Document NNa04Yr0vMbbVz392eNRpex5R

From: Sent: To: Cc: Subject: Attach: Lorraine Twerdok <Twerdokl@api.org> Monday, August 22,20053:42 PM (GMT) Benzene OC listserve (E-mail) <BenzConsort-OC@listserve.api.org> Benzene consort comm (E-mail) <benzconsort-cc@listserve.api.org>; Benzene consort tech (E-mail) <benzconsort-tc@listserve.api.org> Minutes from BHRC OC Aug. 18 meeting BHRC OVERSIGHT COMMITTEE MEETING MINUTES August 18, 200S.doc To BHRC Committee Members- Attached, courtesy of Russ White (thank you), please find the draft minutes from the BHRC meeting last week. Please send any comments or corrections directly to Russ (russellwhite@chevrontexaco.com) by Tuesday, September 6, 2005. Regcwds, La VYCl LV\,e ***************************************** Lorraine E. Twerdok, PhD., DABT Manager, Health Sciences Regulatory Analysis and Scientific Affairs American Petroleum Institute 1220 L Street, N.W. Washington, DC 20005 tel: 202-682-8344 email: twerdokl@api.org fax: 202-682-8031 SH ELL-MCCLU RG-052904 BHRC OVERSIGHT COMMITTEE MEETING DRAFT MINUTES August 18, 2005 Attendees: Patsy Clegg (Chair), Shell Chemical Bruce Jarnot, API Lynn Russo, ExxonMobil Brian Doll, ExxonMobil Mike Johnston, ConocoPhillips Jennifer Galvin, ConocoPhillips Russell White, Chevron Lorraine Twerdok (by phone), API Mark Fitzsimmons (by phone), Steptoe and Johnson Action and Agreements: 1) The Oversight Committee approved the 2Q05 budget report with the following changes; (Lorraine to) a. Delete word "slightly" and ""(APCO)" from Text Summary worksheet. b. Add interest returned from UCHSC to Income worksheet. c. Project future income from interest on Income worksheet but don't add interest income to any cost center. d. Reconcile income on Invoice Detail worksheet with Executive Summary worksheet. e. Revise income line on Executive Summary worksheet to reflect new invoice/payment schedule. 2) Patsy to add agenda item to future OC meeting to discuss when the BHRC will sunset. 3) Patsy to add agenda item to future OC meeting to discuss the BHRC position as to whether individual company requests for information from consortium counsel should be billed to the consortium. 4) The OC decided to initiate routine, "not for cause", financial audits of UCHSC and AHS by API for grant funds received for SHS. API will submit an audit plan including scope and timing to the OC in September. The audits must be done by year end 2005. 5) Jennifer and Bruce will contact Dr. Rice to discuss his recent invitation to visit Fudan University to discuss the laboratory. They will advise Dr. Rice to contact Dr. Irons to more fully understand purpose of visit and consider expanding purpose of visit to review other aspects of SHS. This may require the assistance of other SRP members. 6) The OC agreed to limit the mailing for the General Annual Meeting (GAM) to business logistics (agenda, directions, etc.). The information will be e-mailed to invited attendees and also paper mailed to Chinese investigators. This information will be added to the SHS website and a reminder sent to those people who have not already booked a room at the Ritz Carlton. 7) Jennifer and Patsy to develop agenda for Investigator/Sponsor meeting at the GAM. 8) Jennifer to "moderate" closing plenary session which should include fifteen minutes for Dr. Irons. 9) Lynn to make sure a room is available for Sponsor representatives from 11 to 3:30 at the GAM. 1 SH ELL-MCCLU RG-052905 10) Jennifer and Bruce will clarify timing and structure of presentations with the speakers (30 minute talk, 15 minutes for discussion). 11) Lynn will check with the Ritz Carlton about having a reception there on Wednesday and moving dinner at the Peking Gourmet to Thursday. 12) The OC decided that no GAM summary was needed. 13) The OC decided to invite business sponsors to the SHS Benzene Symposium at Georgetown University. 14) Lynn will call ORC to seek a recommendation on which OHSA representatives should be invited to the Symposium in addition to any ORC members who would like to attend. 15) Lynn will draft a "1-pager" for the Symposium to help attendees understand why the SHS study was initiated and the overall structure of the study. Other handouts for the attendees should include a list of the investigators, their titles, and role in the SHS. Name tags should be provided to all attendees. 16) Bruce will contact Dr. Rice and recommend that the Symposium finish earlier to optimize participation. To help reduce the time, the session on the "Diagnostic Laboratory" could be a short part of Dr. Iron's other talk. The OC suggests that the Welcome session be 10 minutes for Dr. Rice and 20 minutes for Patsy to discuss the Sponsor's perspective. 17) The OC decided that no Symposium meeting summary was needed. 18) Jennifer will ask Mike Bird to contact Dr. Irons to; 1) determine his understanding of the distribution of the semi-annual reports and ask him to directly copy other Pis in the future, 2) remind him that publication submissions should go to the SRP and Sponsors per the protocols for Sponsor informational purposes, 3) please add a section to his semi-annual reports to include "papers in progress" (in-progress, submitted, accepted, published), 4) to please call Otto Wong to discuss recent progress made on the EA part of the SHS. 19) API to set up OC conference calls in mid-September and mid-October. Draft Agenda BHRC Joint Committee Meeting August 18, 2005 Terrace Room Private* Frank Phillips Tower ConocoPhillips Bartlesville, OK Conference call link: Dial: 1-770-765-9147 Pin: 2026828319# TIME** 7:30A 8:00A 8:05A 9:00A 9:15A 9:30A ITEM Continental Breakfast Welcome Assignment of note taker Antitrust & establish OC quorum 2Q05 Financial report - OC review/approval Contract/grant update Contract/grant audits SRP/ERP study site visits Annual meeting planning Logistics Update Agenda LEAD Patsy Clegg Bruce Jarnot Lorraine Twerdok Brian Doll Jennifer Galvin Lynn Russo Jennifer Galvin 2 SH ELL-MCCLU RG-052906 10:15 A 10:30 A 11 :00 A 11:45 A 12:15 P 1:15 P 1:30 P 2:30 P 2:45 P BREAK Continue annual meeting planning Symposium planning update Logistics Agenda Annual meeting/Symposium summaries LUNCH Communications Committee Update Technical Update Exposure assessment Case Control study DP&ME Review decisions/action items AOB Schedule next call/meeting Adjourn Bruce Jarnot Jennifer Galvin Patsy Clegg Lynn Russo Jennifer Galvin Note taker All Patsy Clegg * See building #3 on Bartlesville City Map; meeting room subject to change (may move to smaller room) ** Central time; all times approximate Attendee's names and affiliations have been forwarded to COP; the building guard will have this list to permit access 3 SH ELL-MCCLU RG-052907