Document LKRnMaY8r0r429zE5EYZ3w1Bd

1993 CONOCO INC. RECORDS RETENTION/DESTRUCTION POLICY Topic: Policy Statement POLICY STATEMENT *ogram Objectives--Records shall be retained for as long as needed for _>mpany business, or longer if needed for legal, tax, audit or archival purposes. When these needs have been met, the records shall be promptly destroyed. Program benefits include: cost savings, improved access to valuable information, consistency in records destruction, legal compliance and compliance during litigation, government investigation, or audit. Definition of Records--Records include all paper, microfilm, microfiche, electronic or other information media created or received by the company in the course of its business. Ownership of Records--All records received or created in the course of company business are company property and do not belong to departments or individuals. Retention of Records--The company, through the Records Retention Committee, decides how long to retain its records, where to retain them and when to destroy them. Records Retention Committee--This committee has been appointed by management to make final decisions on retention of records. Staff work of the committee channels through the Corporate Records Manager. The Records Retention Committee is responsible for 1) reviewing and approving revisions to the Record Retention Schedule, 2) verifying the eligibility of records for destruction in the absence of an approved retention schedule, 3) verifying the vital and confidential nature of specific financial and operating records, 4) approving procedures for the disposition of records and 5) approving specific microfilming applications in light of considerations such legality. Records Management Guide--The committee records its decisions in the Conoco Records Management Guide. The guide contains policies and procedures along with the retention schedules and is available on the Executive Information System (EIS). Responsibilities--Each employee is responsible for adhering to Conoco's records management policies. Each department will assign a records coordinator who is responsible for 1) implementing the Records Management Program in their specific area, 2) approving and submitting retention schedule revisions to the committee, 3) ensuring records specialists have updated records management guidelines and are trained in proper records management procedures, 4) reporting annual compliance to the Records Retention Committee and 5) maintaining Records Destruction Certificates. The Corporate Records Manager is responsible for 1) chairing and providing staff support for the Records Retention Committee, 2) communicating with departmental records coordinators and managers concerning records management policies and procedures, 3) preparing draft retention schedules for review by the Records Retention Committee, 4) maintaining the Records Management Guide, 5) coordinating Hold Orders and 6) providing training in records management. Annual Compliance--Each Records Coordinator reports to the committee within two months after fiscal year end that retention schedules are being followed. Suspension of Destruction (Hold Order)--Under emergency conditions, the Records Retention Committee may authorize suspension of destruction specified records. Such suspensions shall be in force until written 'tification lifting the suspension has been received. for Topic: ? ADMINISTRATIVE RECORDS 'SOCIATIONS PROFESSIONAL/INDUSTRY/SOCIAL/CIVIC DELEGATES, CORRESPONDENCE, DUES, MEETINGS, MEMBERSHIP INFORMATION, NEWSLETTERS, PERIODIC REPORTS ACTIVE + 2Y AWARDS/CITATIONS OSHA SAFETY, PRESIDENTIAL, ENVIRONMENTAL, MARKETING EXCELLENCE 5Y CHARITABLE AND PHILANTHROPIC ACTIVITIES CONTRIBUTIONS/DONATIONS/GIFTS UFTA RECORDS OF ACTIVITIES 3Y CORRESPONDENCE GENERAL DICTATION NOTEBOOKS & TRANSCRIBING TAPES MAX 1Y DUPLICATE/MULTIPLE COPIES OF INTERDEPARTMENTAL OR OTHER COMPANY CORRESPONDENCE MAX 1Y FORM LETTERS WHICH REQUIRE NO FOLLOW-UP MAX 1Y LETTERS AND NOTES WHICH REQUIRE NO ACKNOWLEDGEMENT OR FOLLOW-UP, SUCH AS NOTES OF APPRECIATION, CONGRATULATIONS AND PLANS FOR MEETINGS MAX 1Y LETTERS OF GENERAL INQUIRY AND RESPONSES WHICH COMPLETE A CYCLE OF CORRESPONDENCE AND HAVE NO VALUE BEYOND POSSIBLE REFERENCE FROM THE CORRESPONDENT WITHIN A REASONABLE PERIOD OF TIME MAX 1Y LETTERS REQUESTING SPECIFIC ACTION SUCH AS NAME/ADDRESS CHANGE, OR COMPLAINTS WHICH HAVE NO FURTHER VALUE AFTER CHANGES ARE MADE OR ACTION IS TAKEN MAX 1Y OTHER LETTERS OF NON-ESSENTIAL SUBJECT MATTER OR WHICH REQUIRE NO FURTHER ACTION OR REFERENCE MAX 1Y SIMILAR LETTERS WHICH MIGHT BE REFERRED TO SHORTLY AFTER THEY ARE RECEIVED OR WRITTEN, BUT WHICH CEASE TO HAVE VALUE UNLESS FURTHER IMMEDIATE CORRESPONDENCE ENSUES MAX 1Y TELEGRAM & TELETYPE MESSAGES MAX 1Y 2/11/93 |... 00 0 0 SPECIFIC SUBJECT CORRESPONDENCE RELATING TO SPECIFIC SUBJECT (ALL ITEMS CARRY THE SAME RETENTION AS THE SOURCE DOCUMENT) SAME AS SOURCE DOCUMENT DRAFTS DRAFTS--(PRELIMINARY CORRESPONDENCE, PROPOSALS, CONTRACTS, ETC. OF ANY NATURE) 1Y AFTER FINALIZED FORMS--COMPLETED CORPORATE FORMS (BY FORM NUMBER) SEE CONOCO FORMS (IN APPENDIX) GENERAL AUTHORITY LIMITATIONS AUTHORITY LIMITATIONS DOCUMENTATION UNTIL SUPERSEDED AUTHORITY DELEGATION DOCUMENTATION/LETTERS AUTHORITY DELEGATION DOCUMENTATION/LETTERS ACTIVE + 1Y GENERAL OFFICE ADMINISTRATIVE WORKING FILES, ANNUAL REPORTS--OTHER COMPANIES, APPOINTMENT BOOKS, CALENDAR--DESK AND OFFICE, CONFERENCE ROOM SCHEDULING, DIARIES, READING/RE FE RENCE/CHRONOLOGICAL FILES, RESERVED PARKING, TELEPHONE MESSAGE LOGS, ETC. 1Y . .xILING AND DISTRIBUTION DOCUMENTATION LISTS, RECEIPTS (CERTIFIED, REGISTERED, INSURED, POSTAGE-DUE), ETC. ACTIVE + 1Y MEETINGS ATTENDEES, BUDGET/COST, NOTICES, MINUTES, MISC. INFO., PROGRAMS/AGENDAS DATES PLANNING 3Y ORGANIZATION CHARTS ORGANIZATION CHARTS ACTIVE + 2Y ORGANIZATION PLANS, GOALS OBJECTIVES MISSION STATEMENTS, OPERATING GOALS OBJECTIVES, WORK PLANS, ETC. ACTIVE + 1 POLICY, PROCEDURES, GUIDELINES DIRECTIVES BUSINESS ETHICS ACTIVE + 2Y POLICIES PROCEDURES MANUALS-- FINANCIAL OTHER UFTA ACTIVE + 2Y POLICY PROCEDURES POSITION PAPERS FINANCIAL OTHER UFTA ACTIVE + 2Y RECORDS RETENTION MANUAL PRESENTATIONS/SPEECHES PRESENTATIONS OR SPEECHES, CONOCO AUTHORED PAPERS PROGRAMS & ACTIVITIES/INITIATIVES BUSINESS PROGRAMS (VAN POOL, VOLUNTEER, CONOCO CLUB, CEA, ETC. ) , SUMMER INTERNS, RECYCLING CIVIC/COMMUNITY AFFAIRS ANNUAL CONOCO-SPONSORED PROJECTS, COMMUNITY PUBLIC RELATIONS--CONOCO INVOLVEMENT, CONOCO VOLUNTEER ACTIVITIES, OUTSIDE ACTIVITIES AS V.P. & REGIONAL COORDINATOR, SPECIAL CONOCO-SPONSORED PROMOTIONS, ETC. PUBLIC RELATIONS ARTWORK/PHOTOS HISTORICAL ROUTINE MEDIA (PRESS, TV, RADIO, MAGAZINES) MEDIA COMMUNICATION, ARTICLES, PRESS CONFERENCES & TOURS KITS/PACKETS, MODEL RELEASES & PHOTOGRAPHER'S RELEASES, PUBLICITY PHOTOGRAPHS, ETC. NEWS RELEASES - ISSUED PUBLICATIONS COMPANY-WIDE (CAPSULE COMMENTS, CONOCO WORLD, PONOCOAN) PERIODICALS, SUBSCRIPTION ORDERS AND RENEWALS, BOOKS, DEPARTMENTAL NEWS, DIRECTORIES (TELEPHONE, EMPLOYEE, DEPARTMENTAL), NEWSLETTERS, OFFICE SUPPLY CATALOGS, ETC. RECORDS MANAGEMENT DESTRUCTION DOCUMENTATION--ALL DESTROYED RECORDS DOCUMENTATION (DESTROYED DOCUMENTS INDEX, RECORD DESTRUCTION DOCUMENTATION, RECORDS DESTROYED AFTER APPROVAL, ETC.) SPECIAL HOLD DOCUMENTATION SUSPENSIONS/SPECIAL HOLDS STORAGE DOCUMENTATION INDEXES, INVENTORY, TRANSFER DOCUMENTATION, ETC. ACTIVE + 3Y 5Y ACTIVE + 3Y ACTIVE + 3Y PERM ACTIVE ACTIVE + 1Y PERM PERM ACTIVE PERM AS REQUIRED ACTIVE VITAL RECORDS DOCUMENTATION REFER TO DEFINITION OF VITAL RECORD IN RETENTION GUIDE jPORTS/STUDIES/FORECASTS ACTIVITY/PERIODIC PERFORMANCE REPORTS ENVIRONMENTAL HEALTH AND SAFETY HUMAN RESOURCES LEGAL OPERATIONS RECORDS OF A GENERAL NATURE RELATING TO RESPECTIVE ORGANIZATIONAL FUNCTIONS REGULATORY TAX SCHEDULES VACATION, WORK, ETC. SECURITY SITE SECURITY VISITOR REGISTRATION, IDENTIFICATION BADGE & SECURITY CLEARANCE, KEYS ASSIGNED & LOCK NUMBERS, VEHICLE DESCRIPTION & STICKER NUMBER THEFT/LOSS ROBBERY, DAMAGE, STOLEN/LOST, TRADE SECRETS, EMPLOYEE THEFT, THEFT/EMBEZZLEMENT OF COMPANY PROPERTY, ETC. TRAINING MANUALS TRANSMITTALS TRANSMITTAL LETTERS--NONTECHNICAL TRAVEL FLIGHT SCHEDULES, HOTEL GUIDE, MAPS, PASSPORT/VISA INFORMATION, TRAVEL & RESERVATION BULLETINS, TRAVEL ARRANGEMENTS, TRAVEL ITINERARIES, ETC. VEHICLE DOCUMENTS CERTIFICATES OF COMPLIANCE CERTIFICATION, MAINTENANCE, PURCHASE & SALE RECORDS, SPECIFICATIONS, VEHICLE LEASING, SEE SPECIFIC RECORD FOR RETENTION ACTIVE + 1Y 5Y ACT + 5 ACT + 2 ACT + 5 OR AS REQUIRED BY PERMIT ACTIVE {IT IS RECOMMENDED THESE RECORDS BE REVIEWED EVERY 5 YEARS TO DETERMINE CONTINUED VALUE) 3Y OR AS REQUIRED BY PERMIT UNT SUPER OR OB ACTIVE + 1 ACTIVE + 1 UFTA ACTIVE ACTIVE ACTIVE ACTIVE +1Y LIFE OF CONTRACT + 4Y PERMITS, ETC. REGISTRATION RECORDS, TITLE, ETC. ACTIVITY DISPATCH LOGS, MILEAGE RECORDS, TRIP RECORDS, FUEL RECEIPTS, LOAD SHEETS, WEIGHT TICKETS, SCHEDULE, ETC. DRIVER INFORMATION DRIVER RECORD OF DUTY, QUALIFICATION RECORDS, REPORTS, ETC. DRIVER'S DRIVER'S DRIVER'S LOGS WORK ORDERS SEE FACILITY--WORK ORDERS ACTIVE ACTIVE + 1Y ACTIVE + 3Y 6 MONTHS CONOCO CORPORATE RECORDS BOARD OF DIRECTORS COMPENSATION 5Y EVENT PLANNING INFORMATION 2Y MEMBERSHIP MINUTES AND AGENDAS NOTICES PERMANENT PERMANENT 2Y PHOTOGRAPHS OF: DIRECTORS, MEETINGS, AND EVENTS 3Y RESOLUTIONS PERMANENT CAPITAL STOCK CERTIFICATES ACTIVE + 20Y LEDGERS PERMANENT PURCHASES 6Y RECORDS 5Y REGISTERS ACTIVE + 6Y SALES 6Y TRANSFERS 6Y STOCKHOLDER MEETINGS AGENDAS 5Y MINUTES PERMANENT PRESS RELEASES 3Y 8/24/92 iL 0 0006014 PROXIES SECURITY ISSUES STOCKHOLDER RELATIONS CORRESPONDENCE, LISTINGS OF STOCKHOLDERS, STOCKHOLDER INFORMATION (NOTE: DO THESE RECORDS EXIST FOR SURE? CONOCO HAS TO CHECK WITH LEGAL-) CORPORATE DOCUMENTS/INSTRUMENTS ANNUAL REPORT, PERMITS ASSUMED NAME, INCORPORATION, BORDER CROSSING, ASSUMED NAME CERTIFICATES BIOGRAPHICAL INFORMATION--OFFICERS BY-LAWS AMENDMENTS CERTIFICATES/ARTICLES OF INCORPORATION & AMENDMENTS CHARTERS & AMENDMENTS CORPORATE CALENDAR CORPORATE DIRECTORY ORGANIZATIONAL BULLETINS POWER OF ATTORNEY QUALIFICATIONS TO DO BUSINESS SEAL HISTORICAL DOCUMENTATION EVENTS MARLAND OIL CO. MERGERS/TAKE-OVERS, ETC. PHOTOS/NEGATIVES PLANNING ANALYSIS BUDGETS ANALYSES (DOCUMENTATION RELATING TO CORPORATE BUDGETS, LONG RANGE SHORT RANGE PLANS, FEASIBILITY, SPECIAL BUDGET ITEMS, EXPANSION, CUTBACKS) ECONOMIC ISSUES (SUCH AS: CONSUMER PRICES, DEMAND, DEMOGRAPHICS, OUTLOOK, PERFORMANCE, PRODUCTIVITY, TAXATION, ECONOMIC POLICY) GROWTH, 5Y ACTIVE + 1Y 5Y PERMANENT ACTIVE + 6Y ACTIVE + 5Y PERMANENT PERMANENT PERMANENT ACTIVE + 1Y ACTIVE + 1Y ACTIVE + 2Y PERMANENT ACTIVE + 6Y ACTIVE PERM PERM PERM PERM ACTIVE + 5Y ACTIVE + 5Y FINANCIAL ANALYSES (SUCH AS: ACQUISITIONS, DISPOSITIONS, CONTRACT REVIEWS, QUESTIONNAIRES, SURVEYS) INDUSTRY AFFAIRS DOCUMENTATION (SUCH AS: ENERGY OUTLOOK, ENERGY CRISIS, POLICY, GEOTHERMAL DATA, TRENDS, PETROLEUM INDUSTRY, PERFORMANCE, STATS) INTERNATIONAL (DOCUMENTATION RELATING TO COUNTRIES, CONTINENTS, REGIONS) POLITICAL ANALYSIS DOCUMENTATION (SUCH AS: LEGISLATION, COUNTRY POLITICS, POLITICIAN STANDS, POLITICAL RISKS) REGULATORY DOCUMENTATION (RELATING TO: DEREGULATION, INDIAN LAND USE, REGULATIONS, OIL IMPORTS RESTRICTIONS, FEES) STRATEGIC PLANNING HISTORICAL DOCUMENTATION BUSINESS PERFORMANCE, COST & EFFICIENCY, PLANT PERFORMANCE, COMPETIVENESS, ETC. ACTIVE + 5Y ACTIVE + 5Y ACTIVE + 5Y; EXCEPTION: LIBYA--10Y ACTIVE + 3Y ACTIVE + 5Y ACTIVE + 5Y PERM LEGAL RECORDS AFFIDAVITS ACTIVE + 5Y ANTITRUST ANTITRUST COMPLIANCE, HART-SCOTTRODINO REPORTING, ETC. 10Y BOYCOTT DOCUMENTATION BOYCOTT QUESTIONNAIRES, COMPLIANCE REPORTS, ANTIBOYCOTT LEGISLATION, ETC. 10Y CLAIMS BANKRUPTCY, CAGC, DISABILITY PAY, GAS LEASE, INSURANCE, MECHANICS LIEN, MINERAL LEASE, PIPELINE, COLLECTION OF ACCOUNTS, DEATH, EMINENT DOMAIN, OIL LEASES, PROPERTY DAMAGE, REAL ESTATE, SECURITY INVESTIGATIONS, ETC. ACTIVE + 4Y COMMITTEES POLITICAL ACTION, SPECIAL GOVERNMENT, EMPLOYEE GOOD GOVERNMENT FUND, ETC. ACTIVE + 5Y 8/25/92 c.; { O 0 0 0 6 0 4 CONTRACT ADMINISTRATION BRIEFS, CHECKLISTS, GUIDELINES, INSTRUCTIONS JNTRACTS/AGREEMENTS/ASSIGNMENTS ALL OTHER FRANCHISE/JOBBER GAS GAS PLANT GAS--LOUISIANA MERGER REAL ESTATE RENTAL AGREEMENT (NOT INCLUDING REAL PROPERTY FOR RETAIL, WHOLESALE, OR EXPLORATION ACTIVITIES) RIGHT-OF-WAY (SEE: Sc ACQUISITIONS) UPSTREAM--LAND STOCK DISOLUTIONS/DIVESTITURES XPLORATION/PRODUCTION LEASE DEMANDS GARNISHMENTS ASSIGNMENT OF WAGES, DIVORCE ACTION, WAGE EARNER PLAN, ETC. LIENS BANKRUPTCY, ETC. LITIGATION SUBPOENA NOTARY PUBLIC PATENT/COPYRIGHT/TRADEMARKS PERMITS (SEE CONOCO CORPORATE--CORPORATE DOCUMENTS/INSTRUMENTS) POWERS OF ATTORNEY (SEE CONOCO CORPORATE) REGULATIONS/LEGISLATION COMMENTS, TESTIMONIES, LOBBYING ACTIVITIES, PROPOSED AND INACTIVE ACTIVE + 6Y ACTIVE + 4Y ACTIVE + 10Y ACTIVE + 5Y ACTIVE + 10Y ACTIVE + 10Y PERMANENT PERMANENT ACTIVE + 5Y ACTIVE + 5Y PERMANENT ACTIVE + 3Y ACTIVE + 2Y ACTIVE + 5Y ACTIVE + 2Y ACTIVE + 2Y ACTIVE + 1Y ACTIVE + 2Y LEGISLATION AND REGULATIONS, ETC REGULATORY PIPELINE DEREGULATION AND TARIFF SETTLEMENTS, PIPELINE TARIFF PROTEST, FERC PROCEEDINGS, ICC PROCEEDINGS, ETC. TITLES/DEEDS ACTIVE + 5Y OR AS REQUIRED BY SETTLEMENT PERMANENT ENGINEERING RECORDS 1/29/93 CONSTRUCTION DOCUMENTATION ARCHITECTURAL, CIVIL, ELECTRICAL, FOUNDATIONS & STRUCTURAL, INSTRUMENTATION, PROPRIETARY INFO, TANK CONSTRUCTION BURIED/STORAGE, TERMINAL EQPMT/ASSET UPGRADING, TERMINAL MODIFICATION PROJ, PILE DRIVING, CERTIFICATES, SITE QUERIES LIFE OF FACILITY + 10Y CONTRACTORS BID DOCUMENTATION, CERTIFICATE OF INSURANCE, EQUIPMENT MATERIALS-- EVALUATION/APPROVAL, PATRONAGE, PREQUALIFICATION, MANHOURS REPORTS, RATE SCHEDULES, ETC. 'ST DOCUMENTATION COST RECORDS ACTIVE + 4Y SEE SPECIFIC ITEM, PROJECT, ETC. FOR RETENTION DESIGN DESIGN DOCUMENTS {DRAWINGS, DIAGRAMS, PHOTOS, SURVEYS, MAPS, ETC. ) LIFE OF FACILITY + 6Y SCHEDULES SCHEDULES (DRAFTING, ENGINEERING LOG, ENGINEERING, JOB SEQUENCE, MAINTENANCE, PIPING, PROJECT, COMPLETION, DESIGN, ETC.) ACTIVE STANDARDS/SPECIFICATIONS INSTRUMENTATION, MECHANICAL/PIPING, TECH STANDARDS, ELECTRICAL DETAILS, RESTRICTIONS, DESIGN, PUMP CURVES, WELDING PROCEDURES, PERFORMANCE CURVES, PRESSURE VESSEL INFO, NEW STORE CONSTR, CONTROL PANELS, ETC. LIFE OF FACILITY + 6Y TESTING/INSPECTION DOCUMENTATION CODE CERTIFIED--MILL TESTS, ANALYSIS OF STRESS IN PIPELINES, BUTANE SPHERE--SOILS, CONTRACTOR CERTIFICATION, ENG TESTING CENTER-- SUPPLY & TRANSP, SHELL & TUBE HEAT LIFE OF FACILITY + 6Y '\ A,() .i. nO'--'1 EXCHANGERS, DRILLING SOIL, WELDER ETC. RESEARCH RECORDS ANALYSIS DOCUMENTATION ACTIVE TECHNICAL DOCUMENTATION DRAWINGS, INSTRUCTIONS, JOINT VENTURE--TECHNOLOGY, LAB LOGS, LAB NOTEBOOKS, PROCESS/METHODS, PUBLICATIONS (CONOCO RES. PAMPHLETS, BOOKS, NEWSLETTERS, ABSTRACTS, INDICES, JOURNALS (BOUND & UNBOUND), PAPERS), TSR'S, ETC. UNTIL SUPERSEDED TEST DOCUMENTATION PRODUCT TESTING, CALIBRATION DOCUMENTATION, PRODUCT/CRUDE BLENDING CALCULATIONS, ROAD TESTS, STANDARDS, ETC. 3Y DOWNSTREAM RECORDS MANUFACTURING RECORDS MATERIALS MANAGEMENT INVENTORIES, INVESTMENT RECOVERY RECORDS, DELIVERIES SCHEDULE, DISPOSAL/RECOVERY, ETC. (IF INVENTORIES REFER TO LIFO CALC, RETENTION SHOULD BE PERMANENT) 5Y PRODUCTION RECORDS CDR TOLL PROCESSING, CO GENERATION, PERIODIC, ETC. 1Y OPERATING LOG/OPERATIONS LOG SHEETS OR CONTROL SHEETS, OFFICIAL METHODS FOR MANUFACTURE, FLOW CHARTS, ETC. 2Y PROCESS CONTROLS DOCUMENTATION ADDITIVE CHANGES/RECEIPTS, BATCH SHEETS, BLEND LEVELS, BULK TURNAROUND TIMES, CAPACITY STATEMENTS, DELIVERY TICKETS, LOSSES--HISTORICAL--PLANT, WORK SHEETS, FORMULATION, ETC. ACTIVE SCHEDULES/ESTIMATES ACTIVE QUALITY CONTROL DOCUMENTATION INSPECTION RECORDS, QUALITY CONTROL REPORTS, PRODUCT SAMPLES, QUALITY CHECKS, QUALITY AUDITS, STATISTICS, CALIBRATION LOG, DATA ACTIVE 8/25/92 8/24/92 SAL.. 000 SHEETS, PROGRAMS, ETC. MARKETING ADVERTISING DOCUMENTATION AGENCY-RELATED RECORDS, ENROLLMENTS, ORDERS, CUSTOMER DATA, IMAGE/IDENTITY, MEDIA (RADIO, TV, NEWSPAPER, BILLBOARDS, SPOKESPERSON), PRINT (ADS, PHOTOGRAPHS, DISPLAYS, NEWSLETTERS, BILLBOARD RECORDS, DIRECT MAIL COPY), PROMOTIONS, ETC. SUBSTANTIATION SUBSTANTIATION OF CLAIMS, TRUTH IN ADVERTISING VERIFICATION, ETC. MAPS SUPPLY SOURCE MAPS, TAX MAPS ORDERS DOCUMENTATION ACKNOWLEDGEMENTS, TRANSFERS, SHIPPERS EXPORT DECLARATION, CUSTOMER ORDER REGISTER, ETC. CERTIFICATES CERTIFICATES OF ANALYSIS, CERTIFICATE OF ORIGIN, ETC. PRICING DOCUMENTATION PRICE CHANGES, PRICE QUOTATIONS, PRICE AUTHORIZATIONS, PRICE LISTS, SPLITTER/TRANSFER VALUES, ETC. REGULATIONS INVESTIGATIONS, PRICE LETTERS, ETC. SALES CUSTOMER ACTIVITY RECORDS CUSTOMER HISTORY, CANCELED ACCOUNTS, PROSPECTS, CUSTOMER SERVICE, ETC. DISTRIBUTOR/VENDOR GOVERNMENT INTERNATIONAL LICENSES/CERTIFICATES ALCOHOL PERMITS PRODUCT SALES ACTIVE + 1Y 5Y ACTIVE 3Y 3Y LIFE OF CONTRACT OR UFTA (Whichever is greater) ACTIVE + 5Y ACTIVE + 4Y ACTIVE + 4Y ACTIVE ACTIVE + 4Y ACTIVE + 2Y 10Y ACTIVE ;> o o o 601^ o TECHNOLOGY SALES 5Y RODUCT ANALYSIS OXYGENATE STUDIES, PRODUCT SPEC STUDIES, LEAD LEVEL TARGET STUDIES, COMPETITOR'S PRODUCTS EVALUATIONS, LUBE OIL ANALYSIS REPORTS ACTIVE DEVELOPMENT DOCUMENTATION CERTIFICATIONS, MASTER FORMULAS & PROCEDURES, TESTING, DESIGN SPECIFICATIONS, TESTING STANDARDS, FEEDSTOCK LAB REPORTS, DRAWINGS, ETC. ACTIVE INVENTORY DOCUMENTATION INVENTORY TARGETS--REFINING, RECORDS--RECEIPTS/CONSUMPTIONS, TICKETS--DISBURSEMENTS/RETURNS, STOCK STATUS--FINISHED PRODUCT & STORES, INTERIM FEEDSTOCK RECORDS, LOGS--PRODUCT OUTAGE (IF THIS REFERS TO LIFO CALCULATION, RETENTION SHOULD BE PERMANENT) 5Y TRANSFERS PRODUCT TRANSFERS--FINISHED/SEMI FINISHED, REQUISITIONS FOR TRANSFERS BETWEEN PLANTS, FEEDSTOCK TRANSFERS, ETC. 3Y LOSS CONTROL REPORTING, MEASUREMENT, SURVEYS, ETC. 5Y PACKAGING DOCUMENTATION BOTTLE CONTROL SCHEDULE, PACKAGING--MATERIALS FORECAST, PRODUCTION PACKING TICKETS, CONTRACT PACKAGER ECONOMIES, BLENDING & PACKAGING PROPOSALS, SPECIFICATIONS/DESIGN, TESTS, VENDOR RECORDS, ETC. ACTIVE + 4Y LABELING LABEL REGISTRATION, COPY APPROVAL, HAZARDOUS LABELING, PREPRINTED CONTAINER LABELS, ETC. 5Y PROGRAMS ACTIVE QUALITY CONTROL CRUDE QUALITY/CONTAMINATION, LEAK DETECTION, LOGBOOKS, ACCOUNTABILITY RECORDS, DAMAGE CLAIMS, COMPONENT TEST RESULTS, QUALITY CONTROL SHEETS, 5Y INSPECTION, SPECIFICATIONS/ STANDARDS, TESTING, ETC. REFERENCE MATERIAL INFORMATION SHEETS, LITERATURE, PURCHASE RATE SHEETS, TECHNICAL RECORDS--TECHSVCS, REFINING OPERATIONS DOCUMENTATION ANALYTICAL & PHYSICAL TEST DATA, QUALITY CONTROL REFINERY CHANGES, INVENTORY, YIELD STATEMENTS, PRODUCT STREAMS INFORMATION, SCHEDULES, ETC. PROCESS DOCUMENTATION SUPPLY & TRADING ACTIVITY DOCUMENTATION AREA MAPS/DIAGRAMS, LEASE CONNECTION RECORDS, ESTIMATED RUN TICKETS, PRICING RECORDS, CRUDE LIFT RECORDS, DEAL SHEETS, NOMINATIONS, TRANSPORTATION TRUCK VOLUMES, SCHEDULING LETTERS, SALES & PURCHASE BY CUSTOMER, ETC. COMMODITY TRADING DOCUMENTATION COMPLIANCE HEDGE EXEMPTIONS, MARGIN REQUIREMENTS, ARBITRAGE AUTHORITY, HEDGING APPROVAL, SPREAD CHARTS, ETC. TERMINALS/PIPELINES DOCUMENTATION MIN/MAX OPERATING LEVELS, PRODUCT TERMINAL REQUIREMENTS, SUMMARY OF PRODUCTS HANDLED, PRODUCT OUTAGES, ETC. TRANSPORTATION MARINE ACTIVITY DOCUMENTATION INSPECTIONS, MAINTENANCE, VENDORS RECORDS, ETC. SURVEYS, CERTIFICATES VOYAGE RECORDS DISCHARGE, LOADING, PORT TIMES, TRANSIT, ETC. PIPELINE MAPS/CHARTS/DIAGRAMS MOVEMENTS CALCULATIONS & STATISTICS, CUSTODY TRANSFER TICKETS/THRUPUT, DELIVERY ACTIVE ACTIVE PERM LIFE OF CONTRACT + 4Y OR UFTA (WHICHEVER I LONGER) UFTA ACTIVE 10Y 10Y UFTA ACTIVE 3Y RECEIPTS, LOGS, PRORATION CALCULATIONS, SCHEDULES, SHIPPER NOMINATIONS, THRUPUT AND REVENUE, JOB ORDERS, ETC. REGULATORY RECORDS INSPECTIONS--LINE, PHOTOGRAPHS-- AERIAL, LEASE CONNECTIONS, RIGHTOF-WAY INFO BY STATE, ETC. SALE/ACQUISITION LIFE OF FACILITY + 2Y PERMANENT RAILCAR DOCUMENTATION COST SUMMARIES, INSPECTIONS, TEST CERTIFICATES, MAINTENANCE/MODIFICATIONS, BLUEPRINTS, TRACK INFORMATION, ETC. SHIPPING RECORDS BILLS OF LADING, DEMURRAGE, MANIFEST, EXPORT DECLARATIONS, PACKING LISTS, SHIPPING ORDERS, SHIPPING TICKETS, TARIFFS & FREIGHT, ETC. TERMINAL DOCUMENTATION APPRAISALS, SECURITY, SALES, ETC. VEHICLE SEE: ADMINISTRATION--VEHICLE ACTIVE ACTIVE + 2Y ACTIVE + 2Y ENVIRONMENTAL/HEALTH & SAFETY RECORDS 8/24/92 (Note: The retention periods shown are those determined by the Legal Depart ment from a review of pertinent Federal regulations and considering practical need for the records. Each permit/license, administrative action, litigation, consent order, settlement agreement, etc. could increase these periods. The retention periods could also be increased by individual state regulations. Therefore, it is essential to consult these other documents, if any, before destroying the records addressed in thi retention schedule.) ACCIDENT DOCUMENTATION CONTRACTOR 5Y FROM INCIDENT OR SETTLEMENT EMPLOYEE 5Y FROM INCIDENT OR SETTLEMENT VEHICULAR 5Y FROM INCIDENT OR SETTLEMENT AIR CONSTRUCTION, OPERATING PERMITS/VARIANCES TERM + 5Y SECTION 114 REQUESTS 5Y AIR--FUELS AND FUEL ADDITIVES GASOLINE AND ALCOHOL BLENDS VOLATILITY (RVP) (INVOICES; LOADING TICKETS; BILLS OF LADING/DELIVERY TICKETS, ETC.) 1Y OXYGENATED FUELS PROGRAM (INVOICE; LOADING TICKETS; BILLS OF LADING/DELIVERY TICKETS, ETC.) REGISTRATIONS/WAIVER BACKUP DATA REGISTRATIONS/WAIVERS 3Y LIFE LIFE REPORTS 3Y UNLEADED GASOLINE BULK SHIPMENTS/ANNUAL GALLONAGE SALES REFINERY REPORTS (LEAD PHASEDOWN) AIR--NESHAP--ASBESTOS--SUBPART M AIR CLEANING DEVICE INSPECTIONS DAILY TEMPERATURE RECORD (WHEN WETTING SUSPENDED) 6 MONTHS 1Y 2Y 2Y SEE ALSO AIR--NESHAP--GENERAL VISIBLE EMISSION MONITORING 2Y WASTE SHIPMENT RECORDS 2Y AIR--NESHAP--BENZENE TRANSFER OPERATIONS- -SUBPART BB ACTIVE + 2Y SEE ALSO AIR--NESHAP--GENERAL AIR--NESHAP--BENZENE WASTE OPERATIONS--SUBPART PF SEE ALSO AIR--NESHAP--GENERAL WASTE MANAGEMENT DESIGN (ALL CONTROL EQUIPMENT) LIFE OF EQUIPMENT WASTE SHIPMENTS (OFFSITE: DOCUMENTATION, NOTICE) 2Y WASTE STREAM (IDENTIFICATION; TESTS; MEASUREMENTS; CALCULATIONS; OTHER DOCUMENTATION; TREATMENT UNIT STARTUP; SHUTDOWN) 2Y AIR--NESHAP--BENZENE--SUBPART J CAPACITY/ANALYSIS STORAGE VESSELS LIFE OF VESSEL CLOSED VENT SYSTEM & CONTROL 2Y SEE ALSO AIR--NESHAP--GENERAL AIR--NESHAP--GENERAL EMISSION TESTS; STACK SAMPLING LOGS (EQUIPMENT LEAKS; CALIBRATION CHECKS) 2Y 2Y MONITORING (SYSTEM CALIBRATION CHECKS; INOPERATIVE PERIODS; PERIODS OF MALFUNCTIONING) 2Y NOTIFICATIONS 2Y VHAP SERVICE (NONCOMPLIANCE; MALFUNCTIONS) 2Y AIR--NSPS--GENERAL CONTINUOUS MONITORING SYSTEM DEVICE {PERFORMANCE EVALUATIONS; CALIBRATION CHECKS; MAINTENANCE PERFORMED; PERIODS WHERE INOPERATIVE, MALFUNCTIONING) 2Y MEASUREMENTS (CONTINUOUS MONITORING SYSTEM (CMS); MONITORING DEVICE; PERFORMANCE TESTS) 2Y NOTIFICATIONS (COMMENDED CONSTRUCTION; ANTICIPATED INITIAL STARTUP; ACTUAL STARTUP; PHYSICAL OR OPERATIONAL CHANGE; CMS COMMENCES; ANTICIPATED OPACITY OBSERVATIONS, PERFORMANCE TEST; PERFORMANCE TESTS) 2Y REPORTS (EXCESS EMISSIONS AND MONITORING SYSTEMS PERFORMANCE; PERFORMANCE TESTS; PERFORMANCE EVALUATIONS) 2Y STARTUP, SHUTDOWN, MALFUNCTION OCCURRENCE 2Y AIR--NSPS--SUBPART DB--INDUSTRIAL STEAM GENERATING FACILITIES SEE ALSO AIR--NSPS--GENERAL STEAM GENERATING FACILITIES (FUELS FIRED; NITROGEN CONTENT OF OIL RESIDUALS COMBUSTED; AVERAGE HOURLY NOX EMISSION RATES; UNIT HOURS OF OPERATION AND HOURLY STEAM LOAD) 2Y AIR--NSPS--SUBPART GG--STATIONARY GAS TURBINES SEE AIR--NSPS--GENERAL AIR--NSPS--SUBPART GGG--EQUIPMENT LEAKS, VOC, PETROLEUM REFINERIES SEE AIR--NSPS--GENERAL AIR--NSPS--SUBPART J--PETROLEUM REFINERIES SEE AIR--NSPS--GENERAL AIR--NSPS--SUBPART K--STORAGE VESSELS, (6-11-73 - 5-19-78) SEE AIR--NSPS--GENERAL PETROLEUM LIQUIDS AIR--NSPS--SUBPART KA--STORAGE VESSELS, PETROLEUM LIQUIDS (5-18-78 - 7-23-84) GAP MEASUREMENTS, REPORTS, REPAIRS 2Y SEE ALSO AIR--NSPS--GENERAL AIR--NSPS--SUBPART KB--VOL STORAGE VESSELS CLOSED VENT CONTROL SYSTEM (CONTROL DEVICE OPERATING PLAN AND RECORD OF MEASURED VALUES) LIFE OF EQUIPMENT DIMENSION AND CAPACITY OF VESSELS SEE ALSO--AIR--NSPS--GENERAL LIFE OF VESSELS VOL STORED (STORAGE PERIOD; MAXIMUM TRUE VAPOR PRESSURE DURING STORAGE) 2Y AIR--NSPS--SUBPART KKK & LLL--ONSHORE/OFFSHORE NATURAL GAS PROCESSING EQUIPMENT LEAK LOGS 2Y SEE ALSO AIR--NSPS--GENERAL AIR--NSPS--SUBPART NNN--SOCMI, DISTILLATION COLUMNS OPERATING, CEM RECORDS ACTIVE + 2Y SEE ALSO AIR--NSPS--GENERAL AIR--NSPS--SUBPART QQQ--PETROLEUM REFINERY VOC EMISSIONS DESIGN AND OPERATING SPECIFICATIONS (LOCATION OF CAPPED OR PLUGGED DRAINS; STORMWATER SYSTEMS; EXCLUDED ANCILLARY EQUIPMENT; NON-CONTACT COOLING WATER SYSTEMS) WASTEWATER SYSTEM LIFE OF SOURCE INSPECTIONS, REPAIRS/CORRECTIVE ACTION 2Y SEE ALSO AIR--NSPS--GENERAL AIR--NSPS--SUBPART UU--ASPHALT SEE ALSO AIR--NSPS--GENERAL TEMPERATURE MONITORING 2Y AIR--NSPS--SUBPART VV--EQUIPMENT LEAKS, VOC IN SOCMI CLOSED VENT SYSTEM (DESIGN LIFE OF EQUIPMENT REQUIREMENTS; CONTROL DEVICES) EQUIPMENT IDENTIFICATION, LEAKS, REPAIRS 2Y SEE ALSO AIR--NSPS--GENERAL AIR--NSPS--SUBPART XX--BULK GASOLINE TERMINALS SEE ALSO AIR--NSPS--GENERAL TANK DOCUMENTATION TANK TRUCK LEAK INSPECTIONS (MONTHLY INSPECTIONS; NOTIFICATIONS OF NONVAPORTIGHTNESS) TANK TRUCK VAPOR TIGHTNESS CERTIFICATIONS THROUGHPUT RECORDS VAPOR PROCESSING SYSTEM (REPLACEMENTS; ADDITIONS) AIR--PSD DOCUMENTATION NOT TO PERMIT PERMIT AND PERMIT APPLICATION ALL MEDIA COMMENTS ON RULEMAKING EMISSION REDUCTION PLANS , CONOCO (INTERNAL, NON-REGULATORY) ENFORCEMENT (ADMINISTRATIVE ORDERS; COURT ORDERS; CONSENT DECREES; SETTLEMENT AGREEMENTS) EQAP MANUAL EQAP--INTERNAL AUDIT REPORTS IMPACT STATEMENTS (EISs) QUESTIONNAIRES AND RESPONSES (THIRD-PARTY STUDIES, INVESTIGATIONS; TRADE ASSN. STUDIES; AGENCY QUESTIONNAIRES, REQUESTS NOT COVERED ELSEWHERE) REAL ESTATE ENVIRONMENTAL AUDITS (ACQUISITIONS; DIVESTITURES; DUE DILIGENCE) STRATEGIC PLANS ENVIRONMENTAL INCIDENT REPORTS, CONOCO ALL OTHERS DOT HAZARDOUS MATERIALS INCIDENT SHEA EIR DATABASE SUPERFUND RQ DOWNSTREAM HAZARD MATERIALS--DOT/COAST GUARD/RSPA DOT--INCIDENT REPORTS UNTIL SUPERSEDED 2Y PERMANENT 2Y 3Y 5Y TERM + 5Y 90 DAYS OR LENGTH OF LITIGATION UNTIL SUPERSEDED ACTIVE + 5Y UNTIL SUPERSEDED UNTIL SUPERSEDED UNTIL APPROVAL GRANTED 3Y PERMANENT UNTIL SUPERSEDED 1Y 2Y ACTIVE 3Y 2Y HAZARDOUS MATERIALS TRANSPORTATION--DOT/RSPA ACCIDENT REPORTS 5Y CYLINDER TESTS 15 Y DRIVER QUALIFICATION EMPLOYED +90 DAYS DRIVER RECORD OF DUTY STATUS 6 MONTHS DRIVER VEHICLE INSPECTION REPORTS DRIVER WAIVER PHYSICAL DEFECTS MOTOR CARRIER CARGO TANK {INSPECTIONS; REPORTS) 1Y 6 MONTHS AFTER NOT USED EMPLOYED + 3Y IN USE + 1Y PORTABLE TANK MANUFACTURER'S DATA WHILE IN SERVICE PORTABLE TANK TESTING SHIPPING DOCUMENTS UNTIL SUPERSEDED ACTIVE + 2Y STEEL DRUMS TEST TANK CAR TESTING MARINE FACILITIES--DOT/COAST GUARD CO CONTENT OF ATMOSPHERE UNTIL SUPERSEDED UNTIL SUPERSEDED 30 DAYS DECLARATION OF INSPECTION 30 DAYS AT FACILITY MANLIFTS INSPECTION 1Y TRAINING, OPERATOR 5Y TRANSFER SYSTEM (TESTING; CORRECTIVE ACTION) 2Y VAPOR CONTROL SYSTEMS (PLANS; REPAIRS; AUTOMATIC SHUTDOWNS; CALCULATIONS AND SPECIFICATIONS) ONSHORE PIPELINE SAFETY--DOT/RSPA INCIDENT/CONDITIONS (SAFETY RELATED CONDITION REPORTS; FOLLOW UP) 3Y 1Y INSPECTION/MAINTENANCE PLAN (RECORDS; REPORTS) WHILE IN SERVICE PROCEDURES MANUAL UNTIL SUPERSEDED TESTS USEFUL LIFE OF PIPELINE TRAINING LIFE OF PIPELINE VESSEL OPERATORS OR OFFICERS--DOT/COAST GUARD "NEGATIVE" CHEMICAL TESTS 1Y "POSITIVE" CHEMICAL TESTS 5Y DECLARATION OF INSPECTION (ONBOARD VESSEL) MARINE CASUALTY VOYAGE RECORDS NONRECURRING TEST CERTIFICATES OIL RECORD BOOK (ONBOARD VESSEL) REPORTABLE QUANTITY RELEASES (NOTIFICATION; SUPPORTING DOCUMENTATION) SHIPPING DOCUMENTS (BULK HAZARDOUS SUBSTANCES IN VESSELS) TRAINING, SCHOOL COURSES TRANSPORT OF NLS, CARGO RECORD (ONBOARD) VESSEL REGISTER/CERTIFICATES, CARGO GEAR EMERGENCY PLANNING & RIGHT-TO-KNOW--EPCRA ALLOWABLE EXEMPTION (CLAIMED ALLOWABLE EXEMPTION DOCUMENTATION) CHEMICAL INVENTORY (ANNUAL) MANUFACTURER NOTICES (NOTICES; SUPPORTING DOCUMENTATION) MSDSs RECEIPTS/MANIFESTS (TRANSFERS OF TOXIC CHEMICALS IN WASTE OFFSITE) REQUESTS FOR MSDSs THRESHOLD DETERMINATION DATA TOXIC CHEMICALS RELEASE (NOTIFICATIONS; SUPPORTING DOCUMENTATION) TRI REPORTS (FORM R; SUPPORTING DOCUMENTATION AND MATERIALS) WATER TREATMENT (METHODS; DOCUMENTATION) HEALTH & SAFETY OSH--ASBESTOS EXEMPTION DETERMINATION DATA EXPOSURE MEASUREMENTS/MEDICAL SURVEILLANCE 1 MONTH NOT SPECIFIED LIFE OF GEAR 3Y 1Y ACTIVE + 2Y 1Y AFTER COMPLETION 3Y UNTIL SUPERSEDED 3Y UNTIL SUPERSEDED 3Y UNTIL SUPERSEDED 3Y 3Y 3Y 3Y 3Y 3Y DURATION OF RELIANCE UPON DATA DURATION OF EMPLOYMENT + 30Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MEDICAL RECORDS/MONITORING TRAINING--CURRENT EMPLOYEES TRAINING--TERMINATED EMPLOYEES OSH- -BENZENE EXPOSURE MEASUREMENTS MEDICAL SURVEILLANCE TRAINING TRAINING COURSE MATERIAL OSH- -BLOODBORNE PATHOGENS MEDICAL RECORDS TRAINING OSH- -CARCINOGENS EMPLOYEE EXPOSURE MEASUREMENTS EMPLOYEE MEDICAL SURVEILLANCE EXEMPTED OPERATION (DETERMINATION AND DATA) OSH- -COMMERCIAL DIVING DECOMPRESSION SICKNESS (INCIDENT; DECOMPRESSION PROCEDURE ASSESSMENT, EVALUATION EQUIPMENT INSPECTIONS & TESTING HOSPITALIZATIONS MEDICAL RECORDS RECORDING OF DIVE MONTHS PRIOR TO DISPOSAL.) 20Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) LIFE OF FACILITY 1Y PAST TERMINATION 30Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) DURATION OF EMPLOYMENT + 30Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) DURATION OF EMPLOYMENT + 10Y OR 30Y, WHICHEVER IS LONGER 3Y DURATION OF EMPLOYMENT + 30Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) 3Y FROM DATE OF TRAINING 30Y DURATION OF EMPLOYMENT + 30Y DURATION OF RELIANCE 5Y* (* SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) UNTIL SUPERSEDED 5Y* (* SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) 5Y 1Y OH!... SAFE PRACTICES MANUAL OSH--ETHYLENE OXIDE MEDICAL RECORDS ^ TRAINING OSH--EXCAVATIONS PROTECTIVE SYSTEM {DATA AND DESIGN) OSH--FIRE PROTECTION AUTOMATIC SPRINKLER SYSTEM FIRE BRIGADE TRAINING/EDUCATION FIXED FIRE EXTINGUISHERS PORTABLE FIRE EXTINGUISHERS ANNUAL CHECK HYDROSTATIC TEST OSH--FORMALDEHYDE EXPOSURE {RECORDS; DETERMINATIONS) MEDICAL RECORD RESPIRATOR FIT TESTING OSH--GENERAL ANALYSES {USING EXPOSURE/MEDICAL RECORDS) BULLETINS (RESPIRATORY PROTECTION; SAFETY ALERTS? SAFETY BULLETINS; TRAVEL SAFETY) COMPLIANCE AUDITS (SELF AUDITS, PETROSEP) DEMOLITION OPERATION SURVEYS (WRITTEN EVIDENCE OF ENGINEERING SURVEY) ELEVATORS AND MANLIFTS INSPECTION EMERGENCY ACTION PLANS EMERGENCY RESPIRATOR INSPECTIONS EMPLOYEE EXPOSURE MONITORING UNTIL SUPERSEDED DURATION OF EMPLOYMENT + 30Y 3Y DURING EXCAVATION LAST 2 DURATION OF SERVICE + 5Y LAST CHECK OR LIFE OF CONTAINER, WHICHEVER IS LESS 1Y OR LIFE OF SHELL, WHICHEVER IS LESS UNTIL SUPERSEDED 30Y DURATION OF EMPLOYMENT + 30Y UNTIL SUPERSEDED 30Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) ACTIVE UNTIL SUPERSEDED 5Y 1Y LAST 2 . 1Y DURATION OF EMPLOYMENT + 30Y* {*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) EMPLOYEE MEDICAL EXAM DURATION OF EMPLOYMENT + 30Y* (* SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) INORGANIC ARSENIC EXPOSURE 40Y OR EMPLOYMENT + 20Y, WHICHEVER IS LONGER LOG/SUMMARY (OCCUPATIONAL INJURIES AND ILLNESSES) 5Y FROM INCIDENT OR SETTLEMENT RADIATION EXPOSURE REPORTS SEE NUCLEAR MATERIALS/RADIATION SUPPLEMENTAL RECORD (EACH OCCUPATIONAL INJURY OR ILNESS) 5Y FROM INCIDENT OR SETTLEMENT WORKPLACE MONITORING (BACKGROUND DATA TO WORKPLACE MONITORING; LAB REPORTS/WORKSHEETS) 1Y ACCESS TO MEDICAL AND EXPOSURE RECORDS TRAINING TRAINING COURSE MATERIAL ACCIDENT PREVENTION SIGNS AND TAGS TRAINING TRAINING COURSE MATERIAL DURATION OF EMPLOYMENT + 3Y 3Y DURATION OF EMPLOYMENT + 3Y 3Y ELECTRICAL--SUBPART S, 29 CFR 1910 TRAINING DURATION OF EMPLOYMENT + 3Y TRAINING COURSE MATERIAL 3Y LOCKOUT/TAGOUT--CONTROL OF HAZARDOUS ENERGY TRAINING DURATION OF EMPLOYMENT + 3Y TRAINING COURSE MATERIAL 3Y RESPIRATORY PROTECTION TRAINING DURATION OF EMPLOYMENT + 10Y OR 30Y, WHICHEVER IS LONGER TRAINING COURSE MATERIAL 3Y SLINGS TRAINING DURATION OF EMPLOYMENT + 3Y TRAINING COURSE MATERIAL 3Y OSH--HAZARD COMMUNICATION CHEMICAL IDENTITY (WHEN; WHERE) 30Y MSDSs (SHEA KEEPS PERMANENTLY) UNTIL SUPERSEDED REQUESTS FOR MSDSs 3Y TRAINING DURATION OF EMPLOYMENT + 10Y TRAINING COURSE MATERIAL OSH--HAZARDOUS CHEMICALS IN LABORATORIES EXPOSURE (MONITORING; MEDICAL CONSULTATIONS, EXAMINATION) OSH--HAZWOPER CERCLA HAZARDOUS WASTE OPERATIONS (EXPOSURE 30 DAYS OR MORE PER YEAR) OSH--LEAD EMPLOYEE EXPOSURE (MONITORING; MEDICAL SURVEILLANCE; TRAINING) MEDICAL REMOVAL RECORDS TRAINING COURSE MATERIAL OSH--NOISE EXPOSURE AUDIOMETRIC TESTS MEASUREMENTS/MONITORING (MONITORING PROGRAM; EMPLOYEE NOTIFICATION) TRAINING TRAINING COURSE MATERIAL OSH--PROCESS SAFETY MANAGEMENT COMPLIANCE SAFETY AUDITS (AUDIT EVERY 3Y; AUDIT REPORT; DOCUMENT APPROPRIATE RESPONSES) EMERGENCY ACTION PLAN (INCLUDES EMERGENCY TRAINING) EMPLOYEE TRAINING COURSE MATERIAL EMPLOYEE TRAINING RECORDS HOT WORK PERMIT INCIDENT INVESTIGATION REPORTS PROCESS EQUIPMENT INSPECTIONS AND TESTING (DOCUMENTATION) OR 30Y, WHICHEVER IS LONGER 3Y DURATION OF EMPLOYMENT + 30Y DURATION OF EMPLOYMENT + 30Y* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) 40Y OR EMPLOYMENT + 20Y, WHICHEVER IS LONGER* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) EMPLOYMENT* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) 3Y DURATION OF EMPLOYMENT 2Y DURATION OF EMPLOYMENT + 10Y OR 30Y, WHICHEVER IS LONGER 3Y LAST 2 LAST 2 3Y DURATION OF EMPLOYMENT + 10Y OR 30Y, WHICHEVER IS LONGER UNTIL COMPLETION OF WORK 5Y FROM INCIDENT OR SETTLEMENT LAST 2 PROCESS HAZARD ANALYSIS (UPDATE EVERY S YEARS) SMALL RELEASE PROCEDURES WRITTEN OPERATING PROCEDURES OSH--VESSEL GEAR CERTIFICATES NONRECURRING TEST CERTIFICATES REGISTER (TESTING; EXAMINATIONS; INSPECTIONS) OSH--VINYL CHLORIDE EMERGENCY ACTION PLAN MEDICAL RECORDS MONITORING AND MEASUREMENTS TRAINING TRAINING COURSE MATERIAL NUCLEAR MATERIALS/RADIATION CONTROL DEVICES (TESTS? CALIBRATION? GAUGING) DISPOSAL OF LICENSED MATERIALS LEAK TESTING OF SEAL SOURCES PERSONNEL MONITORING PROTECTION OF EQUIPMENT IN TRANSIT RADIATION MONITORING SAFEGUARDS CONTINGENCY PLAN/RESPONSE SHIPMENT RECORDS SPECIFIED LICENSE MATERIALS (RECEIPT, USE) SURVEYS TRAINING--CURRENT EMPLOYEES TRAINING--TERMINATED EMPLOYEES LAST 2 UNTIL SUPERSEDED UNTIL SUPERSEDED LIFE OF GEAR LIFE OF GEAR 4Y AFTER LAST ENTRY LAST 2 DURATION OF EMPLOYMENT + 20Y OR 30Y, WHICHEVER IS LONGER* (*SOME MAY NEED TO BE TRANSFERRED TO NIOSH OR NIOSH MAY NEED TO BE NOTIFIED 3 MONTHS PRIOR TO DISPOSAL.) 30Y DURATION OF EMPLOYMENT + 3Y 3Y UNTIL SUPERSEDED 3Y AFTER DISPOSAL 3Y UNTIL NRC AUTHORIZES DISPOSITION 3Y AFTER LAST POSSESSION PERMANENT 3Y AFTER LAST POSSESSION OR 3Y AFTER LAST CHANGE 3Y 3Y 3Y LIFE OF FACILITY LIFE OF FACILITY TRANSFER OF BY-PRODUCT MATERIAL URANIUM MILL TAILINGS DISPOSAL (INPUT PARAMETERS, BASES, CALCULATIONS/ANALYTICAL METHODS, PROCEDURES TO DETERMINE COMPLIANCE) WELL LOGGING RADIOACTIVE MATERIALS TSCA TME9--TEST MARKETING EXEMPTIONS COMPLIANCE WITH RESTRICTIONS DOCUMENTATION FOR APPLICATION TME APPROVALS TSCA--GENERAL CAIR FORM EXPORT NOTICES IMPORT CERTIFICATIONS INVENTORY UPDATE REPORTS (REPORTS? DOCUMENTATION) PAIR FORM SECTION 8(C) ALLEGATIONS, SIGNIFICANT ADVERSE REACTION (RECORDABLE ALLEGATIONS OF SIGNFICANT ADVERSE REACTION? REPORT; INVESTIGATION)--ALL OTHERS SECTION 8(C) ALLEGATIONS, SIGNIFICANT ADVERSE REACTION (RECORDABLE ALLEGATIONS OF SIGNFICANT ADVERSE REACTION; REPORT? INVESTIGATION)--EMPLOYMENT RELATED SECTION 8(D) SUBMISSIONS (HEALTH & SAFETY STUDIES) SECTION 8(E) SUBMISSIONS (NOTIFICATIONS OF SUBSTANTIAL RISK) VOLUME RECORDS (SMALL MANUFACTURER/IMPORTER) TSCA--PCBs CHEMICALS CONTAINING PCBs (USE OF CHEMICALS CONTAINING INADVERTENTLY GENERATED PCBs) DISPOSAL AGREEMENTS UNTIL NRC TERMINATES LICENSE 5Y 3Y FROM DATE USED 5Y FROM DATE OF FINAL MANUFACTURE OF IMPORTATION 5Y FROM DATE OF FINAL MANUFACTURE OF IMPORTATION 5Y FROM DATE OF FINAL MANUFACTURE OF IMPORTATION 3Y 3Y 10Y 4Y 3Y 5Y 30Y 15Y 20Y 10Y 3Y AFTER USE CEASES OR 7Y, SHORTEST 50Y GENERATOR PCB WASTES, MANIFESTS 3Y HEAT TRANSFER OR HYDRAULIC SYSTEMS (ANNUAL TESTING OF FLUID THAT EVER CONTAINED PCBs AT CONCENTRATIONS OVER SO PPM) 5Y SPILL (CLEANUP? CERTIFICATION OF DECONTAMINATION) 5Y TRANSFORMERS (ANNUAL RECORDS/LOGS OF USE, STORED FOR USE; INSPECTIONS AND MAINTENANCE HISTORY, INCLUDING LEAKS, REPAIRS, CLEANUP AND CONTAINMENT) UNTIL DISPOSAL + 3Y TRANSPORTER PCB WASTES, MANIFESTS 3Y TSCA--PMNs--PREMANUFACTURE NOTICES BACKUP DOCUMENTATION 10Y LOW VOLUME EXEMPTION (DOCUMENTATION) 5Y PREMANUFACTURE NOTICES PRODUCTION VOLUME (FIRST THREE YEARS) 25Y 5Y R&D EXEMPTION (INFORMATION REVIEWED TO DETERMINE WHETHER OR NOT NOTICE OF RISK IS NEEDED; DOCUMENTATION OF NOTICE; PRUDENT LAB PRACTICES USED INSTEAD OF NOTIFICATION AND EVALUATION) 5Y TSCA--SNURs--CHEMICALS SUBJECT TO DOCUMENTATION (HAZARD COMMUNICATION/PROTE CTIVE EQUIPMENT? DISPOSAL; WATER DISCHARGE LIMITATIONS) SIGNIFICANT NEW 25Y USE RULES NOTICES 5Y TRAINING (EMPLOYEE ENGAGED IN MANUFACTURING) 30Y FROM DATE OF MFG. UPSTREAM OCS OIL AND GAS EMERGENCY DRILL RECORDS GUARD) (COAST 1Y FLARING AND VENT GAS OCCURRENCES 2Y H2S TRAINING--DRILLING, WELLCOMPLETION LIFE OF OPERATION/FACILITY H2S TRAINING--PRODUCTION LIFE OF OPERATION/FACILITY HYDROGEN SULFIDE CONTINGENCY PLAN (APPROVED PLAN) LIFE OF OPERATION OPERATIONS RECORD/LOG (INCLUDES SAFETY AND ENVIRONMENT) OSCP OSCP INSPECTIONS OSCP RECORDS OSCP TRAINING (DRILLS; COURSE COMPLETION CERTIFICATES) PIPELINE LEAKAGE (INSPECTIONS; CORRECTIVE ACTION) PLATFORM STRUCTURE (STRUCTURAL DRAWINGS; INSPECTIONS) POLLUTION PREVENTION--INSPECTION AND REPAIRS POLLUTION PREVENTION--RESPONSE EQUIPMENT (INSPECTIONS) PRODUCTION SAFETY SYSTEM (TESTING; RECORDS) USTs--UNDERGROUND STORAGE TANKS CLOSURE OR CHANGE IN SERVICE INVESTIGATION/ASSESSMENT; NOTIFICATION) (SITE CORROSION POTENTIAL ANALYSIS FEE PAYMENT RECORDS FINANCIAL ASSURANCE LEAK/DISCHARGE NOTIFICATION (SPILL/OVERFILL) MONITORING SYSTEM (TESTING; REPAIRS) RELEASE DETECTION EQUIPMENT (PERFORMANCE CLAIMS; SCHEDULES OF REQUIRED CALIBRATION; MAINTENANCE) RELEASE DETECTION SYSTEM (CALIBRATION; MAINTENANCE; REPAIRS) REPAIR AND UPGRADING (REQUIREMENTS; COMPLIANCE) SELLER'S DISCLOSURE TO PURCHASER STEEL TANKS WITH CORROSION PROTECTION (INSPECTION AND TESTING) STOCK INVENTORY RECORDS 2Y FROM LAST ENTRY LIFE OF OPERATION 3Y 2Y OR AS DESIGNATED IN OSCP LIFE OF OPERATION/FACILITY 2Y LIFE OF PLATFORM 2Y 2Y 2Y 3Y AFTER EVENT LIFE OF FACILITY 1Y LIFE OF FACILITY 3Y 5Y 5Y 1Y OPERATING LIFE OF UST SYSTEM PERMANENT LAST 3 5Y r i... 0 0 0 0 6 016 TANK REGISTRATION TANK TIGHTNESS TESTING LIFE UNTIL SUPERSEDED TANKS AND PIPING (DESIGN; CONSTRUCTION; INSTALLATION; CERTIFICATION; NOTIFICATION) LIFE YEAR-END FINANCIAL STATEMENT UNTIL SUPERSEDED WASTE AIR EMISSIONS, PROCESS VENTS (IMPLEMENTATION SCHEDULE; MONITORING, OPERATING, INSPECTIONS INFORMATION; CLOSED-VEND SYSTEM AND CONTROL DEVICE) UNTIL SUPERSEDED DISPOSAL AGREEMENTS 50Y RCRA SECTION 3007 INFORMATION REQUESTS/RESPONSES, INSPECTIONS 5Y RCRA SECTION 3010 PRELIMINARY NOTIFICATIONS LIFE OF FACILITY HAZARDOUS WASTE GENERATORS (INCLUDES SMALL GENERATORS) BIOLOGICAL TREATMENT (UNITS ARE AGGRESSIVE; SLUDGES EXEMPT FROM F037 & F038 TREATED) QUANTITY LIFE OF UNIT CONTINGENCY PLANS; REPORTS OF IMPLEMENTATION UNTIL SUPERSEDED EXPORT (NOTIFICATIONS; EPA ACKNOWLEDGEMENT OF CONSENT; CONFIRMATION OF DELIVERY; ANNUAL REPORTS) 3Y GENERATOR NUMBER LIFE OF FACILITY HAZARDOUS WASTE FUEL BURNED LIFE OF FACILITY MANIFESTS (SHIPPING DOCUMENTS; DISCREPANCY/EXCEPTION REPORTS) 3Y NOTIFICATIONS; NONCOMPLIANCE REPORTS; INSPECTION LOGS; INCIDENT REPORTS 3Y FROM DATE OF RECORD RECLAMATION AGREEMENTS TERM + 3Y REPORTS (ANNUAL; BIENNIAL) 3Y SMALL QUANTITY TO RECLAMATION (PER RECLAMATION AGREEMENT) TERM OF AGREEMENT + 3Y SMALL QUANTITY WASTE--LAND BAN 3Y FROM DATE SENT TO TSDF TRAINING--CURRENT EMPLOYEES UNTIL CLOSURE TRAINING--TERMINATED EMPLOYEES 3Y PAST TERMINATION TREATABILITY STUDY {CONTRACT FOR; SAMPLE SHIPPING DOCUMENTS; COMPLETED STUDY) 3Y WASTE ANALYSES, TESTS 3Y AFTER SENT TO TSDF WASTE REDUCTION/MINIMIZATION PLAN UNTIL SUPERSEDED WASTE RESTRICTED FROM LAND DISPOSAL (NOTIFICATIONS; CERTIFICATIONS; ANALYSES; DEMONSTRATIONS) 5Y FROM DATE SENT TO TSDF HAZARDOUS WASTE TRANSPORTERS MANIFESTS 3Y SHIPPING PAPERS {RAIL OR WATER BULK SHIPMENTS) 3Y SPILL REPORTS 3Y TRAINING--CURRENT EMPLOYEES WHILE IN BUSINESS + 20Y TRAINING--TERMINATED EMPLOYEES WHILE IN BUSINESS + 20Y TRANSPORTER NUMBER/LICENSE LIFE OF OPERATION HAZARDOUS WASTE TREATMENT, STORAGE, DISPOSAL FACILITIES BACKGROUND DATA FOR PERMIT 3Y CLOSURE/POST-CLOSURE (PLANS; MONITORING; REPORTS; NOTIFICATIONS; CERTIFICATIONS; COST RECORDS; FINANCIAL ASSURANCE) UNTIL SUPERSEDED GROUNDWATER (ASSESSMENT; MONITORING; ANALYSES; ANNUAL REPORT) LIFE OF FACILITY + POST CLOSURE CARE PERIOD MANIFESTS (MANIFESTS; UNMANIFESTED WASTE REPORTS) OPERATING RECORDS (CONTINGENCY PLAN & REVISIONS; INSPECTION LOG, REPAIRS, REMEDIAL ACTION; TANK INTEGRITY DOCUM-; RELEASE REPORTS; IMPOUNDMENT TESTS, NOTIFICATIONS, INSPECTIONS, STRUCTURAL INTEGRITY; WASTE PILES ANALYSES, INSPECTIONS; MAP W/HAZWASTE LOC) LIFE OF FACILITY AND POST CLOSURE CARE PERIOD LIFE OF FACILITY AND POST CLOSURE CARE PERIOD PERMIT REQUIRED MONITORING (CALIBRATIONS; MAINTENANCE; STRIP CHARTS; REPORTS) 3Y PERMITS UNTIL SUPERSEDED PERSONNEL AND TITLES LIFE OF FACILITY oft!.., 00006 0 TRAINING--CURRENT EMPLOYEES TRAINING--TERMINATED EMPLOYEES HAZARDOUS WASTE/USED OIL BURNED FOR ENERGY COMPLIANCE (LEVELS OF TOXIC ORGANIC CONSTITUENTS; BTU VALUE; RECOVERABLE METALS) DIRECT TRANSFER (FROM TRANSFER VEHICLE/CONTAINER; HOURLY INSPECTION RECORD) EXEMPT SMALL QUANTITY ON-SITE BURNER (QUANTITY; HEATING VALVE) MARKETING LOG NOTIFICATIONS, CERTIFICATIONS (ANALYSES; INVOICES) LAND TREATMENT FACILITIES DEMONSTRATIONS AND CERTIFICATIONS GROUNDWATER (ASSESSMENT; MONITORING; ANALYSES; ANNUAL REPORT) INSPECTION LOG (SUMMARY; REPAIRS; REMEDIAL ACTIONS) MONITORING UNSATURATED ZONE OPERATING RECORDS (MAP; CELL IDENTIFICATION AND WASTE; WASTE APPLICATION DATES AND RATES) MEDICAL WASTE GENERATOR (TRACKING FORMS; EXCEPTION REPORTS; SHIPMENT LOGS) TRANSPORTER (TRACKING FORMS; REPORTS) SUPERFUND--CERCLA RQ--REPORTABLE QUANTITY (RELEASES; EMERGENCY NOTIFICATIONS; SUPPORTING DOCUMENTATION) SECTION 103(C) REPORTS SECTION 104 INFORMATION REQUESTS/RESPONSES (DEMAND LETTERS; PRP NOTIFICATIONS) WATER DREDGE AND FILL DISCHARGES LIFE OF FACILITY 3Y PAST TERMINATION 3Y 3Y 3Y 3Y 3Y FROM LAST ACTIVITY 5Y LIFE OF FACILITY + POST CLOSURE PERIOD 3Y FROM LAST ENTRY LIFE OF FACILITY + POST CLOSURE PERIOD LIFE OF FACILITY 3Y 3Y 3Y 50Y FROM 12/11/80 OR DATE RECORD ESTABLISHED 50Y PERMIT PERMIT RELATED RECORDS INDUSTRIAL DISCHARGERS TO POTW MONITORING (BASELINE REPORTS; MONITORING DATA) NOTIFICATION OF CHANGE NOTIFICATION OF HAZARDOUS WASTE DISCHARGE PERIODIC COMPLIANCE REPORTS PETROLEUM REFINERY WASTEWATER (INSPECTIONS; REPAIRS; CORRECTIVE ACTION) PETROLEUM REFINERY WASTEWATER (SYSTEM DESIGN AND OPERATING SPECIFICATIONS OF EQUIPMENT) POTENTIAL PROBLEMS REPORTS NPDES BACKGROUND INFORMATION FOR PERMIT COMPLIANCE EXTENSION (APPLICATION; DATA) COMPLIANCE/NON-COMPLIANCE REPORTS PERMIT HOLDER REQUIREMENTS (MONITORING/SAMPLING; REPORTS; ANTICIPATED BYPASS NOTICES; DMRs; CALIBRATION/MAINTENANCE) PERMITS (INDIVIDUAL; GENERAL) OCEAN DUMPING--MPRSA EMERGENCY REPORTS PERIODIC REPORTS (MATERIAL DUMPED; PHYSICAL AND CHEMICAL CHARACTERISTICS; PRECISE TIMES AND LOCATIONS) PERMIT PUBLIC WATER SYSTEMS--SDWA ACTIONS TO CORRECT VIOLATIONS BACTERIOLOGICAL ANALYSES CHEMICAL ANALYSES OTHER RECORDS (ORIGINAL RECORD OF ALL SPECIFIC CHEMICALS AND PARAMETERS; SAMPLING DATA & TERM + 5Y 3Y 3Y 3Y 3Y 3Y 2Y LIFE OF SYSTEM 3Y 3Y TERM OF PERMIT CONTAINING EXTENSION 3Y 3Y TERM + 3Y 3Y 3Y TERM + 5Y 3Y 5Y IOY 12Y ANALYSIS SUMMARIES; REPORTS; SURVEYS; LETTERS; PUBLIC EDUCATION; EVALUATIONS; SCHEDULES; MONITORING COMPLIANCE) SANITARY SURVEY (REPORTS; COMMUNICATIONS) 10Y VARIANCES/EXEMPTIONS TERM + 5Y SEWER SLUDGE MONITORING PERMIT 5Y TERM + 5Y PERMIT APPLICATION SUPPORTING DATA REPORTS SPCC PLANS DISCHARGE RECORDS 5Y 5Y 3Y INSPECTIONS (WRITTEN PROCEDURES; SUMMARY; REPAIRS; REMEDIAL ACTION) 3Y SPCC PLANS (REVIEW EVERY 3 YEARS AND UPDATED 6 MONTHS THEREAFTER) LIFE OF FACILITY TRAINING SURFACE WATER MONITORING (REPORTS; RECORDS; CALIBRATIONS) 5Y 3Y PERMIT PERMIT APPLICATION SUPPORTING DATA UIC--CLASS I WELLS--HAZARDOUS WASTE CONSTRUCTION LOGS AND TESTS MECHANICAL INTEGRITY MONITORING QUARTERLY REPORTS SEE ALSO UIC--GENERAL TERM + 5Y 3Y 3Y 5Y 2Y TRAINING 5Y UIC--CLASS II WELLS--OIL/GAS, FLUIDS INJECTION CONSTRUCTION LOGS AND TESTS 2Y ENFORCEMENT MECHANICAL INTEGRITY TESTS ACTIVE + 3Y LIFE OF WELL SEE ALSO UIC--GENERAL UIC--CLASS III WELLS--EXTRACTION OF MINERALS (URANIUM) CONSTRUCTION LOGS AND TESTS 3Y MECHANICAL INTEGRITY TESTS SEE ALSO UIC--GENERAL UIC--GENERAL FINANCIAL ASSURANCE MONITORING NATURE & COMPOSITION OF INJECTED FLUIDS PERMIT PERMIT APPLICATION SUPPORTING DATA PLUGGING AND ABANDONMENT COST ESTIMATES REPORTS (NON-COMPLIANCE; NOTIFICATIONS; RELEASE OF HAZARDOUS WASTE; MECHANICAL INTEGRITY? PLUGGING AND ABANDONMENT) 5Y LIFE OF WELL 3Y 5Y AFTER PLUGGING/ABANDONMENT TERM + 5Y 3Y LIFE OF WELL 3Y UPSTREAM RECORDS 8/25/92 DRILLING/PRODUCTION CONSTRUCTION SEE: ENGINEERING WELL DOCUMENTATION CASING PROGRAM, COST ESTIMATE, LOCATION PLAT, NOTICE OF INTENT TO DRILL, WELL PLAN, WELL SERVICING, WELL HISTORY, ETC. UNTIL SOLD OR ABANDONED GEOSCIENCE FIELD DATA PERMANENT MAPS ACTIVE PERMITS ACTIVE OR AS REQUIRED BY PERMIT PROJECT DOCUMENTATION CONSORTIUM PROJECT FILES, DEPOSITIONAL, ENVIRONMENTS/SEDIMENTOLOGY, CHEMICAL METHODS STUDIES, PETROLOGY/BIOSTRATIGRAPHIC GEO PERMANENT PROSPECT DOCUMENTATION AGREEMENTS, AUTHORIZATIONS/APPROVALS, ETC. MONTAGE, PERMANENT SEISMIC & SUPPORT DOCUMENTATION WOO- BROKER LOCATION MAPS, INTERPRETATION, MODELING, PROCESSING, ETC. STUDIES CASE, GEOLOGICAL, TECHNICAL, ETC. SURVEYS REPORTS GEOHA2ARD SURVEYS & REPORTS, ARCHEOLOGICAL SURVEY, GRAVITY MAGNETICS SURVEYS, ETC. & TRADES/LICENSES/AGREEMENTS TRANSMITTAL DOCUMENTATION VELOCITY DOCUMENTATION GRADIENTS, INTERPRETATION, INVOICES, STRUCTURAL VELOCITY SHEETS, SURVEYS, VSP'S, ETC. WORKING FILES LAND ACQUISITIONS CONTRACTS/AGREEMENTS BROKER CONSOL URANIUM/ME TALLIC EXPLORATION/DEVELOPMENT (e.g. FI, FO, JOA, A/C, DRY/BOTTOM HOLE CONTRIBUTION; JT VENTURE; E.G., CAGC, CTC, CATC, ETC.; UNIT AGREEMENTS; OPTIONS; CONFIDENTIALITY; PURCHASE SALE; AMENDMENTS; ASSIGMENTS; BRIEFS; ETC. ) INTERNATIONAL COUNTRY FILE DOCUMENTATION (e.g., BIDDING AGREEMENTS, CONCESSION HANDBOOKS, BRIEFS, POSITION PAPERS, ETC.) LIMITED PARTNERSHIPS NIPPON; AGIP; COMAN I, II, III; CDPE I, II, III; DU PONT OF CANADA; GULF-CON; ANICO; PETROLEWIS; OLIN; NMC; ETC. OFFSHORE BID AGREEMENT, BONNER MOORE SALE REPORT, CONOCO SALE REPORT, SALE NOTICES, UNLEASED SPLIT BLOCKS, UNLEASED ACREAGE BLOCKS W/ALIQUOTS UNDER LEASE, ETC. PERMANENT PERM PERM PERMANENT 3Y PERMANENT ACTIVE ACTIVE + 10 ACTIVE + 10 NONPRODUCING FEDERAL, STATE, INDIAN--ACT+25; NONPRODUCING OTHER--ACT+10/STATE STATUTE; PRODUCING---- ACT+25Y AFT ABD ACTIVE + 5Y; EXCEPT LIBYA=ACTIVE + 10Y PERMANENT LIFE OF AGREEMENT + 4Y OIL & GAS LEASE DOCUMENTATION ABSTRACTS; CHECKS/DRAFTS; CROSS REFERENCE TO CONTRACTS, D.O., ETC.; LEASE PROCESSING WORKSHEET; MEMORANDUMS; RENTAL RECEIPTS; TITLE CURATIVE; ETC. REAL PROPERTY ADMINISTRATION 1099 DOCUMENTATION ABSTRACTS INVESTMENT LEDGERS LOG SHEETS MINIMUM PAYMENT LETTER OWNER NAME AND ADDRESS PERMANENT RELEASES PROPERTY RECOMMENDATION SCHEDULES SECURITY BANK DRAFT DETAIL DIVISION ORDERS DOCUMENTATION EXECUTED DIVISION ORDERS, RATIFICATIONS, STIPULATIONS, ASSIGNMENTS/CONVEYANCES, ANALYSTS NOTES, DOI STATEMENTS, SUSPENSE PAYMENT NOTICES, TITLE OPINIONS, ETC. FEE Sc ROYALTY DOCUMENTATION DEEDS, MORTGAGE LETTERS, ABSTRACTS, TITLE POLICIES, TITLE OPINIONS, LEASE GRANTS, PAYMENT DOCUMENTATION, ETC. SERVICE STATION DOCUMENTATION DEEDS, MORTGAGE LETTERS, ABSTRACTS, TITLE POLICIES, TITLE OPINIONS, LEASE GRANTS, PAYMENT DOCUMENTATION, ETC. RIGHT OF WAY DOCUMENTATION AGREEMENTS RIGHT OF WAY, FRANCHISE, CONDEMNATION, HOLD HARMLESS, METER/VALVE SITE, SWD, POLE Sc EASEMENT SURFACE AGREEMENTS, LICENSES/PERMITS, ETC.) RECEIPT & RELEASE DOCUMENTATION ACCESS (ALL TYPES) INITIAL CONSTRUCTION DAMAGES INCLUDING DAMAGE PAYMENT INFORMATION FEDERAL, STATE, & INDIAN-- ACT+25; NONPRODUCING--ACT + 4 MOS; PRODUCING ACT+25Y AFT ABD 4Y ACTIVE MONTHLY--2Y; YEAR-END--PERM ACTIVE + 2Y 10Y 6 MOS 2Y 4Y 10Y FEDERAL, STATE, INDIAN-- ACT+25Y PAST ABD; OTHER-- ACT+10/STATE STATUTE ACTIVE + 10 STATE STATUTE PERMANENT CURRENT AGREEMENTS--ACTIVE; EXPIRED--ACT+5; PERMANENT RELEASE--PERM; SOLD/ASSIGNED-- UPON TRANSFER OF TITLE PERMANENT PERMANENT LANDOWNER/SURFACE LESSEE FOR WELL LOCATION DAMAGES PERMANENT LEAK DAMAGES PERMANENT MAINTENANCE DAMAGES 5Y REFINERY SPRAY DAMAGES TO CARS 5Y UNUSUAL DAMAGES (PLOW, DOCK DAMAGES) 5Y NATURAL GAS ANALYSIS/TESTING & INSPECTION DOCUMENTATION BTU TESTING, CATHODIC PROTECTION, CONSTRUCTION & NONDESTRUCTIVE TESTING DATA, GAS & LIQUID ANALYSIS SAMPLING, PULSATION DAMPENING UNITS, WELDER QUALIFICATION TESTING, COMPRESSOR STATION INSPECTION, DISCHARGE LINE INSPECTION, STEAM BOILER INSPECTION, ETC. ACTIVE + 5Y CONTRACTS/AGREEMENTS CONNECTION AGREEMENT, CONSTRUCTION OPERATING AGREEMENT, CONSTRUCTION CONTRACT, ELECTRIC POWER CONTRACT, ETHANE/PROPANE CONTRACT, EXCHANGE AGREEMENT {GAS PIPELINE?), GAS INJECTION AGREEMENT, GAS PURCHASE CONTRACT, GAS STORAGE CONTRACT (BY COUNTY), ETC. ACTIVE + 5Y FORECASTS GAS MARGIN FORECASTS, GAS PRICE FORECAST, LIQUID MARGIN FORECAST, PRIOR GROSS PRODUCTION, GAS VOLUMES, ETC. 10Y MAPS PIPELINE AERIAL SURVEYS, PIPELINE MAPS, ETC. ACTIVE MARKETING INCREMENTAL PRICING FILINGS 10Y MCF CALCULATIONS 10Y NATURAL GAS REGULATIONS-- COMPLIANCE Sc PROCEDURE GUIDE 1998 OVER/SHORT STATEMENT ACTIVE + 10Y PLANTS CONSTRUCTION DOCUMENTATION SEE: ENGINEERING OPERATIONS GAS PROCESSING PLANT STATEMENT, PLANT MEASUREMENT, PLANT OWNERS MEETING, ETC. REGULATORY DETERMINATION OF PIPELINE JURISDICTION, DOCKET FILES, ENERGY CONSERVATION REPORTS, FERC ANNUAL FILING FEE, GAS FIRED HEATER PERMIT, HYDROSTATIC TESTING PERMITS, PIPELINE INSPECTION AND MAINTENANCE PLAN, RATE CASES, RRCR--3, RRC-T-3, STATE COMMISSION FILES TRANSPORTATION DOCUMENTATION DELIVERY TICKETS, MANIFESTS, ETC. 10Y ACTIVE + 5Y OR AS REQUIRED BY PERMIT 3Y EQUIPMENT RECORDS 1/29/93 RECORDS IN THIS SECTION REFER TO COMPUTERS AND SOFTWARE, OFFICE MACHINES, FURNITURE, TELECOMMUNICATIONS, AND OPERATIONAL ACQUISITIONS/DISPOSITIONS DOCUMENTATION INCLUDES LEASE, PURCHASE, SURPLUS/SALES, TRANSFERS, AND VENDOR INFORMATION LIFE OF CONTRACT + 4Y INSPECTIONS/CERTIFICATIONS/TESTS PIPE INSPECTIONS, SAFETY VALVE INSPECTIONS, ABS SURVEYS, PUMP PERFORMANCE, COMPRESSOR ANALYSIS, CARGO GEAR, WELDING, ETC. 2Y INSTALLATION/MAINTENANCE/REPAIRS DOCUMENTATION ACTIVE + 2Y INSTRUCTIONS/MANUALS ACTIVE INVENTORY DOCUMENTATION PHYSICAL PROPERTY, PLANT AND EQUIPMENT WITHOUT REGARD TO VALUES ACTIVE SPECIFICATIONS/MODIFICATIONS RELATING TO PLANS, DRAWINGS, STUDIES, ETC. LIFE OF EQUIPMENT + 6Y WARRANTIES INSTALLATION + 6Y FACILITY RECORDS COSTS/CLEARANCES/ALLOCATIONS RENT COST/ALLOCATIONS ACTIVE MAINTENANCE DOCUMENTATION REFINERIES, PLANTS, TERMINALS, OFFICES, WAREHOUSES, PIPELINES, ACTIVE + 2Y 8/25/92 ETC OFFICE FOOD SERVICE DOCUMENTATION--P.C. FOOD SERVICE RECORDS ("HOT" CHECK FILE, ADVISORY COMMITTEE FILE, CATERING REQUESTS, DAILY SALES RECEIPTS, FURNISHED UNIFORMS LOCKER INFO, PRELIMINARY AUDIT-- CASH INVENTORY, ETC.) ACTIVE PLANS/DRAWINGS/SPECIFICATIONS BLUEPRINTS, DRAWINGS LIFE OF FACILITY + 6Y BUILDING PLANS SPECIFICATIONS LIFE OF FACILITY + 6Y FACILITY AREA DESIGN LIFE OF FACILITY + 6Y MASTER BUILDING PLANS LIFE OF FACILITY + 6Y OFFICE LAYOUT/RELOCATION LIFE OF FACILITY + 6Y MODIFICATIONS OFFICE CHANGES AND IMPROVEMENTS/ENHANCEMENTS, IMPROVEMENTS/ENHANCEMENTS, FACILITY EXPANSION, ETC. PLANT ACTIVE + 3Y STORAGE DOCUMENTATION INVENTORY, LEDGERS, WAREHOUSE COST & RATES, WAREHOUSE STOCK LISTS, WAREHOUSE STORAGE CAPACITY, CONTAINERS, ETC. ACTIVE MAINTENANCE REPAIR TANK & TANK SITE CLEANING, INSPECTIONS, ETC. 4Y UTILITIES CONSUMPTION, GENERATION, CONSERVATION DOCUMENTATION ENERGY CONSERVATION DOCUMENTATION, ENERGY USE TARGETS, RATE SCHEDULES, REPORTS, UTILITY COSTS, VENDORS, ENERGY AUDITS, ETC. ACTIVE + 3Y WORK ORDERS WORK ORDERS (INSTALLATION, MAINTENANCE, PROJECT, REPAIR, ETC.) ACTIVE + 1Y MATERIALS & PROCUREMENT RECORDS BID DOCUMENTATION COMPONENTS BASIS OF BIDS--TERMS & CONDITIONS, EVALUATION, TABULATION, REQUEST FOR QUOTATION, APPLICATIONS, SPECIFICATIONS, BID SHEET, BIDDERS LIST, POSTINGS, REQUESTS COMPARISONS, SOLICATION/TENDER, ACTIVE 8/25/92 0- 0 ' 0 BIDS ACCEPTED OR REJECTED, BID REQ LTR, ETC. \TERIAL FORECASTS INVENTORY/INVESTMENT DOCUMENTATION SEE FINANCIAL--ACCOUNTING-- INVENTORY DOCUMENTATION (IF THIS REFERS TO LIFO CALCULATION, RETENTION SHOULD BE PERMANENT) PURCHASING DOCUMENTATION PURCHASE ORDERS, RECEIVING DOCUMENTS PRICE LISTS, REQUISITIONS, QUOTATIONS, ETC. COMPLAINTS/CLAIMS DOCUMENTATION REFERENCE INFORMATION CATALOGS, COMMODITY CODES-- PURCHASING DEPARTMENT, PURCHASE COST INDEX, PURCHASING PRODUCT LIST, ETC. VENDOR DOCUMENTATION PROGRAMS, FEES, BROCHURES, PROPOSALS/SOLICITATIONS, RANKING, ETC. ACTIVE UFTA ACTIVE ACTIVE + 2Y ACTIVE ACTIVE + 3Y TAX RECORDS 2/23/93 The statute of limitations for federal and state income tax purposes expired for returns filed by Conoco Inc. and affiliated companies for the years 1980 and 1981, and examination of the Company's 1982 and 1983 federal income tax returns was recently finalized; consequently, all records retained for such years solely for income tax purposes can now be destroyed except: - Records and other data used in computing the Company's LIFO inventory must be permanently retained to support the Company's LIFO valuation; no variance is provided for in the IRS regulation. - Records and other data used in computing the Company's R&E Tax Credit should be retained until futher notice. - 1983 Investment Tax Credit support records should be retained until further notice. - Records and other data that relate to loan agreements by Conoco Inc with any of its subsidiaries (domestic or foreign) should be re tained pending the outcome of the ongoing State audit. EXCISE AIRCRAFT TAX REGULATIONS--FEDERAL & STATE UNT SUPER OR OB BUSINESS TAX REFUNDS--BY STATE UNT SUPER OR OB DIESEL TAX REPORTS/RUNS-- TRAN SPORTATION 6Y EXCISE TAX COLLECTION ON NATL GASO 10Y SAL. 00006 FROM PARTNER OPR PLANTS EXCISE TAX FILES--CITY, STATE, FED EXCISE TAX MANUAL EXCISE TAX RETURNS & WORK PAPERS EXCISE TAX STUDIES & PROJECTS FEDERAL EXCISE TAX REPORTS-- GASOLINE & LUBE OIL WORK PAPERS IMPORT/EXPORT CUSTOMS & DUTIES IMPOSTN OF DSL FUEL TAXES ON SALES TO RETAILERS-IRS NOTICE & CERT INVS & IMPRT BROKR STMTS FOR TAX PD ON IMPRT & PUR KAYO SALES TAX PROGRAMS MISC TAXES--CITY MARTA, CHAIN STORE, COMRL TEN OCCUPANCY, CONSERVTN LEVY, ESTATE & GIFT TAXES, GROSS EARNINGS GROSS RECPTS, INSURANCE, INVENTORY, LEASE/RENT, LITTER, LOCAL PRIVILEGE, PRODTN, METRO CAP IMPROV, PASS THRU, PIPELINE, SCHOOL, MED, OIL SPILL MOTOR FUELS TAX REPORT FILE--OTHER THAN TAX AREA OCCUPATIONAL TAX STAMPS IN STORE FILES STATE TAX AUDIT PROTEST SUMMARY OF CONDENSATE/CRUDE OIL EXCISE TAX TAX ON USE OF 55,000 LB HIGHWAY MOTOR VEHICLES--<5,000 MI EXEMP TAX ON USE OF 55,000 LB HIGHWAY MOTOR VEHICLES--CREDIT/REFUND TAX REPORTS--ALIENS TAX REPORTS--INDIAN TRIBE TAXES PAID REPORT (INCL LETTERS)-- ANNUAL--FOR PUBLIC REL TOBACCO PRODUCTS (CIGARETTES)DIST'S & RETAILER'S SALES PUR RCD WEIGHT DISTANCE TAX RECORDS UNT SUPER OR OB UNT SUPER OR OB 6Y UNT SUPER OR OB 3Y AFTER DATE OF RTN 5Y 3Y AFT DATE OF TAX RTN OR TAX PD, WHICHEVER IS LATER UNT SUPER OR OB UNT SUPER OR OB UNT SUPER OR OB 6Y UNT SUPER OR OB UFTA + 5Y 10Y 6Y 6Y 10Y 10Y 10Y 6Y 6Y MOTOR FUEL ACCT RECONCILIATIONS, CHECK REQUEST COPY, COMPUTER RUNS, CORRES, EXEMPTION LISTS, INTERCO BILLING, INVENTORY STATS, JOBBER BILLING LISTS, STATE FORMS AIRCRAFT FUELS TAX--IMPORTING DEALER'S RECORDS ALCOHOLIC BEVERAGE TAX CREDITS/REFUNDS CIGARETTE TOBACCO PRODUCTS TAX-- CREDIT/REFUND DEFICIENCY DIESEL MOTOR FUEL TAX RECORDS CREDIT/REFUND DISTILLATE SPECIAL FUEL TAX OR LIQUIFIED GAS SPECIAL FUEL TAX EXCISE TAX CREDIT/REFUND FUEL TAX FOR NONHIGHWAY USE CREDIT/REFUND FUEL TAX--DEALER'S RECORDS FOR MOTOR VEHICLE OR AIRCRAFT FUEL FUEL TAX--INTERSTATE FUEL USER (MOTOR CARRIER) LICENSEE RECORDS GASOHOL DEALER'S RECORDS GASOLINE & DIESEL FUEL TAX-- PERMITTED SUPPLIERS Sc USERS RECORDS GASOLINE MOTOR FUEL TAX CREDIT/REFUND-ACCIDENTAL MIXTURE, EXEMP GASOLINE MOTOR FUEL TAX-- DISTRIBUTOR'S RECORDS GASOLINE MOTOR FUEL TAX--STATE WANTS ADDITIONAL TAXES GASOLINE FLOOR STOCKS TAX--FORM 720 (INVENTORIES) SUPPORT DOCS GASOLINE FLOOR STOCKS TAX--RECORDS OF CLAIMS FOR REFUNDS/CREDITS GASOLINE LICENSE TAX-- DISTRIBUTOR'S RECORDS GASOLINE TAX--DISTRIBUTOR'S, DEALER'S, REFINER'S, ETC. RECORDS 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 4Y 3Y AFT CLAIM FILED 6Y 6Y SAL 00 INTERSTATE MOTOR CARRIER'S FUEL TAX RECORDS LIQUIFIED COMPRESSED GAS TAX RECORDS MOTOR & SPECIAL FUELS TAX ASSESSMENT, COLLECTION & CREDIT/REFUND MOTOR CARRIERS ROAD TAX RECORDS MOTOR FUEL TAX--CORP'S RCDS OF MILEAGE BY VEHICLES OPR IN STATE MOTOR FUEL TAX--MANIFEST FOR MOTOR FUEL AS CARGO MOTOR FUEL TAX--TERMINAL OPERATOR'S RECORDS MOTOR FUELS OTHER THAN GASOLINE TAX--LICENSEE RECORDS MOTOR VEHICLE FUEL IMPORTER TAX-- MOTOR CARRIERS' RECORDS MOTOR VEHICLE REGISTRATION TAXES-- APPLICATIONS PETROLEUM PRODUCTS TAX--DEALER'S & DISTRIBUTOR'S RE CORD S SPECIAL FUEL TAX--DISTRIBUTOR, CARRIER, USER, ETC. VEHICLE & AVIATION FUEL TAX CREDIT/REFUND PRODUCTION OR SEVERANCE TAXES APPLIC FOR ENHANCED RECOVERY GROSS PROD TAX EXEMPT AUDITS--SEVERANCE TAX CERTIFICATE STATING EXEMPT OR LOWER TAX CRUDE CRUDE OIL TAX SYSTEM MANUAL GAS PROCESSORS TAX FILE--TAX AREA GROSS PRODUCTION TAX AUDIT INDIAN TAX MANUALS--STATE NATURAL RESOURCES SEVERANCE & PROCESSING TAX CREDIT/REFUND OIL SEVERANCE/PRODUCTION TAX RECORDS 6Y 6Y 7Y FOR COLLECTION; 4Y FOR CRED/REF; 3Y FOR ASSESS 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 6Y 1Y FROM PURCHASE UNT SUPER OR OB AUDIT + 10Y UNT SUPER OR OB UNT SUPER OR OB UNT SUPER OR OB AUDIT + 10Y UNT SUPER OR OB 8Y 8Y QUARTERLY/ANNUAL RETURNS (FORMS 720 & 6047) & SUPPORTING DOCS SEVERANCE TAX (STATE) CREDIT/REFUND SEVERANCE TAX (STATE) ON OIL & GAS SEVERANCE TAX (STATE) ON OIL & GAS--MILL LEVY RETURN SEVERANCE TAX ACTION FOR RECOVERY SEVERANCE TAX CADRE LEDGER LIST-- OIL SEVERANCE TAX FILE SEVERANCE TAX GUIDE--VOL 1 & 2-- COPAS OIL & GAS SEVERANCE TAX RATES STATE SEVERANCE TAX PMT FOR NATL GAS SALES--FIRST SALE RECORDS WINDFALL PROFIT TAX ANNUAL IRS FORM (F 6248) WINDFALL PROFIT TAX CERT-- CONOCO/OUTSIDE OPERATIONS & PURCHASES WINDFALL PROFIT TAX LETTERS TO INVESTORS WINDFALL PROFIT TAX OWNER STMTS/MASTER FICHE RECORDS WINDFALL PROFIT TAX RSC MASTER FILE WINDFALL PROFIT TAX STATE TAX LISTING WINDFALL PROFIT TAX WORK PAPERS AND GEN INFO WINDFALL PROFIT TAX--API STMTS WINDFALL PROFIT TAX--EXPLORATION FUND WINDFALL PROFIT TAX--REFUND-- LEASES & OVERRIDES WINDFALL PROFIT TAX--REGULATIONS SALES TAX AUDITS--AIRCRAFT SALES & USE TAX SALES & USE TAX RULINGS--BY STATE UNT SUPER OR OB 8Y 8Y 8Y 8Y 10Y UNT SUPR OR OB UNT SUPR OR OB UNT SUPR OR OB 8Y 11Y I0Y 10Y 11Y 10Y 10Y UNT SUPER OR OB 11Y UNT SUPER OR OB 3Y UNT SUPER OR OB AUDIT + 6Y UNT SUPER OR OB SALES TAX RATES--CITY, STATE, ETC. UNT SUPER OR OB SALES TAX--CONTRA RETIREMENTS SALES TAXES COLLECTED FOR TAX COMMISSION--FOOD SVS USE TAX REPORT--DEPT OF TREASURY SYSTEMS EXCISE TAX SYSTEM (EXTASY)-- CURRENT & HISTORICAL 10Y 6Y UNT SUPER OR OB UNT SUPER OR OB MARKETING EXCISE TAX SYSTEMS (METS) UNT SUPER OR OB INCOME--FEDERAL AMENDED RETURN FILES FORMS AND SUPPORTING DETAIL CORRE S PONDE NCE UNT SUPER OR OB MISCELLANEOUS WORKPAPERS 20Y AUDITS AUDIT FILES AGENT'S REPORTS 20Y CLAIMS FOR REFUNDS 20Y CORRESPONDENCE ENGINEER'S REPORTS UNT SUPER OR OB 20Y PROTEST AND WORKPAPERS 2 OY WORK FILES 20Y CORRESPONDENCE MISCELLANEOUS POLICIES AND PROCEDURES UNT SUPER OR OB STUDIES OF PROPOSED LEGISLATION ACTIVE + 1Y TAX ARTICLES AND PRESENTATIONS TAX STUDIES AND PROJECTS UNT SUPER OR OB UNT SUPER OR OB DOMESTIC PARTNERSHIPS FEDERAL RETURN SUPPORT AMENDED FORM 1065S UFTA CORRESPONDENCE UNT SUPER OR OB FORM 1065S AND SUPPORTING DETAIL LIST OF PARTNERSHIPS UFTA UFTA FEDERAL RETURN FILES FORM 1120 AND SUPPORTING DETAIL--COMPANIES IN TAX CONSOLIDATION INCLUDES THE CONSOLIDATED FEDERAL 20Y INCOME TAX RETURN AND THE SEPARATE COMPANY TAX RETURN FILES FOR THOSE COMPANIES INCLUDED IN TAX CONSOLIDATION. FORM 1120 AND SUPPORTING DETAIL--NONCONSOLIDATED COMPANIES INCLUDES PIPELINE COMPANIES AND 20Y OTHER COMPANIES NOT INCLUDED IN TAX CONSOLIDATION. FEDERAL RETURN SUPPORT MISCELLANEOUS WORKPAPERS BACKUP INFORMATION FOR ADJUSTMENTS TAX UFTA + 2 FOREIGN TAX CREDIT FTC FEDERAL RETURN SUPPORT CORRESPONDENCE UNT SUPER OR OB EScP COMPUTATIONS OF FOREIGN CORPORATIONS/WORKPAPERS/FORMS UFTA OR UNTIL OB FOREIGN TAX RECEIPTS/RETURNS UFTA OR UNTIL OB FORM 1118 AND SUPPORTING DETAIL (861 DETAIL, ETC.} UFTA OR UNTIL OB FOREIGN TAX RETURN FILES CANADIAN RETURNS/SUPPORTING DETAIL/MISC. WORKPAPERS 20Y HOUSTON LOCATION AGREEMENTS, ANALYSIS, AND REVIEW CONTRACT REVIEW AND ANALYSIS UFTA CORRESPONDENCE UNT SUPER OR OB INCOME TAX RULINGS PERM PROTEST AND WORKPAPERS 2 OY SERVICE AGREEMENT UNT SUPER OR OB STUDIES OF PROPOSED LEGISLATION ACTIVE +1Y MISCELLANEOUS POLICIES AND PROCEDURES UNT SUPER OR OB TAX ARTICLES AND PRESENTATIONS UNT SUPER OR OB TAX STUDIES PROJECTS UNT SUPER OR OB INFORMATION RETURNS FORMS 1001, 1042, 1042S, 1078 UFTA OR UNTIL OB NATURAL RESOURCES ASSET DISPOSITIONS--U.S. DOMESTIC CAPITAL GAIN SUPPORTING WORKPAPERS UFTA + SY CORRESPONDENCE UNT SUPER OR OB EXCHANGE OF LIKE-KIND PROPERTY PERM DEPLETION--CONOCO INC. COPY OF COMPUTER COMPUTATIONS-- COST, PERCENTAGE, RESERVES--BOTH FEDERAL AND STATE UFTA + 5Y CORRESPONDENCE UNT SUPER OR OB SUPPORT WORKPAPERS UFTA + 5Y SYSTEM DOCUMENTATION UNT SUPER OR OB DEPRECIATION--CONOCO INC. COPY OF COMPUTER COMPUTATION UFTA + 5Y CORRESPONDENCE UNT SUPER OR OB WORKPAPERS UFTA + 5Y GEOLOGICAL AND GEOPHYSICAL--ALL COMPANIES A/C 14108 & 14129 DEFERRED DETAIL UFTA OR UNTIL OB CORRESPONDENCE UNT SUPER OR OB SUPPORTING WORKPAPERS UFTA + 5Y INCOME--STATE OF INCORPORATION OR QUALIFICATION BY COMPANY, BY STATE. CORRESPONDENCE. + 7Y ALL COMPANY RECAP STATE INCOME TAX ACCRUAL. RECAP OF STATE INCOME TAX PAYMENTS BY COMPANY, BY STATE, BY YEAR; FRANCHISE TAX ACCRUAL. RECAP OF STATE FRANCHISE TAX PAYMENTS BY COMPANY, BY STATE, BY YEAR. 5Y ANNUAL REPORT FILES FILE INCLUDES COMPANY AND REPORT YEAR. INCLUDES FORM, ALL CORRESPONDENCE, PAYMENTS, ATTACHMENTS TO RETURN. 7Y AUDITS--CITY INCOME TAX FILE INCLUDES COMPANY AND YEARS AUDITED, STATE'S AUDIT WORKPAPERS, CORRESPONDENCE, OFFICIAL ASSESSMENT/REFUND NOTICE, ANY PROTESTS AND FINAL RESOLUTION. UFTA + 5Y AUDITS--STATE FRANCHISE TAX EACH FILE INCLUDES COMPANY AND YEARS AUDITED, STATE'S AUDIT WORKPAPERS, CORRESPONDENCE, OFFICIAL ASSESSMENT/REFUND NOTICE, ANY PROTESTS AND FINAL RESOLUTION. UFTA + 5Y AUDITS--STATE INCOME TAX FILE INCLUDES COMPANY AND YEARS AUDITED, STATE'S AUDIT WORKPAPERS, CORRESPONDENCE, OFFICIAL ASSESSMENT/REFUND NOTICE, ANY PROTESTS AND FINAL RESOLUTION. CANADIAN ANNUAL REPORT FILES BY COMPANY, BY PROVINCE, FORMS, PAYMENTS, CORRESPONDENCE, ATTACHMENTS. CITY INCOME TAX RETURN FILES CITY INCOME TAX RETURNS AND RELATED WORKPAPERS. BY CITY, BY COMPANY. FILE INCLUDES RETURN FORMS, EXTENSIONS, CHECK REQUESTS, QUARTERLY INSTALLMENTS, ATTACHMENTS TO RETURN, CORRESPONDENCE WITH CITY. CLAIMS FOR REFUND--FRANCHISE TAX FILES ARE BY COMPANY, BY STATE. CONTAIN INFORMATION RELEVANT TO THE REFUND CLAIM. ALL CORRESPONDENCE. FINAL DISPOSITION. CLAIMS FOR REFUND--INCOME TAX FILES ARE BY COMPANY, BY STATE. CONTAIN INFORMATION RELEVANT TO THE REFUND CLAIM. ALL CORRESPONDENCE. FINAL DISPOSITION. CORPORATE CALENDAR ALL CURRENT PAGES PLUS ALL OUTDATED PAGES. CORPORATE SEALS CORPORATE SEALS FOR COMPANIES OPERATING IN STATES THAT REQUIRE THE CORPORATE SEAL ON RETURNS. PARTNERSHIP REPORT FILES INFORMATION RETURNS CONTAIN PARTNERSHIP AND YEAR, FORMS, CORRESPONDENCE, ATTACHMENTS TO RETURN. REVENUE AGENT REPORT RETURN FILE RAR (REVENUE AGEENT REPORT) RETURNS & RELATED WORKPAPERS. REPORT FEDERAL INTERNAL REVENUE SERVICE INCOME TAX ADJUSTMENTS TO THE STATE TAXING JURISDICTIONS. FILES INCL CORRESPONDENCE, AMENDED RETURNS SHOWING TAX OR REFUND, SCHED SHOWING IRS ADJUSTMENTS. STATE DEPLETION RUNS CALCULATES GREATER OF COST OR PERCENTAGE DEPLETION FOR ALL UFTA + 5Y 7Y UFTA + 5Y UFTA + 5Y UFTA + 5Y PERMANENT UNTIL NO LONGER NEEDED UFTA + 5Y 5Y AFTER FILING RAR W/STATE UFTA + 5Y '-'AL 0 0 0 0 o () LEASES AT VARYING PERCENTAGES. STATE FRANCHISE TAX RETURN FILES STATE INCOME TAX RETURNS AND RELATED WORKPAPERS. BY STATE, BY COMPANY. FILE INCLUDES RETURN FORMS, EXTENSIONS, CHECK REQUESTS, QUARTERLY INSTALLMENTS, ATTACHMENTS TO RETURN, CORRESPONDENCE WITH STATE. STATE INCOME TAX RETURN FILES STATE INCOME TAX RETURNS AND RELATED WORKPAPERS. BY STATE, BY COMPANY. FILE INCLUDES RETURN FORMS, EXTENSIONS, CHECK REQUESTS, QUARTERLY INSTALLMENTS, ATTACHMENTS TO RETURN, CORRESPONDENCE WITH STATE. TAX FILING CALENDAR MAINTAINS THE DUE DATES OF ALL INCOME TAX RETURNS, FRANCHISE TAX RETURNS, ANNUAL REPORTS, INSTALLMENTS, AND OTHER FILINGS BY STATE BY COMPANY. TAX STATUS MONTHLY REPORT MONTHLY STATE INCOME TAX UNIT ACTIVITY REPORT. WORK PAPER FILES FILES ARE BY COMPANY, BY YEAR. CONTAIN DATA NECESSARY TO PREPARE & FILE STATE & CITY INCOME TAX RETURNS & FRANCHISE TAX RETURNS. DATA CONTAINED: GROSS RCPTS BY STATE? PROPERTY, PLANT & EQUIP BY ST? CURRENT ASSETS BY ST; BALANCE SHTS & FED INC TAX INFO. PROPERTY AD VALOREM STATE TAX REPORTS-- AUTOMOTIVE AD VALOREM TAX MANUAL AD VALOREM TAX REIMBURSEMENT ANALYSIS OF DEPRECIABLE INVST & RESERVES MAPS--SHOWS CONOCO, DU PONT & CONSOL PROPERTIES PERSONAL PROPERTY FILES PROJECTS--SUBSIDIARY--PROPERTY TAX ITEMS PROPERTY TAX BY STATE FOR RAILCARS UFTA + 5Y UFTA + 5Y 2Y 2Y UFTA + 5Y 6Y UNT SUPER OR OB STAT OF LIMIT UNT SUPER OR OB UNT SUPER OR OB 10Y 5Y LIFE OF EQMT + 10Y & MOTOR CARRIERS PROPERTY TAX FILES FROM DU PONT PROPERTY TAX PAYMENT RECEIPT--FROM TAX COLLECTORS PROPERTY TAX RATES PROPERTY TAX RETURNS--GAS PROPERTY TAXES PAID REPORT (INCL DETAIL)--YEARLY PROPERTY--AD VALOREM DOCUMENTATION STATE PROPERTY--INVENTORY WORKSHEETS (BY STATE) COUNTY COUNTY FILE--OTHER THAN TAX AREA PROPERTY TAX COUNTY FILE (TAX AREA) AFE COPY CORRES & LEGAL DOCS INV OF PROP (RENDITION) NOTICE OF APPRAISAL LIMITATION OF ASSESSMENTS PERSONAL PROPERTY OF CORPORATIONS TAX RECORDS PROPERTY ESCAPING ASSESSMENT & SUBJECT TO TAXATION PROPERTY TAX COLLECTIONS IN GENERAL PROPERTY TAX CREDIT/REFUND TANGIBLE PERSONAL PROPERTY TAX LIMITATION OF ASSESSMENTS--PIPELINE COS PROPERTY TAX RETURNS--FERC RETENTION STATE FILE PROPERTY TAX STATE FILE--ADDS & DELETES (CAMS), ASSET INFO FROM DU PONT/CONSOL, ASSET LISTING (CAMS), GOVT RPTS & OTHER GOVT INFO, OTHER (CORRES, ARTICLE, ETC), TERMINAL INVENTORY LISTS SYSTEMS AD VALOREM INFO SYSTEM (AVIS)--BY PROP ITEM AD VALOREM INFO SYSTEM (AVIS)-- LIFE OF PROP PERM UNT SUPER OR OB 2Y AFT SETTLE 10Y 5Y AFT DISP 3Y UNT SUPER OR OB LIFE OF AFE LIFE OF FILE UNT SUPER OR OB 1Y 5Y ESCAPE-5Y; SUBJ TO TAX-4Y; FRAUD--7Y 7Y 6Y 6Y 3Y AFT SETTLE 7Y, ASSET LIST-5Y LIFE OF PROPERTY UNT SUPER OR OB MANUAL PARTNER-OPERATED PROPERTIES-- PERSONAL COMP DISK 10Y HUMAN RESOURCES RECORDS COMPENSATION DOCUMENTATION MERIT/SALARY MERIT BUDGET (BY YEAR/COUNTRY), SALARY BUDGET, REGULAR AND DEFERRED INCENTIVES, COMPENSATION AWARDS, ALTERNATIVE PAY PLANS, UNEMPLOYMENT COMPENSATION, ETC. 3Y 2/19/93 RATE TABLE/SCHEDULES RATINGS AND SCALES, COMPARISONS, SALARY CLASSIFICATIONS, SHIFT PREMIUMS, ETC. 3Y U.S. SAVINGS BOND DOCUMENTATION ACTIVE EMPLOYEE BENEFIT DOCUMENTATION ADMIN - BENEFIT PLANS PERM COMPREHENSIVE DISABILITY INCOME PLAN (CDIP)--DISABILITY CASES, GOVERNMENT FILINGS DEATH OF RETIREE+6Y DURATION OF EMPLOYMENT+6Y CONOCO EMPLOYEE STOCK OPTION PLAN (CESOP)--MASTER BOOK, IRS DETERMINATIONS, ETC. DEATH OF RETIREE+6Y DURATION OF EMPLOYMENT+6Y CONOCO MEDICAL PLANS DEATH OF RETIREE+6Y DEPENDENT CARE SPENDING ACCOUNT PLAN DURATION OF EMPLOYMENT+6Y EDUCATIONAL ASSISTANCE-- APPLICATIONS, TUITION REFUND RECORDS, ASSISTANCE GRANTED/REFUNDS, ETC. DURATION OF EMPLOYMENT+6Y FINANCIAL PLANNING DEATH OF RETIREE+6Y FOREIGN TRAVEL AND ACCIDENT PLAN DURATION OF EMPLOYMENT+6Y HEALTH CARE SPENDING ACCOUNT PLAN DURATION OF EMPLOYMENT+6Y LIFE INSURANCE--CONTRIBUTORY & NONCONTRIBUTORY (EMPLOYEE GROUP TERM LIFE INSURANCE, DEPENDENT TERM LIFE INSURANCE, ACCIDENTAL DEATH, DISMEMBERMENT, AND PERMANENT DISABLEMENT PLAN)-- ENROLLMENT, BENEFIT CLAIMS, DEDUCTION HISTORY, STATEMENT OF HEALTH, ETC. DEATH OF RETIREE+6Y DURATION OF EMPLOYMENT+6Y RETIREMENT PLAN-- QUALIFICATION/ACTIVITY DOCUMENTATION (VESTING APPLICATIONS, ANNUITIES, CERTIFICATES, ETC.) BIRTH DEATH OF RETIREE OR LAST PAYMENT TO SURVIVOR+6Y SEVERANCE PAY PLAN DURATION OF EMPLOYMENT+6Y THRIFT PLAN--KEY SAVINGS PLAN (40IK), LUMP SUM ROLLOVER TO THRIFT (BY EMPLOYEE), REGULAR THRIFT DEATH OF RETIREE+6Y TRANSFER ASSISTANCE PLAN DURATION OF EMPLOYMENT+6Y VACATION PLAN DURATION OF EMPLOYMENT+6Y VISION CARE DURATION OF EMPLOYMENT+6Y EMPLOYEE DOCUMENTATION CAREER HISTORIES, PERSONNEL RECORDS, APPLICATIONS, RESUME, DISCIPLINARY DOCUMENTATION, TERMINATION RECORDS, ETC. ACTIVE + 3Y PERFORMANCE APPRAISAL DOCUMENTATION ACTIVE + 2Y EMPLOYEE RELATIONS ADMINISTRATION PROGRAMS ACTIVE + 5Y AFFIRMATIVE ACTION/EEO DOCUMENTATION COMPLIANCE REVIEWS, COMMITTEE MINUTES, ETC. ACTIVE + 1Y CASE FILES/LITIGATION CLAIMS AND CHARGES, POTENTIAL SITUATIONS AND CHARGES, ETC. ACTIVE + 4Y CHANGING WORK FORCE PROGRAMS CHILD CARE ASSISTANCE PROGRAM PROPOSAL, CULTURAL DIVERSITY-- MINORITIES FOCUS GROUPS-- SURVEYS/QUESTIONNAIRES, MINORITIES & FEMALES, WORK & FAMILY, ETC. ACTIVE EXPATRIATE DOCUMENTATION PERSONNEL FILES POLICY FILES (Normal Assignment to be 5Y) length considered DURATION OF ASSIGNMENT + 3Y DURATION OF ASSIGNMENT + 5Y HEALTH & FITNESS ACTIVITY CLEARANCE/CONSENT ACTIVE + 5Y INDUSTRIAL RELATIONS ARBITRATION, GRIEVANCES, UNFAIR LABOR PRACTICES DOCUMENTATION ARBITRATION CASES, ARBITRATORS-- ACTIVE + 4Y PERMANENT PANEL, TERMINATION CLAIMS, CHARGES, ETC. COLLECTIVE BARGAINING NEGOTIATIONS SUPPORTING DOCUMENTATION ,|... 000060191 BID LETTERS, ELECTION RESULTS-- UNION PETITION, LABOR CONTRACT PROVISION FILE, NEGOTIATION FACT BOOK (PUBLISHED), CERTIFICATION/DECERTIFICATIONS, PETITIONS FOR REPRESENTATION, SENIORITY LISTS, ETC. 10Y MEDICAL (MEDICAL EMPLOYEE RECORDS ARE RETAINED IN MEDICAL DIVISION) ACTIVE + 40 POSITION DOCUMENTATION APPROVAL OF POSITION, HAY STUDY RESULTS, JOB ANNOUNCEMENTS, JOB DESCRIPTIONS, PLACEMENT OF EMPLOYEE, POSITION CLASSIFICATIONS, ETC. 3Y RECRUITING DOCUMENTATION CANDIDATE RE CORD S, PRESENTATIONS/BROCHURES, PLACEMENT ORGANIZATIONS/AGENCY RECORDS, ETC. 3Y STAFFING APPLICATIONS, RESUMES, TRANSCRIPTS, POLYGRAPH RESULTS, INQUIRIES, JOB BIDS, EMPLOYMENT OFFERS, LETTERS OF REFERENCE, TESTS ACTIVE + 1Y TRAINING AND CAREER DEVELOPMENT CAREER DEVELOPMENT PLANS, OUTSIDE TRAINING PROGRAMS AND SEMINARS, COMPLETIONS OR QUALIFICATIONS, PROGRESS AND ATTENDANCE RECORDS, ETC. [EXCLUDES SHEA TRAINING 3Y FINANCE RECORDS 3/11/93 The statute of limitations for federal and state income tax purposes expired for returns filed by Conoco Inc. and affiliated companies for the years 1980 and 1981, and examination of the Company's 1982 and 1983 federal income tax returns was recently finalized; consequently, all records retained for such years solely for income tax purposes can now be destroyed except: - Records and other data used in computing the Company's LIFO inventory must be permanently retained to support the Company's LIFO valuation; no variance is provided for in the IRS regulation. - Records and other data used in computing the Company's R&E Tax Credit should be retained until futher notice. - 1983 Investment Tax Credit support records should be retained until further notice. - Records and other data that relate to loan agreements by Conoco Inc with any of its subsidiaries (domestic or foreign) should be re tained pending the outcome of the ongoing State audit. ACCOUNTING ACCOUNTS PAYABLE DOCUMENTATION ACCTS PAYABLE VOUCHER LOG, DEBIT ADVICES, PAYABLE ACCT BALANCES, UFTA RESERVE ACCT FOR POTENTIAL LIABILITIES, INSURANCE, CORP TRADE PAYMENTS, INVOICES, LEDGERS, LEASE RENTALS, JT OPERATIONS, DELIVERY TICKETS, TRANS--FREIGHT CHGS, VOUCHERS, CRUDE OIL PURCHASES LEASE PAYMENT DOCUMENTATION ROYALTY ROYALTY AND OVERRIDING ROYALTY REPORTS, ROYALTY AND PRODUCTION PAYMENTS, PATENT ROYALTY RECEIPTS ACCOUNTS RECEIVABLE DOCUMENTATION LEDGERS, COLLECTION AFFIDAVITS, CREDIT MEMOS, DELINQUENT ACCOUNTS, NOTES RECEIVABLE, ACCOUNT BALANCES, BAD DEBTS, BILLINGS, JOINT OPERATIONS, ACCTS PER FOREIGN SUB, INVOICES, DISCOUNTS, VOUCHERS, GAS IMBALANCES, LOANS-- INTERCOMPANY & EMPLOYEE, ETC. ROYALTY DIVISION OF INTEREST REPORT BENEFIT PLAN DOCUMENTATION CESOP STATEMENT OF ASSETS-- MONTHLY, THRIFT QUARTERLY REPORTS, STOCK OPTIONS, THRIFT ANNUAL STMTS, THRIFT PAYMENTS & RECORDS TO TRUSTEES, THRIFT WITHDRAWAL REGISTERS RETIREMENT SUMMARY OF ASSETS INCOMES, RETIREMENT PLAN FUNDING, TRUSTEE & AUDITORS REPORTS DENTAL, MEDICAL LIFE PREMIUM PAYMENTS CAPITAL PROPERTY ASSET DONATIONS CAP & EXPORT INVSTMNT RESERVES, CAP PROJ BUILDING, CAPITALIZED COSTS, FIXED ASSETS, GROSS ADDITIONS/CAPITAL EXPENDITURES, INVESTMENT (PROPERTY, PLANT & EQUIPMENT), LEASED EQUIP, POLLUTION INVESTMENT, ETC. CONSTRUCTION IN PROGRESS, PROPERTY DETAIL RECORDS, SURPLUS EQUIPMENT, WRITE-DOWN OF ASSETS VALUE, WRITE OFF OF FIXED ASSETS, YEAR-END INVESTMENT BY YEAR ACQUIRED/RESERVE, ETC. LIFE OF LEASE + 6Y ACTIVE + 10Y UFTA ACTIVE + IOY 10Y PERMANENT 10Y UFTA UFTA FROM YEAR OF LAST ACTIVITY UFTA FROM YEAR OF LAST ACTIVITY VOUCHERS DEPRECIATION, DEPLETION, & AMORTIZATION CASH CASH BOOK RECONCILIATIONS, PETTY CASH/WORKING FUNDS, BANKING LEDGERS--MONEY MOVEMENTS, ETC. CASH CALLS--ADVANCES TO SUBS DEBT CAP LSE OBLIGATIONS, CONTINGENT LIABILITIES, DEBT DISCLOSURE QUESTIONNAIRE--PER FASB, LONG TERM DEBT RETIREMENTS--DISCOUNT--MERGER, MASTER NOTE--CONOCO & DU PONT, SINKING FUND, BOND ISSUE, GUARANTEES, PROMISSORY NOTES, DEBENTURES, NOTES, PUBLIC OFFERINGS DU PONT MERGER DOCUMENTATION 7/31/81 QUESTIONNAIRE? PLANT, PROPERTY & EQUIPMENT--MERGER BOOKS EXCHANGE (CURRENCY) EXCHANGE RECONCILIATIONS, FORWARD EXCHANGE CONTRACT--HEDGING--ACCT FOR, CURRENCY RATES--DAILY AVG, CURRENCY SWAPS BY A FOREIGN SUB, FOREIGN EXCHANGE RATES, FOREIGN RESTRICTIONS, FOREIGN EXCHANGE RECORDS--TRANSACTIONS EXPENSE DOCUMENTATION AMORTIZATION OF PREPAID ITEMS, CASH EXPL EXPENSE, DRY HOLE COSTS, DEFERRED & SUSPENSE ACCTS, COST DISTRIBUTIONS, COST ESTIMATES, EXPENSE STMTS, PRODUCTION-RELATED COSTS, RENT, PATENT ROYALTY, OVERHEAD & OPERATING DOCUMENTATION, UNINSURED CASUALTY LOSSES FINANCIAL STATEMENTS BALANCE SHTS Sc DOCUMNTN, CASH EARNINGS (BY YEAR), CUSTOMERS' FINANCIAL STMTS, EARNINGS RPTS, PROFIT & LOSS STMTS, SPECIAL ITEMS SUMMARIES--EFFECT ON INCOME BY YEAR, FIELD & FACILITY OPER STMTS, GOLD BOOK, FINANCIAL DECLARATION-- OUTSIDE COS & FOREIGN SUBS GAS ALLOCATIONS INVENTORY DOCUMENTATION OIL, GAS & PRODUCTS? PHYSICAL UFTA PERM UFTA PERMANENT UFTA FROM YEAR OF LAST ACTIVITY ACTIVE + 20 UFTA FROM YEAR OF LAST ACTIVITY UFTA FROM YEAR OF LAST ACTIVITY 10Y (GOLD BOOK--FILE COPY PERM) 10Y ACTIVE + 2Y PLANT, PROPERTY & EQUIPMENT; WAREHOUSE (IF THIS REFERS TO LIFO CALCULATION, RETENTION IS PERMANENT) PERSONAL EXPENSE DOCUMENTATION AIR TICKET VOUCHERS, TRAVELERS CHECKS, TRAVEL EXPENSE REPORT, TEMPORARY CASH ADVANCE, 595 ACCOUNTS, CURRENCY EXCHANGE LOSS REDUCTION FOR EXPATRIATE ACCTNG FOR FOREIGN INCOME TAXES PERMANENT CASH ADVANCE, AMERICAN EXPRESS CARD DOCUMENTATION PIPELINE TRANSPORTATION CRUDE OIL & PRODUCT GAINS & LOSSES RPTS, BILLS OF LADING & TRANSMITTALS--PRODUCTS, EXCEPTION REPORTS, RUN STATEMENTS, PRODUCT TRANSFERS, RECEIPT & DELIVERY TICKETS, TARIFF RATES & STORAGE CHARGES VOUCHERS PROJECT & DEVELOPMENT FINANCING PAYOUT STATEMENTS, REVENUE BONDS, SUBSIDIARY FINANCING REFERENCE MATERIAL BANKRUPTCY SUMMARY REPORT, BULLETINS--TREASURY, CONSUMER PRICE INDEX, COUNCIL ON WAGE & PRICE STABILITY, FINANCIAL ANALYSES (DECEMBER) REGULATORY BULLETINS--SECURITY EXCHANGE COMMISSION (SEC); FASB Sc FERC CONFLICTS? FASB DISC MEMOS, CONCEPTS, INTERP, STMT, TECH BUL; FINANCIAL ACCTG STANDARDS BOARD (FASB) STATUS RPTS REVENUE DOCUMENTATION CASH TRANSMITTAL; EXPORT SALES; INTRACOMPANY SALES REPORTS? CRUDE OIL, GAS, LPG, & REFINED PRODUCTS SALES; LEASE REVENUE; CALCULATIONS; SETTLEMENT STATEMENTS; SALES RECEIPTS; TRANSFER PRICE; INVOICES; GAS METER CHARTS AUDITING ADMINISTRATION UFTA UFTA 5Y 10Y PERMANENT UFTA ACTIVE ACTIVE + 1Y ACTIVE ACTIVE BENEFIT PLANS (MEDICAL, DENTAL, RETIREMENT, THRIFT, ETC.) ACTIVE + 5Y EXTERNAL GOVERNMENT AUDITS--BY FEDERAL ENERGY REG COMM (FERC), BY GOVT AGENCIES IN GENERAL (MAJORITY), BY MMS, FEDERAL INDIAN LAND, ICC FOR ALL PIPELINE COMPANIES, DOE AUDIT REQUESTS, PRICE WATERHOUSE, INTERNATIONAL, ETC. INTERNAL CONFIRMATIONS, FEES, CLAIMS HISTORIES, AUDIT REPORTS, POST AUDIT PROGRAMS, ETC. 7Y 10Y WORKPAPERS ACTIVE + 3Y AUTHORITY FOR EXPENDITURE (AFE) DOCUMENTATION ACTIVE + 3Y BANKING TRANSACTIONS BANK OVERDRAFTS, RECONCILIATIONS, SIGNATURES, STATEMENTS, BALANCES REPORTS, CORRESPONDENCE, FED SORT BACK DEPOSIT SLIP--DETAIL RPT TO BANK, FOREIGN BANKING RECORDS, LEDGERS, LOCKBOX DATA/NUMBERS/LISTING/RECEIPTS, WIRE TRANSFERS, ETC. 5Y BENEFIT PLANS ADMINISTRATION CHECK--REGISTERS (ALPHA), SIGNATURE AUTHORIZATIONS, UNCLAIMED CHECKS, US SAVINGS BONDS--CHECK CONTROL LEDGER CHECK COPIES, ETC. 10Y RETIREMENT CANCELLED ANNUITY CHECKS, PENSION PAYMENTS--MONTHLY RECORD & SPECIAL PAYMENTS, ANNUITY CHECKS, CHECK LIST, CHECK REGISTERS, CONTROL SHEETS, TRUSTEE BANK STATEMENTS, ETC. 10Y THRIFT CHECK CONTROL LEDGERS, TRUSTEE CHECKING ACCOUNT RECORDS, UNCLAIMED REFUND CHECK RECORDS, ETC. 10Y CASH TRANSACTIONS BANK DEPOSITS, DEPOSIT SLIPS, CASH LEDGERS, ETC. ACTIVE CHECK TRANSACTIONS CANCELED CHECKS--PAYROLL & ACCT 3Y PAY, CHECK NOTICES (STOP PAY, REFUSE PAY, RESCIND STOP PAY), CHECK REGISTERS OTHER THAN ACCT PAY, CHECK STUBS, CANCELLED CHECKS--ALL OTHER, CHECKS DESIGN, ESCHEATABLE MONEY SYSTEM-- VOUCHERED CHECKS, FED SORT MICROFILM, ETC. DIVIDEND DIVIDEND CHECKS (CANCELED CHECKS, CENTRAL LISTS, RECONCILIATIONS) PAYABLES CANCELED CHECKS/REGISTER--LEASE & OTHER LAND PMT, CANCELED FILING FEE CHECKS--BLM/MMS LEASES, CASH MEDIA--CHECK COPY & STUB, JOBBER PMT CHECKS LIST, DUPLICATE CHECKS, EMERGENCY FUND, OUTSTANDING CHECK REGISTER, STOP PAY REQ, VENDOR INV REGISTER, ETC. CREDIT ADMINISTRATION BANK FINANCING--CREDIT ADMIN, CASH MANAGEMENT RECORDS, CASH MEASUREMENT REPORTS, LETTER OF CREDIT, ETC. DEBT BANK LOANS, ETC. COMFORT LETTERS--CONOCO TO BANKS BUDGET DOCUMENTATION ENVIRONMENTAL BUDGETS & CONSIDERATIONS, PARTNER BUDGETS-- INTL, BUDGETS WITH OR WITHOUT TAX AUDITS, ETC. CAPITAL BUDGETS AUTOMOTIVE BUDGETS, CAPITAL BUDGET DOCUMENTATION, FURNITURE & OFFICE EQUIPMENT BUDGET, ETC. EXPENSE BUDGET CONTRIBUTIONS PHILANTHROPIC CONTRIBUTIONS, CONTRIBUTIONS BUDGET (FATE, PHILANTHROPIC, BUSINESS, ETC.) CORPORATE EDUCATIONAL AID (CEA) OVERHEAD & OPERATING ACTUAL VS BUDGET--O&O EXPENSE CREDIT RETAIL/COMMERCIAL CREDIT AGREEMENTS--LINE OF CREDIT, CREDIT MANUAL--TREASURY, CREDIT RESTRAINT 3Y 3Y LIFE OF FINANCING + 5Y ACTIVE + 3Y UNTIL SUPERSEDED OR OBSOLETE ACTIVE ACTIVE + IY ACTIVE + 1Y ACTIVE ACTIVE ACTIVE + 3Y RULES & REGS (FED), CREDIT RESTRICTIONS, FINANCE CHARGES/PERCENTAGE RATES--ANNUAL-- STATE, REGISTRATION CERTIFICATIONS--CONSUMER CREDIT COMMITTEE, ETC. COLLECTION COLLECTION AGENCY FILE--RETAIL CREDIT CENTER, COLLECTION LETTERS FOR RECEIVABLES, COLLECTION PROBLEMS UNRESOLVED, BILLS ISSUED & SUPPORTING DATA, ETC. COMMERCIAL ACCOUNTS DOCUMENTATION TREASURY CREDIT FILE--BANK & TRADE REF, COLLATERAL, SECURITY, CONTRACTOR BONDED PRJCT INFO, DISPUTED INVOICES, DUN/BRADST RPT, CRDT BUR RPT, FIN EVAL/REC BY TREA, FIN STMTS, INDIRECT FACILITY LOAN INFO, LINE OF CREDIT, ETC. RETAIL CREDIT DOCUMENTATION CREDIT APPLICATIONS, CREDIT CARD SLIPS, LINE OF CREDIT, CUSTOMER COMPLAINTS, MONTHLY STATEMENTS, BANKCARD PROGRAM, BANKCARD PROCESSING AGREEMENT, ETC. INVESTMENTS BENEFIT PLAN DOCUMENTATION RETIREMENT PLAN INVESTMENT DOCUMENTATION THRIFT PLAN INVESTMENT DOCUMENTATION REFERENCE INTERNAL RATES OF RETURN (IRR) RECORDS, INVEST APPRAISAL, INVESTMENT SERVICES & BROKERAGES, MONEY MARKET, SALE OF ASSETS (INCL STOCK, REAL ESTATE, POWER OF ATTY FILES), ETC. SECURITY TRANSACTIONS ACQUISITIONS & DISPOSITIONS, BONDS, NOTES, PORTFOLIO TRANSACTIONS, OPTIONS & FUTURES, STOCKS PAYROLL CHECKS AND SUPPORTING DOCUMENTATION PAYROLL CHECKS, STOP PMTS, TIME RECS & TIME SHTS, EARLY PAY REQS, CASH BOOKS, DIRECT DEPOSITS, PMT REC--MILITARY SERV, STOCK OPTS-- DEFERRED ICP, UNCLAIMED CHECKS, BACK PAY CLAIMS, KAYO PAYROLL SHTS & COMMISSIONS, RETIRED DISABILITY, ACTIVE + 3Y ACTIVE + 3Y ACTIVE + 1Y 10Y 10Y ACTIVE ACTIVE + 5Y 3Y SEVERANCE, SPECIAL PAY DEDUCTIONS CASH BOOK--FICA/FWT/SWT/LOCAL TX/SUI, DEDUCTION AUTHORIZATIONS, GARNISHMENT ON PAY, UNITED WAY PLEDGE CARDS, ETC. VOUCHERS PAYROLL VOUCHER SUPPORTING DATA-- CASUAL LABOR, EMP BENEFITS CHGS, AFFILIATE & SUBSIDIARY BILLINGS, HRLY EMP SALARY DIST DET, SALARY CORRES, PAYROLL WRKSHTS, SALARIED EMP/SALARY DIST ADJ, TRANSFR ASSIST SALARY DIST DET ACTIVE + 1Y 5Y INSURANCE RECORDS APPLICATIONS, CLAIMS, RISK ANALYSES, SCHEDULES, BONDS, CERTIFICATES, PREMIUMS, POLICIES, ETC. PERMANENT