Document 5Dg7L8x2B6z0m7MV4X5DEkVZz

FILE NAME Industrial Hygiene Foundation IHF DATE 1979 May 30 DOC IHF024 DOCUMENT DESCRIPTION Internal Document - IHF Records Retention Policy INDUSTRIAL HEALTH FOUNDATION INC IHF RECORDS RETENTION POLICY President , ; Biots Jenings Biots Jennings Hendisant Hendissant on Pittsburgh dipend has dipend Brawn at 14F It shall be records and in a manner the policy of Industrial Health Foundation Inc. to maintain retain files for the purpose of conducting its business and consistent with acceptable methods and in accordance with legal requirements This such policy shall be time as changes implemented are made in June 1 1979 and remain effective accordance with an annual review until The types of records covered by this policy IHF Corporate Operations Records Financial Records Personnel Records Employee Medical Records Records required by governmental regulations General Correspondence Correspondence relating to membership Technical Reports Research Raw Data Abstract Files Pamphlet Files Technical Journals period The retention of these files is as follows I IHF Corporate Operations Records -- at the discretion of the President and Director of Office Services . Financial Records Payroll Checks Ledgers and Journals_ - -- Active employees -- for length of employment +~ Inactive employees f~or 10 years d for 10 years -- retain for the duration of the business an Supporting ledgers and data -- for 10 years oo Personnel Records Active employees Inactive employees -- for duration of employment -- for 10 years after termination of employment Maintain card index thereafter of former personnel with dates of employment 4-5-80 a INDUSTRIAL HEALTH FOUNDATION INC 2 IHF Records Retention Policy Emplovee Medical Records Active and Inactive Employees | -- for 20 years Records Required By Governmental , Regulations -- for period of time stipulated by the Government General Correspondence -- for 5 years Correspondence Relating to Membership Active Members ~- for duration of membership Inactive Members ; -- for 5 years after termination of membership Maintain card index thereafter of names of companies with dates of membership Technical Reports --for 10 years Maintain card index thereafter of surveys and research studies conducted . Research Raw Data - for 5 years Abstract Files -- retain for the duration of the business duplicate files are stored at the National Underground Storage Boyers PA Pamphlet Files - - : -- =< at the discretion of the Director of Information , Services Technical Journals ; 20) == at the discretion of the | Director of Information Services This policy has been reviewed by legal counsel and was approved by the IHF IHF Board Board of Trustees at the meeting held May 22 1979..