Document 5bzLGGdGNG1X7EwNwm7KkB8GV

RECORDS RETENTION-SPECIAL AND COMMON CATEGORIES GENERAL CORRESPONDENCE The length of time during which general correspondence,.including internal memoranda, notes to file, etc., must be retained depends on the subject matter, purpose, and use of the material. The Record Categories listed below should be reviewed for the length of time these records should be retained. RECORO CATEGORY Records not requiring reference or follow-up Records that require future action Chronological Files EXAMPLES Inter-departmental notices and/or memoranda such as vacation replacements, holiday staffing and informational copies where the "office of record" copy is on file elsewhere. Form letters or memoranda ex pressing appreciation, con gratulations, regrets, etc. Appointment books, steno note books, telephone and other message slips. Reminder notices or correspon dence which completes a trans action and there will be no future reference. Short term items 30 days to 6 months. Correspondence of limited value, if destroyed would not cause an inconvenience. Intermediate term corres pondence to which internal reference or follow-up might be required, but decreases in value after a definite period. EXAMPLE: Reference check, credit inquiry, etc. Correspondence filed by date. RETENTION PERIOD Retain no longer thai 1 year. Retain no longer than 1 year. Retain no longer than 1 year. Retain no longer than 6 months. Retain only as long as needed, but not longer than 6 months. Retain no longer than 2 years. Retain for the current year plus previous year.