Document Md6wNjMDje7wj1V6x3R2jRKa
To: From: Cc: Bcc: Received Date: Subject:
'benzconsort-tc@ listserve. api. org' <benzconsort-tc@api.org> John Fredrickson <Fredricksonj @api.org> 'benzconsort @listserve. api. org' <benzconsort @api.org>
2001-08-27 14:09:26 GMT Test message from API
Dear Benzene Consortium and Technical Committee Members,
Be advised that API is testing its' e-mail distribution list system. This is only a test message. We want to make certain that all list recipients are indeed getting their messages. If you receive this message please send a response to my address at fredricksonj @api.org . Those of you who serve on both the consortium and the technical committee should get two copies of this message. Thanks in advance for your help.
Regards,
John A. Fredrickson Database Administrator American Petroleum Institute 1220 L Street, NW Washington, DC 20005-4070 Phone: 202-682-8298 Fax: 202-682-8521
Coming Soon! The New www.api.org
Attachments: Glacier Bkgrd.jpg
SHELL-MCCLURG-055187
To: 'BenzConsort-OC@listserve.api.org' <BenzConsort-OC@api.org>; 'BenzConsort-
TC@listserve.api.org' <BenzConsort-TC@api.org>
From:
Beatty, Patrick (PWBE) <PWBE@chevron.com>
Cc:
Bcc:
Received Date:
2001-09-05 18:22:40 GMT
Subject:
FW: Financial oversight by Technical Committee
Let's try this again.
> -----Original Message-----
> From:
Beatty, Patrick (PWBE)
> Sent: Wednesday, September 05, 2001 11: 15 AM
> To: 'BenzCnsort-OC@listserve.api.org';
> 'BanzConsort-TC@listserve.api.org'
> Subject:
FW: Financial oversight by Technical Committee
> Importance: High
>
> All,
>
> One of the issues that will arise in the financial agreements with the
> investigators will be the frequency with which there will be reports from
> the investigators with respect to expenditures vs. progress. The
> Oversight Committee has charged the Technical Committee with developing a
> series of research and financial milestones by which to track progress and
> ensure that spending is not getting out of hand. This raises the question
> of how often the contracts/grants should require reports. Obviously this
> requires balancing a frequency of reporting that allows timely
> notification of cost overruns but does not pose an undue burden on the
> investigators. The contracts are being developed at this time and I
> wanted to our two committees to provide some direction to API regarding
> the timing of financial reporting by the investigators.
>
> I would like to suggest that we have formal financial reports on a
> semiannual basis, e.g., January and July. One would be at the time of
> the annual project review meeting when presentations are made to the
> consortium committees and the Review Panels. I think that this would
> allow adequate matching of research milestones with projected expenses.
> In addition more informal reports could be obtained, for instance, when
> milestones are reached between reporting dates or when the University of
> Colorado makes payments to Fudan University. These could be simple
> notifications which would not require significant effort by the
> investigators.
>
> I would like to get feedback from both Technical and Oversight Committees
> on this. Do you agree with the semiannual reporting? If not API will
> have to renegotiate the contracts with U. Colorado.
>
> A slightly more complicated situation will arise with the contracts
> directly between API and the Chinese for expenses for Otto Wong's portion
> of the case control study. Otto does not have the administrative
> structure to handle billing and reimbursement of the Chinese participants.
> API will have contracts directly with Fudan University for those items.
> There may also be contracts with the CDC and IPHS. I think there Otto
> will need to work with the API to coordinate payments with effort by the
> Chinese participants. I do not believe that development of those
> contracts have been initiated yet.
SHELL-MCCLURG-055188
> > Patrick > > > Patrick W. Beatty Ph.D., D.A.B.T. > (510) 242-7037 Office; (510) 242-7022 FAX > Staff Toxicologist > Petroleum Team > Toxicology and Health Risk Assessment > CRTC RIC 100 Bldg. 24-1125 > E-mail: pwbe@chevron.com >
SHELL-MCCLURG-055189
To:
From:
Cc: Bcc: Received Date: Subject:
Tsai, Shan SP SHLOIL-SPS <sptsai@Shell.Com>; Cagen, Stuart Z SCC <szcagen@SheII.Com> Clegg, Patsy M SCC-CHSE-PC <lO=SHELLlOU=MSXSCC/CN=RECIPIENTS/CN=PH197432>
2001-09-0602:11 :12 GMT FW: Financial oversight by Technical Committee
What do you think? Seems reasonsable to me, but would want your opinions before we reply in unison for Shell. I won't be back in the office until Monday. Stu, would you and Shan talk, and reply to Pat's note for Shell? Thanks,
Patsy
-----Original Message-----
From:
Beatty, Patrick (PWBE) [SMTP:PWBE@chevron.com]
Sent:
Wednesday, September 05,2001 1:19 PM
To: 'BenzConsort-OC@listserve.api.org'; 'BenzConsort-TC@listserve.api.org'
Subject:
FIN: Financial oversight by Technical Committee
Importance:
High
Let's try this again.
> -----Original Message-----
> From: Beatty, Patrick (PWBE)
> Sent: Wednesday, September 05, 2001 11: 15 AM
> To: 'BenzCnsort-OC@listserve.api.org';
> 'BanzConsort-TC@ listserve.api.org'
> Subject:
FW: Financial oversight by Technical Committee
> Importance: High
>
> All,
>
> One of the issues that will arise in the financial agreements with the
> investigators will be the frequency with which there will be reports from
> the investigators with respect to expenditures vs. progress. The
> Oversight Committee has charged the Technical Committee with developing a
> series of research and financial milestones by which to track progress and
> ensure that spending is not getting out of hand. This raises the question
> of how often the contracts/grants should require reports. Obviously this
> requires balancing a frequency of reporting that allows timely
> notification of cost overruns but does not pose an undue burden on the
> investigators. The contracts are being developed at this time and I
> wanted to our two committees to provide some direction to API regarding
> the timing of financial reporting by the investigators.
>
> I would like to suggest that we have formal financial reports on a
> semiannual basis, e.g., January and July. One would be at the time of
> the annual project review meeting when presentations are made to the
> consortium committees and the Review Panels. I think that this would
> allow adequate matching of research milestones with projected expenses.
> In addition more informal reports could be obtained, for instance, when
> milestones are reached between reporting dates or when the University of
> Colorado makes payments to Fudan University. These could be simple
> notifications which would not require significant effort by the
SHELL-MCCLURG-055190
> investigators. > > I would like to get feedback from both Technical and Oversight Committees > on this. Do you agree with the semiannual reporting? If not API will > have to renegotiate the contracts with U. Colorado. > > A slightly more complicated situation will arise with the contracts > directly between API and the Chinese for expenses for Otto Wong's portion > of the case control study. Otto does not have the administrative > structure to handle billing and reimbursement of the Chinese participants. > API will have contracts directly with Fudan University for those items. > There may also be contracts with the CDC and IPHS. I think there Otto > will need to work with the API to coordinate payments with effort by the > Chinese participants. I do not believe that development of those > contracts have been initiated yet. > > Patrick > > > PatrickW. Beatty Ph.D., DAB.T. > (510) 242-7037 Office; (510) 242-7022 FAX > Staff Toxicologist > Petroleum Team > Toxicology and Health Risk Assessment > CRTC RIC 100 Bldg. 24-1125 > E-mail: pwbe@chevron.com >
SHELL-MCCLURG-055191
To:
From:
Cc: Bcc: Received Date: Subject:
Clegg, Patsy M SCC-CHSE-PC <pmclegg@Shell.Com>; Cagen, Stuart Z SCC <szcagen@Shell.Com> Tsai, Shan SP SHLOIL-SPS <lO=SHELLlOU=MSXSOC/CN=RECI PI ENTS/CN=ST196949>
2001-09-0612:17:10 GMT RE: Financial oversight by Technical Committee
Patsy/Stu,
Semi-annual reporting is a reasonable time period for financial reporting. I share with both of your concern that the level of details is important and needs to be addressed.
Shan
-----Original Message-----
From:
Clegg, Patsy M SCC-CHSE-PC
Sent:
Thursday, September 06, 2001 6:52 AM
To: Cagen, Stuart Z SCC; Tsai, Shan SP SHLOIL-SPS
Subject:
RE: Financial oversight by Technical Committee
Stu, I share your concern. How about we respond favorably to the proposal with the caveat that details of the reporting will be worked out by a certain date - certainly before the first January report out.
After this, I will basiclly be out of touch. Have a seminar in DC today and flying home tonight. Getting on a plane Friday morning to fly to Nashville TN for my son's wedding on Sat. Very quick. His fiance's father was diagnosed with liver cancer. Karie and David decided to have a simple wedding now so Karie's father could be there as opposed to a big fancy wedding later without him. A happy/sad time. If all goes well, I will be back in the office on Monday, but have a full schedule. I trust you two guys to respond for Shell.
Patsy
-----Original Message----From: Cagen, Stuart Z SCC Sent: Wednesday, September 05, 2001 10:07 PM To: Clegg, Patsy M SCC-CHSE-PC; Tsai, Shan SP SHLOIL-SPS Subject: RE: Financial oversight by Technical Committee
Patsy and Shan:
My feeling is the same as Patsy's. It does sound reasonable to me. The next question, however, would be the level of reporting as well as the character and the degree of auditing the technical committee shoud undertake on behalf of the steering committee. The concept of 'reporting semiannually' can vary greatly in degree. I would like to error on the side of caution and would not like to be closed out of this function because too close monitoring might be viewed as interference. It is obviously a senstive area but is, in my opinion, workable. Let's think about this before responding.
Thanks
Stuart
-----Original Message-----
From:
Clegg, Patsy M SCC-CHSE-PC
SHELL-MCCLURG-055192
Sent:
Wednesday, September 05,2001 9:11 PM
To: Tsai, Shan SP SHLOIL-SPS; Cagen, Stuart Z SCC
Subject:
FIN: Financial oversight by Technical Committee
Importance:
High
What do you think? Seems reasonsable to me, but would want your opinions before we reply in unison for Shell. I won't be back in the office until Monday. Stu, would you and Shan talk, and reply to Pat's note for Shell? Thanks,
Patsy
-----Original Message-----
From:
Beatty, Patrick (PWBE) [SMTP:PWBE@chevron.com]
Sent:
Wednesday, September 05,2001 1:19 PM
To: 'BenzConsort-OC@listserve.apLorg'; 'BenzConsort-TC@listserve.api.org'
Subject:
FIN: Financial oversight by Technical Committee
Importance:
High
Let's try this again.
> -----Original Message-----
> From: Beatty, Patrick (PWBE)
> Sent: Wednesday, September 05, 2001 11: 15 AM
> To:
'BenzCnsort-OC@listserve.api.org';
> 'BanzConsort-TC@ listserve.api.org'
> Subject: FW: Financial oversight by Technical Committee
> Importance:
High
>
> All,
>
> One of the issues that will arise in the financial agreements with the
> investigators will be the frequency with which there will be reports from
> the investigators with respect to expenditures vs. progress. The
> Oversight Committee has charged the Technical Committee with developing a
> series of research and financial milestones by which to track progress and
> ensure that spending is not getting out of hand. This raises the question
> of how often the contracts/grants should require reports. Obviously this
> requires balancing a frequency of reporting that allows timely
> notification of cost overruns but does not pose an undue burden on the
> investigators. The contracts are being developed at this time and I
> wanted to our two committees to provide some direction to API regarding
> the timing of financial reporting by the investigators.
>
> I would like to suggest that we have formal financial reports on a
> semiannual basis, e.g., January and July. One would be at the time of
> the annual project review meeting when presentations are made to the
> consortium committees and the Review Panels. I think that this would
> allow adequate matching of research milestones with projected expenses.
> In addition more informal reports could be obtained, for instance, when
> milestones are reached between reporting dates or when the University of
> Colorado makes payments to Fudan University. These could be simple
> notifications which would not require significant effort by the
> investigators.
>
> I would like to get feedback from both Technical and Oversight Committees
> on this. Do you agree with the semiannual reporting? If not API will
> have to renegotiate the contracts with U. Colorado.
>
SHELL-MCCLURG-055193
> A slightly more complicated situation will arise with the contracts > directly between API and the Chinese for expenses for Otto Wong's portion > of the case control study. Otto does not have the administrative > structure to handle billing and reimbursement of the Chinese participants. > API will have contracts directly with Fudan University for those items. > There may also be contracts with the CDC and IPHS. I think there Otto > will need to work with the API to coordinate payments with effort by the > Chinese participants. I do not believe that development of those > contracts have been initiated yet. > > Patrick > > > Patrick W. Beatty Ph.D., DAB.T. > (510) 242-7037 Office; (510) 242-7022 FAX > Staff Toxicologist > Petroleum Team > Toxicology and Health Risk Assessment > CRTC RIC 100 Bldg. 24-1125 > E-mail: pwbe@chevron.com >
SHELL-MCCLURG-055194
To: From: Cc: Bcc: Received Date: Subject:
'Cagen, Stuart Z SCC' <szcagen@SheII.Com> Beatty, Patrick (PWBE) <PWBE@chevron.com>
2001-09-06 17:26:48 GMT RE: Financial oversight by Technical Committee
Stuart.
Thanks for the reply. I think that there is merit in Shell's suggestion. I imagine that this may require a sit down meeting with the Technical Committee, the investigators and API financial staff to arrive at some mutually agreeable arrangement. Let's keep this in mind.
Patrick
> -----Original Message-----
> From:
Cagen, Stuart Z SCC [SMTP:szcagen@SheII.Com]
> Sent: Thursday, September 06,2001 9:52 AM
> To: 'Beatty, Patrick (PWBE)'
> Cc: Clegg, Patsy M SCC-CHSE-PC; Tsai, Shan SP SHLOIL-SPS; 'George
> Woodall'
> Subject:
RE: Financial oversight by Technical Committee
>
> Pat:
>
> This message is sent on behalf of Shell, including Patsy (who cannot
> respond
> this week), Shan and myself.
>
> The idea to require semi-annual financial reporting (plus special
> reporting
> in conjunction with milestones) is a good one and is something we highly
> support. However, we (Shell) would further recommend that we (the
> consortium) should provide guidance to the investigators and their
> institutions regarding the nature of this reporting. I don't have
> specifics
> to offer right now, but the financial reporting has to be meaningful.
> This
> means that we not only need to be able to understand it, we should also be
> able to audit these financial reports in some rudimentary manner.
> Today's
> addition to your recommendation is that one of the committees - probably
> the
> technical committee - should take on an action to prepare a financial
> reporting guidance document for the investigators by the end of the year.
>
>
> Thanks
>
> Stuart
>
> Stuart Cagen, Ph.D., Staff Toxicology Advisor
> Shell Chemical Company, P.O. Box 4320, Houston, Texas 77210
> tel: 713-241-1407; fax: 713-241-3325; email: szcagen@shellus.com
> mobile: 832-309-1984
>
SHELL-MCCLURG-055195
>
>
> > -----Original Message-----
> > From:
Beatty, Patrick (PWBE) [SMTP:PWBE@chevron.com]
> > Sent:
Wednesday, September 05, 2001 1: 19 PM
> > To: 'BenzConsort-OC@listserve.api.org';
> > 'BenzConsort-TC@listserve.api.org'
> > Subject: FW: Financial oversight by Technical Committee
> > Importance: High
> > Let's try this again.
> > > -----Original Message-----
> > > From:
Beatty, Patrick (PWBE)
> > > Sent:
Wednesday, September 05, 2001 11: 15 AM
> > > To:
'BenzCnsort-OC@listserve.api.org';
> > > 'BanzConsort-TC@listserve.api.org'
> > > Subject: FW: Financial oversight by Technical Committee
> > > Importance:
High
>
> > > All,
>
> > > One of the issues that will arise in the financial agreements with the
> > > investigators will be the frequency with which there will be reports
> > from
> > > the investigators with respect to expenditures vs. progress. The
> > > Oversight Committee has charged the Technical Committee with
> developing
a
> > > series of research and financial milestones by which to track progress
> > and
> > > ensure that spending is not getting out of hand. This raises the
> > question
> > > of how often the contracts/grants should require reports. Obviously
> > this
> > > requires balancing a frequency of reporting that allows timely
> > > notification of cost overruns but does not pose an undue burden on the
> > > investigators. The contracts are being developed at this time and I
> > > wanted to our two committees to provide some direction to API
> regarding
> > > the timing of financial reporting by the investigators.
>
> > > I would like to suggest that we have formal financial reports on a
> > > semiannual basis, e.g., January and July. One would be at the time
> of
> > > the annual project review meeting when presentations are made to the
> > > consortium committees and the Review Panels. I think that this would
> > > allow adequate matching of research milestones with projected
> expenses.
> > > In addition more informal reports could be obtained, for instance,
> when
> > > milestones are reached between reporting dates or when the University
> of
> > > Colorado makes payments to Fudan University. These could be simple
> > > notifications which would not require significant effort by the
> > > investigators.
>
> > > I would like to get feedback from both Technical and Oversight
SHELL-MCCLURG-055196
> > Committees > > > on this. Do you agree with the semiannual reporting? If not API will > > > have to renegotiate the contracts with U. Colorado. > > > > A slightly more complicated situation will arise with the contracts > > > directly between API and the Chinese for expenses for Otto Wong's > > portion > > > of the case control study. Otto does not have the administrative > > > structure to handle billing and reimbursement of the Chinese > > participants. > > > API will have contracts directly with Fudan University for those > items. > > > There may also be contracts with the CDC and IPHS. I think there Otto > > > will need to work with the API to coordinate payments with effort by > the > > > Chinese participants. I do not believe that development of those > > > contracts have been initiated yet. > > > > Patrick > > > > > Patrick W. Beatty Ph.D., D.A.B.T. > > > (510) 242-7037 Office; (510) 242-7022 FAX > > > Staff Toxicologist > > > Petroleum Team > > > Toxicology and Health Risk Assessment > > > CRTC RIC 100 Bldg. 24-1125 > > > E-mail: pwbe@chevron.com >
SHELL-MCCLURG-055197
To: From:
Cc: Bcc: Received Date: Subject:
Cagen, Stuart Z SCC <szcagen@Shell.Com> Clegg, Patsy M SCC-CHSE-PC <lO=SHELLlOU=MSXSCC/CN=RECIPIENTS/CN=PH197432>
2001-09-0621 :54:59 GMT RE: Financial oversight by Technical Committee
Thanks for taking care of this in such an admirable fashion. May I depend on you to follow up and hold their feet to the fire.
Patsy
-----Original Message-----
From:
Cagen, Stuart Z SCC
Sent:
Thursday, September 06, 2001 12:29 PM
To: Clegg, Patsy M SCC-CHSE-PC; Tsai, Shan SP SHLOIL-SPS
Subject:
FIN: Financial oversight by Technical Committee
FYI
-----Original Message-----
From:
Beatty, Patrick (PWBE) [SMTP:PWBE@chevron.com]
Sent:
Thursday, September 06, 2001 12:24 PM
To: 'Cagen, Stuart Z SCC'
Subject:
RE: Financial oversight by Technical Committee
Stuart.
Thanks for the reply. I think that there is merit in Shell's suggestion. I imagine that this may require a sit down meeting with the Technical Committee, the investigators and API financial staff to arrive at some mutually agreeable arrangement. Let's keep this in mind.
Patrick
> -----Original Message-----
> From: Cagen, Stuart Z SCC [SMTP:szcagen@SheII.Com]
> Sent: Thursday, September 06, 2001 9:52 AM
> To:
'Beatty, Patrick (PWBE)'
> Cc:
Clegg, Patsy M SCC-CHSE-PC; Tsai, Shan SP SHLOIL-SPS; 'George
> Woodall'
> Subject: RE: Financial oversight by Technical Committee
> > Pat:
> > This message is sent on behalf of Shell, including Patsy (who cannot
> respond
> this week), Shan and myself.
> > The idea to require semi-annual financial reporting (plus special
> reporting
> in conjunction with milestones) is a good one and is something we highly
> support. However, we (Shell) would further recommend that we (the
> consortium) should provide guidance to the investigators and their
> institutions regarding the nature of this reporting. I don't have
> specifics
SHELL-MCCLURG-055198
> to offer right now, but the financial reporting has to be meaningful.
> This
> means that we not only need to be able to understand it, we should also be
> able to audit these financial reports in some rudimentary manner.
> Today's
> addition to your recommendation is that one of the committees - probably
> the
> technical committee - should take on an action to prepare a financial
> reporting guidance document for the investigators by the end of the year.
>
> > Thanks
>
> Stuart
> > Stuart Cagen, Ph.D., Staff Toxicology Advisor
> Shell Chemical Company, P.O. Box 4320, Houston, Texas 77210
> tel: 713-241-1407; fax: 713-241-3325; email: szcagen@shellus.com
> mobile: 832-309-1984
>
>
> > > -----Original Message-----
> > From: Beatty, Patrick (PWBE) [SMTP:PWBE@chevron.com]
> > Sent: Wednesday, September 05, 2001 1: 19 PM
> > To: 'BenzConsort-OC@listserve.api.org';
> > 'BenzConsort-TC@ listserve.api.org'
> > Subject: FW: Financial oversight by Technical Committee
> > Importance: High
> > Let's try this again.
> > > -----Original Message-----
> > > From: Beatty, Patrick (PWBE)
> > > Sent: Wednesday, September 05, 2001 11: 15 AM
> > > To: 'BenzCnsort-OC@listserve.api.org';
> > > 'BanzConsort-TC@listserve.api.org'
> > > Subject:
FW: Financial oversight by Technical Committee
> > > Importance: High
>
> > > All, >
> > > One of the issues that will arise in the financial agreements with the
> > > investigators will be the frequency with which there will be reports
> > from
> > > the investigators with respect to expenditures vs. progress. The
> > > Oversight Committee has charged the Technical Committee with
> developing
a
> > > series of research and financial milestones by which to track progress
> > and
> > > ensure that spending is not getting out of hand. This raises the
> > question
> > > of how often the contracts/grants should require reports. Obviously
> > this
> > > requires balancing a frequency of reporting that allows timely
SHELL-MCCLURG-055199
> > > notification of cost overruns but does not pose an undue burden on the > > > investigators. The contracts are being developed at this time and I > > > wanted to our two committees to provide some direction to API > regarding > > > the timing of financial reporting by the investigators.
>
> > > I would like to suggest that we have formal financial reports on a > > > semiannual basis, e.g., January and July. One would be at the time > of > > > the annual project review meeting when presentations are made to the > > > consortium committees and the Review Panels. I think that this would > > > allow adequate matching of research milestones with projected > expenses. > > > In addition more informal reports could be obtained, for instance, > when > > > milestones are reached between reporting dates or when the University > of > > > Colorado makes payments to Fudan University. These could be simple > > > notifications which would not require significant effort by the > > > investigators.
>
> > > I would like to get feedback from both Technical and Oversight > > Committees > > > on this. Do you agree with the semiannual reporting? If not API will > > > have to renegotiate the contracts with U. Colorado.
>
> > > A slightly more complicated situation will arise with the contracts > > > directly between API and the Chinese for expenses for Otto Wong's > > portion > > > of the case control study. Otto does not have the administrative > > > structure to handle billing and reimbursement of the Chinese > > participants. > > > API will have contracts directly with Fudan University for those > items. > > > There may also be contracts with the CDC and IPHS. I think there Otto > > > will need to work with the API to coordinate payments with effort by > the > > > Chinese participants. I do not believe that development of those > > > contracts have been initiated yet.
>
> > > Patrick
> >
> > > PatrickW. Beatty Ph.D., DAB.T. > > > (510) 242-7037 Office; (510) 242-7022 FAX > > > Staff Toxicologist > > > Petroleum Team > > > Toxicology and Health Risk Assessment > > > CRTC RIC 100 Bldg. 24-1125 > > > E-mail: pwbe@chevron.com
>
SH ELL-MCCLU RG-055200