Document MGaqoVmM60rrByqnZGgNBz75k

Hr. Howard 5. Barr, Director Memberships and Contributions U.S. Steel Foundation November 27, 1961; Q. M. Tiamis, Supervisor of Archives Retention of Files Thank you for your letter of November 23, 1961;, Subject - "Retention of Files". With reference to sane, we wish to nake the following ccnaaentaj It Is not our policy or our Intentions to destroy any records pre maturely. However, it is our responsibility to notify the applicable departnents of the expiration of retention periods, each year end. Only those departnents having records in storage and on which the retention period has expired will be notified. The destruction date is listed on an Archives Record History Card after having first been transferred from the duplicate copy of the existing box label. Please note attachment - copies of correspondence. You will note the Archives had specific authority to destroy those records nentloned in the second paragraph of your letter. Please bear in mind that no boxed records - other than microfilm (daily) and daily paper records are destroyed without first sending out a notice and subsequently receiving the signed authorisation to destroy sane. Instructions contained in your letter, third paragraph, will be initiated by this department. Tour anxiety and also your interest in this natter is appreciated. Records from your department will be protected by the sane degree of efficiency as are all other records in Archives storage. *T/hea Attachments Supervisor of Archives mi USD STAuTES STEEL FOUNDATION, INC. (Consent t;oo cestroy must be obtained iu writing8 -"oz tbe Executive / INTER-ORGANIZATION CORRESPONDENCE UNITED STATES STEEL CORPORATION to Mr. G. M. Timmia Supervisor of Files PGAAN date from subject November 23,' 1964 Howard B. Barr, Director Memberships and Contributions \ Retention of Files With reference to your recent conversation with my office and your request that I put in writing the requirements for the retention of files now in your possession, 1 wish to make several comments. Files were shipped to Annandale in prior years whose retention dates are still in effect, but recently when requesting files my office was informed chat they have been destroyed. A shipment of seven boxes was received at the Annandale Archives on August 21, 1956, and a 15 year retention date was plainly marked on each box label. Another shipment was received on July 31, 1957, and the retention date was listed on each box label for 10 years. It is most unfortunate that these boxes have since been destroyed. Because the retention dates were not observed, I wish to formally request that all files on the attached listings be retained until written consent for their destruction is obtained from both the Director, Memberships and Contributions of the United States Steel Corporation, and the Executive Director of the United States Steel Foundation, Inc. For this reason I am sending herewith a stamp which should be used on each and every box indicated on the attached listings and then return the stamp to my office'. Henceforth every box leaving this responsibility will bear this stamp. I would appreciate receiving a copy of the form indicating the signature of the person who authorized the destruction of the above mentioned files so that I may in turn direct a copy of this correspondence to him. I cannot emphasis enough the importance of having all retention dates strictly adhered to. Attachments S3-- UNITED STATES STEEL FOUNDATION, INC. 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