Document NeYX6qkaqw43gnKQM3mY6R2ER

To: BHRC Communications Committee (E-mail) <benzconsort-cc@api.org>; BHRC Oversight Committee (E-mail) <benzconsort-oc@api.org>; BHRC Technical Committee (E-mail) <benzconsort- tc@api.org> From: Matt Todd <ToddM@api.org> Cc: Shannon Stewart (E-mail)<sstewart@apcoassoc.com> Bcc: Received Date: 2003-01-24 20:21 :59 GMT Subject: Shanghai Health Study Update: January 24, 2003 To all Benzene Health Research Consortium Committee Members: * The website is currently under construction but the website is accessible to view documents. * Attached to this email are the final minutes for December Communications, Recruitment, and Oversight Committee meetings. If you have any announcements that you would like to include, please contact me at toddm@api.org. Matthew Todd Regulatory Analysis and Scientific Affairs American Petroleum Institute 1220 L Street NW Washington, DC 20005 p: (202)682-8319 f: (202)682-8031 www.api.org Attachments: 12-10-02 BHRC Communications Committee Meeting Final Summary. doc 12-10-2002 BHRC OC minutes. doc 12-11-02 BHRC Recruitment Meeting Minutes Final.doc SH ELL-MCCLU RG-055569 1/2/03 Benzene Health Research Consortium Communications Committee Meeting Final Summary American Petroleum Institute December 10, 2002 11am -1:30pm EST Room 908 Participants: Lynn Russo, ExxonMobil Patsy Clegg, Shell Chemical Bill Broddle, Conoco Shannon Stewart, APCO Jim Vail, API Matthew Todd, API Part-Time Participants: Patrick Beatty, ChevronTexaco Lorraine Twerkod, API John Wagner, API Agenda Items: 1. Update and Agenda Overview - Lynn Russo 2. Adaptable PowerPoint Presentation - Lynn Russo, Shannon Stewart Slide Guide: purpose and overview, discussion New Slides: conclusions, ethics, others? 3. SHS Documents - Lynn Russo, Shannon Stewart Scientific Review Panel Approval document should be made available Agreement on Scientific Review Panel and Ethics Review Panel instead of "Board" 4. Critical Review - Shannon Stewart, Lynn Russo Avoid being too technical Provide an explanation of terms Clarify "Risk-Assessment", difference exists between corporate and technical meanings Clarify meaning of Product Stewardship because this term is not as widely understood as Corporate Responsibility Avoid the use of "we" in presentations. 'We" can mean investigators, sponsors, etc. Reiterate reason for presentations Fudan University is one of eight federally-chartered universities, it's important to express this when identifying the study participants. 5. Outreach Matrix - Shannon Stewart, Lynn Russo Discussed the possibility of Shan Tsai presenting the study at CAPA and agreed that the 2004 conference is preferable vs. attempting to present the study in March of this year. Discussed Patsy Clegg's opportunity to present the study at the AICHE conference AUTOPATH SH ELL-MCCLU RG-055570 1/2/03 6. Shanghai Health Study Website - Matthew Todd Project Info - General access portion of website to be used for finalized documents about the SHS BHRC Info - Portion of the website to be used by committee members to view finalized documents for background info on SHS 7. Confirm Next Steps and Future Plans AUTOPATH SHELL-MCCLURG-055571 1/2/03 Action Items: Owner Shannon, Matt, Lynn Shannon, Matt, Lynn Matt Matt Shannon, Matt, Lynn Shannon, Matt, Lynn Matt Matt Matt Matt Matt Matt Matt Matt Matt Shannon, Matt, Lynn Shannon, Matt, Lynn Shannon, Matt, Lynn Recruitment Committee Shannon, Matt, Lynn Shannon, Matt, Lynn Matt Matt Matt Action Item Add Product Stewardship Message to Slide #52 in Adaptable Presentation Develop Sustainable Future Message Due Date Add Bill Frick Contact Information to Slide #62 Update Slide #55: remove payment schedule section Add additional slides to Adaptable Presentation for Industry Funding - message for why YOUR company should support the SHS Add note to slide #31 about benzene's use in manufacture of these products, but is altered in process and not in final product. Add "some" before "solvents" on slide #5 Insert "Approval" on SHS Documents Guide for ERP Brody Letter Post updated Main Messages on website Post Slide Guide on website Post updated SHS Documents on website Get 5-page SHS Document used for Sunoco presentation from Patrick Beatty, forward for legal review, post on website Post SHS Outreach Matrix for NGO recruitment on website Remove file and path from all final SHS document footers Post SRP Approval on website Add Thought Leaders to Outreach Matrix Add Asian organizations to Outreach Matrix Maintain list of Dr. Iron's contacts including Beijing meetings with APCO Provide input for the Asian Contacts Communications Plan Identify organizations that have provided comments on Benzene research or regulatory actions (OSHA, NIOSH, ACGIH, EU, IRIS) Prepare glossary of SHS terms for recruitment handout Move final documents Create BHRC Info page on website, populate with final background documents for committee members Insert search capability on website Status AUTOPATH SH ELL-MCCLU RG-055572