Document ExD7Jd0DmXYDZyQqGJLZMvbdb

February 6, 1989 John O'Connor Subject: ConBunieacions Records Retention Policy Attached is the revised, one-page records retention policy for cosaunications functions (advertising* public relation*, etc,) that has been coordinated with Che concerned depermeats. PCG:dso cc: C. Cable K. Proven*ano 1. Noah U. KcAfoose K. Sack A. Karico L. Murphy L. Calaater David C. Green Director, Corporate Coamroicationa - BA C61 WV-11041 (I V Records Retention Policy Feb. 6, 1989 Description of Record Retention Pettod ( Fusetionj Advertising sad Public Relation8 Section At Group Advertising. Business Communications, Marketing Cowrunlcations Departments and Corporate Communications ^ Contracts and Agreements J0* w*ds, Radio and 17 Commercials . . (Reprints, films, tapes) - \ copy Product brochures - 1 copy '''`"Technical literature ^rt Work While current and seven years after termination. See lav Dept. Seetiooj> Permanent tO years 20 years While current Studies and Reports on advertising impact, corporate image, investment image, advertising performance, public opinion studies, all specific to PPG - 1 copy Section Bs Pbotosraohv. Video* 5 years ------ Motion picture- films produced by or for FFG Videos on the corporation ^ Transparencies end photographs Review for archival purposes, especially plant and product photos 20 yesrs 20 years 7 years} on.while current -'"'Transparencies and photographs, archival quality Section Cj Public Relation* and PithUrorlrme Permanent ^ Annual Shareholders Reports of FFG - l copy Extra copies Permanent 10 years or supply exhausted ."""Periodical publications, including FFG Kevs, FFG Progress. Guarterly Shareholder Reports, PPG Products - l copy Permanent ^Biographical Data on Management personnel, V.F. level President, Chairman, CEO 29 years Permanent -""^Special Event Records, i.e., plant openings, dedications, tours, etc. Cost, participants, activities 5 years *>/Fress Releases (Microfilm) Permanent oa, < ba *