Document 8dkJmkLRQe54wEm3gNY7a5pB

To: Benzene OC listserve (E-mail) <BenzConsort-OC@listserve.api.org>; Benzene consort comm (E-mail) <benzconsort-cc@listserve.api.org>; Benzene consort tech (E-mail) <benzconsort- tc@listserve.api.org> From: Lorraine Twerdok <Twerdokl@api.org> Cc: Bcc: Received Date: 2005-06-01 18:01 :34 GMT Subject: FW: BHRC [Committee Chair] Call June 3 @ 9 AM (EDT) To all BHRC Committee Members - At the last Oversight Committee meeting, it was decided to open up this weeks Committee Chair call to all members, due to the nature of some of the updates - TC action items from OC, Annual meeting planning, SRP/ERP, & funding/budgets. These calls are intended to enhance communication between committees - not to actually work issues. Consequently, they last approx. 45 min - 1 hr at most. The agenda and information to join the call are below. As usual, minutes for the call will be posted to the website once they are finalized. So if you miss the call, you can always review the minutes. Regards, Lorraine -----Original Message----From: Lorraine Twerdok Sent: Friday, April 29, 2005 1:46 PM To: Lorraine Twerdok; 'Patsy Clegg (E-mail)'; 'Brian Doll (E-mail)'; 'Jennifer B Galvin (E-mail)'; 'Lynn B. Russo (E-mail)'; 'Stuart Cagen (E-mail)' Cc: John Wagner; 'Mark Fitzsimmons (E-mail)' Subject: BHRC Committee Chair Call June 3 @ 9 AM (EDT) As agreed on our call this morning, the next BHRC Committee Chair call will be: Date: Friday June 3, 2005 Time: 9-10AM,. EDT Dial in: 1-770-765-9147 Pin: 2026828319# Operator Assistance: *0 Draft Agenda: * Antitrust - lorraine * Assignment of note-taker * OC update - Patsy * review of 5/3/05 OC action items for Tech Cmtte (minutes attached below) * status of consortium amendments (all) * budget update, if required - Stuart * Communications update - Lynn * review Annual Meeting milestones (see attached document) SH ELL-MCCLU RG-062317 * Technical update - Jennifer * SRP/ERP update - Stuart/Bruce * Legal update - John * API update - lorraine * AOB * Schedule next call Regards, Lorraine ***************************************** Lorraine E. Twerdok, Ph.D., DABT Manager, Health Sciences Regulatory Analysis and Scientific Affairs American Petroleum Institute 1220 L Street, NW. Washington, DC 20005 tel: 202-682-8344 email: twerdokl@api.org fax: 202-682-8031 Attachments: Annual Meeting Milestones.doc BHRC OC Minutes 5 305.doc SHELL-MCCLURG-062318 ANNUAL MEETING 2005 April 2005 Proaram Schedule Date: November 1-3 Location: Fairfax, Virginia Hotel: Ritz Carlton, Tysons Corner 35 rooms reserved at $195 per night; additional rooms revert to standard rate Written meeting invitation Mail information packets (J) I Schedule of events: m r November 1 Visits in Washington area r sI : 9 am - 5 pm (ex: EPA, DOS, Embassy) () () r C ;a G) oI (J) I'V c..> .....lo. <D Milestones Confirmed/communicated 8/04 Confi rmed by OC 11/04 Meeti ng rooms booked 11/04 OC facility tour 12/04 Contract completed 12/04 Taraet Completion Date "Hold the date" communication sent 2/9 Guidance on speaking slots, compensation, etc. Action: Technical Committee Mail Invitations including speaking invitations, instructions on hotel reservations, etc. Action: API staff Logistics plan (transportation, directions, etc.) Action: Oversight Committee Mai I packets Action: API staff May OS May OS Sep05 Sep05 Consult with PI's and within companies on recommended visits Action: Technical Committee Arrange meeting schedule Action: LBR Coordinate Sep05 Oct 05 ANNUAL MEETING 2005 Proaram Schedule Milestones Taraet Completion Date November 1 6:30 - 10 pm Opening dinner Maggiano's (approx. $50-70 per person food only) API contract completed 3/20 Menu selection, room arrangement, etc. Action: API staff Oct 05 November 2-3 Transportation arrangements tolfrom hotel, meeting, dinner Decision based on options, cost Action: ExxonMobil, Oversight Committee Sep05 Date: November 2 8 - 8:30 am Breakfast at meeting site 8:30 am - 4 pm 4 - 5:30 pm 7 - 10 pm Plenary session (lunch at meeting facility) Reception (at meeting facility) Dinner Peking Gourmet Inn (Approx. $40 pp) Finalize facility arrangements Action: ExxonMobii Set topics and speakers Action: Technical Committee Reservation made 2/7 Menu selection, room arrangement, etc. Action: ExxonMobii Oct 05 May OS Oct 05 Date: November 3 8 - 8:30 am Breakfast at meeting site 8:30 - 11 am SRP/ERP 8:30 - 11 am ??Sponsors with PI's?? (J) 11 am - 3:30 pm SRP 1 ERP with PI's I 3:30 - 4:30 pm Closing plenary m r 6:30 - 9:00 pm Optional dinner r sI : () () r C ;a G) oI (J) I'V c..> oI'V Finalize facility arrangements Action: ExxonMobii Decision on location, etc. Action: Oversight Committee Oct 05 Sep05 SHELL-MCCLURG-062321 BHRC Oversight Committee Meeting Minutes May 3,2005 Introduction Facility review and antitrust accomplished. Quorum was established. Present: Mike Johnston - Conoco Phillips Russ White - ChevronTexaco Brian Doll - ExxonMobil Lynn Russo - ExxonMobil Pasty Clegg - Shell Chemical Don Burnett - BP Lorraine Twerdock - API John Wagner - API Mark Fitzsimmons - Steptoe Howard Feldman - API Bruce Jarnot - API Budget Discussion Lorraine Twerdock presented the 1Q05 Budget stewardship report which was approved by the Oversight Committee (OC). Minor clarifications were made to several spreadsheets. A final program budget of $26,133,000.00 was approved. The OC discussed and approved the member contribution schedule to ensure API maintains adequate funds to meet financial obligations. ACTION: The payment schedule (Schedule B) will be deleted from Amendment 3. API will work with member company counsel to make minor wording changes to the amendment and will get the final amendment to the OC for approval via email. Technical Committee (TC) contacts will notify Principal Investigators (PI's) once contract Amendment #3 has been executed by all members. API will revise all grants and contracts as appropriate to reflect the new budget. Annual Meeting Lynn Russo presented the Annual Meeting 2005 planning timeline. ACTION: Lynn will work with Jennifer Galvin to see if Jerry Rice would be interested in hosting or participating in a meeting or symposium on November 1 with regulators and interested parties in conjunction with the Annual Meeting; Follow-up discussions would be held with the PI's by the TC contacts; TC to determine if Gary Krieger should be part of SRP/ERP meetings with PI's. TC contacts will work with PI's to revise presentation titles to provide speakers with flexibility. Panel session to be added at the end of the first plenary session chaired by Jerry Rice with a lead off overview by Rich Irons. SH ELL-MCCLU RG-062322  OC/TC will meet with PI's for information exchange on sunsetting the study upon its completion and transferring the lab to Fudan. TC will talk with Richards Irons on whether another annual meeting should be held after 2005 or whether a symposium should be scheduled to review results. June 3 Chair's call will be broadened to include TC discussion on Annual Meeting. Process for Media Response Response to the April 29 Houston Chronicle article was discussed ACTION: Patsy Clegg to tell Shawn Tsai to inform Chinese PI about media articles. Technical Committee Update TSCA 8(e) process discussed ACTION: TC to document the process and bring it to the OC for approval. TC contacts to suggest they review the publication process with the PI's as documented in their respective approved protocols. Action Item List List was reviewed and updated. Next Meeting: Conference call was scheduled for June 27,2-4 pm. SH ELL-MCCLU RG-062323