Document LgNBggOr4pONQqLo9j4LJ6XpQ

Record Retention QAT Meeting March 23, 1992, 2:00 p.m. Meeting Notes Present Betty Beestrice - Harmarville Mike Brown - Monroeville Chuck Edge - Harmarville Lawrence Kreuer - Allison Park Eileen Holste - O'Hara Township Don Peshek - Springdale R & D John Luffe - General Office Lawrence Kreuer opened the meeting and gave his version of a "Mission Statement" to the group in order to revise Section 10 of the Retention Manual. Each participant was then given the opportunity to state their own. version, and modifications to Lawrence's original were made when consensus was reached. The final statement agreed to is as follows: 1. Ensure both Research and Technical records are retained no longer or shorter than necessary, 2. The section to be complete and understandable by the user. 3. The retention times be consistent between groups and other sections of the manual. It was mentioned that retrieval is not part of the scope of this team and each group should work out their own system. Attention was then turned to Section 10 of the manual. After some discussion, it was decided to pick out those items that are common to all groups. Those items that were unclear, no longer pertinent, redundant, etc. were either modified, dropped, or merged into another record group. The final list was as follows: 1. Notebooks, Research Data Books, Lab Note Books (day to day Technical testing results) - L. Kreuer to define 2. Analytical Reports - E. Holste to define 3. MOI's (Memorandum of Invention) - M. Brown to define 4. Project Reports (all types) - C. Edge to define 5. Other Reports (Non-project reports) - B. Beestrice to define 6. Procedures of analysis - general procedures, standards and guides of analysis and testing. 7. Product formulae and specifications S. Technology Exchange BA / -- < PPG Architectural Finishes, Inc. List of Subjects Not Included in Record Retention Manual 1. PPG Test Methods 2. Outside Test Methods 3. Technical Data Bulletins & Correspondence 4. UPC Data Base 5. Federal Specifications 6. Label, Current and Historical 7. Paint System Specifications 8. Training Information 9. Complaint Files 10. USDA Acceptance Files 11. Customer Files 12. VOC Files 13. Product Line Files 14. Private Label Data Files 15. Code Assignment Records & Indexes 16. Raw Material Code Books & Raw Material Data (Supplier) 17. Subject Files (eg water vapor transmission) 18. Monthly Summaries 19. Color Formula Books, Color Charts, Color Decks, Color Standard Files, Colorant Calibrations 20. Dealers, Competitors & Competitive Offsets Data Files 21. Product Release Files 22. Product Reports 23. Exposure Panels & Reports 24. Product Development Program Correspondence 25. Product Test Methods Computer Files 26. EPA Forms 27. PS Mail CO CD BA