Document 3e45b0o4gLYY6JxoRRKbvZNLO

AGENDA MEETING OF THE MCA EXECUTIVE COMMITTEE 8:30 a. m. (EST), Tuesday, February 11, 1969 1. Finance Report for eight months ended January 31, 1969. i ( 2. Houston Meeting of the Board of Directors -- March 10-11, 1969- 3. Washington, D. C. , Regional Meeting and MCA President's Annual Reception -- April 14-15, 1969- 4. 97th Annual Meeting, June 11-14 -- Review of plans and arrangements. 5. Proposed Amendment of Article IV, Section 2, MCA By-Laws to provide for payment of dues by new members on a pro rata basis. 6. Recommendation of Insurance Committee and Safety & Fire Protection Committee concerning the resolution of fire insurance problems. 7. Administrative Matters, CMA0a455 MINUTES OF MCA EXECUTIVE COMMITTEE Links Club, New York City Tuesday, February 11, 1969 Following breakfast at 8:30 a.m. , the meeting was called to order by Dr. Gerstacker in the absence of Chairman Bryant. There were present: George H. Decker Irb H. Fooshee Carl A. Gerstacker Clifford D. Siverd Charles S- Munson James R. Carnes Present by invitation: (For portion of meeting only. ) William S. Wood, Sun Oil Company 1. Report of the Secretary-Treasurer. Mr. Carnes reported that income for the eight months ending January 31, 1969, was $1, 573, 705 of which $930,442 was expended, leaving $643, 263 to finance operations for the remainder of the fiscal year. Operating expenses were $755, 768 or 93% of the prorated budget for the period. Expenditures on special projects and pro grams were $174,674 or 56% of the prorated budget. All Staff departments operated within their prorated budgets except Management, where there is an overrun due in large part to the establishment on September 1 of the additional position of Assistant Secretary-Treasurer for which no provision was made in the budget. Approximately 60% of the U. S. members have submitted confidential "chemical sales" data for 1968. Reminders will be sent to those who have not reported by February 20 but sufficient data is anticipated by the end of Febru ary to permit a reasonably accurate forecast of income from membership fees for fiscal 1969-70. Five member companies have resigned or indicated their intention to withdraw during the current fiscal year and there has been a loss of two members due to consolidations. Two new members have been acquired and two applications are pending. 2. Houston Regional Meeting, March 10-11, 1969. Mr, Carnes reported that information concerning the Regional Meeting of the Board to be held in Houston, Texas, on March 10-11 was mailed on January 27 to MCA Directors and the Executive Contacts of Member Companies having chemical manufacturing facilities in Texas. The program will begin at 6:00 p.m. on Monday, March 10, with the Texas Chemical Council reception and dinner at Hotel America. The Execu tive Committee will have its breakfast meeting at 8:30 a.m. on Tuesday morning, followed by the Board Meeting at 10:30 a.m. and a reception and luncheon CMA 061456 I I A ] J -2- at 12 Noon. At the conclusion of the Board Meeting, a presentation, "The Texas Chemical Industry; Problems, Progress, and Future Prospects" will be given by the Texas Chemical Council. All registrants have been invited to the Board Meeting, reception and luncheon on Tuesday as the guests of the Association. 3. Washington Regional Meeting and President's Annual Reception, April 14-15, 1969. General Decker reported that events in connection with the Washington Regional Meeting would begin at 12 Noon on Monday, April 14, when the Executive and Finance Committees will meet at The Madison to con sider the budget and financing proposals for fiscal year 1969-70. The Presi dent's Reception for Members of Congress and Government officials will be held from 6:00 to 8;00 p. m. on Monday at the Army and Navy Town Club, for which invitations will be mailed to Board members on February 24 and to others on March 14. All Senators and nearly all House members, except those not having chemical plants in their districts, are being invited. General Decker suggested that Directors write to those Members of the Congress whom they know, suggesting their attendance, and that copies of their letters be sent to him to avoid any possibility of omissions from the invitation list. The Board will hold a breakfast meeting on Tuesday, April 15, at The Madison beginning at 8:30 a.m. A block of sleeping rooms has been set aside by The Madison for those attending the meeting and Directors should write direct to the hotel for their accommodations, mentioning the MCA meet ing. 4. 97th Annual Meeting. Mr. Carnes reported that the 97th Annual Meeting, June 12-14 at The Greenbrier, is in the final stages of planning. Registration forms and other information will be mailed to Executive Contacts in early March. Events in connection with the meeting begin on Wednesday, June 11, when the Reactive Metals Group meets at 4;00 p. m. followed by the meeting of the Executive Committee at 5:00 p. m. , and the Directors' reception, dinner and meeting beginning at 6:00 p. m. Other events will follow the pattern of last year's meeting. Principal speaker at the business session on June 12 will be H. I. Romnes, chairman of the board of AT&T. A prominent public figure is being sought as Banquet speaker on Friday night. John W. Gardner, former secretary of Health, Education, and Welfare, and now president of the Urban Coalition, had been asked to deliver this address but a misunderstanding in scheduling resulted in his being unable to do so. The Greenbrier has committed the same number of accommodations as last year, about 900, making it necessary to hold attendance to last year's level, and to carefully allocate the available accommodations. CMA 061457 -3- Following a discussion of possible Banquet speakers, it was the consensus that an effort should first be made to obtain Secretary of the Treasury Kennedy, but if this effort is not successful, attempts should be made to secure one of the following: Secretary of HEW Finch, Secretary of Defense Laird, Deputy Secretary of Defense Packard, Secretary of Housing and Urban Development Romney, Secretary of Commerce Stans, Secretary of Interior Hickel. 5. Proposed Amendment of By-Laws Regarding Payment of Annual Membership Fees. Furnished to those present was a proposed amendment of Article IV, Section 2 of the Association's By-Laws which would provide for proration of the membership fees of new members according to the number of months of the first year of membership remaining at the time of their election Approval of the amendment had been recommended by the Finance Committee in its report at the preceding meeting of the Executive Committee. Following discussion, it was agreed to recommend to the Board of Directors that the amendment be approved for submission to the membership at the next Annual Meeting. 6. Joint Recommendation of Insurance and Safety and Fire Protec tion Committees Concerning the Resolution of Fire Insurance Problems. Furnished to those present and summarized by William S. Wood, chairman of the Safety and Fire Protection Committee, was a joint recommendation of the Insurance and the Safety and Fire Protection Committees that MCA mem ber companies undertake programs, under top management supervision, de signed to identify, evaluate, and eliminate loss potentials on a plant-by-plant basis. Following discussion, it was agreed to recommend to the Board of Directors that it approve the Committees' recommendation and urge member companies to adopt the proposed accident and loss reduction program. 7. Administrative Matters. General Decker reported on the status of efforts to fill the position of Director of Public Relations. Dr. Gerstacker reported that he had been advised of some dis satisfaction within the Labels and Precautionary Information Committee con cerning the manner in which the MCA Transportation Hazards Information program was developed for submission to the Department of Transportation by an ad hoc intercommittee task group. General Decker agreed to remind committee secretaries to ensure that programs developed by such task groups in the future are adequately coordinated with the interested committees and pointed out that it is still possible for the views of the LAPI Committee to be considered and acted upon as appropriate. $ *#* *# *