Document 70BB6nMawvwyqrkJGX9GMjdj
to:
Mike Reynolds
I i*
Interoffice Communication
FROM: DATE:
SUBJECT:
R. A. Conrad February 22, 1991
VISTAVCM Plant Community Outreach Goals & Objectives
Attached is a copy of the subject goals and objectives for the VCM Plant that were attached to your January 28, 1991 memo. One goal that the VCM Plant agreed to do was to develop by February 28, 1991 what the Manager's Natural Team believes should be communicated to achieve the Secondary Goal Item 1- (2)
The Natural Team has determined the following should be communicated to employees:
Responsible Care is a voluntary method to assure that the
Chemical Industry can survive, that Vista Chemical
Company survives, that the VCM Plant survives and that
our employees jobs depend upon the success of this
program.
It is also a program that is good for the
environment and the community.
Our program will not
solve all the problems at once, but will commit to make
progress in all areas of concern. The program has a long
way to go but we intend to be proactive in our efforts
and to reach beyond the regulatory requirements whenever
possible.
Employees should be given feedback on the Responsible
Care survey that was done in 1990 as well as a refresher
course on what is Responsible Care.
They should be
advised that much of what we are doing now is Responsible
Care. We should communicate more about what we are doing
and what it will accomplish and do it on a continuing and
frequent basis. The areas that should be communicated
early on include:
1) How many dollars have we spent in the last several years for this purpose?
2) How many manhours were spent in 1990 by our employees for this purpose?
3) Outline and discuss our EDC exposure reduction program including new FPM, double pump seals, CPS and new administrative procedures.
CUH 000012154
4) That we have developed a reporting protocol that is conservative towards over reporting and we believe
it is recognized by the regulatory agencies.
5) That we have a VOC program that goes beyond the
regulatory requirement.
Valve bagging frequency
and laboratory emissions reduction programs are
examples.
6) We are continuing major successful efforts in reducing EDC to the ASU. This includes upgrading steam strippers, controlling C-500 water, solving the Rupture Disk failures and improving equipment clearing methods to avoid unusual releases. List and document these efforts and the results to date.
7) Improvements in the C-500 stack.
Replacement
piping and high expenditures to seal the remaining
wood pipe until it is replaced.
8) Continuous efforts to improve the sample systems and procedures so that employee exposure is reduced.
9) Expanding the Industrial Hygiene personnel exposure tracking and reporting program to cover additional chemical exposure data.
10)
Efforts to continue to stress doing the job safely and in an environmentally acceptable way. Turnaround safety meetings with contractors and employees is an example.
11)
Continuation of the Consent Decree program on a voluntary basis even though no longer required.
12)
Upgrading our efforts to reduce incinerator bypasses and miscellaneous leak situations by documenting a clear cut corrective action and follow up program.
13)
To point out Vista's participation and leadership in various community projects such as the CAER program, the air monitoring program, the Calcasieu Estuary program and the Public Advisory Panel.
14)
Development of the leak reporting protocol procedures and subsequent training so that we do a first class job of communicating to the public.
15)
Upgrading our inspection programs and developing new corrosion inhibiting programs that will reduce the potential for leaks.
0000
16)
Conservative program developed to monitor as well as to change out the H-101 Direct Chlorination Cooler.
17)
General efforts to improve and upgrade our overall
safety programs and fire water systems through the
use of the Safety Action Team as well as providing
additional temporary safety manpower.
Examples
include: New breathing air equipment has been
purchased, tank dikes have been upgraded, fall
protection has been emphasized and the fire water
system has been upgraded.
18)
Establish a one page weekly newsletter that includes something on Responsible Care every week.
19)
Make employees aware of the giant scope and effort underway for the Vision project.
This outline of communications obviously would need considerable fleshing out and refinement before it can be achieved.
We await your focus groups proposal due February 28 after which these group or groups will meet to determine what employees want or need to hear in order to achieve the objectives of this program.
R. A. Conrad
br(7) cc: THH TGG MAS JCG (HOUSTON)
PDC - Mgr. Natural Team Members JF JWW
CWH 000012156
15:44 12028358879
KETCHUH COMM. DC
VCM Plant Community Outreach Goals & Objectives
Overall Goal:
Establish attitude that Vista as a company is making progress in protecting the environment, and the safety and health of its employees and neighbors.
Secondary Goals
1_____ Continue to educate employees on_Responsible Cars^and safety ana health _matters.
Objectives 1. Determine where we arc.............. -MAS to complete questionnaire wuh VCM....... Feb. 23
personnel, write defining document
h* 2. Determine whatwe should............. Conrad's team..........................................................Feb. 23 tell employees
3. Determine what they,.................. MSR, MAS, JCB to prepare focus group
proposal
proposal................................................................. .Feb. 23
want to hear
Complete focus groups
Apr. if
4. Determine best way.......................Complete fnciw groups................................ to commanteate with employee*
Apr. if
5. Communicate.............................. To be set
6. Determine what employees.......... To be set tliuuyi* about what we said
2. Improve relations with the.communitv to the point they.will not out us out cl business.
Objectives 1. Determine wliere we are----------...MAS to complete questionnaire with VCM........ Feb. 23
personnel, writs defining document
2. Dctenuiite who nearby........... ......MSR to call Ed Taylor. Robert Handy, other ....Feb. 2d
community is
source* rc. demographies of near neighbors
3. Other objectives to coaie
3. Establish Vista as a company that has and supports a strong environmental
policy. No objective* set Objectives for Goals 142 will accomplish
4. Have employees bO-Orpacilyg for Vista.
No objective* act. Objective* for Goals 142 will accomplish
5.--Develop-potential employees from nelQhhprhood._Esiablish Vista as a
company that strongly supports and promotesdhe local educational system.
Objectives 1. Identify individual* for voca
tional training 2. Spootorclasaea on shop math,
mechanical apptkude
CUH 00001215
VCM Community Outreach Goals
^ Establish attitude that Vista as a company is making prog ress in protecting the environment/ and the safety and health of its employees and neighbors
1. Continue to educateoemployees on Responsible Care/ and safety and health matters.
2. Improve relations with the community to the point they will not put us out of business.
3. Establish Vista as a company that has and supports a strong environmental policy.
4. Have employees be proactive for Vista.
5. Develop potential employees from neighborhood. Establish Vista as a company that strongly supports and promotes the local educational system.
VCM Objectives
Objectives for Goal 1
Determine where we are--position paper/ MAS/ end of Feb. Determine what we should tell employees/ Conrad team/ end
Feb. Determine what they want to hear--focus groups/ April 15 Determine best way to communicate--focus groups/ April 15 Communicate--to come Determine what employees think of what we said--to come
of
Objectives for Goal 2
Determine where we are--position Determine who they arejb--MSR/
call to -Ed Taylor (Other objectives to follow}
paper/ MAS/ end of Feb. work on demographics with
LAB Community Outreach Goals Look tor ana analyze proactive and reactive approaches to community outreach program regarding HF. Continue PIE/ get four teachers out for lunch per month
(elementary) Analyze SAFER system scenarios/ possible impacts Edit/ change presentation on HF--Ware
/as)
CUH 000012158
01,30^91 15; 43 " 0 12028358879
KETCHUM COMM- DC
@002
tnttreffle* Comnuniootlon
To; ijr.j! m Friend
Jq<' Ware
Di i-y. Conrad Pari Carrico
From: MUcn Reynolds Da: Jar. P.8, 1991
Thanks f- >' meeting with Chris, Mary Ann and me last week to discuss < v.niiuinity Outreach and Responsible Care.
Action ii.-mn coming out of our meeting included; 1. JT to check with Mike Guillory, Louisiana Emergency
Planning Council, regarding PQSSihlp announcement wf icpurr. on eai -iUiiLed releases from area industry's large vessels and ui. 11. 3 .
2. Chris Ji.izman will review presentation prepared for resident industry visit, considering how to best add safety, health and environmental issues to it.
3. Three mLant managers to name Lake Charles Earth Day Team membei . Chris Botman to kick off planning.with a confe :'ice call after team i-S formed.
It * & our i.n-.ttf cstanding that Community Outreach Goals and Objective::: ror ail three plants for the year include: 1. Conduct open houses or tours for media, legislators and
other .'vornmental employees ( incl. Oil board), retirees.
2. Present, tour (overview) presentation to all employees.
Wef of con-`in, are ready to help with these goals and objectives in any way we can.
Attached
fleshed-out versions of the community Outreach
Goals and. i.pjcctives developed for the VCM Plant arid the LAB
Plant. An wo. go forward with possible community outreach
efforts, wv'li focus on whether and how vjq would use tho t.ua
Mnvvvillci > 'jaiddriiiB, Mnommrian ond ta.fla.lle, because they are
dxreaay purr, icipating in the industry focus group.
cc! Chris Bo/.man Vary Jinn CP.eflwuauii
Elliot v ,gclfanger
ToM
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r,wn 0000131S9
01/30/91 15:44
1202835S879
KETCHUM COMM. DC
VCM Plant Community Outreach Goals & Objectives
Overall Goal:
Establish attitude that Vista as a company is making progress in protecting the environment, and the safety and health of its employees and neighbors.
Secondary Goals 1--------Continue to educate employees on Responsible Care, and safetv^and
Objectives
l, Determine where we fire........ .... -MAS to complete questionnaire with VCM.... ...Feb. 28 personnel, write defining document
2. Determine what we should...... ..... Conrad's team................................................... ...Feb. 28 toil employees
3. Determine what they............. .....MSR, MAS, JCB lo prepare focus group
proposal
proposal............................................................ ....Feb. 2$
want to hear
Complete focus groups
Apr. 15
4. Determine best way.,............. .....Complete focuit groups................. .................. to communicate with employee*
5. Communicate......................... .....To be set
6. Determine what employees..... .....To be set
lliuugl* about what we said
2. Improve relations with thQ_communitv to the point they will noLout us out of
business.
Objectives 1. Determine wljere we are.------ --..MAS to complete questionnaire with VCM.... ...Feb. 28
personnel, write defining document
2. Determine who nearby............ ....MSR to call Ed Taylor. Robert Handy, other . ...Feb. 28
community is
source* ic. demographics of near neighbors
3. Other objectives to come
3. Establish Vista as a company that has and supports a strong environmental policy.
No objective* *01, Objective* for Goals 1 &2 will accomplish
4- Have, employees be proactive lor Vista. No objective* set. Objective* for Goals 1&2 will accomplish
5, Develop_potential employees from neighborhood. Establish Vista as a
company that strongly supports and promotesihe local educational system.
Objectives 1, Identify individuals for voca
tional training 2, Sponsor classes on shop math,
mechanical appeitude
CUH 000012:1.60
01/30/91 15:43 12028358879
KETCHUM COMM. DC
LAB Plant Community Outreach Goals & Objectives
Goals
1. Look for and analyze proactive, reactive approaches to community outreach
program regarding HF
Objectives 1. Update, reissue HF if-ncodcd........... ...... . statement
.MSR.......................................... ........ ASAP
2. Investigate CMA HF group, prepare.......... ..MSR, Joe Ware..........................
recommendation for Vista participation 3. Farther investigate circumstances............... .Randy GanCnJCIi .................... .........Feb. 15
surrounding Mobil's decision to eiuninate
HF in California in 7 yean, begin HF PR
campaign at Chaimeue refinery 4 Edit, change plant presentation on HF....... ,,MSR, Joe Ware.......................... 5. Write defining document tm where............. ..MAS.......................................... ....... Jeh. 30
plant stands sow in regard to comm
unity outreach 6. Analyze SAFER system scenario#,........ . ..Plant personnel, MAS, JCB......
possible impacts 7. Look over presentation prepared for...... -- -JOB............................................. ....... _Mar, 15
resident industry tour, and determine changes needed to a/U LAB HF and other environmental issues to it. S. Develop proposal of both reactive and....... .MSR, MAS, JCB proactive communication plans for now:
later once equipment la In {dace
2. Continua-Partners in Education
Objectives 1. Cot four teachers out for lunch each month (elementary)
(21003
OWH 0000.12161
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CUH 000012162
___________________
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Responsible Care Communication-Houston
Community Outreach
Defining goals & objectives Identifying and prioritizing potential audiences
Gathering audience info Determining techniques for outreach
Message development, testing Dialogue with community Assessing effectiveness
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Defining Goals, Objectives
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What are the problems?
Who is affected, how?
Are they aware? What activities, groups addressing problems?
Who is, could be interested?
Media doing anything?
What can we say or do?
What do we want to accomplish?
What resources are available?
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Identifying Audiences
Any previous expression of interest? Who likely to be affected?
Who upset if not alerted, consulted? Who could be helpful?
Who needs to be involved? Our employees well informed?
Employees
Audiences
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Media
Public interest groups
Government agencies
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LABORATORY QA PROGRAM
TRAIN ANALYSTS REQUEST CUSTOMER INPUT LAB TEAMS FORMED EVALUATE LAB METHODS DEVELOP CONTROL CHARTS DEVELOP FEEDBACK MECHANISM FORMATION OF NATURAL TEAM
CUI-l 000012170
LABORATORY QA TEAM PROJECT CUSTOMER INPUT
PVC PLANTS BUTADIENE OXYGEN IRON CAUSTIC - PA, H+ WATER ACETYLENE ACETALDEHYDE MONOVINYLACETYLENE
OPERATIONS R-101 CHLORINE T-102 EDC PH C-102 FEED PH C-102 REFLUX EDC C-103 REFLUX CCL,, HCCL3
TRI, BENZENE, 112 VCMTS P/O EDC C-202 OH VCM C-203 REFLUX HCL C-203 REFLUX BD S-309 EDC CONC. S-309 WATER HCL CONC. S-102 PH R-102 CHLORINE PURGE GAS ETHYLENE C-902 CAUSTIC SCRUBBER
PH/HOCL C-901 ABSORBER BOTTOMS
% HCL
CUH 0000X21?!
PROJECT
CUH 000012172
PROCESS
CUM 000012173
LAB QA TEST DESIRED
1. ENSURE INSTRUMENTATION IS WORKING PROPERLY:
. UV/VISIBLE SPECTROPHOTOMETER
MAY/OUNE 1988
. BRINKMAN AUTOTITRATION INSTRUMENT
MAR/APR 1988
. MITSUBISHI WATER ANALYZER
FEBRUARY 1988
. CAPILLARY EDC GAS CHROMATOGRAPH
OCT/DEC 1987
* LOW BOILER CAPILLARY GAS CHROMATOGRAPH
JUL-OCT 1988
HIGH BOILER CAPILLARY GAS CHROMATOGRAPH
JUL-OCT 1988
CUH 000012J.74
LAB QA TEST DESIRED
METHODS TO BE EVALUATED (DEVELOPED MAY 1988):
T-102 Caustic* S-309 Acid* pH of Water* T-102 EDC pH Chlorine on EDC* Water in EDC* Water in VCM* Water in Tars Water in Oil Alkalinity/ Acidity on VCM* Acetaldehyde in VCM Iron in VCM* FeCl3 in EDC*
Hypochlorite Analysis
Organics in condenser H20 Ethylene, VCM, EtCl, EDC*
C-101 EDC Analysis*
Organics in Vent Gas
Inorganic Gas in Vent Gas
Personnel Dosimeter VCM, EDC, CCl,
EDC Analysis CCl4, Benzene, HCCl3, Tri, 112*
Low Boiler Analysis* a. bd B. MeCl c. Acetylene D. Others
High Boilers (EDC)
Muriatic Acid
Metals in Water* Iron, Chromium, Zinc, Others
Ammonia*
TSS*
COD*
BOD*
Chlorinated HCl
Inorganic Chloride
GC/MS* a. Surrogate b. EDC c. CHCl3 d. Benzene e. Toluene f. Methyl
Chloride
Complete
CWH 000012175
STATUS OF CONTROL CHARTS
MET CHEMISTRY IN USE/CQNTROL
PH CHLORINE IRON IN VCM HCL (WT. %> NAOH (WT. %> ALKALINITY IN VCM ANALYSIS OF H20 STANDARD T-102 CAUSTIC a. Turn NAOH b. Na2C03 c. Alkalinity PHOSPHATE IRON IN EDC
CWH 000012176
STATUS OF CONTROL CHARTS GAS CHROMATOGRAPH IN USE/CONTROL
CONDENSER WATER STANDARD VCM, ETCL, VCM EDC VCM STANDARD ETHYLENE, PROPYLENE ACETYLENE BD, MECL MVA, ETCL, EDC EDC STANDARD CCL4, BENZENE, TRI CHLOROFORM, 1,1,2
BEING DEVELOPED ENTRY SAMPLE ANALYSIS
VCM EDC
CWH 0000X2177
STATUS OF CONTROL CHARTS
ENVIRONMENTAL IN USE/CONTROL
TSS COD BOD AMMONIA (N) ZINC CHROMIUM IRON
BEING DEVELOPED AA INSTRUMENT EVALUATION
INORGANIC CHLORIDES NICKEL
STATUS OF CONTROL CHARTS GC/MS
IN USE/CONTROL METHYLENE CHLORIDE
CHLOROFORM BENZENE TOLUENE EDC
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WHAT'S BEEN DONE
8 ANALYSES IDENTIFIED BY PVC PLANTS LAB STANDARDS CHARTED AND IN CONTROL ON 6 OXYGEN AND ACETYLENE ANALYSES PENDING 5 OTHER COMPONENTS CHARTED AND IN CONTROL
16 SAMPLES PRIORITIZED BY VCM OPERATIONS REQUIRED 31 ANALYSES
29 CONTROL CHARTS DEVELOPED TO DATE
ENVIRONMENTAL REGULATIONS REQUIRE MAINTENANCE CONTROL CHARTS ON ALL PARAMETERS TESTED (14)
ANALYST SETTING UP PROGRAM AS TIME PERMITS HAS RESULTED IN GOOD "BUY IN" BECOMES PART OF NORMAL ROUTINE HAVE WEEKLY GA MEETINGS
DEFINE PROGRAM LIMITATIONS LACK OF TIME TO ADDRESS OUT OF CONTROL POINTS NEED FOR STANDARD OPERATING PROCEDURES FOR EACH INSTRUMENT NEED CURRENT ANALYTICAL METHODOLOGY DOCUMENTED DOCUMENTATION OF CONTROL CHART STRATEGY
CWH 00121S4
FUTURE PLANS * ADDRESS SPC UTILIZING NATURAL TEAM * CONTINUE PROGRAM DEVELOPMENT WITH ANALYST * EVALUATE LABORATORY MANPOWER NEEDS TO
SUPPORT SPC PLAN * REQUEST STAFFING TO MEET NEEDS
CUI-I 00001218
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EXCESS RAIL CHARGES
VCM LOADING
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CAR SENT BACK TO VENDOR
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TO:
WRH, WPB, KCC, JLP
Interoffice Communication
PROM: DATE:
P. J. Kober March 1, 1991
SUBJECT:
Plant Superintendent Natural Minutes, February 27, 1991
Team
1) Meeting minutes from the January 28, 1991, meeting were reviewed.
2) Recognition
a) KCC recognized the Pumper Loaders that were on February 26, 1991 for their efforts in loading two full racks of cars even though the empty cars were not spotted until after 6 a.m.
b) WPB recognized R. Handy and D. R. Booth for their follow up on an asbestos handling incident that took place at the Ethylene Storage terminal during the week of February 18, 1991.
c) PJK recognized the efforts of the sample review team for completing Phase I.
3) Communication Survey
a) The team reviewed the revised survey and made some minor changes.
b) The team agreed that all Plant employees should be asked to complete the survey. Distribution of the survey will be handled through the Department Heads.
c) JLP will collect the completed surveys. (You should have been at the meeting to defend yourself.)
d) The raw data will be reviewed at the next team meeting to determine the most meaningful method of analyzing the survey responses.
4) Fixed and Variable Cost Performance
a) It was noted that two expenditures have occurred in F91 that are extraordinary and should be excluded from the gainshare scorecard:
CUH 00001
Light Ends Disposal ASU Cleaning (1990)
TOTAL
$160M 280M
$440M
b) Current fixed and variable cost variance for LCVCM for 91 FYTD is $193M unfavorable.
5) Team Measure
a) The team discussed attendance and the recent efforts that have been made to control the occasions of absence. It was agreed that this is a meaningful team measure.
b) PJK will get the data from K. Faulk regarding
the number of occasions of absence in the CY90
for Operations and Maintenance.
This will
serve as a bench mark to measure performance
in CY91.
6) Next meeting:
March 22, 1991 PJK's Office 1:30 p.m.
P,(J.
P. J. Kober Plant Superintendent
CWI-I 00001