Document 8V0a6LD5VxBraJ2JX9KXeGV1B

COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA For preliminary scoping and planning/or June 24-27 2018. The first table is a highlight ofroom/capacity need at the prospective venues for preliminary scoping by EPA. The second two tables detail ofhow the rooms would be used/set up. The CEC Secretariat will address those details when they visit the candidate venues later in the year. Item Sunday Numbe June 24 r 2018 Monday June 25 2018 Set Up DayCEC Secretaria t Set Up Day - CEC Secretariat Delegations arrive in OKC Tuesday, June 26 2018 Notional Council Session Pro ram Council Session General Agenda: Wednesday, June 27 2018 Notional Council Session Pro ram Council Session General Agenda: Potential venues Ministerial Bilateral Council Private Breakfast Meetings Council In-Camera Ministers-only meeting trilateral events Council Public Meeting Meeting with US Closing Dinner JPAC/NACIGAC JPAC Meeting Opening Reception 6:30 PM-9:00 PM 2 1 Meeting Room for 180 People JPAC Public Session with space for interpretation, audio, video, connectivi 3 4 1 Meeting Room for 100 people NIA with space for interpretation, audio, video, connectivity 5 3 Meeting rooms for 15 people US, Canada, Mexico Dele ations 6 2 Meeting rooms for 20 people JPAC, Secretariat Dele ations 7 1 VIP room for 9 Minister's trilateral meetin room 18 October 2017 Rev.O 17cv01906 Sierra Club v. EPA Council Public Session Hotel, University other? NIA Council In-camera Session Museum? Universi ? Hotel? Hotel or University? Same venue as line 1 US, Canada, Mexico Same venue as line 1 dele ations JPAC, Secretariat Delegations Same venue as line 1 Minister's trilateral meeting room Same venue as line 1 Page 1 ED_001523B_00000022-00001 COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA 8 1 room for 6 people GSC/SEM Room 1 room for 10 Media room 9 Room for lunch for 180 people Participants lunch 10 Room for lunch for 100 people Delegations lunch 11 Room for breakfast for 6-9 people 12 Restaurant or venue for closing dinner 13 Sleeping Sleeping rooms: 116 Sleeping rooms: 116 rooms: 5 for Saturday; 15 for Sunday GSC/SEM Room Media Room Participants lunch Delegations lunch Council private breakfast Delegations closing dinner Sleeping rooms: 116 Same venue as line 1 Same venue as line 1 Same venue as line 1 Same venue as line 1 Hotel (could be same room as line 7) Restaurant, other venue? Hotel 18 October 2017 17cv01906 Sierra Club v. EPA Rev.O Page 2 ED_001523B_00000022-00002 COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA MEETING ROOMS NEEDED: (Reserved on 24 hours basis): 2 Meeting Rooms for 180 people (main meeting, lunch room); I Room for 100 people (Council in camera); 3 Meeting rooms for 15 people; 2 rooms for 20 people; 3 Rooms for 5 people; I VIP Room for 5 people. (VIP room is for Mexican, Canadian and US Enviromnent Minister/Administrators) APPROXIMATE SLEEPING ROOMS NEEDED: 1st day (Day I minus 3) 5 rooms; 2nd day (Day I minus 2) 15 rooms; the three following days 116 rooms. Meeting Rooms PREFUNCTIO N SETUP DAY 1 minus 1 day REGISTRATION AREA VENUE TO BE CONFIRMED DAYl REGISTRATION AREA CEC publications. DAY2 REGISTRATION AREA CEC publications. (Council Ref(istration) WELCOMING RECEPTION Room for 180 people JPAC MEETING ROOM AND COUNCIL PUBLIC SESSION SET UP DAY 1 minus 2 days - As per diagram - Room with enough space for : - Head table and Podium on risers - 3 Interpretation booths - Complete AV equipment - Webcast equipment (two cameras and 2 or 4 sets of lights) - Two screens for presentations - Coffee station outside room. Room for 180 people COUNCIL PRIVATE SESSION Room for 100 people Accreditation and registration desk. Accreditation and registration desk. A.M. : SET UP for welcoming reception P:M: : WELCOMING RECEPTION AND OFFICIAL OPENING OF THE REGULAR SESSION OF THE COUNCIL 8:00 to 18:00 MEETING 8:00 to 18:00 MEETING SETUP - Hollow Square for 20 people with 2 rows of classroom style around Hollow Square for 80 people. 9:00 to 16:0 MEETING - Room with enough space for : - 3 Interpretation booths - Complete AV equipment - Three screens for presentations - Coffee station inside room. DELEGATION ROOMS 18 October 2017 17cv01906 Sierra Club v. EPA Rev.O Page 3 ED_001523B_00000022-00003 Meetin2 Rooms MEXICAN DELEGATION ROOM COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA DAY 1 minus 1 dav SET UP DAY 1 minus 2 days - Conference style for 15 people - Tables along wall for office equipment VENUE TO BE CONFIRMED DAYl MEXICAN DELEGATION DAY2 MEXICAN DELEGATION Room for 15 people us DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 15 people - Tables along wall for office equipment US DELEGATION US DELEGATION Room for 15 people CANADIAN DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 15 people - Tables along wall for office equipment CANADIAN DELEGATION CANADIAN DELEGATION Room.for 15 people JPAC DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 20 people - Tables along wall for food and office equipment 8:00 to 9:00 JPAC PRIVATE BREAKFAST 8:00 to 9:00 JPAC PRIVATE BREAKFAST Room.for 20 people MINISTERS PRIVATE ROOM(VIP Room) SET-UP - Conference style for 9 people - Couch and/or comfortable chairs with coffee table VIP ROOM Room.for 9 people SECRETARIAT DELEGATION ROOM SET UP DAY 1 minus 2 days - Conference style for 20 people - Tables along wall for office equipment CEC SECRETARIAT CEC SECRETARIAT Room.for 20 people 18 October 2017 17cv01906 Sierra Club v. EPA Rev.O Page 4 ED_001523B_00000022-00004 COMMISSION ON ENVIRONMENTAL COOPERATION (CEC) 2018 COUNCIL SESSION COUNCIL CHAIR, EPA ADMINISTRATOR PRUITT OKLAHOMA CITY, OKLAHOMA, USA Meeting Rooms MEDIA ROOM Room for 10 people GSC/SEM POCs ROOM Room for 6 people DAY 1 minus 1 day SET UP DAY 1 minus 2 days - Conference style for 10 people. - Tables along wall for documents - Conference style for 6 people with screen & projection DAYl MEDIA ROOM GSC/SEM POCs ROOM DAY2 MEDIA ROOM GSC/SEM POCs ROOM MINISTERS PRIVATE BREAKFAST Find appropriate/private space at the hotel Meeting Rooms PUBLIC LUNCH Room for 180 people COUNCIL/ DELEGATION s LUNCH Room for 100 people SOCIAL EVENT TBC DAY 1 minus 1 day DAYl LUNCH FOR PARTICIPANTS 8:00 to 9:00 COUNCIL PRIVATE BREAKFAST (For 5 people) DAY2 LUNCH FOR PARTICIPANTS LUNCH FOR COUNCIL & DELEGATIONS 19:00 to 21:00 SOCIAL EVENT (To be confirmed by host) 18 October 2017 17cv01906 Sierra Club v. EPA Rev.O Page 5 ED_001523B_00000022-00005