Document NEbXkXKnrx2nQm3NZ7e3OB00Q

J. j. Zematn - B2SK January 19, 1976 PCB Emergency Plan R. G. Potter Attached for your approval is the revised version of the subject plan. Several copies are provided for you to distribute to Mr. Harbison or whomever else you think may be appropriate. When your approval is given, this document will be sent to all concerned parties. /rd Attachments J. J Zeman DSW 185189 STLCOPCB4051435 ' 5 F1! s. p it jr . >-. : ' Ci <f*; '; | 7^ i,^ i !, ; ,S * ;; - * :v . 'v ivi s C ,.. <.-. 'ik 1 %ya PCB EMERGENCY PIAN J.J. Zeman et al January 9 1976 DSW 185190 STLCOPCB4051436 PCB EMERGENCY PLAN 1. Scenario 2. Preliminary Actions 3. Emergency Plan A. Immediate B. CAC Decisions C. Follow-up 4. Telephone List DSW185191 STLCOPCB4051437 1. Scenario ' The plan assumes an immediate ban on production, sale or use of PCB before volume production of MCS 1238 is ready. It is recognized that the actual circumstances may vary from this scenario, so provision has been made to review the plan to assure that it fits before com mitting publicly to the indicated policies. Responsibility for verification of existence of a ban, initiation of this plan and verification of acceptance of responsibilities: R.G. Potter DSW 185192 STLCOPCB4051438 2. Preliminary Actions . a. Persuade customers to accelerate MCS 1238 approval programs. Responsibility: D. Wood (contact by 2/15/76) b. Confirm no continuing contractual obligations to supply. Responsibility: D. Wood (12/31/75) (Done) c. Prepare survey of Askarel equipment used by Monsanto. Responsibility: G.L. Bratsch (request to GLB by 12/22/75) (Done) d. List corporate sales to all dielectric customers. Responsibility: R.E. Hatton (MICC 1/31/76, Corp. 3/31/76) e. Prepare Tentative P.R. statement. Responsibility: D.R. Bishop (1/1/76) (Done) f. List names of contacts to call at all customers. Responsibility: D. Wood (1/31/76) g. Define detailed decontamination procedure for use at Krummrich and possible adaptation for customers. Responsibility: J.R. Savage (1/22/76) ,-v h. Prepare recommendation on advice to customers re decontami nation. Responsibility: D. Wood (2/15/76) i. Develop list of publications for potential ad campaign. Responsibility: D.R. Bishop (12/19/75) OS\N 185193 STLCOPCB4051439 Emergency Plan A. Immed.iate Actions Timing Action Day 1 1) Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara, Elizabeth, Los Angeles). Do not recall shipments enroute. Finish any distillation batches under way. Responsibility: R.A. Pohl Contacts: Krummrich Plant A.E. Leisy R.W. Flint Warehouses E.M. Potter C.B. Sigler Day 1 2) Communicate to customers regarding suspension of shipments. Emphasize that this is a preliminary response pending clarification of government and corporate positions. Responsibility: D. Wood Day 1 3) Make preliminary press release (pre pared in advance) stating that opera tions have been suspended and supplying background information on our PCB con ' trol efforts, status of replacements. Responsibility: D.R. Bishop NOTE: First confirm that action (1) above is in force. Sw I85i94 STLCOPCB4051440 Timing Day 1 Day 2 Day 3 Action 4) Communicate situation to other affected Monsanto operations. -Krummrich production planning - D.T. Mayer -Process Chemicals Marketing - (CS Acid, Muriatic) - J.F. Winkler -Anniston Plant (Biphenyl) - W.E. Voss -Purchasing (TCB, Drums) - B. Byrne Responsibility: E.M. Potter 5) Determine precise details of ban: Marketing (D. Wood), Product Acceptability (J.C. Weber), Washington Office (W. Easley), Legal (W. Withers/T. Bottini), and report to Business Director. Coordinating Responsibility: D. Wood 6) Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation. Responsibility: R.G. Potter oS\N A85195 STLCOPCB4051441 B. CAC Policy Decisions After the precise nature of the ban has been determined, recommendations will be made on the following points (revised as indicated by the nature of the ban). Domestic 1. Date of final production. 2. Shipment of inventory. 3. Customer commitment to orders on books but unshipped. 4. Incinerator returns (maximum rate 300,000 pounds per month). a. All returns invoiced a price to fully cover incineration cost. b. All customers given equal opportunity to use service. # c. COP to be set up to handle. ' d. Alert other incinerator services of our policy. 5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from transformer manufacturer. 6. What assistance we will give on customer plant decontamination. a. Capacitor/Transformer manufacturers. b. End users -- will refer to equipment manufacturers (let our customers know we will do this). 7. Position on replacement fluid from Monsanto. U.S. Export 1. Recommend cease shipments two months after we cease domestic shipments. a. Documentation/L of Credit/Import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b. Additional flexibility in inventory run down. Ex-U.S.A. _ a. Maintain U.K. production and take separate decision within one month of a U.S. ban. b. MESA should avoid commitment to long term supply contracts. DSW 185196 STLCOPCB4051442 C. Follow-up Actions After CAC Approval of Detailed Policy Timing Action Day 4 1) Appoint Administrative Coordinator for 3-6 month period. Responsibility: R.G. Potter Day 4 2) Briefing meeting to define policy and announce appointment of coordinator to: a) Business Group b) COP c) Sales Force d) Research e) P.R. f) Washington Office Responsibility: R.G. Potter Day 4 Day 5 3) Notify Customers by: a) Telephone to most senior management contact -- Marketing 3) b) Certified express letter to: -- Office of the President -- Purchasing Manager of use locations -- Confirmation to telephone contact - (NOTE: Direct all immediate customer responses to Marketing Group.) Responsibility: D. Wood Day 5 4) Notify Manufacturing, Company-wide, to minimize impact on operation of Askarel units. Responsibility: R.A. Pohl to G.L. Bratsch DSW 185197 STLCOPCB4051443 TimingAction Day 5 . 5) Resume production and shipments as permitted by the approved policy, if any. . Responsibility: R.A. Pohl E.M. Potter Day 5` * 6) Brief corporate marketing directors with other sales to dielectric customers on policy. Responsibility: D. Sliney Day 6-8 7) Notify Federal/State agencies of policies. Responsibility: Washington OfficeW. Easley Day 5 Day 6 8) a. P.R. release on policy. 8) b. P.R. prepare Q&A sheet on policy. ' Day 10-15 8) c. Arrange series of paid advertisements Responsibility: D.R. Bishop " Day 6-7 9) Prepare form letters a. Transformers users b. Capacitor users Responsibility: D. Wood Day 8 10) Brief U.S. Export Managers on export policy. Responsibility: C. Paton/D. Wood DSW 185198 STLCOPCB4051444 Timing Week 2-3 Action 11) `Management/Marketing meetings with customers Responsibility: D. Wood Week 2 12) Notify U.S. Export Customers of policy. Responsibility: Area Managers Month 2 13) Upon completion of final customer ship ments, move all Monsanto PCB inventories to Krummrich incinerator. Responsibility: E.M. Potter Month 2 14) Initiate decontamination of Krummrich PCB facilities (see detailed decontami nation plan). Responsibility: R.A. Pohl DSW 185199 STLCOPCB4051445 4. PCB Emergency Plan - Telephone List R.G. Potter Office 4-2142 Manufa cturing R.A. Pohl A.E. Leisy R.W. Flint D.T. Mayer W.E. Voss 4-2243 812-2019 812-2043 812-310 823-205-293 Home 469-1835 991-5455 966-5608 849-0758 618-286-3483 205-237-5834 Marketing C. Paton D. Wood Medical/Prdto Acceptability J.C. Weber Dr. G. Roush W.B. Papageorge Legal W.W. Withers T. Bottini Distribution E.M. Potter C.B. Sigler R.A. Sipes Washington Office W.K. Easley Public Relations D.R. Bishop 4-2529 4-2623 227-7581 536-2161 4-2027 4-2191 4-2086 961-7693 997-2234 878-3513 4-2851 4-2872 227-8345 725-0677 4-2443 4-2428 4-2431 567-6043 618-234-9945 821-0938 821-4548 301-299-9587 4-2891 469-1377 DSW 185200 STLCOPCB4051446