue for closing dinner 13 Sleeping Sleeping rooms: 116 Sleeping rooms: 116 rooms: 5 for Saturday; 15 for Sunday GSC/SEM Room Media Room Participants lunch Delegations lunch Council private breakfast Delegations closing dinner Sleeping rooms: 116 Same venue as line 1 Same venue as line 1 Same venue as line 1 Same venue as line 1 Hotel (could be same room as line 7) Restaurant, other venue? Hotel 18 October 2017 Rev. 0 17cv01906 Sierra Club v. EPA Page 2 ED 001523B 00000022-00002 COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA MEETING ROOMS NEEDED: (Reserved on 24 hours basis): 2 Meeting Rooms for 180 people (main meeting, lunch room); 1 Room for 100 people (Council in camera); 3 Meeting rooms for 15 people; 2 rooms for 20 people; 3 Rooms for 5 people; 1 VIP Room for 5 people. (VIP room is for Mexican, Canadian and US Environment Minister/Administrators) APPROXIMATE SLEEPING ROOMS NEEDED: 1st day (Day 1 minus 3) 5 rooms; 2nd day (Day 1 minus 2) 15 rooms; the three following days 116 rooms. Meeting Rooms PREFUNCTIO N SETUP DAY 1 minus 1 day REGISTRATION AREA YEM'E TO BE CONFIRMED DAY 1 REGISTRATION AREA . CEC publications. DAY 2 REGISTRATION AREA . CEC publications. ( Council Registration) WELCOMING RECEPTION Room fo r 180 people JPAC MEETING ROOM AND COUNCIL PUBLIC SESSION SET UP DAY 1 minus 2 days - As per diagram - Room with enough spacefor : - Head table and Podium on risers - 3 Interpretation booths - Complete AV equipment - Webcast equipment (two cameras and 2 or 4 sets of lights) - Two screens for presentations - Coffee station outside room. . Accreditation and registration desk. A.M.: SET UP for welcoming reception P:M: : WELCOMING RECEPTION AND OFFICIAL OPENING OF THE REGULAR SESSION OF THE COUNCIL 8:00 to 18:00 MEETING . Accreditation and registration desk. 8:00 to 18:00 MEETING Room for 180 people COUNCIL PRIVATE SESSION Room fo r 100 people SET UP 9:00 to 16:0 - Hollow Square for 20 people with 2 rows of classroom MEETING style around Hollow Square for 80 people. - Room with enough spacefor : - 3 Interpretation booths - Complete AV equipment - Three screens for presentations - Coffee station inside room. 18 October 2017 Rev. 0 17cv01906 Sierra Club v. EPA Page 3 ED 001523B 00000022-00003 Medili Rooms MI.A K W DELEGATION ROOM COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA DAY 1 in in us 1 dus VI .M i: TO BE CONFIRMED DAY 1 DAY 2 - Conference style for 15 people - Tables along wall for office equipment MEXICAN DELEGATION MEXTCAN DELEGATION Room for 15 people US DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 15 people - Tables along wall for office equipment US DELEGATION US DELEGATION Room for 15 people CANADIAN DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 15 people - Tables along wall for office equipment CANADIAN DELEGATION CANADIAN DELEGATION Room fo r 15 people JPAC DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 20 people - Tables along wall for food and office equipment 8:00 to 9:00 JPAC PRIVATE BREAKFAST 8:00 to 9:00 JPAC PRIVATE BREAKFAST Room for 20 people MINISTERS PRIVATE ROOM (VIP Room) SET-UP - Conference style for 9 people - Couch and/or comfortable chairs with coffee table VIPROOM Room for 9 people SECRETARIAT DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 20 people - Tables along wall for office equipment CEC SECRETARIAT CEC SECRETARIAT Room for 20 people 18 October 2017 Rev. 0 17cv01906 Sierra Club v. EPA Page 4 ED 001523B 00000022-00004 COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA Meeting Rooms MEDIA ROOM Room for 10 people GSC/SEM POCs ROOM Room for 6 people DAY 1 minus 1 day SET UP DAY 1 minus 2 days - Conference style for 10 people. - Tables along wall for documents - Conference style for 6 people with screen & projection DAY 1 MEDIA ROOM GSC/SEM POCs ROOM DAY 2 MEDIA ROOM GSC/SEM POCs ROOM MINISTERS PRIVATE BREAKFAST Find appropriate/private space at the hotel Meeting Rooms PUBLIC LUNCH Room for 180 people COUNCIL / DELEGATION S LUNCH Room for 100 people SOCIAL EVENT TBC DAY 1 minus 1 day DAY 1 LUNCH FOR PARTICIPANTS 8:00 to 9:00 COUNCIL PRIVATE BREAKFAST (For 5 people) DAY 2 LUNCH FOR PARTICIPANTS LUNCH FOR COUNCIL & DELEGATIONS 19:00 to 21:00 SOCIAL EVENT (To be confirmed by host) 18 October 2017 Rev. 0 17cv01906 Sierra Club v. EPA Page 5 ED 001523B 00000022-00005