Document NeMN0ZwKbZYy8e13kYdnjjwrw
EPA REGION 5 Enforcement and Compliance Assurance Division INSPECTION REPORT
Inspection Entry Date/Time Inspection Exit Date/Time Weather Media Statute(s)/Program(s) Type of Inspection
08/04/2023 08:18 AM (ET)
Announced: Yes
08/04/2023 11:30 AM (ET)
Access: Granted
Day 1 - sunny and mild
Water
Clean Water Act, NPDES, WWTP
Compliance Evaluation Inspection (CEI)
Permittee Name Facility or Site Name Facility/Site Physical Address City, State, Zip Code County/Borough/Parish Facility GPS Coordinates Mailing Address (If different) City, State, Zip Code
Grand Traverse Band of Ottawa and Chippewa Indians Peshawbestown Wastewater Treatment Plant 3499 E. Putnam Road Suttons Bay, MI 49682 Leelanau County 44.966019, -85.64954
FRS ID
110009900009
Permit Number(s) (If Applicable) MI0054640
SIC and/or NAICS
4952 / 221320
Regulatory Representatives Participating in Inspection:
Title
Name
Inspector
Jennifer Bush
Organization EPA REGION 5
Lead Inspector: Dean Maraldo
[Signature]
DINO MARALDO
Digitally signed by DINO MARALDO Date: 2023.08.18 09:15:52 -05'00'
EPA REGION 5
Maraldo.Dean@epa.gov
(312) 353-2098
Supervisor Review: Ryan Bahr
[Signature]
Digitally signed by RYAN
RYAN BAHR Date: 2023.08.18 BAHR
17:59:28 -05'00'
EPA REGION 5
bahr.ryan@epa.gov
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Peshawbestown Wastewater Treatment Plant Inspection Date:
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SECTION I - INTRODUCTION
Site Entry and Inspection Objectives
I, EPA REGION 5 Lead Inspector, Dean Maraldo, arrived at the Grand Traverse Band of Ottawa and Chippewa Indians' Peshawbestown Wastewater Treatment Plant ("Facility"), located at 3499 E. Putnam Road, Suttons Bay, Michigan, at 08:18 AM (ET) on 08/04/2023 for an announced inspection. I presented my inspector credentials to Joe Huhn and informed him that this was an EPA REGION 5 inspection to determine compliance as authorized by Clean Water Act (CWA) Section 308 and implementing regulations. EPA inspector Jennifer Bush joined me on the inspection and also presented inspector-in-training credentials to Mr. Huhn. This report is based on information supplied by Facility representatives, direct observations made by EPA inspectors, records and reports maintained by the permittee and other information including: photographs taken by EPA REGION 5 inspectors, physical evidence collected by EPA REGION 5 inspectors, measurements taken by EPA REGION 5 inspectors, verbal or written statements made by information supplied by Facility representatives during or subsequent to the on-site inspection, and materials, processes, data, photographs, or documents shown, demonstrated, or submitted to the EPA REGION 5 inspectors by Facility representatives during or subsequent to the on-site inspection. In addition, information gathered prior to or subsequent to the Inspection from a review of EPA and/or public records may be included in this report.
Attendees Organization
Attendee Name
EPA REGION 5 EPA Grand Traverse Band
Dean Maraldo Jennifer Bush Joe Huhn
Grand Traverse Band Joe Burfield
Facility/Site Description
Title Lead Inspector
Present in Opening Conf.
Yes
Inspector
Yes
Director of Public
Yes
Works
West Bay Water Utility Yes Director
Present in Closing Conf. Yes Yes Yes
Yes
I began by reviewing the Facility description provided in the Facility's NPDES permit ("Permit") (excerpt below) and the Facility representatives either confirmed or corrected (in bold) the information as described below. Unless noted otherwise, Facility responses were provided by Mr. Huhn.
The application and plans indicate that the permittee operates a 0.12 MGD Sequencing Batch Reactor. Average daily flow is currently about 40k gallons or less.
(SBR) system with phosphorus removal followed by ultraviolet disinfection. Solids from the SBR unit are wasted to two (2) aerobic digesters and then stored in covered tanks. From the storage tanks, the sludge is land applied by injection by a private contractor to farmland. The discharge is continuous to West Grand Traverse Bay.
Facility/Site Information
Next, I asked some background questions. Unless noted otherwise, Mr. Huhn provided the responses in the table below.
Have any bypasses or overflows happened at the No plant or in the collection system in the last year?
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Backup electrical power source, and does it turn on Generator at plant (installed ~2017), main LS has stationary
automatically?
generator, others portable
Type(s) of primary flow measuring device(s)?
Mag meter for influent, effluent has ultrasonic sensor
Industrial Users
Medical clinic with dental
Are there any plans for renovation or additional Process of designing new lift station (one of the smaller equipment to allow for increased wastewater flow? systems) to replace the old station (there are eight lift
stations in total, mostly small, with four main stations)
Is there currently any portion of the treatment No train that is non-operational?
Do you accept waste from septage haulers? If so, what problems have you experienced?
Very infrequently, not open to the general public
Do you use in-house or contract out for laboratory analyses? (including metals or WET testing)
In house lab (for biochemical oxygen demand, phosphorus, ammonia, bacteria, total suspended solids, and pH), all but mercury and toxicity testing
Responsible official
Joe Huhn
WWTP Design Capacity & Average Daily Flow
40,000 gallons per day, very little inflow or infiltration ("I&I")
WWTP Approx. # of residents served
130 residential connections and 20 commercial and governmental connections
Contributing (or shared) Jurisdictions
No
Outfalls:
Outfall #001 to West Grand Traverse Bay
Operation schedule:
M-F, 8-5pm, on call weekends, with auto dialers for alarms
What sort of failure alarm does the plant have?
Power loss, high level in lift stations, mixer failure, pump failures, SBR basins levels
Any Confidential Business Information concerns? No
Inspection Focus Areas and Locations Location/Area/Sub-area Interview Reporting Self Monitoring Operations and Maintenance ("O&M") Sanitary Sewer Overflows ("SSOs") Flow Monitoring Discharge Monitoring Report ("DMR") Review Records Review Physical Inspection Final Outfall #1
Description
Facility Office
Facility Wastewater Treatment Building Shoreline of West Grand Traverse Bay
(45.02934833, -85.60010666)
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SECTION II - OBSERVATIONS
Location: Interview/Reporting (non-DMR)
Observation #: DM1-OB-001
Date: 08/04/2023
Mr. Huhn confirmed that non-DMR reporting required under the Permit is up to date, including the Asset Management Report and the Pollutant Minimization Program Status report for Mercury, due by January 31 each year.
Location: Interview/Self Monitoring Observation #: DM1-OB-002
Date: 08/04/2023
Facility responses regarding Self Monitoring were provided by Mr. Huhn, unless noted otherwise.
I started by asking about the location of influent and effluent sampling locations. Influent samples are collected before the headworks and composite effluent samples (time proportioned) before ultraviolet ("UV") treatment. Effluent grab samples collected after UV treatment, per the Permit.
Composite samples are cooled to <4C to properly preserve them during the compositing period. During the last inspection, I recommended investing in NIST thermometers for refrigerators and autosamplers. Mr. Burfield confirmed that this was done.
The Band recently submitted an NPDES Permit renewal application. I confirmed that the application was complete, including results of required additional monitoring.
During the last inspection, I noted that sampling/lab forms were incomplete, lacking a place for date/time of sample collection and the name of person collecting sample. Mr. Burfield confirmed that the forms have not been updated to include this information.
Location: Interview/O&M Observation #: DM1-OB-003
Date: 08/04/2023
Facility responses regarding O&M were provided by Mr. Huhn, unless noted otherwise.
Are all treatment units operable? Yes
During the last inspection, I observed that the digestor decant process relied on a portable trash pump. The Band intended on installing a permanent decant system. Mr. Burfield confirmed that they still use the trash pump.
Is sufficient sludge wasted from treatment system at proper time intervals to maintain process efficiency? Yes, and scheduled for sludge hauling this month.
On a regular basis, do operators monitor the key operating parameters (e.g., mixed liquor suspended solids MLSS, mixed liquor volatile suspended solids, and sludge age, and conducting the necessary adjustments to meet the limits of the permit? Yes, daily settleability, additional pH and DO.
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Any bypasses over the last year? No.
Are alarms sent to qualified personnel who can respond immediately to remedy the problem? Yes, Joe Burfield said automated alerts start with plant alarms, then staff cell phones.
Are routine and preventive maintenance scheduled performed and recorded? Yes, Joe Burfield said they tried different programs, but using paper tracking currently.
Is a logbook kept which documents all plant activities on a daily basis? Yes, Joe Burfield said they record Daily notes on a computer.
Does the facility maintain an inventory of spare parts, either at the facility or close by, sufficient to keep all of its treatment units operational? Yes, Joe Burfield said he thinks they have a written inventory.
Is the standby power regularly exercised under load? Yes, weekly exercise, and a semi-annual maintenance contract.
Mr. Huhn mentioned that the collection system map is maintained in the Band's GIS system.
I asked about the asset management requirements in the Permit. Mr. Huhn said they started an asset inventory for lift stations but not the wastewater plant. He also said that they have not started the asset risk evaluation, required under Permit Part I.C.3.a.G.(b). Mr. Huhn provided a copy of the 2022 Annual Asset Management Report due, January 31, 2023 (see Document Log, Appendix 2).
Next, I asked about the Facility's O&M record system, including:
Maintenance cost records: Mr. Burfield said he uses a spreadsheet for now.
Repair history: rely on written tracking.
Are Instruction files for operation and maintenance of each item of major equipment available? Yes
Operator certifications: Joe Huhn (Michigan Class B); Joe Burfield (Michigan Class A); Ricky Woods (operator, Michigan Class C); also, currently interviewing for an apprentice operator.
Location: Interview/SSOs Observation #: DM1-OB-004
Date: 08/04/2023
I asked if there have there been any backups or overflows in the sanitary sewer collection system, including pump stations, manholes and piping since the last inspection. Mr. Huhn said there were no SSOs since the last inspection.
Location: Interview/Flow Monitoring
Observation #: DM1-OB-005
Date: 08/04/2023
I asked what type of influent and effluent flow meters are used. Mr. Burfield said they rely on a mag meter for influent flow, and an ultrasonic sensor over a flume for effluent flow. Flow measuring devices are professionally calibrated at least once per year.
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Location: Interview/DMR Review Observation #: DM1-OB-006
Date: 08/04/2023
I provided a list of permit effluent limit exceedances (see Document Log, Appendix 2) to the Facility representatives and asked to describe the cause(s) if known. Mr. Huhn provided the information below.
October/November 2021: Phosphorus, Total Suspended Solids, and pH effluent limit exceedances, including exceedances of daily maximum limits. Caused by accidental ferric chloride cycling into tanks, killing "bugs", and resulting in low pH (2.7); returned to compliance the next month.
April/May 2019: Phosphorus effluent limit exceedances, including exceedances of daily maximum limits. Due to organic overload from septage haulers.
I asked if all noncompliance which may endanger health or the environment, including all violations of daily limits, have been orally reported within 24 hours and followed up with a letter to EPA within 5 days. Mr. Huhn said they have not reported all Permit effluent limit exceedances.
Location: Physical Inspection Observation #: DM1-OB-007
Date: 08/04/2023
Weather: sunny mild
The physical inspection of the wastewater treatment plant began at 10:20 AM (ET) on August 4, 2023. Joe Huhn and Joe Burfield led the tour of the facility. Inspection observations were recorded in a field notebook and captured in the Photo Log (Appendix 1). The physical inspection of the wastewater treatment plant was completed at 11:10 AM (ET) on August 4, 2023.
Photo(s) 1. GTBP0271.JPG 2. GTBP0279.JPG 3. GTBP0269.JPG 4. GTBP0270.JPG 5. GTBP0274.JPG 6. GTBP0273.JPG 7. GTBP0275.JPG 8. GTBP0276.JPG 9. GTBP0277.JPG
10. GTBP0278.JPG 11. GTBP0282.JPG 12. GTBP0280.JPG 13. GTBP0281.JPG 14. GTBP0283.JPG 15. GTBP0284.JPG
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SECTION III - RECORDS REVIEW
Record: DMR Reports Ref #: DM1-RR-001
Reviewed By: Dean Maraldo
AOC: Yes Reviewed Date: 08/04/2023
I reviewed the DMR and bench sheets for May 2023, and noted the following issues:
Bench sheet: May 2023; form should include analysis time for pH, Dissolved Oxygen ("DO"), and any other parameters. The form should also include the sample analysis and collection time and operator/sampler name, and analyst name. See Appendix 2 for copy of the daily lab/bench sheet for 5/31/2023.
I checked several days of bench sheets and compared against the DMR calculation sheet. No issues or errors were found.
SECTION IV - SAMPLING ACTIVITIES AND ANALYTICAL RESULTS No sampling was conducted.
SECTION V - AREA OF CONCERN Areas of Concern may not be in sequential order. The presentation of Areas of Concern does not constitute a formal compliance determination or violation.
AOC Reference #: DM1-OB-003
Location: Interview/O&M
Regulation and/or Permit Requirement
Permit Part II.B.1. Proper operation and maintenance
AOC: During the last inspection, I observed that the digestor decant process relied on a portable trash pump. The Band intended on installing a permanent decant system. Mr. Burfield confirmed that they still use the trash pump.
AOC Reference #: DM1-OB-003
Location: Interview/O&M
Regulation and/or Permit Requirement
Permit Part I.C.3.a.G. Inventory and assessment of fixed assets
AOC: Mr. Huhn said they started an asset inventory for lift stations but not for the wastewater plant. He also said that they have not started the asset risk evaluation, required pursuant to Permit Part I.C.3.a.G.(b).
AOC Reference #: DM1-OB-006
Location: Interview/DMR Review
Regulation and/or Permit Requirement
Permit Part I.A. Final Effluent Limitations and Monitoring Requirements
AOC: Permit effluent limit exceedances. October/November 2021: Phosphorus, Total Suspended Solids, and pH effluent limit exceedances, and April/May 2019 Phosphorus effluent limit exceedances.
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AOC Reference #: DM1-OB-006
Location: Interview/DMR Review and Reporting
Regulation and/or Permit Requirement
Permit Part II.A.D.8 Reporting Requirements
AOC: I asked if all noncompliance which may endanger health or the environment, including all violations of daily limits, have been orally reported within 24 hours and followed up with a letter to EPA within 5 days. Mr. Huhn said they have not reported all Permit effluent limit exceedances.
AOC Reference #: DM1-OB-003
Location: Interview/O&M
Regulation and/or Permit Requirement
Permit Part I.C.3.a.G.(b). Inventory and assessment of fixed assets
AOC: Mr. Huhn said they started an asset inventory for lift stations but not the wastewater plant. He also said that they have not started the asset risk evaluation, pursuant to Permit Part I.C.3.a.G.(b).
AOC Reference #: DM1-RR-001
Records Review: DMR Reports
Regulation and/or Permit Requirement
40 CFR Part 136, Permit Part II.C.3. Monitoring Procedures; Permit Part II.B.1. Proper Operation and Maintenance (proper operation and maintenance also includes adequate laboratory controls and appropriate quality assurance procedures)
AOC: Bench sheet/form for May 2023 should include analysis time for pH, DO, and any other parameters. The form should also include the sample analysis and collection time and operator/sampler name, and analyst name.
AOC Reference #: DM1-OB-007
Location: Physical Inspection
Regulation and/or Permit Requirement
Permit Part I, Treatment Facility Description
AOC: The abandoned Aqua Disc tertiary filter is no longer in use and not included in process description in the current Permit but included in process flow diagram for the new proposed Permit. Mr. Huhn said he would contact the EPA permitting program to see if diagram can be corrected prior to issuance of the new Permit.
SECTION VI - CLOSING CONFERENCE AND FOLLOW UP
Closing Conference
I held a closing conference with Facility personnel at 11:20 AM (ET) on 08/04/2023. During the closing conference, I discussed the observations, preliminary Areas of Concern, and follow up items identified during the inspection. Observations and preliminary Areas of Concern have not yet been evaluated for a formal compliance determination. Before concluding, I discussed the timeframe for completion of the inspection report. With no additional questions, I concluded the inspection at 11:30 AM (ET) on 08/04/2023.
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Follow Up Questions
Of the follow up questions discussed during the inspection, only the item below is outstanding.
Location: Interview
Area: O&M
Sub-area: Asset Management
DM1-OB-003
Facility representatives will confirm if the Facility maintains a written inventory of spare parts for the wastewater treatment system.
Communication Log No additional information received by EPA REGION 5 after exiting the Facility on 08/04/2023.
SECTION VII - LIST OF APPENDICES 1. Photo Log 2. Document Log
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APPENDIX 1: PHOTO LOG
08/04/2023
Influent flow meter and tap location 08/04/2023 10:26 AM (ET) No CBI Physical Inspection Located in treatment building.
No PII
GTBP0269.JPG Photographer: Dean Maraldo
Ferric room 08/04/2023 10:28 AM (ET) Physical Inspection Location of Ferric tanks (2).
No CBI
No PII
GTBP0270.JPG Photographer: Dean Maraldo
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SCADA Screen
08/04/2023 10:29 AM (ET) No CBI
No PII
Physical Inspection
SCADA screen located in laboratory/control room.
GTBP0271.JPG Photographer: Dean Maraldo
Pre-EQ Basin 08/04/2023 10:33 AM (ET) No CBI Physical Inspection SBR Pre-EQ Basin, located in Tank Room.
No PII
GTBP0273.JPG Photographer: Dean Maraldo
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SBR Basin #1
GTBP0274.JPG
08/04/2023 10:34 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
SBR Basin #1 currently offline and used for additional storage as needed.
SBR Basin #2 08/04/2023 10:35 AM (ET) No CBI Physical Inspection SBR Basin #2 currently in use.
No PII
GTBP0275.JPG Photographer: Dean Maraldo
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Influent Autosampler
GTBP0276.JPG
08/04/2023 10:37 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
Located at Pre-EQ basin. Refrigerated unit with heat-sink thermometer.
Digestors (2) 08/04/2023 10:39 AM (ET) Physical Inspection Digestors (2)
No CBI
No PII
GTBP0277.JPG Photographer: Dean Maraldo
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Digestors (2)
GTBP0278.JPG
08/04/2023 10:39 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
Note trash pump used to decant to Basin 1 (storage), usually once per day.
Ultraviolet (UV) Treatment
GTBP0279.JPG
08/04/2023 10:49 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
UV system contains four banks. Three banks operational, fourth is offline and used as needed.
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Effluent autosampler
08/04/2023 10:51 AM (ET) No CBI
No PII
Physical Inspection
Effluent auto sampler before UV. Noted clean tubing.
GTBP0280.JPG Photographer: Dean Maraldo
Effluent manhole
GTBP0281.JPG
08/04/2023 10:53 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
Noted flow sensor in manhole above flume. From here flow travels about 1/2 mile to the bay.
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Aqua Disc System
GTBP0282.JPG
08/04/2023 10:56 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
Abandoned Aqua Disc tertiary filter. No longer in use and not included in process description in the current Permit but included in process flow diagram for the new proposed Permit (See Appendix 2 for copy of the flow diagram). Mr. Huhn said he would contact the EPA permitting program to see if diagram can be corrected prior to issuance of the new Permit.
Lift Station 4
GTBP0283.JPG
08/04/2023 11:08 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
Lift station 4 wet well. Pumps sewage to Lift Station 3 (last station before plant).
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Outfall #001
GTBP0284.JPG
08/04/2023 11:11 AM (ET) No CBI
No PII Photographer: Dean Maraldo
Physical Inspection
Coordinates: 45.02934833, -85.60010666
Location of Outfall #001 (buried), which runs about 600 feet into West Grand Traverse Bay.
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Peshawbestown Wastewater Treatment Plant Inspection Date: APPENDIX 2: DOCUMENT LOG Documents Received and Attached to Report Below
Document Name Asset Management Report for 2022 Effluent Limit Exceedance Report (8/2018-6/2023) Laboratory Bench/Work Sheet for May 31, 2023 Process Flow Diagram, including abandoned filtration system
Documents Received and Not Attached to Report
Document Name NPDES Permit Application Forms, signed 2/21/2023
08/04/2023
Contains
CBI or
PII
Date Received
No
8/4/2023
No
Provided by EPA
No
8/4/2023
No
8/4/2023
Pages 1 1 1 1
Contains
CBI or
PII
Date Received
No
8/4/2023
Pages 107
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PESHAWBESTOWN, MICHIGAN NPDES PERMIT NO. MI-0054640-05
SUMMARY OF ASSET MANAGEMENT ACTIVITIES FOR 2022
Below is an update regarding the asset management plan for the Peshawbestown MI., SBR plant for 2022. This plan is in the process of being developed and is partially implemented at this time. Additional work has continued on the development of the asset management plan thru 2022 and perhaps for several years beyond.
A - Staffing: Below are the staff that oversee the Peshawbestown SBR Plant and their level of certification.
- Norman Burfield - Michigan Class A wastewater certification - Joseph Huhn - Michigan Class B wastewater certification - CJ McGrath - not currently certified - Richard Woods - Michigan Class C wastewater certification
B - Inspections:
- Manhole inspections - Lift station inspections - Grease removal - Fire Extinguishers and Eye wash stations
C - Expenditures: Three main areas include the Lift stations, Collection System and SBR plant
- By-pass installed on station 1 and 2 - GIS mapping of collection system - UV lighting
D - Summary of asset areas identified for action
- Lift station replacement at Med lodge - Valve replacement - Lift station by-pass for #3
E - Budget for capital improvement
- The Water Utilities program overseen by the Grand Traverse Band staff bill and collect revenue that equated to operating expenses and depreciation expenses. All assets over $5,000 are depreciated over a specific life cycle. These funds are collected throughout the year by the program and set aside for future need. Our depreciation amount for FY2022 was $171,259.
Additional information can be request by contacting Joe Huhn by phone at 231-499-4235 or email joe.huhn@gtbindians.com
______________________________________ Date: 1/19/2023
Joseph R. Huhn
Peshawbestown Wastewater Treatment Plant
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Effluent Limit Exceedances Report MI0054640: GRAND TRAVERSE BAND OF OTTAWA, SUTTONS BAY, MI 49682 Monitoring Period Date Range: 08/01/2018 to 06/30/2023
Exceedance Details
Monitoring Period Date 4/30/2019 5/31/2019 5/31/2019 10/31/2021 10/31/2021 11/30/2021 11/30/2021 11/30/2021 11/30/2021
Parameter Description Phosphorus, total (as P) Phosphorus, total (as P) Phosphorus, total (as P) pH Solids, total suspended Solids, total suspended Solids, total suspended Phosphorus, total (as P) Phosphorus, total (as P)
Limit Type MAXIMUM MO AVG MAXIMUM MINIMUM WKLY AVG MO AVG WKLY AVG MO AVG MAXIMUM
DMR Value 1.1 1 2.3 2.7 31 23 30 1.1 1.8
Limit Value 1 0.5 1 6 22.5 15 22.5 0.5 1
Limit Value Qualifier <= <= <= >= <= <= <= <= <=
Limit Value Unit mg/L mg/L mg/L SU mg/L mg/L mg/L mg/L mg/L
% Exceedance 10 100 130
38 53 33 120 80
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