Document 8VyZ9XK23G404XqO7B7yGvg8y
To: From: Cc: Bcc: Received Date: Subject:
Benzene OC listserve (E-mail) <BenzConsort-OC@listserve.api.org> Lorraine Twerdok <Twerdokl@api.org>
2005-04-27 13:30:20 GMT BHRC - 5/3 dft agenda & information
To BHRC Oversight Committee Members -
Please find the information for the May 3rd meeting attached:
* Draft agenda (dial in information on agenda) * Revised budget justification workbook * dft amend #3 * Action item table * Annual meeting planning milestones * 2005 Action Plan
>
The 1Q05 dft financial report, and 2005 Annual Meeting dft Agenda will be circulated on Friday afternoon, 4/28, following the TC call to review/develop this material.
Any out-of-towners interested in getting together for dinner on Monday evening? Let me know, and I can make arrangements/reservations.
Regards, Lorraine
*****************************************
Lorraine E. Twerdok, Ph.D., DABT Manager, Health Sciences Regulatory Analysis and Scientific Affairs American Petroleum Institute 1220 L Street, NW. Washington, DC 20005
tel: 202-682-8344 email: twerdokl@api.org fax: 202-682-8031
Attachments:
2005 OC Action Item Table 4-19-05.doc Annual Meeting Milestones.doc BHRC 2005 PLAN.xls BHRC OC dft agenda 5-3-05.doc BHRC rev budget 4-20-05.xls China Benzene Consortium 01-4746-3 rev 4-22-05.doc China Benzene Consortium 01-4746-3 SchedA-B.xls
SH ELL-MCCLU RG-062236
ANNUAL MEETING 2005
January 2005
Proaram Schedule Date: November 1-3 Location: Fairfax, Virginia
Hotel: Ritz Carlton, Tysons Corner 35 rooms reserved at $195 per night; additional rooms revert to standard rate
Written meeting invitation
Mail information packets
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I Schedule of events:
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November 1 Visits in Washington area
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9 am - 5 pm (ex: EPA, DOS, Embassy)
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Milestones
Confirmed/communicated 8/04 Confi rmed by OC 11/04 Meeti ng rooms booked 11/04 OC facility tour 12/04
Contract completed 12/04
Taraet Completion Date
"Hold the date" communication Guidance on speaking slots, compensation, etc.
Action: Technical Committee Mail Invitation including speaking invitation,
instructions on hotel reservations, etc. Action: API staff
Logistics plan (transportation, directions, etc.) Action: Oversight Committee
Mai I packets Action: API staff
May 05 May 05 Sep05 Sep05
Consult with PI's and within companies on recommended visits
Action: Technical Committee Arrange meeting schedule
Action: LBR Coordinate
Sep05 Oct 05
ANNUAL MEETING 2005
Proaram Schedule
November 1 6:30 - 10 pm
Opening dinner Maggiano's (approx. $50-70 per person food only)
Date: November 2
8 - 8:30 am
Breakfast at meeting site
8:30 am - 4 pm
4 - 5:30 pm 7 - 10 pm
Plenary session (lunch at meeting facility) Reception (at meeting facility) Dinner Peking Gourmet Inn (Approx. $40 pp)
Date: November 3
8 - 8:30 am
Breakfast at meeting site
8:30 - 11 am 11 am - 3:30 pm 3:30 - 4:30 pm 6:30 - 9:00 pm
SRP/ERP SRP I ERP with PI's Closing plenary Optional dinner
Milestones Decisions on location, cost, etc.
Contract action: API staff
Finalize facility arrangements Action: ExxonMobii
Set topics and speakers Action: Technical Committee
Decision on location, etc Contract action: API staff
Finalize facility arrangements Action: ExxonMobii
Decision on location, etc. Action: Oversight Committee
Taraet Completion Date APR 05
Oct 05 May 05 Apr 05 Oct 05
Sep05
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Benzene Health Research Consortium 2004 Plan
Committee Chairs Call
Oversight Committee
Communication & Alignment
Set plan
Assure financial stewardship
Annual meeting
Contracts
Technical
Budget Communications Recruitment PI Reports to Special
Committee Committee
Committee
Committee
BHRC
Events
Link to Pis
Track budget
Advice on PR strategy
Financial reporting
Research progress reports
Communication materials
Recruit funding sponsors
Annual report from Pis to BHRC
Recruit
interested 3rd
parties
Liason wi API
Link to ERP,
SRP
02/15/05
3004 + 4004 rpt to BHRC
1/31-2/1
04/11112
May
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budget mtg in San Antonio Budget mtg in Houston
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Annual mtg invites enough for Chinese visas 1005 +2005 rpt to BHRC
Mail Ann mtg information Packages
AUTO DATE
Benzene Health Research Consortium 2004 Plan
Responsible Person(s)
Chair, Tech Committee
Patsy/Lorraine Patsy/Lorraine
API
Chair, Tech
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Sept
Oct Nov. 1-3
Committee Chairs Call
Benzene Health Research Consortium 2004 Plan
Oversight Technical Budget Communications
Committee Committee Committee
Committee
Recruitment Committee
PI Reports to Special
BHRC
Events
Consult with Pis and w/in companies on recommended visits in DC area Arrange PI meeting schedule during ann mtg
Ann. Mtg
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Benzene Health Research Consortium 2004 Plan
Responsible Person(s)
Technical Committee
TBD Patsy/OC
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