Document 65bYnnMXJ56539KqB6wzJZp06

DRAFT 9/18/02 BHRC Recruitment Committee Meeting Summary Houston, Texas September 13, 2002 Participants: Patsy Clegg, Shell Stuart Cagen, Shell Sarah Colletti, Shell Don Burnett, BP Patrick Beatty, ChevronTexaco Bill Broddle, ConocoPhillips Myron Harris, ExxonMobil Carol Fairbrother, ExxonMobil Lynn Russo, Exxon Mobil Glenna Kyle, ExxonMobil Judy Elledge, ConocoPhillips Sarah Colletti, Shell Shannon Stewart, APCa Tom Gray, American Petroleum Institute (API) Paula Podhasky, API Matt Todd, API Via Teleconference: Howard Feldman, API Mark Fitzsimmons, Legal Counsel Agenda Topics Discussed: Welcome and Introductions Facility Familiarization Antitrust/Legal Advice - Mark Fitzsimmons Update from Howard Feldman, API Expectations, Issues, Challenges o Do not have the decision makers or expertise present o Approaching government for additional funding o Equitable memberships o Final cost of entire study unknown o Difficulty of pursuing API funding with API's mission of advocacy, not product stewardship o Is program timeline realistic Meeting Objectives/Agenda Review o Develop recruitment plan o Define responsibilities Assignments Timetable Urgency Consortium Structure for Recruitment Recruitment efforts among different categories will be focused in following order (but will happen concurrently): 1. API o October 13-14 API Board and Executive Committee Meeting Agreement to seek unused budget money Company reps will review briefing document Consortium Company Reps will contact respective Board Members for briefing SH ELL-MCCLU RG-067922 DRAFT 9/18/02 Patrick Beatty is identified as the BHRC Recruitment Committee lead representative to work with Howard Feldman and Bill Frick at API o Spring, 2003 Budget Board Meeting Company reps agree to seek "safety net" $ to be included in budget 2. Funding Companies 3. Trade Associations 4. Government/NGOs Generate List of Sponsor Categories Non-Funding Companies o Remove as a category for the present time o Current efforts are to focus on funding companies Trade Associations o Add as a potential funding category o Separate category from American Petroleum Institute Principle Investigators o Possible source of additional funding once the study is underway o Meeting participants agree to "parking lot" this issue until later Government - no action o EPA o CalEPA o NIOSH o ATSDR o ACGIH Meeting participants agree to "parking lot" all discussions surrounding Govt., Societies, and NGOs for remainder of meeting to focus on funding companies Generate List of Candidates Funding-Company Candidates US Companies o DOW - www.dow.com o CITGO - www.citgo.com o Lyondell-Equistar - www.lyondell.com , www.equistarchem.com o Valero - www.valero.com o Marathon - www.marathon.com o Sunoco - www.sunocoinc.com o Dupont - www.dupont.com o Solutia - www.solutia.com o ChevronPhillips - www.cpchem.com o Flint Hills - www.fhr.com International Companies o Petronas - www.petronas.com o TotalFinaElf - www.totalfinaelf.com o Sinopec - www.sinopec.com.cn/english/ o PetroChina - www.petrochina.com.cn/english o AGIP-ENI - www.eni.it/english o Statoil - www.statoil.com o CNOOC - http://www.cnooc.com.cn/english o PetroCan - www.petro-canada.com o PDVSA - www.pdvsa.com o PeMex - www.pemex.com o BASF - www.basf.com o Bayer - www.bayer.com o Hoechst - www.hoechst.com o Yukos - www.yukos.com SH ELL-MCCLU RG-067923 DRAFT 9/18/02 o Lukoil - www.lukoil.com Prioritization of Company Recruitment Member company reps agree to prioritize companies into three tiers Identify target companies CEO/Product ManagerlTechnical Contacts for each tier Agree to assign member company rep leads for each company Tier I Companies (w/ assigned lead company rep) o Lyondell-Equistar - Patsy Clegg o DuPont - Stu Cagen o Sunoco - Don Burnett o Marathon - Patrick Beatty o Sinopec - Lynn Russo o PetroChina - Lynn Russo Tier II Companies (w/ assigned lead company rep) o Solutia - Judy Elledge o Petronas - Lynn Russo o BASF - Stu Cagen o PetroCan - Lynn Russo o CITGO/PDVSA - Stu Cagen o Chevron Phillips - Patrick Beatty Tier III Companies (w/ assigned lead company rep) o Yukos - Shannon Stewart o PeMex - Patsy Clegg o Bayer - Judy Elledge o StatOil - Don Burnett o TotalFinaElf - Don Burnett o CNOOC - Patrick Beatty Timeline Agreements/Goals Tier I Companies - contact and make study presentation by 12/31/02 Tier II Companies - contact and make study presentation by 3/31/03 Tier III Companies - contact information by 12/31/02, deadline for presentation TBD on 10/17/02 conference call Recruitment Materials Sponsor Candidates Contacts List o Member company reps will forward information Consortium Company High Level Managers List Letters of Introduction o Will not be prepared by Communications Committee o Should be written on a case-by-case basis using the Main Messages document o Completed letters will be forwarded to Matt Todd to be made available on the consortium website Adaptable Presentation o Members agree that a funding section should be added to the presentation o Individual will be identified to give presentation with critical review questions in collaboration with APCO Leave-Behinds o One-pager will be updated by Communications Committee Follow-up materials Q&As o Critical review of adaptable presentation will be prepared by Communications Committee Main Messages SH ELL-MCCLU RG-067924 DRAFT 9/18/02 o Final review of main messages document will be prepared o Main messages document should be used in preparation of Letters of Introduction Presentations Folders o Communications Committee will research costs involved in preparation of Shanghai Health Study Folder to distribute at company presentations Web Site o Currently available to company members o Recruitment efforts spreadsheet will be posted and updated on the website Next Steps Review of Timeline and Action Items Consortium Member Company Reps agree on December 9-10, 2002 meeting date in Washington, DC Action Items OWNER Matt Todd Matt Todd Matt Todd Matt Todd Matt Todd Matt Todd All Committee Members All Committee Members Matt Todd Patrick Beatty Patsy Clegg, Patrick Beatty, Don Burnett, Lynn Russo, Bill Broddle Matt Todd ACTION ITEMS Forward 9/13/02 Meeting Action Items to Committee Members for review and comment Get Bill Frick update (Rio) from Howard; forward to Recruitment Committee with minutes September 13th draft meeting summary to all committees for review and comment Get API Board briefing document from Howard Feldman, forward to all committee members for review and comment Create BHRC Recruitment Efforts spreadsheet and forward to all committees Maintain Recruitment Efforts spreadsheet on website, forward in weekly updates Forward Recruitment Effort updates to Matt Todd to incorporate in spreadsheet Review Briefing Document, forward comments to Matt Todd Set up recruitment conference call for review of Briefing Document to API Board Work with Howard Feldman and Bill Frick as Recruitment Committee Representative in preparation of Board Meeting Contact API Board Member to brief on study, inform of pursuit of contingency funds at Oct. 13- 14 meeting DUE DATE 9/16/02 9/18/02 9/18/02 9/20/02 9/20/02 weekly weekly By 9/25/02 Post 9/25, pre 10/13 Up to 10/13/02 Up to 10/13/02 Voting at API Board Meeting, simple majority? inform committee members during Conference Call to review Briefing Document ASAP STATUS Done Matt Todd Carol Fairbrother Set up post-API Board Meeting conference Call, October 17, 2002 at 12:00 noon EDT to discuss API Board results, discuss non-funding recruitment, Tier III recruitment deadline Draft document that defines roles and Week of 10/7/02 mid-Nov. SH ELL-MCCLU RG-067925 DRAFT 9/18/02 responsibilities for funding companies with less than full share, forward to Matt Todd for distri bution Oversight Committee Paula Podhasky Shannon Stewart Shannon Stewart All Committee Members All Committee Members Matt Todd Matt Todd, Shannon Stewart, Susan Hahn Communications Committee Paula Podhasky Paula Podhasky Recruitment Committee Recruitment Committee Recruitment Committee Conference Call to review Carol's draft document Cross check company contact names to current consortiums (211b, HPV) Develop one-pager list of Consortium Funding Questions Add study costs section to Adaptable PowerPoint presentation Forward "Lessons Learned" during past study presentations to make available to future presenters Review Adaptable PowerPoint presentation and forward comments to Matt Todd Add Myron Harrison to BHRC Communications Committee Roster, add user account for website access Determine costs for preparation of a Shanghai Health Study folders, determine APCO/API capabilities for design, etc. Develop presentation critical review questions 12/9/02 Dinner in Washington DC Organize Recruitment Meeting for 12/10 at API in Washington DC. Tier I Study Presentations Completed Tier II Study Presentations Completed Tier III Contact Information Completed mid-Nov. Ongoing Oct Oct ongoing 9/30/02 ASAP Oct Oct Nov Nov 12/31/02 3/31/03 12/31/02 SH ELL-MCCLU RG-067926