Document K6bKygOLMdR7Bx9pYjqO05K66

* - PROCUREMENT REQUEST/REQUISITION (Please read instructions on reverse before com pleting the form ) 1. D A T E 3a. O R IG IN A T O R (Name) Howard Zar c. T E LE P H O N E NO d. M A IL CODE b. PROG ELEM . D IV IS IO N 4. D E LIV E R TO : U.S. EPA Region V 2. D ATE R EQ U IR ED 09-30-84 P A G E -J O F -J 5a. P R O JE C T M A N A G E R (Name) Harold Coughlin (WH-552) b. TELEPHONE NO. 382-7192 B. P R O C U R E M E N T O F F . ' !" -T 7. P R O C U R EM EN T O F FIC E USE O N LY O R A L O R D E R -O R D E R NO. PURCHASE A U TH O R ITY /C O N T R A C T NO. D ISC O U NT TERMS PERSON T A K IN G O R D E R /Q U O T IN G 68-01-6700 VENDOR NAME AND ADDRESS Centec, Inc. (Under Existing LOE) 11260 Roger Bacon Drive Reston, Virginia ' 27090-5281 DATE TELEPHONE C O N TR A C T1N G /O R D E R IN G O FFIC ER FOB PO INT D E LIV E R Y TELEPHONE 8. F IN A N C IA L D A TA (a) A P P R O P R IA TIO N 684/50200 -- - F M O U S E ------- -- -- -> P-7 (b) (e) DOCUMENT CONTROL NO. (d) 9. S E R V IC IN G FIN A N C E O FFIC E ACCOUNT NO. (e) OBJECT (f) A M O U N T (gj DOLLARS CTS. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 IB 19 2 0 31 32 33 34 35 36 37 38 39 4 0 41 42 4 3 44 45 46 4 7 48 49 51 52 5 3 5 4 5 5 5 6 E 5 C2 0 0 C! y C o o T ? o 5 [R o 'r * a d s ~ ? 5 I r> a P2 0 0 2 00 N O TE: ITEM 8(c) DOCUMENT TYPE - CONTRACT *C', PURCHASE ORDER - V , IGA * 'A', OTHER (MISC) - 'X* 10. A M O U N T OF M O N E Y SHO W N AS C O M M IT T E D IS: 11. C O N TR A C TIN G O FFIC E 12. P LA N N IN G ID NO. o r ig in a l K1 IN C R E A S E decrease a u t h o r iz e d & N O T a u t h o r iz e d TO EXCEED BY 10 AM O U N T SHOWN STO CK OR ITEM NO. (13) DESCRIPTIO N (14) Q U A N TIT Y (15) UN IT OF ISSUE (16) U N IT COST (17) AMOUNT (18) Soil sampling for the Region V portion of Tier 7, Phase 1 of the National Dioxin Study as described in the attached Work Statement. This would be a work assignment as part of the LOE with Centec, Inc. managed by the Office of Water Regulation and Standards. $40,000 W409 This Procurement Request provides additional incremental funding for the Energy and Mining Industries Group Mission Contract. R599 19. SUG G ESTED C O N TR A C TO R /V E N D O R Centec, Inc. 11260 Roger Bacon Drive Reston, Virginia 22090-5281 20. RECOMMENDED PROCUREM ENT M ETHOD c o m p e t it iv e X X n o n c q m p e t it iv e (Justification attached) /' /2 1 . S IG N A T U R E O F O RN G IN A T Q fl --------- -- =FljC22. S IG N A T U R E O F PRIO P M G T O F F IC E0 RP /D E iS IG N E E D A TI: `2r/k DTE 23. AC CO UN TABLE PROPERTY IN IT IA L S D f24 . N g n ^ A V A l L A B L E F R O M E X IN IT IA L S a. B R A N C H /O F F IC E DATE 25. APPRO VALS d. FIN A N C E DATE JL b. H^lVlStpjM /O /- PAT, / a. O T H E R r-'M DATE A N D RE f. OTHER DATE * E - E I If E jui <>:: -j Eastern DisM c/offfg ^ i July 31, 1984 CORPORATION / Howard Zar U.S. EPA 5WQ-11 230 S. Dearborne St. Chicago, IL 60604 Dear Howard: I have enclosed three copies of the Tier 7 Sampling Plan, the draft forms of the pamphlet and other literature provided by Headquarters and a copy of the proposed budget. Copies of the Sampling Plan were sent.to Gary Amendola and Steve Kroner (EPA Headquarters). I have notified both the SCC and the Central Sample Container Repository regarding the possibility of sampling next week. Should any problems arise regarding the Sampling Plan, please contact Bob Schaffer in my absence. C A rs i-ia v a . 1 i> Edward D. Handel Manager, Measurement Systems EDH/sh Enclosure 11260 Roger Bacon Drive * Reston, Virginia 22090-5281 703/471-6300 CORPORATION BUDGET FOR TIER 7 SAMPLING IN REGION 5 TASK LABOR: PROJECT MANAGMENT SAMPLING - 10 MAN-WEEKS TRIP REPORT PROJECT ADMINISTRATION HRS RATE TOTAL 40 60.00 2,400 400 30. 00 12,;000 40 45.00 1,800 20 60. 00 1,200 ODC: 'AIR TRAVEL (PER PERSON PER TRIP) 5 TRIPS X 2 PERSONS X $400.00 CAR RENTAL 5 WEEKS X $200.00 PER DIEM EXPENSES. 10-MAN-WEEKS X $500.00 SAMPLE STORAGE AND MISC EXPENDABLE SUPPLIES GRAND TOTAL 4,000 1,000 5,000 2,000 29,400 DISPOSAL AND HANDLING FEE FOR DISPOSABLE EQUIPMENT AND SUPPLIES WILL BE AVAILABLE AT A PRICE NOT TO' EXCEED $500.00 PER 55 GAL DRUM. ONLY SOILD WASTE WILL ACCEPTED. *7Af> -fa TiW 3 4 . 11260 Roger Bacon Drive Reston, Virginia 22090-5281 703/47T6300 NATIONAL. DIOXIN STUDY REGION 5 TIER 7: SAMPLING PLAN JULY 30, 1984 TIER 7 SAMPLING PLAN TABLE OF CONTENTS Project Name Project Requested by Period of Project Performance Regional Project Coordinator Regional Quality Assurance Officer Contractor Project Description .% 7-X Tier 7 Sampling Protocols 7.2 Rural Sites: Engineering Grid System 7.3 Urban Sites 7-4 Sample Collection 7,5 Sample Shipment Safety and.Public Relations Materials and Supplies Project Schedule and Responsibilities Trip Reports 1 1 1 1 1 1 1 1 2 O 3 O 4 5 6 7 1-0 Project Name: Region Vs Tier 7 Inveetigation - Soil. 2-0 Project Requested by: U-S. EPA, as part of EPA's National Dioxin Survey. 3.0 Period of Project Performance: July 1984 - September 1934. * 4.0 Regional Project Coordinator: Howard Zar (312/886-0150) 5.0 Regional Quali ty Assurance Officer: Howard Zar 6.0 Contractors CENTEC Corporation 11260 Roger Bacon Dr Reston, VA 22090 Attn: Ted Handel- Ph.D. (703/471-6300) 7.0 Project Description 7.1 Tier 7 Sampling Protocols Tier 7 consists of areas where no known or suspected sources of 2,3,7,S--TCDD contamination are located.' The basic goal of the Tier 7 study is to evaluate the extent and severity of 2,3,7,8--TCDD contaminatian in the environment in order to establish background levels- In addressing this goal, phase I of this study will focus on soi1 contamination. The specific objective of this study is to determine the percentage of sites in the EPA Urban and Rural Networks that have measurable 1evels of 2,3,7,3-TCDD in the soil. These networks were established to provide a statistical basis for monitoring pesticide residues in the environment. If 2,3,7,0-TCDD is detected at a significant number of locations, the EPA will attempt to quantify these background 1evels and to determine their sources. Analyses .of soil samples at Tier 7 sites will be performed at approximately a 1evel of detection of one part per trillion (ppt). Soil collection procedures at rural and urban Tier 7 sites are identical to those for Tiers 3, 5 and 6. In this way, a valid data base is created from which comparisons among the tiers can be performed. The major differences between the tiers is that Tier 7 limits the number of samples to one sample for each site. At desi gnated sampli ng si tes for urban sampling, one discrete sample should be taken at the mid-point of the site. At designated rural 10--acre sites, the area should be divided into equal sized grids (not exceeding 50' x 50') from which one grid should be randomly selected. A single discrete sample should be taken from the mid-point of the chosen grid. 7.2 Rural Sites: Engineering Srid System An engineering grid system will be used ta .facilitate,sampling rural 10-acre sites using the random sampling approach. The sampling team will locate the general vicinity of the site using the assistance of county officials, such as the county health official or the district soil conservation agent, USSS 7 1/2 minute maps, and the county map, drawings and aerial photographs provided by EPA from the Soi1s Networks. At the site, bearings will be obtained by locating specific landmarks noted in the provided site materials. For .the purpose of-this study, an engineering drawing will be prepared of the site using a 50' x 50' grid system. A corner of the site will first be unequivocally identified by establishing directions and distances from several permanent nearby landmarks such as intersections, r o a d s f e n c e l i n e s , section markers, large trees or buildings. This corner will be marked with a stake. This corner will then be marked on the site map allowing room for the marking of the reference landmarks- Distances will be measured using a tape measure or rangefi nder. Distances should be measured wi th accuracy to the nearest foot. Direction will be measured with*a field siting compass accurate" the nearest degree. 'Specially prepared drafting paper with an engineering grid system will be used for the site map preparation. Each grid will normally represent a 50' 50' grid. The perimeter of the site will then be defined using a rangefinder and compass. Each boundary will be related to prominent landmarks. Each corner will be marked with a stake. The boundary line will be marked on the sit.e map. A flag man will walk to an adjacent corner of the site. A second person with the rangefinder and compass will focus on the marker flag in order to establish distance. He will note distance and magnetic heading on the site drawing for each boundary. In the event that visual obstructions exist along a border, several sightings may be necessary. In this case, each flag position will be marked with a stake and indicated on the map with an "X", a heading and a distance. In this way true.headings may more easily be obtained. All borders of the site perimeter will be determined in this manner. Prominent landmarks within the site will then be shown .in their proper location on the map. Magnetic North will be indicated on the site map using an arrow pointing in the North direction. Each map must contain the following information: city or county, state, name of owner, sampling date, s-ite number and name o f 'sampling team captain. Each grid on the map will be consecutively numbered beginning with 1. One grid will be randomly selected using either a calculator with a random number generator or by using statistical random number tables. The corners of this- grid will be located using the rangefinder (or tape measure) and compass. The corners will be marked with stakes. The selected grid will be cl early identifi ed on the site map. The site will be documented by noting distance and direction of nearby prominent landmarks from the corner stakes. Care will be taken to avoid disturbing the center location of the site prior to taking the sample. The site will be further documented by a series of photographs taken using an autofocus 35mm camera capable of electronical 1y providing a date and time on each picture. A 1arge p1acard will be prepared with site number a n d `location indicated. This will be included in the photo--documentation of each site. Photographs taken will include prominent landmarks where possible. The direction of the photographs will be indicated on the site map. The site documentation will be recorded in a permanently bound field notebook. 7.3 Urban Sites Urban sites will be sampled at their mid-point. Site maps will be prepared, accurately describing the site borders with reference to prominent 1andmarks in such a manner as to enable the unequivocal identification of the site and its mid--point. The site corners will be marked with stakes and the site will be documented with photographs in the same manner as described for rural sites. 7.4 Sample Collection Soil samples will be taken at^the mid-point of the site (located as described abov e). Prior to sampli ng , grass will be trimmed to just above soil surface. Samples will be taken using a new tulip bulb planter for each site. The tulip bulb planter will be forced into the ground to a depth of 4 inches. The soil will be placed in a new disposable alumijnum p a n . Sufficient cores will be taken to fill the sample container one--half full. Stones, twigs and other debris will be removed from the soil using clean tweezers. The soil samp 1e will then be transferred to the 1-quart samp1e container. The container will be sealed with a tamper-- proof seal and will be labeled with the sample identification number. The tulip bulb planter, tweezers and aluminum pan will be placed in a piastic ba g. These materi als will be removed from the site and will be properly disposed of by the sampling team. The lawn will be repaired using locally obtained topsoi1 and sod. 7.5 Sample Shipment T h e `sample container will be labeled with a unique sample number provided by the Sample Control Center (SCO. A Sample Tag (Fig 1) will be prepared and attached to the container. The container will be be sealed with an EPA Custody Seal (Fig 1). The sample will then be logged oh a Chain of Custody form (Fig 2). The sample container will be placed in a plastic bag. The bag will be sealed with a twist tie and placed in the shipping bo and packed with peanuts. A Ba.tch of samples will be defined as the number of samples collected during a week by one sampling team, or, if as in the case of urban sampling more than 12 samp 1es are col1ected, two or more batches will be defined grouped chronologically. A Batch will include up to 12 environmental samples, one duplicate, one field blank and one Performance Evaluation (PE) soil. Since the field blanks and PE soils are not yet available, t h e environmental samples will be shipped to a temporary storage facility. CENTEC Analytical Services, 1ocated in Salem Virginia, will provide secured storage of these samples until the Batch can be completed with appropriate blank and PE soiIs. Storage will be in original shipping containers in a cool, dark, locked room. Upon receipt of the PE and Blank soils, assigned laboratory personnel will assi gn specified samp 1e numbers, complete the Chain of Custody forms and the Dioxin Shipment Record (Fig 3) and arrange shipping to the specified TROIKA facility for analysis. CENTEC will notify the SCC and the TROIKA Laboratory of the shipping details. The shipping box will be sealed and marked as foilows: 1. Affix a label with complete laboratory address and the name of the responsible person at the laboratory 2- Affix a completed shipping label (e.g. Federal Express) 3- Mark side of box with number of samples in box, box volume and weight 4. Mark box number in batch, eg, "1 of 2" 5- The Chain-of-Custody Form and Dioxin Shipment Record (parts 4 and 5) will be enclosed with each shipment Prior to initiating each sampling episode, the Sample Control Center will be notified so that they can prepare for sample receipt- Immediately after shipment, the laboratory will be contacted and the following information relayed: 1. Number of samples * 2- Name of carri er 3. Airbill numbers 4- Number of boxes in shipment 5. Date and time shipment sent - , . __ 6. Estimated date and time of delivery 7- Any problems relating to shipment The above informati on should also be recorded in a bound notebook - Part 3 of the Dioxin Shipment Record will be kept with the sampling records. Part 1 of the Dioxin Shipment Record will be sent to the Sample Control Center and Part 2 will be sent to the Sample Management Office if part per billion (ppb) level analyses is required. 8.0 Safety and Public Relations The sites sampled .in this study are not suspected to' be contaminated with dioxin. In order to conduct this effort without unnecessarily distressing and confusing the public, the following procedures will be followed. The Region V Office will identify and notify all public official-s who must and who should be informed about the nature and details of the sampling. It is recognized that the officials who wish to be informed will vary from area to area. The CENTEC Sampling Team will identify,the local officials who should be contacted. Generally the County Public Health Officer and/or the County Soil Conservation Agent will be contacted. If questions and confusion in the public is aroused during sampling, it is expected that these county officials will be contacted first by concerned citizens. In addition, these officials could be extremely valuable in assisting the sampling team in identifying the location of the site and locating the owner in order to obtain permi ssi on to --ample. It is 1ikel y that they woul d be willing to assist the sampling team in many cases. Any public relations problems will be promptly reported to Howard Zar at ERA Region V Headquarters and Ted Handel at CENTEC. The sampling team will await further instructions prior to resumption of any sampling related activities. Customary safety procedures will be observed throughout this project. Sampling team members will wear standard work clothing including full length work pants (no shorts or cut-offs), a work shirt and leather work boots- Sampling team members will wear a clean pair of disposable neoprene gloves while collecting and handling the sample. Sampling team members will not eat, drink or smoke at the site and will thoroughly wash with soap and water prior to performing these activities. At the end of a work day each sampli-ng team member will brush all exterior clothing to remove dust. At the motel, each sampler will take a shower as soon as possible. All sampling equipment and supplies will be retained by the sampling team. In no case will any supplies be disposed locally. The closest medical services will be identified in the event of illness or injury. Each team will be equipped with a First Aid Kit including a Snake Bite Kit. Any medical emergency will be promptly reported to Howard Zar at ERA Region V Headquarters and Ted Handel at CENTEC. 9.0 Materials and Supplies * -- Sampling Kit (from Versar) - Sample containers - Sample labels - Shipping materials - p'las-tic bag - Cardboard shipping carton - Styrofoam peanuts - Shipping Label - Packing List Pouch - Federal Express Form - Strapping tape - Tulip bulb planters (one planter will be used for each sample - if necessary CENTEC.will supply additional planters) -- Maps with sampling locations marked -- USGS 7.5 minute area maps -- Hammer , -- Stakes. -- Siting compass <+/-- 1 degree) -- Measuring Tape -- Optical rangefinder (+/- 1 foot) -- Siting flag , -- Map drawing materials -- Erasable placard and marking pens -- 35mm Autofocus Date--back camera -- Fi 1m -- 'Neoprene gloves -- Scissors -- Disposable aluminum foil pans -- Disposable tweezers -- Garbage bags -- 15-gal recovery drum for disposal of garbage bag containing used tulip bulb planter, aluminum pan, tweezers, gloves, paper towels -- Clean water spay can -- Hand soap dispenser -- Paper towels -- Speedi--dri for waste water -- Marking pens and pencils -- Bound field sampling logbook -- Di ox in shipment record forms (from region) - Chain of custody -forms (-from region) - Tamper-- proof seals (from region), - Backup supply of shipping materials normally supplied in Sample Kit - - Federal Express Directory - Public relation materials (from region) - Sampling supplies checklist - Sample site location checklist - Sample selection/documenttion checklist - Sample collection checklist - Samp le shipping checklist - .* 10.0 Project Schedule and Responsibilities National Dioxin Study Responsibility: Steven Schatzow, Dir. OWRS Region V Dioxin Study Coordinator: Howard Zar CENTEC National Dioxin Survey Coordinator: Ted Handel, Ph.D. Sample Control Center (SCO: Jim King, VIAR Central Sample Container Repository (CSCR): Gary Hacker, Versar Activity Responsibility Prepare Tier 7 Sampling Plan CENTEC Approve Sampling Plan Region V & OWRS Schedule Sampling SCC Inform CENTEC of Laboratory to ship to: SCC Supply CENTEC with sample kits CSCR Supply CENTEC with PE and Field Blanksoils Region V Supply CENTEC with Chain--of--custodyforms Region V Supply CENTEC with Dioxin Shipping Report form Region V Pre--notification of State & Federal Officials Region V Notification of local officials/property owners CENTEC Sample Collection & Shipment CENTEC Sample Analysis TROIKA Sampling Trip Report CENTEC Tentative Sampling Schedule: August 6 through August 10, 1984 <l-team of 2 people) 4 rural sites in Ohio: Meigs, Preble, Sandusky, Whitley counties 4 field samples - soil (ppt) 1 duplicate 1 field blank 1 PE sample (ppt) August 13-- 17, 1984 * (3 teams of 2 people) 15 urban sites in Gary, Indiana 15 field samples - soil (ppt ) 2 PE samples (ppt) 13 urban sites in Springfield, Illinois 13 * field samples - soil (ppt) 2 duplicates 2 field blanks 2 F*E samples (ppt) 4 rural sites in Illinois: Christian, Shelby, Sangamon, Hancock counties. 4 field samples - soil (ppt) 1 duplicate 1 field blank 1 PE sample (ppt) August 20--24, 1984 ^ (1 team of 2 people) 1 rural site in Wisconsin-: Washara county 2 rural, sites in Minnesota: Hennepin and Watowan counties 1 rural site in Michigan: Presque Isle county 4 field samples - soil (ppt) 1 duplicate 1 field blank 1 PE sample (ppt) __ . 11.0 Trip Reports CENTEC will prepare written weekly trip reports providing complete documentation of all sampling. These reports will be submitted to the Region V Dioxin Study Coordinator within two weeks of completion of each sampling episode. CENTEC Will prepare a bound report documenting sampling protocols, site documentation, quality assurance and safety procedures together with the weekly trip reports. 7 *G P O 778-312 P re se rv a tiv e : Y e s No Crab Designate; ANALYSES Comp. BQD Anions SolidS (TSS) (TDS) (SSI ff a E P sa? 'j fcaf c/5 2 & wUs<0 f O a cop COD, TOC, Nutrients Phenclics Mercury Metals Cyanide Oil and Grease OTgarfcs G O MS Priority Pollutants Volatile Organics Pesticides Mutagenicity S8 Bacteriology C <5 cQ Remarks: I c * - OO 55 QO* Tag N o. Lab SamplaNCL 10502 Sample Tag finir .*.. **^U/<w L-J*i:V-- *________ ejnieu6ts ^ ajea.l 7%i ^ "I tyf i 1V3S AQOlSnO CUSTODY SEAL Date - Signature " Figure X ENVIRONMENTAL PROTECTION AGENCY Office of Enforcement PROJ. NO. PROJECT NAME SAMPLERS: (Signatura) STA. NO. DATE TIME 1 1! STATION LOCATION CHAIN OF CUSTODY RECORD NO. OF CONTAINERS /////// REMARKS COMP. GRAB Figure 2-6 ' * Relinquished by: (Signitura) (Relinquished by: Signatur} _____ * ____________________ - 4 O ite / Time Received by: (Signatura) Dele / Time Received by: (Signatur*) Relinquished by: (Signatura) Relinquished by: (Signatura) Relinquished by: (Signatura) Date / Time Received for Laboratory by: (Signatuta) Distribution: Origini! Accompanist Shipment; Copy to Coordinator Field Files Date /Tim e Remarks Date / Time Received by: tSignatura) Date / Time Received by:. (Signatura) V" (J,SPA National Dioxin Study EGD Sample Control Center EPISODE NO: P.O. Box 1407 Alexandria, Virginia 22313 FTS 8-557-5040 703/557-5040 SCC DIOXIN SHIPMENT RECORD Site Name: Sampling Office: City & State: City & State: BATCH NO: EPA Site No: Latitude: Longitude: Sampling Contact: (name) Sampling Date: Tier: 1 2 3 4 5 6 7 (circle one) MATRIX DESCRIPTION ADD'L ANALYSIS FISH TISSUE * SEDIMENT SOIL WATER SOLVENT OTHER: FIELD SAMPLE OTHER: SPECIFY: SAMPLE NUMBERS . fi- .r i ; r<r*.-. -<: .t i v s .- v v . C:f ; s /"".-;2-.^ --r fe'3-j ; . * i'-. ' v r V " i i < -v S i* - * ; i -'4'i; *?, / *5r. *: -V VH tri; ; V , i v .; ;?S S L '& p fiv ; 'K lS V -"!i l'i-v i* W .-iC ' 'ii& 'A *;. ; ;; V/-i c r . r^.v>` i*:J *f^t^-r*;rrJiSwi.V* & ~ i2 ii** - lMM l W S i ^ S !J 6 ii 8 |8 W i |- ' . -- -,K V ^ / J .'s ' - ' "^-:-w 1. '* & & & $ . ' s w s -'*iMS ' ' *i vl'V*i3*fmvymVt,*V*i*v?:*n**+s',*;":vt . ': .;' -Y- >: > -,- *;:> ;.7v: , i i \ -, -r^IV:' M iiY j ; * ; / **. v.v : * ,^* / W? .**Vf c*V S s -X * *..r *".***j;V 1 lV|*>' :-V v i; ` ?: :? ;/%.* *-V.*.*-:1-! ; ;A &. &3: #.7<i"V. t "-f.y ..! r :V-Vi ) .'^ ,V . : -- ? > - v - V * '/ic /'-* ^1 .J : f*><>-'?; ; ;v;:i .` iv - _vu/V*'7iC; !;*.'A*?:r*/;r,f.*:.*m >--1; W H ITF-- .Q P .P P n n u P D P P U ____ Pii ili ifh P D I P n n i t V C I 1 ____D a n i n n P n n u P I M l f ____ 1 a h P r t n u C Ia a a i. o Qn4>. t_ r * r \ \ n i .u