Document NGM6KaBJGXOVEoja1OQjVwYVV

DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ---------------------- SECTIONNUMBEF /yin DATE paop DISTRIBUTION - OUTPLANT OPERATIONS Preferred Storage RECORD NAME Media DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Bulk Loss and Utility Report (Calendar Year End) Claims, Loss and Damage (Paid) Contracts, Documents and Support Correspondence - Warehouses/Terminals of All Terms Expired Emergency Response Data - U.S.A. (statistics only) Inspections and Audits (outside locations) Facilities Quality and Services Inventory Reports, Physical Letter of Exception - Request to File Claim Outplant Data Base Reports Out-Plant System (OPS) Feedback Sheets Out-Plant System (OPS) Reports Product Stewardship Self-Survey Product Stewardship Program Records/Correspondence Quality Waivers Regulations Compliance Audit Reports Stock Adjustments Terminal/Warehouse, Information Update Computer Tapes Warehouse Locations File Warehouse and Terminal Cost Quarterly Reports Warehouse and Terminal Manual 1 DR 1 DR 4 DC 5 DC 1 after superseded or location terminated 2 1 1 1 6 months only 2 2 2 DR DR DR DR DR DR DR NP # 3 DC 1 DR 1 DR 1 DR Current 2 Current DR DC NP CONFTDFNTTAL NOTE: Each record named abov# is ctawifred and codad with a proprietary or not daasitwd cods as folows: NP Not Ctassifiad DR Rtttictad for uaa within Dow DC - Dow Confidential DCT - Dow Controlled # Subjad matt*/ to determine daaeificabon THE DOW CHEMICAL COMPANY DO 006221 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Media DATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. CONFIOFNTTAL NOTE: Ew*i reoord named above is cias*ift*d and ooded with a proprietary of not classified code as tolows NP - Not Ctasaffied DR. Resfricted tor um within Dow DC - Dow Confidential DCT Dow Controlled # - Subject matter to determtne oUMificokon Jt ' ^ THE DOW CHEMICAL COMPANY DO 00622? DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DISTRIBUTION - REGULATORY AFFAIRS RECORD NAME sanaa numbeb 721C____ease__ 1 DATE DECEMBER 1997 Preferred Storage Media CURRENT YEAR PLUS TOTAL RETENTION IN YEARS CODE Association Participation Minutes/Communications Projects Audits (Regulatory} Guidelines Reports Comments to Regulatory Agencies, on proposals, etc. Competent Authority Approvals (Same as exemptions) Destroyed Cylinders Distribution Economics Guidebook Department of Transportation (DOT) Accident Reports, Motor Vehicle DOT Driver Vehicle Inspection Reports DOT Drivers Log (To be retained by Carriei) Including DOT Driver Mileage Reports DOT Motor Vehicle Inspection DOT Exemptions DOT Export Container Data DOT Hazardous Material of Dow (Black Sook) Local Unit US Dist. DOT Training Records DOT Vehicle Certification, Serial No., etc. Emergency Response - Transportation Equipment Data (ER-TED) Local Unit (i.e. divisions, etc.) ER-TED Sheets Current ER/TED Master Sheets (master and additional copies) Previous ER/TED Master Sheets Obsolete ER/TED Master Sheets (current and previous ER/TED sheets become obsolete when product is obsolete) Emergency Response - U.S.A. (statistics only) 4 3 after project closed NP Until revised 1 10 3 after expiration 3 after destruction Current 1 DR # NP DR DC 3 months only 13 months only DR DR Life of unit + 6 months DR 3 after expiration of exemption DR 3 after expiration DR Current 2 Creation + 5 Life of unit + 2 DC DR Current Until revised Retain in active file until obsolete 20 NP NP NP 5 DC NOTE-. Each reoord named above it classified and ooded with proprietary or not classified code as folow*: NP Not Classified tofm-ttai DR Restricted for use within Dow 0C-Dow Confidential DCT-DowO-toMed # - Subfect matter to determine classifioabon l"LNh HJrNriAL THE DOW CHEMICAL COMPANY DO 006223 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DISTRIBUTION - REGULATORY AFFAIRS RECORD NAME RFCTION NUMBER 721C__ EASE DATE 2 DECEMBER 1997 Preferred Storage Maria CURRENT YEAR PLUS TOTAL RETENTION IN YEARS CODE Hazardous Materials Codes and Changes 1 NP Hydro-test Unit Pressure Gauge Calibration Most recent certificate Hydro-test Facility 5-Year Requalification Current + Renewal Request IMQ/ICAO Minutes 3 NP Import Product Licenses and Back-up 3 DR Inspection and Audits (outside locations) Facilities 1 after superseded or location terminated DR Quality and Services 2 DR Marine Bulk Tonnage Reports 3 DC Marine Variance Reports 3 DC Monthly Highlights 2 DR Tank Car Cleaning Inspection Reports 3 DR Tank Truck Inspection Record (Prior to Loading) 1 DR Tariffs and Supplements, Canceled or Superseded 3 NP TEDER Sheets Local Unit Current NR Terminal/Warehouse, Information Update - Computer Tapes 1 DR Transportation Information System - Project Correspondence Working Documents 3 Until revised DR DR CONFIDENTIAL NOTE: Each record named above is classified and coded with a proprietary or not classified code as Mows: NP- Not Classified DR - Restricted for use within Dow DC - Dow Confidential DCT - Dow Controlled * - Subjer* 'matter to determine classification THE DOW CHEMICAL COMPANY DO 006224 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION ----------------------------- SECTION NUMBEf (nU date rftfie DISTRIBUTION - EXPORT* IMPORT SERVICE CENTER DECEMBER 1997 Preferred Storage RECORD NAME Media j CURRENT YEAR PLUS TOTAL OWNINQ 1 RETENTION IN YEARS CODE SECTION Automated Rate Guide Records Blueprint File - Facilities Bulk Tank Container Specifications - Dow-owned Tanks Carrier Performance File (Correspondence) Claims, Loss and Damage (Paid) Claims, Overcharge (Paid) Contracts, Conference Distribution Projects - Analyses Current + previous Life of facility + 3 Life of tank 3 1 1 Current Until superseded Max 5 DC DR DR DR DR NP # DOT Export Container Data 3 after expiration DR DOT - Hazardous Material of Dow (Black Book) Local Unit US Dist Duty Drawback Claims Duty Drawback Contracts (Good for 15 years Renewable) Duty Drawback Records Export Product License Applications and Back-up Freight Cost Data Base & Program Documents Import Broker's Invoices Import Records - Import Entry Information Ocean Carrier Service Information Order Record File International Note: Hard copy must be kept 12 months. For the remaining period, the record can be kept in any acceptable form: i.e. hard copy, reproduction, micrographics, computer tape or disk Current 2 3 from date of payment Current DC DR DR 3 after payment 3 Current only 3 5 Current 5 DR DR DC DR DC CONFIDENT!** NOTE: Each record named above is classified and coded with a proprietary or not etassified code as Mows: NP-Not Classified DR - Restricted for use within Dow DC Dow Conttdentiai DCT- Dow Controlled #-Subject matter to detormr- dassificabon THE DOW CHEMICAL COMPANY DO 006225 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION .72 ID DATE EASE. 2 DISTRIBUTION - EXPORT - IMPORT SERVICE CENTER DECEMBER 1997 Preferred Storage CURRENT YEAR PLUS TOTAL OWNING RECORD NAMEMediaRETENTION IN YEARS CODE SECTION Packaged Tonnage Reports Monthly Quarterly Annual Rate Negotiation - Back-up Marine Rate Proposals and Product Rate File Rate Quotations Tariffs and Supplements, Canceled or Superseded 1 DR 1 DR 4 DR 2 DC 2 DC 1 DC 3 NP Transportation Equipment Data Sheets Local Unit US Dist Current Current plus previous sheet & back-up on changes on previous sheet NP DR CONFIDENTIAL NOTE: Each record named above is classified and coded with a propoetary or not dawHied code as Mows: NP Not Classified DR - Restricted for use within Dow DC - Dow Confidential DCT Dow Controlled #-Subject matter to determine daaatflcation THE DOW CHEMICAL COMPANY 00 006226 DOW RECORDS RETENTION SCHEDULE sFtynnu number MAJOR FUNCTION DISTRIBUTION - N. A. TRANSPORTATION OPERATIONS - RAIL OPERATIONS 791F DATE EAS3L 1 DECEMBER 1997 Preferred Storage CURRENT YEAR PLUS TOTAL OWNING! RECORD NAMEMediaRETENTION IN YEARS COPE SECTION Blueprint File - Equipment Life of equipment + 3 DR Blueprint File - Facilities Camer Operating Authority (OT-5) Carrier Performance File (Correspondence) Life of facility + 3 Current 3 DR NP DR Certificate of Test - Tank and Safety Valve Current copy for life of test DR Detention Invoices 10 in Accounting Dow Rail Car Detention Worksheets DOWX Mileage Earnings Inquiry Files (Rail Car Building Quotations) 3 3 Life of equipment + 3 DR DR DR Inspection & Audits (Outside Locations) Facilities Quality and Services Invoices for Repair/Tests - Back-up Mileage Credit Claims (Relam) 1 after superseded or location terminated 2 2 1 after payment DR DR DR Quarterly Averaging Agreements (Rail) 3 DR Rail Car - Billing Repair Cards (AAR Car Repair Records) 3 DR Rail Car Inspection and Repair Records (MR2) Rail Car Location Messages Until Superseded, max 8 3 DR Rail Car Shop Telexes 12 months DR Rail Car Release Inspection Reports Rail Car Wreck Memo Rail Equipment Recharge Costs 6 months 4 3 DR DC DC Rail Fleet Performance Reports 3 DR Rail Incident Records (Statistics) 5 DR NOTE: Each record named above is classified and coded with a proprietary or not classified code as Mows: NP Not Oasaifiec rnNpTnpK|TT^I DR-Restricted for use within Dow DC-Dow Confidential DCT Dow Controlled #-Subject matter to determine classification ' THE DOW CHEMICAL COMPANY DO 006227 DOW RECORDS RETENTION SCHEDULE srrnnN NUMRPf MAJOR FUNCTION DISTRIBUTION - N. A. TRANSPORTATION OPERATIONS - RAIL OPERATIONS 7P1F DATE AOL 2 DECEMBER 1997 Preferred Storage RECORD NAME ______________________________________________ Media CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Safety Records Scale Tickets - Rail Tank Car Cleaning Inspection Reports Transportation Equipment Data Sheets Local Unit US Dist See Section 1563 4 * California 3 - All other states 3 Current Current plus previous sheet & back-up on changes on previous sheet DR DR NP OONFTDFNTTAI NOTE: Each record named above is classified and coded with a proprietary or not classified code as foiows: NP- Not Classified DR - Restricted for use within Dow DC Dow Confidential DCT - Dow Controlled i - Subject matter to determine classification THE DOW CHEMICAL COMPANY 006228 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DATE DISTRIBUTION - N. A. TRANSPORTATION OPERATIONS- N. A. DECEMBER 1997 MOTOR CARRIER OPERATIONS Preferred Storage RECORD NAME Media CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Automated Rate Guide Stored Data Bills of Lading, Original Carrier Operating Authority Actual Backup Carrier Performance File (Correspondence) Claims, Loss and Damage (Paid) Claims, Overcharge (Paid) DOT - Accident Reports, Motor Vehicle DOT Driver Vehicle Inspection Reports DOT Driver's Log (To be retained by carrier) DOT Motor Vehicle Inspection DOT Vehicle Certification, Serial No., etc. Freight Consolidation Reports Freight and Detention Invoices Freight Rate Contracts (includes subsequent communication that refer to the contract number, price, or level of service) Letter of Exception - Request to File Claim Motor Carrier Notification (EDI 204) Rate Guide History Rate Negotiation - Annual Volume Rate Rate Negotiation * Back-up Land Rate Proposals and Product Rate File 5 after expiration See Section 501 DC DR Current plus 1 1 from effective date of approval or denial of Carrier Authority 3 1 1 1 3 months only 13 months only Life of unit + 6 months Life of unit + 2 1 10 in Accounting 5 DR DR DR DR DR DR DR DR DR DR DR 1 2 3 Life of item + 1 2 2 DR DC DR DC DC CONFIDENTIAL NOTE: E^h record namadabova is dassifiad and oodad with a proprietary or not cfassiliad coda as Mows: NP -Not Classified DR - Restricted tor use within Dow DC-Dow Confidential DCT-Dow Controlled # - Subject matter to determine dassificalon THE DOW CHEMICAL COMPANY DO 006229 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION SPCTinN N11URFC DATE DISTRIBUTION - N. A. TRANSPORTATION OPERATIONS- N. A. DECEMBER 1997 MOTOR CARRIER OPERATIONS Preferred Storage RECORD NAME Media CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Scale Tickets - Truck and Rail 44 --CCaalifloifornrniaia 3 * All other states DR DR Tank Truck Inspection Record (Prior to Loading) 1 DR Tariffs and Supplements, Canceled or Superseded 3 NP Weighing and Inspection Bureau Agreements Current DC Weighing and Inspection Bureau Records 3 DC _ CONFTDFNTTAI -i NOTE: Each record named above it classified and coded with a proprietary or not classified code as Mows: NP-Not Classified DR - Restricted for use within Dow DC Dow Confidential DCT Dow Controlled #. Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006230 DOW RECORDS RETENTION SCHEDULE MAJOR function SECTION NUMBER 791 DATE 1 .base. DISTRIBUTION MARINE TRANSPORTATION - HOUSTON DECEMBER 1997 Preferred Storage RECORD NAME Media CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Blueprint File - Equipment Blueprint File - Facilities Certificate of Analysis and Certificate of Compliance Certificate of Test * Tank and Safety Valve Coast Guard Letters Authorizing Shipment of Specific Products Coral Navigation Records * Tax Shelter Records Distribution Economics Guidebook Distribution Projects - Analyses Economic Studies, Reports Emergency Response Sheets - Local Unit Export Product License Applications and Back-up Freight Cost Data Base and Program Documents Freight and Detention invoices Hazardous Material Codes and Changes Inquiry Files (Marine Equipment Building Quotations) Marine Bulk Tonnage Reports Marine Equipment Authorization Requests Marine Equipment Data Files Marine Equipment Recharge Costs Marine Fleet Management System, Data Base Marine Management System, Data Base Marine Variance Report Life of equipment + 3 Life of facility + 3 2 DR DR NP Current copy for life of test 3 after expiration DR DR See Section 1761 Current Until superseded, Max 5 5 Current 3 3 10 1 Life of equipment + 3 DR # DC NP DR DC NP DR 5 DC 3 DC Life of equipment + 3 3 DC As long as useful. Max 3 DC As long as useful. Max 3 DC 5 DC NOTE: Each record named above is classified and ooded with a proprietary or not classified code as Mows. NP Not Classified DR - Restricted for use within Dow DC - Dow Confidential DCT Dow Controlled * Subject matter to determine classification CONFTDfwtta rrv' THE DOW CHEMICAL COMPANY DO 006231 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION SECTION NUMBER 791ft DATE AflE____ - DISTRIBUTION MARINE TRANSPORTATION HOUSTON DECEMBER 1997 Preferred Storage RECORD NAME Media CURRENT YEAR PLUS TOTAL OWNINQ RETENTION IN YEARS CODE SECTION Market Analysis, Forecasts, Plans and Studies Parcel Tanker Reports - Monthly Parcel Tanker Reports - Year End Product Development - Support Data Rate Guide History Rate Negotiation - Annual Volume Rate Rate Negotiation - Back-up - Land Rate Negotiation - Back-up - Marine Rate Proposals and Product Rate File Ship and Barge Loading and Unloading Reports Ship Trip Folders Transportation Equipment Data Sheets - Local Unit 5 1 5 5 3 Life of item +1 2 2 2 2 4 Current DC DR DR DC DC DR DC DC DC DR DR NP CONFTDFNTTAL NOTE: Each record named above is classified and coded with a proprietary or not classified oode as toSows: NP- Not Classified DR - Restricted for use within Dow DC Dow Confidential DCT Dow Controlled Subject matter to determine daseificabon - 7-------------------------------- -------------- - ------- THE DOW CHEMICAL COMPANY DO 006232 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DOW'S INSURANCE SUBS RECORD NAME Preferred Storage Madia DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Accounts Payable-Payment Files Actuary Reports & Workpapers Audit Comments and Workpapers (for audits of insurance subsidiary operations) Final Report Internal/External location being audited State Insurance Notes and drafts Follow-up to Final Reports Authorization Letters Bank Accounts Records Board of Directors Meetings Minutes Board Resolutions Booked Results Reports - Year End Broker Files - Underwriting Budgets/Backup Workpapers Canceled Checks Microfilm Cash Remittances Claims Closed: Excess of Loss - Treaty Liability - Dow Programs Property - Dow Programs Workers' Compensation CLIPS REPORTS Conflict of Interest Questionnaire Corporation Records (Articles of Incorporation and bylaws) Finance Committee Investment Reports 10 10 10 10 Short term records File with Final Report, dispose of with Final Report Until superseded 5 after closure 5 after dissolution Until superseded 25 Until superseded 2 3 10 10 25 25 25 10 7 5 after dissolution 6 Note: If the retention of the record you are looking for is not found in your section, please use section 628, the Common Section as the retention you should follow. CONFTDFNTIAL NOTE: Each record nam*d abov* is classified and codad with a proprietary or not dasalfiad ooda as tolow*; NP - Not Claif>aa OR-RasMctod for um within Dow DC-DowConftdantial OCT-Dow ControUad Subjact mattar to datarmlrw dawiftcation t r * * - THE DOW CHEMICAL COMPANY DO 006233 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DOWS INSURANCE SUBS RECORD NAME Preferred Storage Media DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Financial Management Reports Monthly Inc. Stat Comp Financial Statements - Legal (Inc. Stmt/Bar Sheet) General Ledger Global Clearing IBNR Reports / Workpapers Insurance Accounting Files Treaty Dow Programs Ceded Treaty Ceded Dow Programs Insurance Policies (original): Liabilities and Workers' Compensation Property (beyond expiration and all claims closed) Insurance Records, Miscellaneous Investment Portfolio Reports/Workpapers Journal Vouchers Microfiche Letters of Credit Liana Finance Committee Minutes LockBox Detail Loss Development Reports Non Insurance Contracts, All Term Expired Postage Meter Records Book Premium Development Reports Product Liability Billing Detail 20 25 25 10 25 10 25 after closing 10 25 after closing 50 10 10 10 25 4 after purpose is fulfilled Life of the LFC or any committee succeeding its function + 6 10 10 4 1 10 10 Note: If the retention of the record you are looking for is not found in your section, please use section 628, the Common Section as the retention you should follow. NOTE: Each reootd named above ia classified and coded with a proprietary or not etaaeffied cod* a* folow#: NP Not Classified CONFIDENTIAL DR Restricted for use within Dow DC Dow Confidential DCT -Dow Controlled # Subject matter to detemune classification . THE OOW CHEMICAL COMPANY DO 006234 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DOW'S INSURANCE SUBS RECORD NAME Profaned Storage Media 731 DATE pam 3 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Profit Plan and Workpapers Quarterly Financial Presentations Reconciliations: Bank Non Bank State Files (Statutory Filing Support) Statutory Statement Report and Workpapers (Qtrly/Annuat) Subledgers Treaty Broker Files Underwriting Contract Files: Property Liability 2 20 3 1 25 25 10 10 10 after file is closed 50 after file isclosed Note: Dow recommends these policies for adoption by its insurance subsidiaries. Note: If the retention of the record you are looking for is not found in your section, please use section 28, the Common Section as the retention you should follow. NOTE: Each reoord named above ia classified and coded with a proprietary or not ctaeiifiod code aa Mow*: NP - Not Classified DR - Resfricted for use within Dow DC - Dow Confidanliai DCT rv"`> ConftoHad # - Subject matter to determine classification ^ONF TDfTNT TA{ THE DOW CHEMICAL COMPANY DO 006235 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Media date CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. CONFTDFNTTAl NOTE: Each record named above is classified and coded with a proprietary or not classified code os Mows: NP Not Classified DR - ResYicted for uae within Dow DC Dow Conftdenbal DCT. Dow Controlled # Subject mattar to determin# classification THE DOW CHEMICAL COMPANY Oo 6-?36 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DowBrands Preferred Storage RECORD NAME Media 741 DATE "..... DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Advertising Services Brand Budgets and Supporting Documents (Listed specifically to include individual Brand Budgets, Buy Authorizations, Media Plans and Post Buy Recaps) 4 Broadcast Advertising Including Television and Radio Commercials On discontinued products, retain all commercial history for a period of six (6) years after the product is withdrawn from the market. Retain all commercials for active products Print Advertising-Including Magazine and Newspaper Ads 6 Consumer Affairs Claim Reports 4 Complaint/Claim Letters 4 Consumer Communications Reports/Focus Group 4 Consumer Letters 1 Contracted Production Inventories 1 Manufacturing Specifications Current and two revisions Packaging Specifications Current copy Shipping Records (These records are for products that come under the regulations of the EPA, the Consumer Product Safety Commission, and the Poison Prevention Packaging Act of 1970) S Customer Service Commission Reports 10 Co-op Ad Backup 10 PPC Checks 10 Promotion Payment Requests 10 G neral Broker Questions Current copy _______________________________________ NOTE: Each record nomad above is classified and coded with a proprietary or not dassrfied coda &$ fotows: NP - Not Classified DR Restricted tor use within Dow DC Dow Contidential DCT Dow Controlled * - Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006237 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DowBrands Preferred Storage RECORD NAME Media RATION NIIMRFR 741 DATE Pane 2 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION Broker Sales Reports 4 Broker Evaluation 1 Market Research Non-Marketed Feasibility Studies 20 Project File 20 Product File - DowBrands Annual review, Max 5 Product File - Test Product Records Annual review, Max 5 Public Relations Advertising Communication Artwork/Keylines/Layouts 4 Brand and Public Relations Agency Support (Reports, P.O.S. etc) 4 Brochures/Booklets 4 Literature Fulfillment 4 Newsletters Bulk Inventory Sample 3 10 Quality Assurance Field Complaint Reports 4 Product Reference File 10 Sales Promotion Administrative Job Files (includes originals, promotion notice, revisions, details forms, promotion expense authorizations) 4 Audio Tapes, Package Slides, New Product Videos Retain all for active products Budget Status Reports 5 Broker Promotion Management Guidelines 10 Competitive Activity Reports - Library Copy 10 Concept Boards - Library Copy 10 __confidential NOTE: Each record named above is classified and coded with a proprietary or not classified code a* Mows . NP-Not Classified DR Restricted lor use within Dow DC - Dow Confidential DCT Dow Controlled * - Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006238 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DowBrands Preferred Storage RECORD NAME Coupon Release Notice Coupon Reports Coupon Reports, Expired General Merchandise Promotional Guidelines Package Information Sheets Promotion Evaluation Reports Promotion Fulfillment Recap Reports Promotion Notice, Fact Sheets and Recaps Promotional Grids Promotional Videos Safe Handling Brochures* (Product Department Responsibility) Brochures containing efficacy information or a sales pitch and some handling or health hazard information are not safe handling brochures. Product Departments should not keep more than one copy of superseded safe handling brochures. Sample Files (Collateral, Coupons, Etc.) Marta 741 DATE DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION 10 10 10 4 4 4 10 4 4 10 30* 10 CONFIDFNTTAI. NOTE: Each record named above Is classified and coded with a proprietary or not classified code as tdows: NP Not Classified DR - Restricted tor use within Dow DC - Dow Confidential DCT Dow Controlled -Sutyect matter to determine classification THE DOW CHEMICAL COMPANY DO 006239 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Media ATE DA ftC CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. , CONFIDENTIAL NOTE: Each record named above is classified and coded with a proprietary or not classified code as Mows: NP- Not Classified OR - Restricted for use within Dow DC - Dow Confidential OCT -Dow Controlled # Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006240 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION DOW CREDIT CORPORATION Preferred Storage RECORD NAME Madia Agendas/Itineraries Bank Accounts Corporate and International Record of Account Opening and Closing and Signature Authorizations Lockbox Bank Instruct'ions/Authorizations Monthly Statements/Reconciliations Transfer Letters/Confirmation Brochures (Dow Credit Corporation) Corporation Records Financial Statements Meeting Minutes Incorporation Documents Resolutions Delegations of Authority Cost Reports/Detail Day File (Chronological Reading File) Project Files (includes loans; leases, investments, and other project financing) Customer Credit Info Files Correspondence Input Documents Disbursements Invoices/Statements Guaranties Letters of Credit Agreement Documents Original Promissory Note Project Files (Inactive) Purchase Orders Reports (Activity) fiFr-nnw number 751 GATE -EAflE. 1 DECEMBER 1997 CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION 1 NP 3 after closure DR 3 after inactive 3 3 6 5 after dissolution 10 10 10 10 Until superseded 5 3 4 after maturity 4 after maturity 4 after maturity 4 after maturity 4 after maturity 4 after maturity 4 after maturity 4 after maturity 4 after maturity Until paid then returned to maker 1 5 1 DR DR DR NP DC DC # DR DC DR DR DR DC DR DR DR DR DC DR __ _________ _ CONFTDFNTTAl NOTE: EachraoMdnamadabovaiadaaafiadandcodadwithapropriataryof notctaasHiadoodaaalolow*: NP Not Claisifiad DR Raslndad for um within Dow DC Dow ConMantial DCT - Dow Controlled # Subject matter to datarmina dasifica#on THE DOW CHEMICAL COMPANY DO 006241 DOW RECORDS RETENTION SCHEDULE MAJOR FUNCTION Preferred Storage RECORD NAME Media CATE CURRENT YEAR PLUS TOTAL OWNING RETENTION IN YEARS CODE SECTION This page was intentionally left blank. CONFTDFNTTAL NOTE: Each record named above is classified and coded with a proprietary or not classified code as tolows: NP-Not Classified DR - Restated for use within Dow DC Dow Confidential DCT - Dow Controlled Subject matter to determine classification THE DOW CHEMICAL COMPANY DO 006242