Document Ex3B2BYn6z5rqx9rn24nJBqBN

Monsanto C0" <S*Mf A L J.R. Savage - B3NH suejccr .CrtCNCL December 10, 1975 PCB Emergency Plan TO Messrs. R.E. Beal - B2SB D.R.' Bishop - El R. Davis -- B2SF W.H. Duffey - EISA M.E. Gibbs -- W1A C.P. Orr - G2WD W.B. Papageo^ge - B3NB C. Paton S - B2SK C. Weber -- B2SK D. Wood _ B2SD J.J. Zeman - B2SK Attached is the penultimate draft of our Emergency Plan on PCB's for your review. We will finalize this in our meeting on Monday, December 15 (9'00 AM 11:00 --- B-291-S). Also attached is a PCB Emergency Plan telephone list. /bh Attachments SW 1852-17 STLCOPCB4051463 PENULTIMATE DRAFT EMERGENCY PLAN - PCB's Scenario - Immediate ban on production* sale or use of PCB before volume production of MCS 1238 is ready. Responsibility for initiation of this plan and verification of acceptance of responsibilities: R.G. Potter A. Immediate Actions upon notification of ban 1. Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara* .Elizabeth* Los Angeles). Do not recall shipments , enroute. Finish any distillation batches under way. Responsibility: R.A. Pohl Contacts: Krummrich Plant - A.E. Leisy R.W. Flint Warehouses - E.M. Potter C.B. Sigler 2. Make preliminary press release (prepared in advance) stating that operations have been suspended and supplying background information on our PCB control efforts* status of replacements. ' Responsibility: D.R. Bishop Timing: Upon notification from R.A. Pohl that item A.l is complete. qSVM 185218 STLCOPCB4051464 . : 1I 1 | 3 . Communicate situation to other affected Monsanto operations. a. Krummrich production planning - D.T. Mayer b. Process Chemicals Marketing (CS Acid, Muriatic) - J.F. Winkler c. Anniston Plant (biphenyl) - W.E. Voss d. Purchasing (TCB, drums) - B. Byrne Responsibility: E.M. Potter Determine precise details of ban -- Marketing (D. Wood), Product Acceptability (J.C. Weber), Washington Office (W. Easley), Legal (W. Withers/ T. Bottini), and report to Business Director. Coordinating Responsibility: D. Wood Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation. Responsibility: R.G. Potter Timing: Within 2 business days ' * B. Follow-up Actions after CAC approval of detailed policy 1. Appoint Administrative Coordinator for 3-6 month . period. . - Responsibility: R.G. Potter 2. Briefing meeting (first day) to define policy and announce appointment of coordinator to: -k kcc-oMjJ <!*-*-* 'ML /jl sJdtl hx- ''oJJL ,r 'frvT^ DSW 185219 -------- STLCOPCB4051465 a. Business Group b. COP c. Sales Force d. Research e. P.R. f. Washington Office Responsibility: R.G. Potter 3. Notify customers by: a. Telephone to most senior management contact Marketing (first day) b. Certified express letter to: --Office of the President --Purchasing Manager of use locations --Confirmation to telephone contact (Note - direct all immediate customer responses to marketing group.) Responsibility: D. Wood 4. Notify Corporate Engineering to minimize impact on operation of our Askarel units Responsibility: C.P. Orr 5. Resume production and shipments as permitted by the approved policy, if any. .Responsibility: R.A. Pohl E.M. Potter os*'85*10 STLCOPCB4051466 6 . Brief corporate marketing directors with other sales to dielectric customers on policy (second day). Responsibility: D. Sliney . 7. Notify Federal/State agencies of policies (3-5 days), Responsibility: Washington Office - W. Easley 8. a. P.R. release on policy (second day) b. P.R. prepare Q&A sheet on policy (third day). c. Series of paid advertisements (7-15 days). Responsibility: D.R. Bishop Prepare form letters (third-fourth day). a. Transformer users b. Capacitor users Responsibility: D. Wood I%Aju A? ? Brief U.S. Export Managers on export policy (fifth day). Responsibility: C. Paton/D. Wood 11. A*? wuuu wcca;. ncspuiibxuxjLJ.^ , u, nuuu .12 Notify U.S. export customers of policy (second week). i** Responsibility: Area Managers 13. Upon completion of final customer shipments, move all Monsanto PCB inventories to Krummrich incinerator. Responsibility: E.M. Potter 14. Initiate decontamination of Krummrich PCB facilities Tot--oo Qco (see detailed decontamination plan): Responsibility: RA Pohl STLCOPCB4051467 EMERGENCY PLAN - POLICY DECISIONS NEEDED FOR CAC APPROVAL Domestic 1. Date of final production 2. Shipment of inventory. 3. Customer committment to orders on books but unshipped. 4. Incineration returns (maximum rate 300,000 lbs. per month). a. All returns invoiced a price to fully cover incineration cost. b. All customers given equal opportunity to use service. c. COP to be set up to handle. d. Alert other incinerator services of our policy. 5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from "Transformer manufacturer. 6. What assistance we will give on plant decontamination. a. Capacitor/Transformer manufacturers. b. End users - will refer to equipment manufacturers (let them know we will do this). . 7. Position on replacement fluid from Monsanto. U.S. Export* 1. Recommend cease shipments two months after we cease domestic shipments. a. Documentation/L of Credit/Import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b. Additional flexibility in inventory run down. c. In meantime MESA should avoid commitment to long term supply contracts. ' DsW 185222 STLCOPCB4051468 Preliminary Actions 1. Persuade customers (capacitors) to buy and increase . inventory of Aroclor/Capacitors/Inventories at users to give 4-6 months bridge --' D. Wood 2. Persuade customers to accelerate MCS 1238 approval programs -- D. Wood 3. Confirm no continuing contractual obligations to supply -- D. Wood 4. CED to prepare survey of Askarel equipment used by Monsanto -- C.P. Orr 5. List corporate sales to all dielectric customers -- D. Wood 6. Prepare Tentative PR statement -- D.R. Bishop 7. List names of contacts to call at all customers -- D. Wood. 8. Define detailed decontamination procedure for use at JCrummrich and possible adaptation for customers -- J.R. Savage *3, hiIwt jLoh c0 (idjLtetesu jo ,o. JyUe. La- oO P<l& DSW 185223 STLCOPCB4051469 PCB EMERGENCY PLAN - TELEPHONE LIST e R.G. Potter Manufacturing R.A. Pohl A.E. Leisy R.W. Flint D.T. Mayer W.E. Voss . Marketing - C, Paton D. Wood , RE. \4a--tton Medical/Prdt. Acceptability J.C. Weber Dr. G. Roush W.B. Papageorge Legal W.W. Withers T. Bottini Distribution E.M. Potter C.B. SiglefJ' R.A, Sipes Washington Office W.K. Easley Public Relations D.R. Bishop Office 4-2142 4-2243 812-2019 812-2043 812-310 823-205-293 4-2529 4-2623 4-2027 4-2191 4-2086 4-2851 4-2872 4-2443 4-2428 4-2431 821-4548 4-2891 Home 469-1835 991-5455 966-5608 849-0758 618-286-3483 205-237-5834 227-7581 536-2161 961-7693 997-2234 878-3513 227-8345 725-0677 567-6043 618-234-9945 821-0938 301-299-9587 469-1377 DSW 185224 STLCOPCB4051470 PENULTIMATE DRAFT EMERGENCY PLAN - PCB's Scenario - Immediate ban on production, sale or use of PCB before volume production of MCS 1238 is ready. Responsibility for^ initiation of this plan and verification of acceptance of responsibilities: R.G. Potter A. Immediate Actions upon notification of ban 1. Suspend chlorination operations. Suspend shipments from Krummrich Plant and warehouses (Santa Clara, . .Elizabeth, Los Angeles). Do not recall shipments . enroute. Finish any distillation batches under way. Responsibility: R.A. Pohl Contacts: Krummrich Plant - A.E. Leisy R.W. Flint Warehouses - E.M. Potter C.B. Sigler 2. Make preliminary press release (prepared in advance) stating that operations have been suspended and supplying background information on our PCB control efforts, status of replacements. ' Responsibility: D.R. Bishop Timing: Upon notification from R.A. Pohl that item A.l is complete. DSW 185225 STLCOPCB4051471 3. Communicate situation to other affected Monsanto operations. a. Krummrich production planning - D.T. Mayer b. Process Chemicals Marketing (CS Acid, Muriatic) - J.F. Winkler c. Anniston Plant (biphenyl) - W.E. Voss d. Purchasing (TCB, drums) - B. Byrne Responsibility: E.M. Potter 4. Determine precise details of ban -- Marketing (D. Wood), Product Acceptability (J.C. Weber), Washington Office (W. Easley), Legal (W. Withers/ T. Bottini), and report to Business Director. Coordinating Responsibility: D. Wood 5. Review this plan to determine whether it fits the circumstances and make recommendations to the CAC on policy and implementation. Responsibility: R.G. Potter Timing: Within 2 business days Follow-up Actions after CAC approval of detailed policy 1. Appoint Administrative Coordinator for 3-6 month period. . Responsibility: R.G. Potter 2. Briefing meeting (first day) to define policy and announce appointment of coordinator to: qS\N 185226 STLCOPCB4051472 a. Business Group b. COP c. Sales Force d. Research e. P.R. f. Washington Office Responsibility: R.G. Potter ' 3. Notify customers by: a. Telephone to most senior management contact Marketing (first day) b. Certified express letter to: --Office of the President --Purchasing Manager of use locations --Confirmation to telephone contact (Note - direct all immediate customer responses to marketing group.) Responsibility: D. Wood 4. Notify to minimize impact on operation of our Askarel units Responsibility: G-.P-^-Qrr (Z PUJ ^ 5. Resume production and shipments as permitted by the approved policy, if any. -Responsibility: R.A. Pohl E.M. Potter DSW 185227 STLCOPCB4051473 6. Brief corporate marketing directors with other sales to dielectric customers on policy (second day). Responsibility: D. Sliney 7. Notify Federal/State agencies of policies (3-5 days). Responsibility: Washington Office - W. Easley 8. a. P.R. release on policy (second day) b. P.R. prepare Q&A sheet on policy (third day). c. Series of paid advertisements (7-15 days). Responsibility: D.R. Bishop 9. Prepare form letters (third-fourth day). a. Transformer users b. Capacitor users Responsibility: D. Wood 10. Brief U.S. Export Managers on export policy (fifth day). Responsibility: C. Paton/D. Wood 11. Management/Marketing meetings with customers (secondthird week). Responsibility: D. Wood 12. Notify U.S. export customers of policy (second week). Responsibility: Area Managers 13* Upon completion of final customer shipments, move all Monsanto PCB inventories to Krummrich incinerator. Responsibility: E.M. Potter 14. Initiate decontamination of Krummrich PCB facilities (see detailed decontamination plan): Responsibility: RA Pohl OSVJ A85228 STLCOPCB4051474 EMERGENCY PLAN - POLICY DECISIONS NEEDED FOR CAC APPROVAL Domestic 1. Date of final production 2. Shipment of inventory. 3. Customer committment to orders on books but unshipped. 4. Incineration returns (maximum rate 300,000 lbs. per month a. All returns invoiced a price to fully cover incineration cost. b. All customers given equal opportunity to use service. c. COP to be set up to handle. d. Alert other incinerator services of our policy. 5. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from ~'i`ransformer manufacturer. 6. What assistance we will a. Capacitor/Transformer manufacturers. b. End users - will refer to equipment manufacturers (let theta know we will do this). 7. Position on replacement fluid from Monsanto. U.S. Export 1. Recommend cease shipments two months after we cease domestic shipments. a. Documentation/L of Credit/Import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b. Additional flexibility in inventory run down. -O b <6*<3r. In meantime MESA should avoid commitment to long- ^ 4* vim n * irvri T it n DSW 185229 STLCOPCB4051475 Preliminary Actions 1. Persuade customers (capacitors) to buy and increase . inventory of Aroclor/Capacitors/Inventories at users to give k-6 months bridge -- D. Wood ( ^ 1 (i ? /-m>\ 2. Persuade customers to accelerate MCS 1238 approval programs -- D. Wood /`4 (** & ^ 3. Confirm no continuing contractual obligations to supply -- D. Wood (W*' t O 4. -GES-to prepare survey of Askarel equipment used by Monsanto ---e;-JV-rr. /o Gcb 5. List corporate sales to all dielectric customers -- B. Wood ^ ( 11* /"?> i ^ 3 6. Prepare Tentative PH statement -- D.R. Bishop Q f < 7. List names of contacts to call at all customers -- D. Wood (i z.fe1/'** j 8. Define detailed decontamination procedure for use at Kruramrich and possible adaptation for customers -- J.R. Savage , J, . .,, ,, (rri /'JJ / ' K )v. (l/i/u /< . AjUJ' " c^Q ^ P>1 C<_X>-t5--. Cijs4L^<_CL X> ( ^ ( /~> ) ' DSW 185230 STLCOPCB4051476 PCB EMERGENCY PLAN - TELEPHONE LIST R.G. Potter Manufa cturing R.A. Pohl A.E. Leisy R.W. Flint D.T. Mayer W.E. Voss Marketing C. Paton D. Wood Medical/Prdt. Acceptability J.C. Weber Dr. G. Roush W.B. Papageorge Legal W.W. Withers T. Bottini Distribution E.M. Potter C.B. Sigler R.A. Sipes Washington Office W.K. Easley Public Relations D.R. Bishop Office 4-2142 4-2243 812-2019 812-2043 812-310 823-205-293 4-2529 4-2623 4-2027 4-2191 4-2086 4-2851 4-2872 4-2443 4-2428 4-2431 821-4548 4-2891 Home 469-1835 991-5455 966-5608 849-0758 618-286-3483 205-237-5834 227-7581 536-2161 961-7693 997-2234 878-3513 227-8345 725-0677 567-6043 618-234-9945 821-0938 301-299-9587 469-1377 DSW 185231 STLCOPCB4051477 DRAFT Emergency Dielectric Plan - Marketing Scenario - Immedia.t^rban on production of PCB at W.G.K. ^-6 months before volume production of MCS 1238 (.JLs1^ .available. A. Action 1. Determine precise details of ban - Marketing, Product acceptability. Legal (immediate). 2. Review emergency plan, make detail policy recommendation to CAC - Marketing/Business Director (Day 2) . ^ vks B. Following CAC approval of detail policy: 1. Briefing meeting to define policy to; a) Business group b) COP c) Sales force d) Research e) P.R. (B.l) f) Washington office. 2 Notify customers by: a) telephone to most senior management contact Marketing (B.l) b) Certified express letter to: --Office of the President --Purchasing manager of use locations --Confirmation to telephone contact. , (B-2) (Note - direct all immediate customer responses to marketing group.) 3. Brief corporate marketing directors with other sales to dielectric customers on policy (B.2) - Marketing' Director. 4. Notify Federal/State agencies of policies (B3-5) Washington Office 5. a) /P.R. release on policy plus series of paid advertisements (B-?)and B2-7). b) P.R. prepare Q&A sheet on policy (B-3) 6. Prepare form letters a) Transformer users b) Capacitor users - Marketing (B3-^). 7. Appoint Administrative Coordinator for 3-6 month period - Business Director (B-l). 8. Establish Central Record Center (B-2). DSW 185232 STLCOPCB4051478 -2- 9. Management/Marketing meetings with customers (B7 - B21). , 10. Brief U.S. Export Managers on export policy (B-5). 11. Notify U.S. export customers of policy - Area Managers (B7-B14). 12. Notify corporate engineering (to minimize impact on operation our Askarel units (B-l). DS\N 185233 STLCOPCB4051479 Policy must cover following Items. Domestic 1. Date production will stop. .2 Can we ship inventory, y Shipments in transit should move to customer\ A-v-J 3. 4. Customer commitment to orders on books but unshipped^ (j^r 5. Incineration returns (man rate 300,000 lbs. per month?) a) All returns invoiced a price to fully cover incinera tion cost. b) All customers given equal opportunity to use service, cj COP to be set up to handle. d) Alert other incinerator services of our policy. 6. No change in policy on refusal to ship transformer makeup requirements to transformer users. They should still obtain product from T manufacturer. 7. Indemnification agreements (termination). .8 What assistance we will give on plant decontamination. a) Capacitor/Transformer manufacturers.^ b) End users - will refer to equipment manufacturers (let them know we will do this). 9- Position on replacement fluid from Monsanto. U.S. Export 1. Recommend cease shipments two months after we cease domestic shipments. a) Documentstion/L of Credit/import licenses involve longer lead time and possibility of legal liability if we shut off immediately. b) Additional flexibility in inventory run down. Ex U.S.A. A. Recommend we maintain U.K. production and take separate decision in 1 month following U.S. ban on future of U.K. production. B. If we decide to cease production minimum 2 months after U.S. production shutdown. C. In meantime MESA should avoid commitment to long-term supply contracts. DSW 185234 STLCOPCB4051480 A number of preliminary actions should in any event be put in hand immediately. 1. Persuade customers (capacitors) to buy and increase inventory of Aroclor/Capacitors/lnventories at users to give 4-6 months bridge - Marketing. 2. Persuade customers to accelerate MCS 1238 approval programs - Marketing. 3. In face of government ban define our legal position vs. (a) customers, (b) users, (c) government agencies who may file suit for supply or in case of agencies invoke defense priorities - Legal. 4. Confirm no continuing contractual obligations to supply - Marketing. 5. Define action to be taken on cancellation of indemnity agreements and legal status of these agreements following a ban - Legal. 6. Advise corporate engineering to prepare survey of Askarel equipment used by Monsanto - Marketing. 7. List corporate sales to all dielectric customers - J^Jg rlrd Hnrr /MT QT> A DSW 185235 STLCOPCB4051481 PCB EMERGENCY PLAN - MANUFACTURING Scenario: U.S. Government ban on PCB's without any lead time for compliance. MCS 1238 availability 2-4 months away. : <1? C ? (1) Suspend chlorination operations. Finish " '* Hat ion batches underway. If at nij;ht or weekend* call "A.E. Leisy Responsibility: Manufacturing Timing: Immediate (Teletype + Telephone) (2) Suspend shipments from Krummrich and warehouses (Santa , Clara* Elizabeth* Los Angeles). Do not recall shipments enroute. Responsibility: Materials Management Timing: Immediate (Teletype + Telephone) (3) Communicate situation to WGK Production Planning (Mayer) so that CS Acid/Muriatic priorities can be assessed and * new schedules drawn up. Communicate to Process Chemicals Marketing. Communicate to Anniston re biphenyl schedule. Cancel orders for trichlorobenzene and special drums. Responsibility: Materials Manag Timing: Immediate (Telephone) (4) (Detailed Marketing Plan will replace this item) Determine customer requirements* if any. Will any customers fight the ban* can we produce for export* etc.? Can/will Monsanto supply a customer who is fighting a ban on use? DSW 185236 STLCOPCB4051482 Responsibility: Marketing Law Department Washington Office Timing: Within 7 days Decision: Via General Manager Upon resolution of Item (4), restart production to complete agreed-upon requirements, if any. Responsibility: Manufacturing Timing: As required. ' Upon resolution of Item (4), resume shipments as agreed, if any. Responsibility: Materials Management Timing: As agreed. Ship PCB inventory from warehouses to Krummrich incinerator. Transfer any production department inventory to incinerator. Reassess incineration priorities in rest of plant. . Responsibility: Materials Management Manufacturing Timing: Within l4 days of completion of Item (6). , Upon completion of Items (5), (6), and (7), commence the decontamination procedure. Incinerate all combustible waste materials. Mothball equipment pending dismantling or conversion to other service. Responsibility: Manufacturing Timing: Within 30 days of final production. Disperse work force with'^Krummrich Plant. Establish C^Q-^'CCi^ - tracking system to follow medical neeord'R* Responsibility: Manufacturing Timing: Upon completion of Item (7). ^ DSWI85237 STLCOPCB4051483 Other Plausible Scenarios (the "what-if" game) - Effluent regulations in one or more states make capacitor manufacture impossible within their jurisdiction. ' - Government uses (e.g. defense priorities) demand a continuing supply. - State of Illinois action against Krummrich - ban on PCB manufacture; - ban on bringing in waste PCB for incineration from outside Illinois; - operating permit for incinerator withdrawn. - Government imposes extended moratorium on replacements pending safety/environmental testing. - Plant disaster (Krummrich or Anniston) destroys PCB manufacturing capability (several to restore). - Government or Industry asks us to take the 1043/1016 route. - Selective ban on transformer application (or transformer makers drop out). - Major customers consider the ban illegal and want us to supply while fighting it. DSW 185238 STLCOPCB4051484 2^ DSW 185239 (1 STLCOPCB4051485