Document 2qLoKZXV3joKxZLbm2p2693op

cI February 5, 1987 < ENVIRONMENTAL AFFAIRS COMMITTEE C. p. Blahous, Jr., Chairman R. D. Duncan R. A. Eberly W. R. Harris E. B. Hosier M. G. Slaney P. M. King, Secretary Group and corporate human resources and Carl,Myers have been unable to resolve our differing opinions as to whether current practices for maintaining employee medical records are consistent with PPG policies. Therefore, I ask the Environmental Affairs Committee to address the issue. The Policies Employee Information Practices Policy 1/27/81 III. C. Medical & Benefit Insurance Records Extreme care will be exercised in all uses of ptedical . or employee benefit insurance information' to make sure that such inforamtion is only available to specifically identified individuals on a tightly controlled `"need-toknow" basis. The use of medical or employee benefit insurance information will be restricted to efforts to resolve medical/legal issues and to job related decisions where the health, safety or ability to perform of the employee is in question. In such cases (except those involving legal issues), the employee will be notified of the information used and the resulting determination. Confidentiality of Medical Records 8/4/83 Policy: To ensure completeness of medical information, . the continued confidence of our employees, the protection of PPG health professionals, and to provide uniform management of employee medical information, employee medical records shall be maintained in a confidential manner. Company access to relevant-medical information shall, however, be provided when leg;i.tima^te circumstances so warrant. The maintenance of this confidentiality of and access to medical information shall be the responsibility of PPG's Corporate/Divisional management. SL 071491 Page 2 Custody of medical records shall be at the facility and under the control of the medical services provider. In locations where there may be no medical service provider, divisional management shall designate an appropriate administrative representative to whom such records shall be entrusted. All persons, whether or not health care professionals and whether or not company employees, having responsibility for the custody and/or control of employee medical information, shall maintain and protect the confidentiality of this information. The Debate Some groups have maintained that even where there is a "medical services provider" the Human Resources Department is better able to maintain such records; there is a need for a standard procedure at all locations; we don't want to burden nurses with clerical duties; there is a need to access records to contain costs; therefore, such records should be maintained by Human Resources personnel. The Concerns First, some of us have felt that unless the records were maintained and accessed by medical personnel we run the risk of medical interpretation by laymen and the potential abuse of unrestricted access. Second, since present practice is not consistent with the policies then we ought to comply or change the policies. Recommendation I am sympathetic to the need to simplify the administrative processes of maintaining and accessing confidential records. I am also sensitive to the fundamental concern for employee privacy that led to our first issuance of the Employee Information Practices Policy in 1979. To resolve the present impasse, I suggest the following: 1. Assign record keeping to medical services providers or to a Human Resources staff person. 2. Clearly identify the responsibility of that person to maintain the confidentiality and access on a need-to-know basis. 3. Maintain an access log. SL 071492 cc Page 3 4. In all cases where access is not by medical personnel or in cases involving legal issues, comply with the Employee Information Practices Policy by advising the employee of the information access, by whom, and the determination resulting from such access. 5. Compliance during medical audits will be determined basically from the quality of the log maintained. Let's see if we can resolve this during the Environmental Affairs Committee meeting tomorrow. R. B. Parran cc C. B, Myers SL 071493 ACCESS TO MEDICAL RECORDS 3.7.2 -- GUIDELINES FOR IMPLEMENTATION SL 071494 /i \ / - `r: : t/'-' i. ' - FILE COPY : : ii INTER--OFFICE CORRESPONDENCE Date: 10 February 1987 To: Distribution From: J. C. Delgado, Jr. Location: 36 West Subject: Confidentiality of Medical Records Implementation Plan Attached is a copy of an implementation plan for the corporate Confidentiality of Medical Records Procedure. This procedure has been approved by Dr. Myers. Please place this in the Corporate Procedures section of the Occupational Health and Industrial Hygiene Manual. If there are any questions, please call'. < --V Distribution: Roland Olmstead Walt Treybig Jon Shepard/Murray Davis Ron Williams Steve Hanna Ken Isakson Ed Rish John Farrah Eric Denman Mike Clark Marshall Hamilton Dr. Carl Myers T. SL 071495 QF MEl?ZCAL SEC CHEMICALS GRCUQ IMPLEMENTATION P'AN Medical records will be kept in the medical facility under seoarate lock, with no duolicate keys and under* the custody/ control of the Medical Services Providers. The joo descrip T'WV.;' v JrL. . .r 'IM tions of these medical services providers will list confi dentiality as a responsibi1ity and accountability. Where no medical facility exists, medical records will be kept in a " v t rt?' W:V' separate locked file with no duplicate key, completely separate . .. . , , and independent of any other employee records. The individuals --r;$5 charged with the custody of these records will have the responsibility and accountabi1ity to maintain the confidentiality of these records, and this will be added to `Ws their job descript ions. Medical information will be provided to personnel with a , V sm legitimate need to know and to legitimate outside medical personnel in certain form<s) by the individual(s) with a job J -*V> description accountability to maintain this confidentiality. This information will contain specific facts which will enabl - them to adequately perform their job function. y.'.'fjz'* Medical records will not be released from the custody and/or control of the individual charged with maintaining this con 3L . fidentiality (the Medical Services Provider or the appointed individual as in Item 1) to anyone, including legitimate out-- side medical personnel, unless there is a signed consent form from the emoloyee authorizing this release. \ Medical records, once PPG has been named as the defendant, may be accessed oy those company representatives who, on a need--to-- know basis, require sucn access in order to protect the assets of the company. This includes those indivicuals who represent the company m grievances. arbitrations, EED charges, wrongful discharge ligation, etc. This does not imply that persons outside the Medical Department have unlimited access to medical records. Information in the medical file which clearly does not involve any issues relateo to the case in question may be _it removed from the medica-l- record before the file is viewed by the company representatives. rV Medical records accessed through OSHA regulations, "Access to Employee Exoosure and Medical Records" (CFR 1910.20), will follow that appropriate procedure. Medical records will out of necessity, have to be copied to satisfy Items 3 and 4 above. Those persons who need informa tion to provide an adequate defense of the assets of the corporation will receive copies of the appropriate documents. The original medical records will be maintained by the Medical Services Provider or the individual charged with that accountabi1ity. These guidelines will be implemented and practiced in a manner which will fully protect the interests of the company and con currently rescect the legal, moral, and ethical rights of the Medical Services Provider and the employees. SL 071496 TO: Marlene Gifford Inter-Office Correspondence DATE: June 19, 1989 FROM: J. A. Barter SUBJECT: Employee Health Records Your memo of June 5, 1989 raised some questions dealing with dif ferent aspects of employee health records. The following informa tion provides both general and specific guidance on these issues. One question concerned whether the x-rays of a transferred employee should be retained at the location from which the person is trans ferring or should be sent to the new location. X-rays are an in tegral part of an employee medical record. Therefore, when an em ployee is transferred to a new location (either within Chemicals' or to another PPG group) that person's medical records, including x-rays, must be sent to the custodian of medical records at the employee's new location. It should be the responsibility of the custodian of medical records at the new location to request the medical records of the transferred employee. When such transfers of medical records occur, documentation establishing a trail of custody must be utilized. A second set of issues concerned the transfer of records for the R&D employees who are transferring from the Barberton Technical Center (BTC) to the new Technical Center location at Monroeville. Apparently there will be adequate space at the Monroeville facility for long term retention of these records. The medical records, including x-rays, for all of the people who will be transferring should be sent to the custodian of medical records at the new facility at the time when the employee is actually transferring. Additionally, the medical records of all separated and terminated BTC R&D employees should be sent to the custodian of medical records at Monroeville for retention for the appropriate time period, per the retention manual. The medical records for retired BTC R&D employees will be retained at the Barberton Plant. At the present time, neither the HR person nor the person who will have the accountability as custodian of medical records at the Monroe ville facility have been designated. Until these appointments are made, you will remain the custodian of these records. With the above guidance, you should be able to begin assembling and packing these records. This should provide an ideal opportunity to review these records against the requirements of the medical records retention policy and discard those which no longer must be re tained. It would be best if the records could be retained at SL 071497 Page 2 Barberton after packing until the time when the actual relocation occurs. If this is not possible, the records could probably be stored for a short period of time in the mine where other PPG records are kept. However, this would require moving all of this material twice and would seem a far less desirable option. In any event, documentation establishing a trail of custody for transfer of these medical records should be developed. cc: R. G. Corley G. L. Sellers W. B. Kennedy W. B. Graybill jabmarl3 9-10 SL 071498 Carl B. Myers' comments on medical retention to be added *-<-> t-hu Records Retention Manual MEDICAL RECORDS Pre-employment - not hired - two years Separations and Retirements - no surveillance (medical monitoring) 7 years Separations and Retirements - on or had been on required (Regulatory) surveillance (medical monitoring) duration of lifetime plus 30 years. Medical Surveillance - lifetime of employee plus 30 years. X-RAYS Chest X-rays required by standard - original (no microfilming permitted) lifetime of employee plus 30 years (includes written report). X-rays other than required by standard - 7 years 7^ t'/tiAi . SL 071499 iin Carl B. Myers' comments on medical retention to be added to th Records Retention Manual *a MEDICAL RECORDS Pre-employment - not hired - two years Separations and Retirements - no surveillance (medical monitoring) years Separations and Retirements - on or had been on required (Regulatory) surveillance (medical monitoring) duration of lifetime plus 30 years. Medical Surveillance - lifetime of employee plus 30 years. X-RAYS Chest X-rays required by standard - original (no microfilming permitted) lifetime of employee plus 30 years (includes written report). X-rays other than required by standard - 7 years S-h&ixit, .ajj yUjtjzAJ) 7^ pj f)^ suut y ^ SL 071500 PPG INDUSTRIES, INC. ----------------------------p------------- INTEROFFICE CORRESPONDENCE TO: Jim Barter ' I98t DATE: September 13, 1989 FROM: Marlene Gifford LOCATION: Barberton SUBJECT: Employee Health Records The following steps have been implemented with regard to the Barberton facility, both Plant and Technical, on the guidelines issued by yourself in your memo of June 19 on employee health records. All the BTC medical records have been reviewed against the medical records retention policy requirements. All BTC active employees medical records including x-rays, as well as those seperated and terminated since 1982, were sent to the custodian at Monroeville September 7th via the moving company. The acting custodian at the Monroeville facility is Allison Power, Personnel/Safety Supervisor. I am retaining all BTC retired medical records at this facility as required by the retention policy. I also sent all previously transferred employees x-rays to the appropriate custodian at the facilities and have established a trail of custody indicating the same. Another part of record retention clean up was the sale of all retention expired x-rays to AgHog/Pittsburgh Co., Inc. who will recover the silver from these films at the prices quoted as follows: BMX pre-76 $.73, CMX 77-79 $.57 and NMX 1980 and up $.30 per pound and will continue to pick up x-rays annually on all retention expired x-rays. After achieving all of the above, the only items remaining in my records room (aside from those being maintained for retention) are those items mentioned in my August 8th memo which I plan on disposing of on October 2nd unless I hear from you, as they don't qaulify for retention. Thanks for your continued help. (biUL/ mhg cc: D. Angell S. Hanna G. Sellers file SL 071501 ALCOHOL. DRUGS AND OTHER INTOXICANTS POLICY PPG INDUSTRIES. TNC. February 7, 1986 l.'.e abuse of intoxicants by employees can have an adverse influence on safe and efficient performance. Employees who abuse the use of intoxicants may endanger themselves, their co-workers, or Timbers of their community. Intoxicant abuse can negatively affect productivity, the quality of products, and service to the customer. The term "intoxicants" includes intoxicating beverages, such as alcohol, controlled substances and any potentially mind-altering chemicals of any kind, including but not limited to illegal drugs; depressants (barbiturates); stimulants (amphetamines); cocaine, narcotics (opiates, such as heroin, morphine and codeine); methadone; marijuana, and any other cannabinoid (e.g., hashish); hallucinogens (PCP); legally obtainable drugs which have not been legally obtained and/or are being abused (darvon, valium, librium and quaaludes); and prescription or over-the-counter drugs which have actual or potential mind- or performance-altering effects and which have not been declared to management at the time of testing. Also encompassed by this definition are substances not sold as drugs or medicine but used for mind- or performance-altering effect. The purpose of this Policy is to describe the Company's attitude with respect to intoxicants including alcohol and to establish the parameters for screening employees and/or applicants for use of intoxicants. ALCOHOL When an employee's use of alcohol interferes with effective and safe job performance, this otherwise personal activity becomes a matter of Company concern. If an employee is under the influence of alcohol while on Company premises, severe disciplinary action up to and including discharge will be considered. The unauthorized possession or use of alcohol while on Company premises will cause an employee to be subject to discharge. Alcohol abuse is a behavioral/medical problem and chronic alcoholism is recognized generally as an illness. As such, company medical insurance programs provide coverage for the treatment of alcoholism when proper medical documentation exists. One distinguishing SL 071502 characteristic of chronic alcoholism from other diseases is that whether an individual drinks or does not drink is under the control of his or her will. The Company will encourage appropriate treatment when an employee has recognized a need and resolved to seek assistance. A decision to terminate employment in cases of alcohol abuse may b^ postponed while other solutions are being actively sought and implemented; but a decision to terminate may be made if management has determined that the employee has failed to return to satis factory job performance and: 1. Treatment modalities have been unsuccessful; or 2. The employee refuses to obtain medical and/or other assistance in coping with a problem of alcohol abuse. Kanagement has concomitant obligations to protect the safety and haalth of other employees and to safeguard Company property. Tnase obligations may require an employee to be placed on unpaid 1 ave or disciplinary layoff as an interim solution until treatment is effected. DRUGS AND OTHER INTOXICANTS Th.3 use of intoxicants other than alcohol occurs within a framework of social and medical attitudes and legal restrictions. The position of PPG Industries regarding employee involvement with these intoxicants is based on three fundamental points: 1. The Company is concerned with use of any substance which interferes with efficient and safe performance of the employee's job. 2. The Company cannot condone illegal activities on its property by its employees. The sale, purchase, use or possession of certain drugs is illegal under federal and state laws. 3. The Company has the desire in the area of drug and other intoxicant abuse to assist affected employees whenever possible in securing appropriate treatment so they can remain productively employed or return to productive employment. PPG Industries' actions in cases of employee use of intoxicants other than alcohol will depend on the facts of individual cases as they relate to the above stated points. An employee who engages in these prohibited activities on Company property will be subject to discharge. Also, should an employee be convicted on charges of illegal drug activity, his or her employment may be terminated. SL 071503 The improper use, sale, purchase, transfer, or possession of intoxicants other than alcohol on Company property (which includes the facility, parking lots, and equipment, such as Company-owned venicles used away from Company property) is prohibited. Such irproper use, sale, purchase, transfer, or possession is considered misconduct and will result in disciplinary action including discharge. R< porting to work or being "on the job" under the influence of an intoxicant or intoxicants to the extent that performance is negatively affected is also misconduct and will result in d sciplinary action including discharge. T a impact of drug usage on health and behavior may cause poor or u safe job performance. Since health and work effectiveness are i. uerrelated, the Company will encourage appropriate treatment wren an employee has recognized such a need and has resolved to s . ;k assistance. A decision to terminate employment in case of d..".ig usage may be postponed while other solutions are being at lively sought and implemented, but such a decision may be made ir management has determined that the employee has failed to return to satisfactory job performance and: 1. Treatment modalities have been unsuccessful; or 2. The employee refuses to obtain medical and/or other assistance in coping with a drug problem. Management has concomitant obligations to protect the safety and health of other employees and to safeguard Company property. These obligations may require an employee to be placed on unpaid leave or disciplinary layoff as an interim solution until treatment is effected. INTOXICANT SCREENING This Policy provides for the testing of employees and/or applicants for use of an intoxicant or intoxicants under four different circumstances: Pre-employment, Reasonable Belief, Job Required, and Random Sampling. Each facility or function must determine which application or applications are appropriate for its circum stances and secure the written approval of the Group Vice President responsible for operations of that function or facility including the General Office. In the case of the General Office, the Vice Chairman shall be the approving authority. All employees and/or applicants for employment will be given advance notice that a facility or function has adopted an intoxicant screening policy and that the company intends to perform screenings. Regardless of which type(s) of screening initially approved for a facility or function, such notice should make it clear that the Company reserves the right to perform all types of screenings in the future. The actual conduct of the screening and its results will be confidential. SL 071504 GUIDELINES FOR THE IMPLEMENTATION OF INTOXICANT SCREENING PPG INDUSTPTES. INC. May 15, 1986 Approval No facility or function shall implement any intoxicant screening program without approval. Intoxicant screening will not be included as a part of any other approved medical surveillance program unless approved in accordance with the Alcohol, Drugs and Ocher Intoxicants Policy and implemented as provided herein. All facilities and functions shall implement the intoxicant screening policy and program under the following circumstances: 1. Pre-employment -- Applicants who do not pass an intoxicant screening are poor employment risks and as such will be excluded from employment. 2. Reasonable Belief -- An intoxicant screening will be performed when it is reasonably believed that an employee is violating the Alcohol, Drugs, and Other Intoxicants Policy; that an employee's work performance is adversely affected by use of an intoxicant or intoxicants; or where an incident such as an accident, an altercation, or unusual behavior occurs which may have resulted from use of an intoxicant or intoxicants. Such a screening may also be used when an employee currently undergoing rehabilitation from intoxicant abuse is believed to have violated the terms of reha bilitation. 3. Job Required -- The very nature of some jobs and the risks inherent in their improper performance dictate that occupants not be adversely affected by the use of intoxicants. Examples might include aircraft crew members and mechanics, over-the-road vehicle operators, operators of dangerous equipment, operators of potentially hazardous product or by-product processes, or other positions that can be demonstrated to present a significant loss potential to the individual, other employees, the public or the Company. 4. A facility or function may request approval from the appropriate Group Vice President (or the Vice Chairman, in the case of the General Office) to implement random sampling when it is determined to be in the best interest of the Company and its employees to conduct unannounced testing of employees. SL 071505 Notification of Screening Policy All employees and/or applicants for employment will be notified in advance of the facility's intoxicant screening policy. Applicants will be notified by using a letter to applicants; by pasting a notice prominently in the applicant processing area; and/or including such notice on the Application for Employment. Prior to the actual screening, each applicant will be required to complete and sign a form which: 1. Acknowledges that notice of intoxicant screening was provided; 2. Acknowledges consent by the applicant to be screened for intoxicants; 3. Declares any intoxicants currently used or used within the preceding thirty days; and 4. States that employment will be denied if any illegal or undeclared intoxicant is detected during the screening. This form will be executed and maintained as a part of the pre-employment physical examination procedure. As such, the requirements for confidentiality are the same as any other medical record. When a facility or function has received approval to screen employees, a facility-wide or function-wide notice will be provided in a manner consistent with other policy notices. Such notice will include these points: 1. The nature of the screening (i.e., reasonable belief, job required or random sampling) and that the Company reserves the right to perform other types of screening. 2. The reasons screening was implemented. 3. The prohibition of improper use, sale, purchase, transfer or possession of intoxicants on company property and the prohibition of reporting to work or being on the job under the influence of intoxicants shall be restated. 4. The disciplinary action that will result since viola tion is considered misconduct. 5. Certain jobs, because of their nature, will require testing of occupants. Failure to pass an intoxicant screening will result in disciplinary action and/or disqualification from the job. SL 071506 6. No employee can be forced to submit to an intoxicant screening. Failure to submit to a screening shall be a rebuttable presumption that an intoxicant was used and may result in disqualification and/or disciplinary action. 7. Those screened will be required to declare intoxicants currently used and those used within the preceding thirty days. 8. An explanation of rehabilitation programs available to employees. Prior to actual screening, each employee will be required to Ci nplete and sign a form which: 1. Acknowledges that notice of intoxicant screening was provided; 2. Acknowledges consent by the applicant to be screened for intoxicants; and 3. Declares any intoxicants currently used or used within the preceding thirty days. Those facilities or functions which have Employee Handbooks and receive approval for screening should also include notice of screening in the Handbook. Confidentiality It is imperative that confidentiality be maintained when an intoxicant screening program is utilized. All records, results, and opinions resulting from a screening program will be private and are subject to the Confidentiality of Medical Records Policy. MethodoT oqy The integrity of an intoxicant screening program is critical to its acceptance by employees and the public and its ability to withstand intense technical, medical, and legal scrutiny. Procedures must be the most definitive available. The Corporate Medical Director shall establish the standards for selection of a testing laboratory, the methodology for collec tion, types of levels of intoxicants for which the screening is to be conducted, sampling protocol, and standards for maintaining the quality of the laboratory services. No laboratory will be utilized without the approval of the Corporate Medical Director. SL 071507 Appropriate biological specimens will be collected by a facili ty's physician or registered nurse. A "chain of custody" proce dure will be established and implemented to collect, identify, and prepare the specimen for transmittal to the laboratory for testing. A specimen will be collected in such a way to insure it is not contaminated and is properly identified. In those cases where a facility does not have a physician or registered nurse on si:e, alternate arrangements for collection will be made in consultation with and subject to the approval of the corporate Medical Director. Eelisting It any employee or applicant challenges the accuracy of the test remits, another screening of a stored portion of the biological specimen will be made. If such second screen is negative, then th first screening results will be ignored and usage will be prvsumed not to have occurred. Pi -.ciplinarv Action Disciplinary action for use of intoxicants which has been defined as misconduct will be consistent with the established discipli nary policy of the facility or function. SL 071508 11 ALCOHOL. DRUGS AND OTHER INTOXICANTS POLICY PPG INDUSTRIES. INC. February 7, 1986 l.'.e abuse of intoxicants by employees can have an adverse influence cn safe and efficient performance. Employees who abuse the use rr intoxicants may endanger themselves, their co-workers, or r nbers of their community. Intoxicant abuse can negatively nrfeet productivity, the quality of products, and service to the customer. fi.he term "intoxicants" includes intoxicating beverages, such as alcohol, controlled substances and any potentially mind-altering cremicais of any kind, including but not limited to illegal drugs; depressants (barbiturates); stimulants (amphetamines); cocaine, narcotics (opiates, such as heroin, morphine and codeine); methadone; marijuana, and any other cannabinoid (e.g., hashish); hallucinogens (PCP) ,* legally obtainable drugs which have not been legally obtained and/or are being abused (darvon, valium, librium and quaaludes); and prescription or over-the-counter drugs which have actual or potential mind- or performance-altering effects and which have not been declared to management at the time of testing. Also encompassed by this definition are substances not sold as drugs or medicine but used for mind- or performance-altering effect. The purpose of this Policy is to describe the Company's attitude with respect to intoxicants including alcohol and to establish the parameters for screening employees and/or applicants for use of intoxicants. ALCOHOL When an employee's use of alcohol interferes with effective and safe job performance, this otherwise personal activity becomes a matter of Company concern. If an employee is under the influence of alcohol while on Company premises, severe disciplinary action up to and including discharge will be considered. The unauthorized possession or use of alcohol while on Company premises will cause an employee to be subject to discharge. Alcohol abuse is a behavioral/medical problem and chronic alcoholism is recognized generally as an illness. As such, i^ompany medical insurance programs provide coverage for the treatment of alcoholism when proper medical documentation exists, one distinguishing SL 071509 characteristic of chronic alcoholism from other diseases is that whether an individual drinks or does not drink is under the control of his or her will. The Company will encourage appropriate treatment when an employee has recognized a need and resolved to seek assistance. A decision to terminate employment in cases of alcohol abuse may bi postponed while other solutions are being actively sought and implemented; but a decision to terminate may be made if management h^s determined that the employee has failed to return to satis factory job performance and: 1. Treatment modalities have been unsuccessful; or 2. The employee refuses to obtain medical and/or other assistance in coping with a problem of alcohol abuse. Vanagement has concomitant obligations to protect the safety and health of other employees and to safeguard company property. These obligations may require an employee to be placed on unpaid 1 :ave or disciplinary layoff as an interim solution until treatment is effected. DRUGS AND OTHER INTOXICANTS The use of intoxicants other than alcohol occurs within a framework of social and medical attitudes and legal restrictions. The position of PPG Industries regarding employee involvement with these intoxicants is based on three fundamental points: 1. The Company is concerned with use of any substance which interferes with efficient and safe performance of the employee's job. 2. The company cannot condone illegal activities on its property by its employees. The sale, purchase, use or possession of certain drugs is illegal under federal and state laws. 3. The Company has the desire in the area of drug and other intoxicant abuse to assist affected employees whenever possible in securing appropriate treatment so they can remain productively employed or return to productive employment. PPG Industries' actions in cases of employee use of intoxicants other than alcohol will depend on the facts of individual cases as they relate to the above stated points. An employee who engages in these prohibited activities on Company property will be subject to discharge. Also, should an employee be convicted on charges of illegal drug activity, his or her employment may be terminated. SL 071510 The improper use, sale, purchase, transfer, or possession of intoxicants other than alcohol on Company property (which includes the facility, parking lots, and equipment, such as Company-owned vehicles used away from Company property) is prohibited. Such ir.proper use, sale, purchase, transfer, or possession is considered misconduct and will result in disciplinary action including d..3charge. Rf porting to work or being "on the job" under the influence of an iicoxicant or intoxicants to the extent that performance is negatively affected is also misconduct and will result in d ociplinary action including discharge. T 3 impact of drug usage on health and behavior may cause poor or u safe job performance. Since health and work effectiveness are i. eerrelated, the Company will encourage appropriate treatment Wi'.jn an employee has recognized such a need and has resolved to S ijk assistance. A decision to terminate employment in case of d_-ug usage may be postponed while other solutions are being actively sought and implemented, but such a decision may be made if management has determined that the employee has failed to return to satisfactory job performance and: 1. Treatment modalities have been unsuccessful; or 2. The employee refuses to obtain medical and/or other assistance in coping with a drug problem. Management has concomitant obligations to protect the safety and health of other employees and to safeguard Company property. These obligations may require an employee to be placed on unpaid leave or disciplinary layoff as an interim solution until treatment is effected. INTOXICANT SCREENING This Policy provides for the testing of employees and/or applicants for use of an intoxicant or intoxicants under four different circumstances: Pre-employment, Reasonable Belief, Job Required, and Random Sampling. Each facility or function must determine which application or applications are appropriate for its circum stances and secure the written approval of the Group Vice President responsible for operations of that function or facility including the General Office. In the case of the General Office, the Vice Chairman shall be the approving authority. All employees and/or applicants for employment will be given advance notice that a facility or function has adopted an intoxicant screening policy and that the Company intends to perform screenings. Regardless of which type(s) of screening initially approved for a facility or function, such notice should make it clear that the Company reserves the right to perform all types of;screenings in the future. The actual conduct of the screening and its results will be confidential. ^ SL 071511 GUIDELINES FOR THE IMPLEMENTATION OF INTOXICANT SCREENING PPG INDUSTRIES. INC. May 15, 1986 frpg email No facility or function shall implement any intoxicant screening program without approval. Intoxicant screening will not be included as a part of any other approved medical surveillance program unless approved in accordance with the Alcohol, Drugs and Other Intoxicants Policy and implemented as provided herein. Ail facilities and functions shall implement the intoxicant screening policy and program under the following circumstances: 1. Pre-employment -- Applicants who do not pass an intoxicant screening are poor employment risks and as such will be excluded from employment. 2. Reasonable Belief -- An intoxicant screening will be performed when it is reasonably believed that an employee is violating the Alcohol, Drugs, and Other Intoxicants Policy; that an employee's work performance is adversely affected by use of an intoxicant or intoxicants; or where an incident such as an accident, an altercation, or unusual behavior occurs which may have resulted from use of an intoxicant or intoxicants. Such a screening may also be used when an employee currently undergoing rehabilitation from intoxicant abuse is believed to have violated the terms of reha bilitation. 3. Job Reouired -- The very nature of some jobs and the risks inherent in their improper performance dictate that occupants not be adversely affected by the use of intoxicants. Examples might include aircraft crew members and mechanics, over-the-road vehicle operators, operators of dangerous equipment, operators of potentially hazardous product or by-product processes, or other positions that can be demonstrated to present a significant loss potential to the individual, other employees, the public or the Company. 4. A facility or function may request approval from the appropriate Group Vice President (or the Vice Chairman, in the case of the General Office) to implement random sampling when it is determined to be in the best interest of the Company and its employees to conduct unannounced testing of employees. SL 071512 Notification of Screening Policy All employees and/or applicants for employment will be notified in advance of the facility's intoxicant screening policy. Applicants will be notified by using a letter to applicants; by posting a notice prominently in the applicant processing area; and/or including such notice on the Application for Employment. Prior to the actual screening, each applicant will be required to complete and sign a form which: 1. Acknowledges that notice of intoxicant screening was provided; 2. Acknowledges consent by the applicant to be screened for intoxicants; 3. Declares any intoxicants currently used or used within the preceding thirty days; and 4. States that employment will be denied if any illegal or undeclared intoxicant is detected during the screening. This form will be executed and maintained as a part of the pr2-employment physical examination procedure. As such, the requirements for confidentiality are the same as any other medical record. When a facility or function has received approval to screen employees, a facility-wide or function-wide notice will be provided in a manner consistent with other policy notices. Such notice will include these points: 1. The nature of the screening (i.e., reasonable belief, job required or random sampling) and that the Company reserves the right to perform other types of screening. 2. The reasons screening was implemented. 3. The prohibition of improper use, sale, purchase, transfer or possession of intoxicants on company property and the prohibition of reporting to work or being on the job under the influence of intoxicants shall be restated. 4. The disciplinary action that will result since viola tion is considered misconduct. 5. Certain jobs, because of their nature, will require testing of occupants. Failure to pass an intoxicant screening will result in disciplinary action and/or disqualification from the job. SL 071513 6. No employee can be forced to submit to an intoxicant screening. Failure to submit to a screening shall be a rebuttable presumption that an intoxicant was used and may result in disqualification and/or disciplinary action. 7. Those screened will be required to declare intoxicants currently used and those used within the preceding thirty days. 8. An explanation of rehabilitation programs available to employees. P"ior to actual screening, each employee will be required to deplete and sign a form which: 1. Acknowledges that notice of intoxicant screening was provided; 2. Acknowledges consent by the applicant to be screened for intoxicants; and 3. Declares any intoxicants currently used or used within the preceding thirty days. Those facilities or functions which have Employee Handbooks and receive approval for screening should also include notice of screening in the Handbook. Confidentiality It is imperative that confidentiality be maintained when an intoxicant screening program is utilized. All records, results, and opinions resulting from a screening program will be private and are subject to the Confidentiality of Medical Records Policy. Methodology The integrity of an intoxicant screening program is critical to its acceptance by employees and the public and its ability to withstand intense technical, medical, and legal scrutiny. Procedures must be the most definitive available. The Corporate Medical Director shall establish the standards for selection of a testing laboratory, the methodology for collec tion, types of levels of intoxicants for which the screening is to be conducted, sampling protocol, and standards for maintaining the quality of the laboratory services. No laboratory will be utilized without the approval of the Corporate Medical Director. SL 071514 Appropriate biological specimens will be collected by a facili ty's physician or registered nurse. A "chain of custody" proce dure will be established and implemented to collect, identify, and prepare the specimen for transmittal to the laboratory for testing. A specimen will be collected in such a way to insure it is not contaminated and is properly identified. In those cases whare a facility does not have a physician or registered nurse on si*e, alternate arrangements for collection will be made in consultation with and subject to the approval of the Corporate Metical Director. Re-estino Ii any employee or applicant challenges the accuracy of the test re.ilts, another screening of a stored portion of the biological specimen will be made. If such second screen is negative, then th first screening results will be ignored and usage will be pr surned not to have occurred. H: :cjplinarv Action Disciplinary action for use of intoxicants which has been defined as misconduct will be consistent with the established discipli nary policy of the facility or function. SL 071515 PPG Drug) Alcohol) and Other Intoxicants Policy Personnel Administration Decision Tree See Page Two SL 071516 From Page One * Consultation with Group Human Resources is required at this step. RGC 7/14/88 DECTREE.DRG SL 071517 Inter-Office Correspondence TO: ...... D. C. Angel1 C. W. Bellon T. G. Brown T. R. Casey J. Denison R. E. Eakin J. Flister R. G. Kramer P. Malloy S. S. McIntosh H. Neeley C. P. Novotny E. G. Ramirez S. Reid J. Roach G * L. Sellers rVi DATE: December 14, 1988 FROM: R. E. Williams LOC: 36 South SUBJECT: Return to Work for Drug Test Positives The question of appropriate job assignments for those employees who tested positive under the Drug Policy has been given careful review. The concern is for an employee who has not been "cleared" by a negative test result but is assigned a job that could become involved in an accident or other serious incident. This situation will arise relatively rarely, where we want to place the employee on the job before the negative test result is obtained. In such situations, Group Management has required that the assignment be reviewed and approved in advance. I have designated Roger Corley as the contact for this review and made him responsible for involving legal or other functions as necessary. Please submit each case in a manner so as to allow the necessary time for this review. This review will be considered as a part of the Drug, Alcohol and Other Intoxicants Policy for the Chemicals Group. /bbw cc: A. G. Baker D. W. Bogus R. R. Burton J. Cafaro P. M. Chakrabarti D. B. Church J. R. Farst / l' R. E.' Williams Ji. B. Graybill D. W. Kiener R. B. Leggett G. M. Miller H. I. Roe R. M. Rompala R. G, Corley m Z < 30 O 2 m z---i \-- --r* 30 CO j JTJ-J _1 -n "i j SL 071518 SL 071519 CHEMICALS' IMPLEMENTATION PLAN SL 071520 HAZARD COMMUNICATION COMPLIANCE TABLE OF CONTENTS I. Compliance Plan A. General B. Plant Plan II. Plant Hazardous Chemical List III. Appendix A A-l. PPG Health and Safety Indax System A-2. Chemicals' Hazard Index System Data Summary Sheet IV. Appendix B B-l. Internal Material Safety Data System Microfiche Indexing B-2. Directions For Accessing MSDS System B-3. Directions For Printing HIT Sheets B-4. Directions For Printing Labels V. Appendix C Responsibility Index VI. Appendix D General Guidelines For the Development of Precautionary Labels and MSDSs VII. Appendix E E-l. Deliquent MSDS Policy E-2. Acquisition Letters VIII. Appendix F F-l. HIT Table Policy F-2. Example of HIT Table F-3. Glove Identifier IX.Appendix G Training Format SL 071521 HAZARD COMMUNICATIONS COMPLIANCE 0v 5/20/86 I. PURPOSE. The purpose of this program is to assure compliance with the OSHA Hazard Communications Standard. This will be done by starting the program and issuing guidelines to operating units. II. SCOPE Chemicals Covered: All chemicals (elements, compounds, and mixtures) to which employees may be exposed in the workplace under normal conditions of use or in a foreseeable emergency are included under the OSHA Hazard Communication Standard. Chemicals Exempt: Chemicals exempt from the standard are hazardous wastes regulated by the EPA, tobacco, wood, items intended for personal consumption by employees and articles. "Articles" are defined as manufactured items of specific shape which do not result in exposure to hazardous chemicals under normal use. Also exempt are chemicals which are produced and used only in a manufacturing facility's laboratory. Laboratories: Laboratories are covered to the following extent: Labels on incominq containers of hazardous materials must not be removed nor defaced. Laboratories must maintain any MSDSs which are received from the manufacturer and ensure that they are readily available to lab employees. All training requirements under the standard must be met. Dead!ines: The deadline for making a hazard determination for chemicals shipped out of the workplace is November 25, 1985. The deadline for making hazard determinations for chemicals not shipped out of the plant is May 25, 1986. Hazardous Chemical Definition: A hazardous chemical is one which is recognized as a physical or health hazard. A physical hazard must be represented by scientific evidence that the material is a combustible liquid, a compressed gas, explosive, flammable, or an organic peroxide, an oxidizer, pyrophoric, unstable (reactive), or water reactive. A health hazard is any material where there is statistically significant evidence based on at least one study conducted in accordance with established scientific principles that acute or chronic health effects may occur in exposed employees. SL 071522 -2- Hazard Determination: Each chemical produced in the workplace or imported shall be evTluated for its potential to cause adverse health effects, as well as its physical hazard potential. The standard deems hazardous those chemicals appearing on one or more of the following lists: OSHA's Health Standards (29CFR 1910, Subpart 2). ACGIH TLV Publication Latest NTP Annual Report Latest editions of monograms (published by IARC) Those chemicals regulated by OSHA as carcinogens and those listed on the latest NTP annual report or the IARC monographs as carcinogens must be accepted as carcingens. A hazard evaluation must be conducted on chemicals which are not present on any of the above lists. Chemicals which meet any of the following definitions are health hazards: Corrosive: A chemical that causes destruction of or irreversible alteration in living tissue by chemical action at the site of contact. Highly Toxic: A chemical meeting any of the following categories: Oral LDgg of 50 mg/kg or less in albino rats weighing between 200 and 300 grams. Dermal LDcq of 200 mg/kg or less in albino rabbits weighing between 2 and 3 kilograms. One hour LC50 of 200 ppm (vapor or gas) or 2 mg/liter (mist, fume, or dust) for albino rats weighing between 200 and 300 grams. I rritant: A chemical which causes a reversible inflammatory effect on living tissue by chemical action at the site of contact. Sensitizer: A chemical that causes a substantial proportion of exposed people or animals to develop an allergic reaction in normal tissue after repeated exposure to the chemical. Toxic: A chemical meeting any of the following categories: Oral LDgg > 50 mg/kg and <_ 500 mg/kg in albino rats. Dermal LDjq > 200 mg/kg and <_ 1,000 mg/kg in albino rabbits. LCcq > 200 ppm and <_ 2,000 ppm for vapors and gases and > 2 mg/liter ana _< 20 mg/liter for mists, fumes, and dusts in albino rats. SL 071523 -3- Mixtures: If a mixture has been tested as a whole for hazards, those results may be used to determine the mixture's hazards. If the mixture has not been tested as a whole, the person making the hazard determination may use whatever scientifically valid information is available, if any, to determine the mixture's physical hazards. The standard irrebutally presumes the health hazards of an untested mixture to be those of the hazardous chemicals present in the mixtures in concentrations of 1.0* or greater (by weight or volume). An untested mixture is irrebutally presumed to present a risk of cancer if it contains a component deemed by the standard to be a carcinogen in a concentration of 0.1% or more. If a component present in the mixture in concentrations of less than 1 percent could be released in concentrations which would exceed the PEL or TLV or could present a health hazard, the mixture shall be assumed to present the same hazard. Hazardous Chemicals List: All chemicals in the workplace must be evaluated according to the aforementioned guides. Those found to be hazardous must be added to the hazardous chemical list for the work area. This list must be forwarded to the plant health and safety department for assigning hazard warning information. Environmental Affairs will assist the plant health and safety department in this endeavor. III. HAZARD EVALUATION/COMMUNICATION A hazard determination for all chemicals made and/or used in the workplace must be made. This hazard determination must be performed to determine if the chemical meets any of the criteria listed for a hazardous chemical (Section II). A. Material Safety Data Sheets (MSDS) A MSDS must be made for all chemicals that have been judged to be hazardous that leave the plant. A MSDS must be obtained or made for all chemicals that have been judged by the standard (Section I) as hazardous and are used in the workplace. These MSDSs must contain: 1. The specific chemical identity and other names. If a mixture, its components which contribute to the hazard of the mixture (as determined through testing or through presumptions discussed in Section II). 2. The physical and chemical characteristics. 3. Its physical hazards. 4. Its health hazards, including signs and symptoms of exposure and any medical conditions generally recognized as being aggravated by exposure to the chemical. SL 071524 -4- 5. Primary routes of exposure. 6. OSHA PEL, ACG1H TLV, other usable exposure limits (PPG IPELs). 7. .Whether it is deemed by the standard to be carcinogenic (Section ID. 8. Any generally applicable precautions for safe handling and use. 9. Any generally applicable control measures. 10. Emergency and first-aid procedures. 11. Date of preparation or latest revision, 12. Name, address, and telephone number of the responsible party who can supply information on the chemical and appropriate emergency procedures. B. MSDS File An MSDS must be available for all chemicals that are judged hazardous by this standard (Section II). In addition to being used in training, these documents must be available at all times to the employee in the work place. For larger plants with several work areas, control rooms, etc. , MSDSs may either be hard copy or computerized. Where a CRT with communications to PPG's main frame computer is available in the control room, a hard copy MSDS file will not need to be maintained. C. Obtaining MSDSs The Chemicals' MSDS Computer Program should be used to assure that MSDSs are obtained and maintained in a current state. Appendix B should be reviewed for details on this system. D. Labeling All containers of chemicals that have been judged by this standard (Section II) to be hazardous must carry an appropriate label. Exempted containers include pipes and containers into which hazardous chemicals are transferred for use during the work shift. Labels must contain: 1. Chemical names. 2. Appropriate hazard warnings (to include what is required by OSHA on other standards). SL 071525 -5- 3. Containers leaving the workplace must contain the following additional information. Maine and address of the responsible party to be contacted for additional information. Mo information that is in conflict with DOT hazard labeling requirements. In-plant stationary containers, such as storage tanks and reactor vessels, may have as their labels items such as batch tickets, process sheets, or operating procedures. Labels used on hazardous chemicals used in each work area will use a four index hazard code accompanied by a complete textual description to convey appropriate hazard warnings, labels will cover known health hazards, flammability, reactivity, and appropriate personal protective equipment. See Appendix A. V. TRAINING/INFORMATION PPG must assure that all employees are trained in the hazards of the chemicals in their specific workplace. This training must consist of the following: I nformat.ion: 1. Explanation of the training requirements of this standard. 2. Review of the operations in area where hazardous chemicals are present. 3. The location and availability of the written hazard communication program, including the list of chemicals and MSDSs. Training: 1. Methods (such as monitoring) that may be used to detect the presence of hazardous chemicals in the workplace. 2. The physical and health hazards of the chemical in the area. 3. The measures that employees must take to protect themselves from these hazards. 4. The details of the hazard communication program to include the labeling system. 5. How to use the MSDS file. SL 071526 -6 - VI. INSTRUCTIONS FOR COMPLYING WITH PPG PROGRAM A. Hazardous Chemicals List (Inventory) Someone in each work area must be assigned the job of making a chemical materials inventory for that respective area. This person must be familiar with the area, to include the process or work that is performed in these areas. Work areas are defined as process units, maintenance shops, storage/ warehousing areas and laboratories. Chemicals do not fall under the provisions of this program if they fit all three following constraints: 1. If they are purchased in quantities of less than one quart. 2. If they may be purchased "across the counter" for consumer use. 3. If they are recognized as having low toxicity and are widely purchased for household use. Chemical inventory items include chemicals such as the following: 1. All purchased substances, raw materials, catalysts, catalyst support materials, process additives, compressed gases, water compounds, and pesticides. 2. Products, by-products, process intermediates. 3. Contents of waste streams, product impurities, and product additives known to be in concentrations exceeding 14 of the mixture. 4. Maintenance materials such as insulation materials, adhesives, resin type compounds, polyurethanes, abrasives, welding materials, cutting oils, lubricants, paints and other coatings, cleaners and degreasers, etc. B. Hazard Determination Once the materials inventory has been completed, it must be forwarded to the plant Health and Safety Department. Environmental Affairs and the plant Health and Safety Department will perform a hazard determination on each of these chemicals. A list of the chemicals defined as hazardous will be forwarded to Environmental Affairs. C. Hazard Code and Labels Environmental Affairs will verify the list of hazardous chemicals, will evaluate the hazards of the materials and assign hazard codes to convey appropriate hazard warnings, where warranted. SL 071527 7 All hazard codes necessary for labeling will be entered into the MSDS computer file and labeling information may be accessed either on-line via a CRT or a hard copy printout generated. Labels generated from the hazard codes will consist of a four section hazard code covering health, flammability, reactivity and personal protection followed by an appropriate textual description of the protective equipment to be used when direct contact is expected, the consequences of direct eye or skin contact, summaries of the known acute and chronic toxicity (to include potential carcinogenicity), as well as the flammability and reactivity hazard. Labels must be affixed to all raw material containers that are unlabeled or that have been judged as having insufficient labeling. Fixed process vessels such as reactors, storage vessels, process columns, etc. must be clearly identified and labeled with a unique equipment identification table (HIT) for use in each work area. This table is to be readily accessible to all employees so that they may determine what materials are present in specific vessels as may be deemed necessary. Once the contents are known, the employee may then refer to the appropriate labels (described above) or MSDSs for each of the materials present. This information may be present either in hard copy form or computer accessible. The MSDS computer program has the capability of storing HIT information and generating hard copy HIT lists. See Appendix F. Sample containers must also be labeled. The source of the sample must be included on the label (or tag), along with a warning Statement and the source of additional information (originating operating unit and laboratory). The sample container should be keyed to the exact operating source in the originating operating unit HIT. This allows all information about the contents of the sample container to be available in a similar manner to process vessels. Laboratories must also maintain a copy of each operating unit's HIT. Containers with products for shipment out of the plant will not be labeled with the hazard index code labels. Signs depicting these labels will be placed near these materials in the work area (such as attaching these signs to structural supports in the shipping warehouse where drums of product are kept awaiting outshipment). Environmental Affairs will supply appropriate labels for those chemicals that are to be transported out of the plant for sale or any other purpose. D. Written Hazard Communication Program The plant shall develop and implement a written hazard communication program which includes: how the criteria of the standard regarding MSDSs, labels, and training will be met; the hazardous chemicals list; the method used to inform employees of non-routine task hazards; and the method used to inform any contractors of the hazards in which their employees may be exposed. SL 071528 -8- To address the topics of informing employees of non-routine task hazards and contractors of the hazards to which their employees may be exposed, a combination of programs in place and some additional information may be necessary. Programs that are in place that must continue to be used are: Safe Work/Hot Work Permit Procedure Vessel Entry Procedure t Other (such as excavation procedures) Additional information that must be provided includes a summary of the materials present in the equipment requiring maintenance and their related hazards. This can also be obtained from the respective operating department HIT list and the appropriate labels for vessel contents. This information may be either computer generated or manual. Equipment sent out for repair must be either properly labeled or completely decontaminated before it is sent out for repair. E. Material Safety Data Sheets (MSDS) All chemicals on the hazardous chemicals list must have an MSDS that satisfies the standard. MSOSs must be obtained for purchased chemicals and made for chemicals that are produced. Environmental' Affairs will draft the MSDSs for chemicals produced and process intermediates and impurities where there is a realistic chance for exposure. Plant Purchasing is responsible for obtaining MSDSs on purchased chemicals. See Appendices C&E. Plant Generated MSDSs The plant Health and Safety Department must notify Environmental Affairs of the list of plant generated chemicals requiring a MSDS. These will be checked against the MSDS file. Environmental Affairs (assisted by the plant Health and Safety Department) will draft MSDSs for those chemicals where none exist. Hazardous chemicals fitting this category Include only those intermediates where a realistic potential for exposure exists. See Appendix D. Purchased Chemicals MSDS The plant Health and Safety Department must determine what MSDSs for purchased chemicals do not exist. A list of these must be sent to the plant Purchasing Department. Purchasing must immediately obtain these MSDSs, if they are not already available in the plant. See Appendix E. For new order chemicals, the Purchasing Department must request a copy of the MSDS with the initial order. MSDSs received will be sent to the plant Health and Safety Department for use in a hazard determination. SL 071529 -9- Comouterized MSDS File All MSOSs obtained by the plant should be entered into the MSDS computer file. Inventory/use information and vessel contents information should also be entered (See Appendix S for details). Unit (Work Area) MSDS File All MSDSs for the respective hazardous chemicals in each work area must be available to employees at all times. This may be in a manual (MSDS file) or computer system, depending on the resources at each location. F. Training When the MSDS acquisition, the system for notification of non-routine hazards and contractors, and the hazard code/labeling has progressed to a point where a training program can be constructed, work should begin. Environmental Affairs will publish a list of acceptable commercial training material considered acceptable for Hazard communication training. These items, which are the general parts (such as the use of MSDSs), are to be supplemented by parts specific to each location as necessary. See Appendix G. The large plants must purchase this commercial training material for their use. Environmental Affairs will purchase acceptable material for use at the small plants (via rotation and re-use as required). This training program should include: 1. Hazard code/labeling system 2. MSDS system 3. Hazard Communication program 4. Methods to detect presence of hazardous chemicals in work area 5. Physical health hazards in work area (by classes) 6. Protective measures (by classes of chemicals): procedures appropriate work practices emergency procedures personal protective equipment required For the additional training, the current safety meeting schedule, if necessary, may be expanded to incorporate the training necessary. Additional training must be provided when a new hazardous chemical has been introduced into the work area or when a new employee is assigned to the work area. SL 071530 APPENDIX A PPG HEALTH AND SAFETY INDEX SYSTEM REV 8/22/35 A Health and Safety Index System was developed in the late 1970's by PPG's Coatings and Resins Group Health and Safety Department. This system has been in use with this group since with favorable results. The Chemicals' Hazard Index System is a slight modification of the C&R system which adds textual information to describe the hazards of the substance without the use of special training aids. The Chemicals' Hazard Index System is composed of four indices. Three of these indices are numeric--those relating to health, flammability, and reactivity. The other--the one concerning personal protective equipment--is alphabetic. The three numeric indices (health, flammability, and reactivity) are rated on the following scale: Table I HIERARCHY OF HAZARD Numerical Rating Degree of Hazard 4 Severe 3 Serious 2 Moderate 1 SIight 0 Minimal HEALTH STUDY All of the following health categories must be evaluated using the descriptive terms and phrases of the Occupational Health Hazard Classification Guide (Table II). oral toxicity eye irritation skin irritation skin penetration toxicity inhalation toxicology (saturated vapor and/or varying concentrations) sensitization potential (skin and respiratory) chronic effects (including carcinogenicity, mutagenicity, and teratogenicity) SL 071531 Table II OCCUPATIONAL HEALTH HAZARD CLASSIFICATION GUIDE* Classification & Descriptive Terms 4 Extreme Health Hazard 3 High Health Hazard 2 Moderate Health Hazard 1 Slight Health Hazard 0 No Significant Health Hazard Short-Term Exposure Small quantities could cause major residual injury even though prompt medical treatment is given. Small quantities could cause serious temporary or residual injury even though prompt medical treatment is given. Heavy exposure could cause temporary incapacitation or possible residual injuries unless prompt medical treatment is given. Exposures could cause irritation or minor residual injury if no treatment is given. Heavy exposures could cause only minor irritation with no likelihood for residual injury. Long-Term Exposure Major residual health effect likely when exposed to extremely small amounts. Residual health effect likely when exposed to small amounts or low level s. Residual health effect or serious temporary injury likely when' exposed to moderate amounts. Temporary health effect likely when exposed to relatively large amounts. No health effect expected but may be a nuisance. *To be used as a guide only. Professional judgment should be used in determining final classification/ SL 071532 2- - The final health hazard rating for a chemical is determined by assigning the worst rating in any one category as the overall rating for the chemical. flammability index The flammability index deals with the degree of susceptibility of chemicals to burning. The criteria used to assign this index in the PPG Health and Safety Index System are those found in NFPA 704-M. A brief description of them fol 1 ows: 1 ndex Hazard 4 Severe - very flammable gases or very volatile flammable liquids with flash points below 73F and boiling points below 100"F (Class IA). 3 Serious - materials capable of ignition under almost all normal temperature conditions, including flammable liquids with flash points below 73F and boiling points above 100F, as well as liquids with flash points between 73F and 100F (Classes IB and IC). 2 Moderate - materials which must be moderately heated before ignition will occur, including flammable liquids with flash points at or above 100F and below 200F (Classess II and IIIA). 1 Slight - materials that must be preheated before iqnition will occur. Flammable liquids in this category will have flash points at or above 200F (Class IIIB). 0 Minimal - materials which are normally stable and will not burn unless heated. REACTIVITY INDEX The Reactivity Index also utilizes criteria adopted from NFPA 704-M. This index deals with a material's degree of susceptibility to release energy. Although the criteria for assigning this index are sometimes modified for certain materials to reflect the industrial setting rather than fire conditions, the following NFPA definitions are used: I ndex 4 3 Hazard Severe - these materials are readily capable of detonation or of explosive decomposition at normal temperatures and pressures. Serious - materials which are capable of detonation or explosive reaction but require a strong initiating source or must be heated under confinement before initiation, or materials which react explosively with water. SL 071533 -3- 2 Moderate - materials which in themselves are normally unstable and wi11 readily undergo violent chemical change but will not detonate. These materials may also react violently with water. 1 SIight - materials which are normally stable but can become unstable at high temperatures and pressures. These materials may react with water but will not release energy violently. 0 Minimal - materials which are normally stable, even under fire conditions, and which will not react with water. PERSONAL PROTECTIVE EQUIPMENT CODES Personal Protective Equipment Codes have been designed to complement the Health Hazard Index. As a result, the personal protective equipment specified will reflect the routes of exposure that may result in the health hazard. To be computer compatable, information about appropriate protective equipment has been coded such that the first digit of each two-digit code reflects the type of protection and the second digit reflects the actual equipment to be used: Type of Protection 1st Digit Actual Equipment 2nd Digit Respirator Eye Protection R Vapor 1 Dust 2 Combination Dust & Vapor 3 Supplied-Air 4 Self-Contained Breathing 5 Apparatus (SCBA) None Required 0 E Safety Glasses Chemical Goggles Goggles/Faceshield or Ful1 face Respirator 1 2 3 Hand Protection G Neoprene Nitrile Butyl Rubber Etc. a B C Body Protection B Apron Disposable Suit Slicker Suit Whole Body Protection 1 2 3 4 Foot Protection F Rubber Boots 1 SL 071534 -4- Two-digit codes are printed on the label under the "Personal Protection" heading for quick reference. This information is also presented textually under "Protective Equipment." It is important to note that these personal protective equipment indices are to be followed only when there is a reasonable potential for direct contact. The conditions surrounding each potential exposure may require professional judgment by the location health/safety employees. COMMUNICATION OF THE SYSTEM General Since Chemicals' computer generated labels already contain textual descriptions of all hazard information, no interpretive guides are needed. Labels A copy of a typical Chemicals' label is shown in Figure 1. These labels will be printed on special label stock at the plants as needed. Computer Information In order to maintain a uniform index system throughout the group, control of code assignments is preserved by permitting only authorized personnel from the Group Industrial Hygiene Staff to input information into the system. SL 071535 CHEMICALS' HAZARD INDEX SYSTEM Revision Ho. G 5/20/86 INDUSTRIES DATA SUMMARY SHEET Date sy MATERIAL SAFETY SUMMARY Product Name USDS Identifier ______ Cas or Trade No. Evaluated as a Mixture i.t/n j (for mixtures only) Health _______ Flammabi1ity _______ Reactivity Respirator [O-not required, I-vapor, 2-dust, 3-conDination, 4-supplied air, 5-SC3A] Eye Protection [1-glasses, 2-goggles, 3-goggles/face shield or full face respirator] Gloves _______ [A-neoprene, B-nitrile, C-butyl, 0-natural rubber, E-PVA; F-PVC, G-polyurethane, H-Viton-5*, I-cloth or leather, J-polyethylene, X-imoermeabie] Clothing ______ [I-aoron, 2-disposable suit, 3-slicker suit, 4-chem. suit] Footwear [l-rubher] Inhalation iox [code from Section III -1 j' Skin Tox Lcooe' from Section III-2] Ingestion Tox _____ [code from Section III --33 Skin Irritation [code from Section III-4, sensi tizers-4] Eye Irritation [code from Section III-51 Carcinogenicity [0-sinilar substance caused cancer, 1-insufficient information, 2-probably carcinogenic, 3-hunan carcinogen] Target Organs/Effects(A-CNS, B-liver, C-heart, D-lungs, E-kidneys, F-blood/bone marrow, G-stomach, H-reproduction, I-skin, T-optic nerve/eye, K-musculoskeletal, L-teratogen, M-mutagen, N-sensitizer_______________ '___________________________ II. General SuDpliers, Trade Names Boiling Pt ("FI _______ --V lasn rt rF )---------------------vP~---------------- ------------ This evaluation is cased on- | 1 Mfr fTSUi--i~ l Independent Evaluation' List MSDS issue date _ -- If substance is a traae name mixture, cnecx here ana complete Deiow: | | Is evaluation based on tests of mixture as a whole? List ingredients: -------------------------------- - Name A) B) C) D) E) Cas # % Note: If evaluation is based on individual components of mixture, indicate toxicity by the letter (above) for each ingredient. Use professional judgment to assign overall rating in each category. SL 071536 Revision Mo. _ "> III. HEALTH Acute Toxic Properties 1. Inhalation A. Gases, vapors (ppm) OR R. Gases, vapors (ppm) LCjq Rat, 1 hr exposure [3 0 >10,000 ppm [] 1 >2,000-10,000 ppm [3 2 >200-2,000 ppm [] 3 >20-200 ppm [] 4 0-20 ppm [3 Other [1 0 4 hr. inhalation of 128.000 ppm kills 0-4 of 6 rats [] 1 4 hr. inhalation of 16.000 ppm kills 0-4 of 5 rats [] 2 4 hr. inhalation of 2.000 ppm kills 0-4 of 6 rats C] 3 4 hr. inhalation of 250 ppm kills 0-4 o f 6 rats [3 4 4 hr. inhalation of 250 ppm kills 5 of 6 rats [] Other_____________ _______ C. Dust, Mist, Fume, Gas, Vapor-Saturated Air Concentration 0.Dusts, Fumes, Mists (mg/1) LC5Q Rat, 1 hr exposure [] 0 8 hrs. inhalation lei 11s 0, 2 or 3 of 6 rats [3 1 2-4 hrs. inhalation kills 2, 3 or 4 of 6 rats [] 2 1/4 hr. inhalation kills 2, 3 or 4 of 6 rats [] 3 2-5 min. inhalation kills 2, 3 or 4 of 6 rats [] 4 2 min. inhalation kills 5 of 6 rats [] Other ___________________ [] 0 >200 mg/1 [] 1 >20-200 mg/1 [] 2 >2-20 mg/1 [3 3 >0.2-2 mg/1 4 0-0.2 mg/1 [] Other 2. Dermal LD^ Rahhit 3. Oral LD50 Rat [] 0 >5,000 mg/kq 1 >1,000-5,000 ma/kq 2 >200-1,000 mg/kg [13 >20-200 mg/kg [] 4 0-20 mg/kg [] Other C3 0 >5,000 mg/kg C3 l >500-5,000 mg/kg [] 2 >50-500 mg/kg [] 3 >1-50 mg/kg [] 4 >0-1 mg/k'g 3 Other SL 071537 Revi si on No. -3 - Skin Irritation 4 hr exposure o ni Essentially nonirritating Slightly irritating 2 Primary irritant. sensitizer (circle one) a 3 Severely irritating and/or corrosive n 4 Hot applicable 5. Eye Irritation Cl 0 01 2 3 n4 * Essentially non- irritating Slightly irritating but reversible within 7 days Moderately irritating or persisting more than 7 days with reversible corneal ooacity Corrosive, irreversible corneal opacity Not appl icabl e Chronic Toxic Properties If suspect chronic health hazard, list all target organs/effects: Carcinogenicity Status (MTP, ACGIH, I ARC): Overall Health Rating For chemical substances and mixtures which do not possess chronic toxic properties, the health rating is taken to be the most severe of the acute ratings. For those materials to which potential chronic health hazards can be associated, the overall health rating should reflect the severity of the potential hazard and should be of sufficient magnitude to alert employees to take the recommended and necessary precautions. Therefore, all materials considered to be chronic hazards should carry a 3 (serious) or 4 (severe) health hazard rating. Materials which may present chronic hazards include carcinogens, mutaaens, teratogens, sensitizers, neurotoxins, fibrogem'c dusts, and other organ-specific toxins. It is the responsibility of the rater to evaluate available information in light of product knowledge and the provisions of the OSHA Hazard Communication Standard. IY. FLAMMABILITY - MFPA 704r; Definitions [] 0 Minimal Hazarg - Materials which are normally stable and will not burn unless neated to a temperature of 1,500 F for a period of five minutes. [] 1 SIinht Hazard - Materials that must be preheated before ignition will occur. Flammable liquids in this category will have flash points at or above 200F. [] 2 Moderate Hazard - Materials which must he moderately heated before igm non wi 11 occur, including flammable liquids with flash points at or above 100F and below 200F. SL 071538 Revision Mo. -4 - [] 3 Serious Hazard - Materials capable of ignition under almost all normal temoerature conditions, including flammable liquids with flasn points below 73F and boilina ooints above 100F, as well as liquids with flash points between 73 F and 100F (HFPA Classes 13 and 1C). [] 4 Severe Hazard - Very flammable gases or very volatile flammable 1iquias witn flash points below 73F and boiling points below 100F (NFPA Class 1A). V. REACTIVITY - NFPA 704M Definitions [] 0 Minimal Hazard - Materials which are normally stable, even under fi re conm tions and which will not react with water. 1 SIight Hazard - Materials which are normally stable but can become unstaDie at nigh temperatures and pressures. -.These materials may . react with water but will not release energy violently. [] 2 Moderate Hazard - Materials which in themselves are normally unstaole ana will readily undergo violent chemical change but will not detonate. These materials may also react violently with water, [] 3 Serious Hazard - Materials which are capable of detonation or explosive reaction but require a strong initiating source or must be heated under confinement before initiation and materials which react explosively with water. n 4 Severe Hazard - These materials are readily capable of detonation or or explosive decomposition at normal temperatures and pressures. SL 071539 APPENDIX B PPG internal material safety qata system INSTRUCTIONS 1. Use the Chemical Name Index following (or other source such as Vessel Inventory data) to find the IMSDS # for the chemical(s) in question. 2. Locate which fiche # you need by referring to the table below. 3. The grid coordinates of the MSOS may be found by using the "locator" in the lower right hand corner (as inserted) of the fiche itself. 4. After locating the information you need - remember to out the fiche back in its proper slot. IMSOS # From ro 1 - 41 41 - 84 84 - 125 125 - 168 168 - 206 206 - 247 247 - 289 289 - 331 331 - 378 378 - 423 423 - 465 465 - 507 508 - 549 549 - 590 590 - 633 633 - 674 674 - 715 715 - 758 758 - 801 801 - 844 845 - 887 887 - 929 929 - 972 972 - 1013 1013 - 1054 1054 - 1095 1095 - 1137 1138 - 1179 1180 - 1221 1221 - 1265 1265 - 1306 1306 - 1347 1348 - 1388 1388 - 1431 FICHE if 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 IMSDS # From To 1431 - 1472 1472 - 1513 1513 - 1553 1553 - 1591 1591 - 1630 1630 - 1673 1673 - 1718 1718 - 1759 1759 - 1769 FICHE 35 36 37 38 39 40 41 42 43 SL 071540 APPENDIX B CHEMICALS' MSDS COMPUTER FILE DIRECTIONS FOR ACCESSING MSDS SYSTEM: Terminal #20 (located in EA coffee room) and terminal #27 (located next to Elaine Vogt's office) are the only two FOUR-PHASE SYSTEMS available for MSDS usage. To get to System 3 Menu from FOREWORD SCREEN hit CTRL (located upper row first key) and CURSOR RETURN keys simultaneously. Otherwise type S20. FROM "SYSTEM B MENU" 1. Select "Vision" by moving down cursor key then press CURSOR RETURN key. 2. Type: S20 then type 3. 3. At blank screen enter application name: PCICS then press ENTER KEY (located 1 key down from cursor return key). 4. When WELCOME SCREEN appears press CLEAR key (located on top row centr). 5. Type 3GA0. 6. PPG LOGO SCREEN appears type (on first line): CGIM (on second line): MSDS press enter. 7. MSDS MAIN MENU appears: a. To view MSDS select section by typing any number from 5 to 20. Enter PASSWORD: PPG Enter MSDS NUMBER b. To print a MSDS sheet enter 22. MSDS will print on Employee Relation's PRINTER #5 at half hour intervals. NOTE: INDEX by PRODUCT NAME, MANUFACTURER, and MSDS NUMBER will be kept on credenza in EA coffee room. EXIT: 8. Exit individual MSDS screens 1-20 by positing cursor between "( )" locat ed at bottom of screen and typing in desired screen number or return to Main Menu by hitting PA2 (top row). 9. EXIT MSDS system by pressing PA2 (top row) hit RESET key (top row) type: X, then S. System B Main Menu appears. SL 071541 DIRECTIONS FOR PRINTING HIT SHEETS Select HIT LIST PRINT REQUEST (type 26) from the MSDS Main Menu. For directions on how to get to the MSDS Main Menu follow instructions 1-7 "DIRECTIONS FOR ACCESSING MSDS SYSTEM." The "INTERNAL MSDS HIT LIST REQUEST" Menu will appear as follows: Selection Criteria: Vessel ID ( ( ( ( Location ( ( ( ( ( ( ( ( ( )( ) ) ) ) ) ) ) ) ) ) up td 10 vessel id numbers can be enter at one time. Use the SHIFT key simultaneously with the right or left ARROW keys to move between vessel id and location. Location number must be enter for each vessel id. EX. Vessel ID ( RX501 ACF ) Location (240) ( RC1004 ACF ) (240) ( 05010039 ) (281) After typing in id numbers press enter to print. The system will highlight an incorrect entry. Check the vessel id number and reenter by typing over incorrect id number. PF10 (1st key, bottom row, right side key pad) will clear all entry at once. EXIT system and return to Main Menu press PA2. SL 071542 DIRECTIONS FOR PRINTING LABELS 1. Logon onto TSQ with your respective logon id's. (*See TSO Coordinator with TSO questions.) 2. Once logged onto TSO, get into ISPF option 2, edit panel. Tab down to the line that says: DATA SET name and type in CGIMOO.MSDS.DATA, then press enter. EDIT -- CHM0202.CGIMOO.MSDS.DATA ......................... ....................... COLUMNS 001 072 COMMAND ===> xxxxxx XXXXXXXXXXXXXXXXXXXXXXXXX TOP OF DATA xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx 000001 001T00000009 000002 ,001000023171, XXXXXX XXXXXXXTKXXXXXXXXXXXXXXX BOTTOM OF DATA XXXXXXXXXXXXXXXXXXXXXXXXXXXXX Contains CAS or trade number. ----- Always pad with leading zeroes. Required field. Contains C for CAS number or --------------- T for trade number. Required field. Contains number of copies requested. | Always pad with zeroes. ------------------- The number of copies you receive will always be twice what you requested. Required field. Once you have entered all of your requests for labels, hit PF3 to save your data. 3. On the line where your cursor is setting, type in = P.8.1 (this is the UCC7 jobs panel) and press enter. Enter CGIMRPGO in the jobname. Press Enter. When your CRT returns; on the command line at the top of the screen enter END. Then continuing pressing PF3 until a Ready appears. Now logoff. *Failure to enter any of these fields will cause your job to terminate without labels being printed. SL 071543 APPENDIX C Appendix "C" is written to affix responsib ilities for the various parts of the OSHA Hazard Communication Standard. Responsibility Person 1. Perform hazard determination for hazardous chemical products. Manager of Product Safety 2. Perform hazard determination for hazardous chemicals created with in and used exclusively on-site. Manager of Product Safety 3. Perform Materials Inventory. Operating Department Super intendent 4. Obtaining MSDSs from vendors. Plant Purchasing Manager 5. Perform hazard evaluation on Inventory. Manager of Occupational Health/Industrial Hygiene 6. Complete MSOS and label chemicals created on-site (both captive use and products). Manager of Product Safety 7. Update MSDS as necessitated by new scientific information. Manager of Product Safety 8. All in-plant labeling requirements. Plant Health/Safety Manager 9. Proper labeling on containers leaving the workplace. Plant Shipping Superintendent 10. Employee H4Z-C0M training. Plant Health/Safety Manager Persons listed as responsible are those that have the responsibility for complying with the various parts of the OSHA Hazard Communication Standard. They may use any resource to see that their responsibilities are completed. SL 071544 APPENDIX E-l DEIIQUENT MSDS POLICY All chemicals that are on the plant hazardous chemicals list must have an MSDS that satisfies the standard. Plant Purchasing is responsible for obtaining MSDSs on purchased chemicals. For "new order" chemicals, the Plant Purchasing Department must request a copy of the MSDS with the initial order. If a copy of the MSDS is not received at the time of the initial order, timely follow-up to ob tain the MSDS is necessary. The following steps must be taken to assure prompt MSDS acquisition. 1. When a "new order" chemical is received without an MSDS, a copy of Letter A must immediately be sent to the supplier. 2. If there is still no response after 30 days, a copy of Letter B must be sent to the supplier. 3. If there is still no response after an additional 30 days, a copy of Letter C must be sent to the supplier. 4. After an additional 14 days, if no response is received, the plant has two options: a. Discontinue purchase of material. b. Ask Environmental Affairs to place the health/safety/toxicology information (used as an interim information source) into a formal MSDS format, and place it into the MSDS data bank. SL 071545 1 \ TO: Chemical Substance Supplier (Name & Address) LETTER A Date: In order to operate its' facilities in a safe & healthful manner, and in compliance with Local, State, & Federal Laws, PPG Industries, Inc., (facility location)faci1ity requires a copy of tne Material Safety Data Sheet for the product(s) purchased from you listed below: Please forward MSDSs and any other safety, health, & environmental data to: Name _____________________ Address Thank you for your prompt attention Plant Purchasing (Name & Address) SL 071546 LETTER B 30 DAYS LATER THE FOLLOWING LETTER WILL BE SENT Date TO: Chemical Substance Suppl ier Name & Address On (list date of first letter), we requested MSDSs for the following materials (see attacnea ietcerj: To date, we have not received MSDSs for these product(s) purchased from you. If we do not have these MSDSs on file at our facility, we are not permitted to release materials from Shipping & Receiving. Please forward the above requested materials so that we may continue purchase of your products. Plant Purchasing (Name & Address) SL 071547 30 DAYS THE FOLLOWING LETTER WILL BE SENT LETTER C Date TO: Chemical Substance Supplier (Name & Address) On Date of first letter we repuested Material Safety Data Sheets for the following materials (see attached letter): On (list date of second letter) we again requested Material Safety Data "ineets for tne above listed materials (see attached). If we do not receive these MSDSs within two weeks (list date) , we will cease purchase of the above listed products. Plant Purchasing (Name & Address) c: Plant Safety SL 071548 APPENDIX F-l HIT TABLE POLICY All process and fixed storage vessels will have a Hazardous Information Table (HIT) made to represent the hazards, toxicology, and personal protection aspects of the contents of the vessel. This table will be computer generated and will represent a worst case scenario where direct contact with the vessel contents is likely. The top section of the table will address a numerical rating for Health, Flammability, and Reactivity (See Appendix A). These ratings, which will be printed in large numbers, will allow an assessment of the hazards presented by a "quick glance" by an employee. The second section will address the types of personal protection needed when direct contact is likely. The remainder of the bottom section addresses irritation, acute, and chronic/subchronic toxicology. Also listed are the Data Bank number for the applicable MSDSs. Except where information on the MSDS is not accepted, the information used in preparing these tables comes from information presented on the corresponding MSDS. SL 071549 * * kkk ** * ** * kk k It kkk kkk * ** *k *k k k k k kkk kkk k k k k kk kk kkk kk kk HIT LIST. VESSEL ID 2-EHOH STG kkkkkk kk k kk kk k kkk k kkkkkk kkk k kk kkk k kk k kkk kkk kk kkk kk kk kk kkk kk kk kk kk kkk kk kk kk kkk kk kkk kk kk kkk kk kkk kk kkk kkk k k k kkk k k k k kkk kkk k k k kkk kkk k k kk k kkk kk k ***** kkk kkk k*k *** kk ** k * * kkk kkk kk *** * ** kkk kk k k kkk kkk k k k k kkk k k * ** ** ** ** ** * kkk k k k kkk kkk k * * * ** ** * * ****** ** ** ** * ****** PERSONAL PROTECTION OTECTIVE EQUIPMENT (DIRECT CONTACT) f ' IRATOR TYPE: VAPOR PROTECTION: GOGGLES/FACE SHIELD GLOVES: NEO NIT BUTYL CLOTHING: APRON FOOTWEAR: RUBBER BOOTS EYE/SKIN CONTACT SKIN IRRITATION: PRIMARY IRRITANT EYE IRRITATION: CORROSIVE/IRREVERSI BLE ACUTE TOXICITY INHALATION: SLIGHT SKIN ABSORPTION: MODERATE INGESTION: SLIGHT CHRONIC/SUBCHRONIC TOXICITY TARG ORG/EFF: CNS LIV KID MSDS NUMBERS: 2171 SL 071550 GLOVE IDENTIFIER GLOVE MATERIAL NEOPRENE NITRILE BUTYL NATURAL RUBBER POLYVINYL CHLORIDE POLYVINYL ALCOHOL POLYURETHANE VI TON CLOTH/LEATHER IMPERMEABLE ABBREVIATION NEO NIT BUT NAT PVC PVA POLY VIT CLO/LEA IMP APPENDIX G TRAINING FORMAT Requirement 1. Hazard Communication Standard/ PPG Program 2. MSDS System 3. Hazard Code/Labeling 4. Methods to Detect Hazards 5. Physical/Health Hazards in Work Area 6. Protective Measures Activity OSHA Tape/Lecture (General) ITS Tape-MSDS (General) Overhead Slides/Lecture (General) Presentation < By Area) Presentation (By Area) Presentation (By Area > SL 071552 GENERAL GUIDELINES FOR THE DEVELOPMENT QF PRECAUTIONARY LABELS This manual is intended for use by PPG Chemicals as a general guideline for developing MDSDs and precautionary labels. These same guidelines can be used to comply with the hazard determina tion requirements of the OSHA Hazard Communication Standard. These procedures apply to industrial and consumer products, prod uct samples, new, experimental materials, and FIFRA-regulated products. Terminology and format suggested for precautionary labels serve as guides in developing and designing labels. Ulti mate label design may vary for each product hazard, depending upon product use pattern and the probability of hazard occurrence during normal product use and reasonably foreseeable misuse. PPG's method of hazard determination is based upon the American National Standards Institute <ANSI> Z-1SS.1-1SQ2 standard. An American National standard is intended as a guide to aid the man ufacturer, the consumer, and the general public. The ANSI stan dard is reviewed and updated on a 5--year cycle; thus, as changes are made, it will be necessary to update this manual. SL 071553 TABLE OF CONTENTS SECTION I DEVELOPMENT OF HAZARDINFORMATION AND DATA. ... 1 SECTION II HAZARD DEFINITIONS........................................................................................................8 SECTION III LABEL TERMINOLOGY.....................................................................................................18 SECTION IV LABEL DESIGN GUIDELINES.................................................................................25i SECTION V BASIC LABEL FORMAT......................................................................................................8 SECTION VI MSDS FORMAT.........................................................................................................................35 I SL 071554 6/8& SECTION I - DEVELOPMENT OF HAZARD INFQRMATION AND DATA TOXICITY INFORMATION AND DATA 1. Label development for all products requires toxicity information to properly establish hazard statements, precautions, first aid, and to some extent, handling and storage information. Typically, the following data are required to develop a label properly; Acute Toxicity: Oral Dermal Inhalation Eye and Skin Effects: Corrosive Irritating Sensiti zer Available chronic toxicity and related hazards The Manager, Product Safety, will be responsible for collection, development, analysis, and interpretation of human health hazard and animal toxicity information necessary to determine and recommend safe handling requirements for the purpose of product label develop ment in conjunction with the Corporate Medical Direc tor; Manager, Industrial Toxicology; and the Manager, Industrial Hygiene. SL 071555 6/86 3. Wherever possible, PPG-sponsored data will be devel oped and shall be used for verification of other available information and data. In cases where PPG and other data conflict, PPG data shall be used as the basis for label design, provided that in the opinion of the Manager, Industrial Toxicology, such PPG- sponsored data are more reliable and valid. 4. Human experience, when available, will take precedence over animal data in assessing health and safety aspects for any PPG product. 5. If PPG-sponsored data are not available, an evaluation of available data from outside sources [Material Safety Data Sheets (MSDS) and the scientific litera-- turel will be made by the Manager, Industrial Toxicol ogy with the assistance of the Manager, Industrial Hygiene. On the basis of their professional evalua tion of such data, they shall make a judgemental deterrninat ion whether such data are adequate for prep aration of the label without the use of PPG--sponsored data. -4SL 071556 6/06 6. In cases where non-PPG-sponsored data are used, the Manager, Industrial Toxicology will, as soon as prac tical, initiate PPG--sponsored toxicity testing, if in his judgement, such testing is necessary to confirm the adequacy of the product label. B. OTHER HAZARD INFORMATION AND DATA The Manager, Product Safety, in conjunction with R&D and Profit Center personnel, will be responsible for providing composition and physical and chemical properties of individ ual products for use in label design. Such properties include flash point, oxidising potential, nature and amount of impurities, and any other inherent properties which may have a bearing on label development. They will also be responsible for the preparation of label information pertaining to product handling, storage, recom mended use, emergency procedures <firefighting and spill/leak clean-up) and other hazards not inherent with the basic product, e.g. contact with acids or metals, including warnings against reasonably foreseeable misuses. C. PRODUCT LABEL REVIEW We must ensure consistency in all disseminated product safety communications, i.e. product labels, Material Safety Data Sheets, product manuals, and brochures. As part of our Product Safety Policy, we have chosen the Material Safety SL 071557 6/as Data Sheet as the "fecal point" for up-to-date product safety and health information, upon which all other product safety communications shall be based. Product label reviews and modifications will, therefore, be accomplished as follows: 1. Oil product labels will be reviewed and modified as necessary to conform with information contained in the corresponding Material Safety Data Sheet (MSDS) and with these guidelines. Subsequent revisions of MSDSs will be performed at least every two years. Os perti nent new information on the health or safety aspects of the product becomes known, such information will be incorporated into the MSDS in a timely manner and, where appropriate, will cause the initiation of a product label revision. The QSHO standard requires that MSDSs be updated within 90 days of the issuance of new information on a product. S. Ony changes in legal requirements for product labels, as communicated by the Law Department, shall cause product label revisions wherever such changes occur. -6- SL 071558 6/Q6 fill product labels shall be reviewed for possible revision every two years providing no earlier changes occur as in #1 and above. The QSHfi standard does not require that any tox test ing be done, but you must pass along any information regarding health and safety in your possession. -7SL 071559 SECTION II - HAZARD DEFINITIONS 6/36 HIGHLY TOXIC; ANSI (POISON) -- Oral LDg (rats) ^ 50 mg/kg Dermal LD. (rabbits) 00 mg/kg (24-hour contact) Inhalation LC (rats)4M ppm (gas or vapor)* or 2 mg/1iter (mist, fume, dust)* One-hour continuous inhalation (produces death to 50 percent or more of a group of animals within 14 days of prescribed exposure). DOT (Class B Poison) - Same as above (produces death to 50 percent or more of a group of 10 animals within 43 hours of prescribed exposure). Federal Hazardous Substances Act (poison) - Same as ANSI -0- SL 071560 /8 TOXIC ANSI: Oral LDS (rats) > 5 but 50 mg/kg Dermal LDS (rabbits) > 0 but ^1000 mg/kg (24-hour cont act) Inhalation LD3 (rats) > 200 but 3000 ppm (gas or vapor) OR LC#, (rats) > 2 but 2 rng/liter (mist, fume, dust) (one-hour continuous inhalation) (Produced death to 50 percent or more of a group of 10 ani mals within 14 days of prescribed exposure) DOT -- None Federal Hazardous Substances Act: Oral -- LDs > 50 but ^ 5000 rng/kg Dermal -- LDs > 00 but 2000 mg/kg <24 hours) Inhalation - LCa > 200 but 20,000 ppm (1 hour) OR > 2 but 20 rng/1 iter (Produces death to 5 percent or more of a group of 10 ani mals within 14 days of prescribed exposure.) For the purposes of defining more closely the hazard classi fication of our products and to assist in differentiating the degree of toxicity between products (thus facilitating -9- SL 071561 6/86 use of modified label terminology) , the following health hazard rating system shall be used: ANIMAL TOXICITY VALUES HEALTH HAZARD RATING ORAL (RATS) DERMAL (RABBITS) IDs* (NG/KS) LDs* (MG/KG) IMALATION LCs.(RATS) (PPM) (MG/LITER) Extremely Toxic (Poison) c1 i 5 4 10 4 0.2 Highly Toxic (Poison) * 50 but 7 1 *200 but >5 4 200 but > 10 but >8.2 Moderately Toxic f 508 but >50 h 348 but >200 41080 but>280 420 but > 2 Slightly Toxic i 5000 but 7 500 i 2B08 but >340 10,080 but 200 *200 but >20 Not Significantly Toxic >5088 >2800 >10,008 > 208 The preceding ratings were partially derived from the NIQSH publi cation, ftn I dentification System for Occupationally Hazardous Materials <1974), submitted to OSHfl as a recommended precaution ary labeling standard. Exceptions in the preceding table to the NIQSH system are for HIGHLY TOXIC by dermal contact and by inhal ation. In these cases, the preceding values coincide with the DOT definitions, since we are required by regulation to ship and label such products as Class B Poisons. CORROSIVE ANSI: ft chemical that, in contact with living tissue, causes destruction of the tissue by chemical action. -10- SL 071562 &/8S DOT: 1. E. A chemical that causes visible destruction or irreversible alterations in human skin tissue at the site of contact, or, A liquid whose corrosion rate exceeds 0.50 inch per year on steel (SAE 10E0) or aluminum (Nonclad 7075 - T6) at a test temperature of 130*F. Federal Hazardous Substances Act: Same as ANSI. STRONG SENSITIZER ANSI: A chemical that available data on human experience show to be capable of inducing an allergic reaction in a substantial number of persons who come in contact with it. DOT: None Federal Hazardous Substances Act: A substance which will cause on normal living tissue, through an allergic or photodynamic process, a hypersensi tivity which becomes evident on reapplication of the same substance and which is designated as such by the Commission. IRRITANT ANSI: A chemical, not a corrosive, which on immediate, pro longed, or repeated contact with normal living tissue will induce a local inflammatory reaction. -11- SL 071563 /B6 DOT: ft substance which, upon contact with fire or when exposed to air, gives off dangerous or intensely irri tating fumes, but not including Class ft Poison, Federal Hazardous Substances ftct: Same as ANSI. EXTREMELY FLAMMABLE LIQUID ANSI: Flash Point <20*F (Tag closed cup; Pensky-Martens closed tester for liq uids of a viscosity greater than 45 SSL)) DOT: None Federal Hazardous Substances ftct: Flash Point^ 0* F (Tag open cup) FLAMMABLE LIQUID ANSI: Flash Point >0"F but ^100*F Seta Flash, Tag closed cup; Pensky-Martens closed tes ter for liquids of a viscosity greater than 45 SSU) DOT: 4. 100* F Tag closed cup--for homogeneous, single--phase liquids having a viscosity less than 45 S.U.S. at 100* F and does not form a surface film while under test. ft Pensky-Martens Closed Tester may be used for liquids not meeting the above requirements, or a Setaflash Closed Tester may be used for any liquid. Federal Hazardous Substances ACT: Flash Point > 20*F but ^ 80*F (Tag open cup) -12- SL 071564 6/36 COMBUSTIBLE LIQUID ANSI: Flash Point ^ 100*F but <. 00* F (Tag closed cup; Pensky-Martens closed tester for liquids of a visco sity greater than AS SSU) DOT: Flash Point ^100*F but 00* F and tested the same as flammable liquids for DOT. Federal Hazardous Substances ACT: Flash Point > 80* F but ^ 150*F (Tag open cup). FLAMMABLE SOLID ANSI: A solid, other than an explosive, that is liable to cause fire thrciugh friction, absorption of moisture, spontaneous chemical change, or retained heat from manufacturing or processing, or that can be ignited readily, and when ignited, burns so vigorously and persistently as to create a serious hazard, DOT: Same Federal Hazardous Substances Act: Extremely Flammable Solid - A solid substance that ignites and burns at an ambient temperature of 30*F or less when subjected to friction, percussion, or elec trical sparks. SL 071565 6/86 Flammable Solid - A solid substance that ignites and burns with a self-sustained flame at a rate greater than one-tenth of an inch per second along its major axis (See test method described in 16 CFR Sec. 1500.44). OXIDIZING MATERIAL ANSI: A chemical that promotes oxidation readily and on con tact with a combustible material may cause fire. DOT: A substance that yields oxygen readily to stimulate combustion of organic matter. Federal Hazardous Substances Act: None PRESSURE-GENERATING CHEMICAL ANSI: 1. A chemical that must be protected from sponta neous polymerization by the addition of an inhi bitor; or by refrigeration or other thermal con- tro 1. S. A chemical that may decompose to release gas in its container. 3. A chemical that comprises the contents of a self-pressurized container. DOT: None -14- SL 071566 6/as Federal Hazardous Substances Act: A substance or mixture of substances that generates pressure through decomposition, heat, or other means is a hazardous substance: 1. If it explodes when subjected to an electrical spark, percussion, or the flarne of a burning paraffin candle for five seconds or less; . If it expels the closure of its container or bursts its container when held at or below 130* F for two days or less; 3. If it erupts from its opened container at a tem perature of 130* F or less after having been held in the closed container at 130"F for two days, or; 4. If it comprises the contents of a selfpressurized container, PYROPHORIC CHEMICAL ANSI: A chemical that will ignite spontaneously in dry or moist air at a temperature of 130*F or below. DOT: Same Federal Hazardous Substances Act: None. -15- SL 071567 ORGANIC PEROXIDE ANSI: None. 6/ae DOT: An organic compound containing the bivalent -0-0structure and which may be considered a derivative of hydrogen atoms have been replaced by organic radicals. Federal Hazardous Substances Act: None COMPRESSED GAS ANSI: Any material or mixture having in a container an abso lute pressure exceeding 40 psi at 70*F or, regardless of pressure at 70" F, having an absolute pressure exceeding 104 psi at 130"F, or any flammable liquid having a vapor pressure exceeding 40 psi at 100"F. DOT: Same Federal Hazardous Substances Act; None FLAMMABLE COMPRESSED GAS ANSI: None. DOT: Any compressed gas shall be classified as "flammable compressed gas" if any one of the following occurs: -16- SL 071568 6/86 1. Either a mixture of 13 percent or less (by vol ume) with air forms a flammable mixture, or the flammable range with air is wider than 13 per cent regardless of the lower limit. . Any one of the Bureau of Explosives tests for flame projection, flame propagation (open drum apparatus) or explosion (closed drum apparatus) reveals a positive result for the compressed gas. Federal Hazardous Substances Act: Extremely Flammable Contents of Self-Pressurized Con-- tainer - When tested as prescribed in 16 CFR Sec. 1500.45, a flashback (flame extending back to the dis penser) is obtained at any degree of valve opening, and the flash point is 0"F or less (tag open cup). Flammable Contents of Self-Pressurized Container -- When tested as prescribed in Section 1500.45 of the Act, a flame projection exceeding 18 inches is obtained at full valve opening or a flashback (flame extending back to the dispenser) is obtained at any degree of valve opening. -17- SL 071569 6/66 SECTION III - LABEL TERMINOLOGY This section lists minimum statements required on precautionary labels for products which exhibit the nature and degree of hazard indicated on the extreme left-hand column (class of hazard). Such statements shall be modified and/or added to as deemed nec essary for individual products depending on degree of hazard, normal use pattern, and liW.elihoc-d of hazard occurring during normal use or reasonably foreseeable misuse. The OSHA Hazard Communication Standard requires the name of the pro-duct, the hazard warning, and the name and address of the man ufacturer to be on the label. The Federal Hazardous Substances Act (for hazardous consumer or household products) and the Fed eral Insecticide, Fungicide, and Rodenticide Act (FIFRA) for pes ticides also contain specific labeling requirement. The ANSI Standard Z 129.1 is a federal consensus guideline for labeling of industi'ial products, but compliance is not required by law. The terminology contained in this section is only for industrial products not governed by any of the above-mentioned laws. Never theless, the majority of this terminology has been assembled in compliance with the Federal Hazardous Substances Act as well as the ANSI Standard Z 129.1, such that both of these federal standards may be referenced as a basis for PPG precautionary label development. -18- SL 071570 6/86 CLASS Of HAZARD FLAMMABLE COMPRESSED SAS SIGNAL WORD DANGER! STATEMENTS OF HAZARD FLAMMABLE LIQUID AMD SAS UNDER PRESSURE PRECAUTIONS KEEP AWAY FROM HEAT, SPARKS, AND FLAME. MAY FORM EXPLOSIVE MIXTURE WITH AIR. USE OM.Y WITH ADEQUATE VENTILA TION*. FIRST AID NONE NONFLAMMABLE COMPRESSED SAS WARNING! LIQUID AND GAS UNDER PRESSURE DO NOT APPLY HEAT TO CYLINDER. NONE USE ONLY WITH ADEQUATE VENTILATION*. PYROPHORIC UBSTANCE DANGER! EXTREMELY FLAMMABLE. CATCHES FIRE IF EXPOSED TO AIR. DO NOT EXPOSE TO AIR. KEEP AWAY FROM HEAT, SPARKS, AND FLAME. NOTE HANDLING AND STORAGE SAME AS FOR EXTREMELY FLAMMABLE LIQUID, PLUS STATEMENTS BELOW: STORE AWAY FROM DIRECT SLN.ISHT AND OTHER SOURCES OF HEAT DO NOT SKI , DRAG, OR DROP CYLINDERS STORE AWAY FROM DIRECT SUM.IGHT AND OTHER SOURCES OF HEAT DO NOT SKID, DRAG, OR DROP CYLINDERS SAME AS FLAMMABLE LIQUIDS HIGH.Y TOXIC (Inhalation) DANGER! 0 POISON MAY BE FATAL IF INHALED DO NOT BREATHE (DUST, VAPOR, MIST, GAS) USE OM-Y WITH ADEQUATE VENTILATION.* SEE ATTACHED DEFINITION (PAGE 4) REMOVE TO FRESH AIR. IF NOT BREATHING, GIVE ARTIFICIAL RESPIRATION, PREFERABLY MQUTHTO-MOUTH. IF BREATHING IS DIFFICULT, GIVE OXYGEN. CALL A PHYSICIAN. HEAR RESPIRATORY PROTECTION UKN HANDLING. (SPECIFIC PROTECTION TO BE SPECIFIED ON EACH LABEL). DO NOT STORE IN OPEN, UtLABELED, OR MISLABELED CONTAINERS. -19- SL 071571 6/86 CUSS OF HAZARD HIGHLY TOXIC (Asorption) HIGHLY TOXIC (Ingestion) SIGNAL UORD STATEMENTS OF HAZARD PRECAUTIONS FIRST AID HANDLING AND STORAGE DANGER! POISON MAY BE FATAL IF ABSORBED THROUGH SKIN. DO NOT SET IN EYES, ON SKIN, ON CLOTHING. HASH THOROUGHLY AFTER HANDLING. IMMEDIATELY HASH EYES HITH PLENTY OF HATER (SOAP AND HEAR CLEAN CLOTHING DAILY. HEAR SKIN AND EYE PROTECTION UHEN HATER FOR SKIN) HANDLING. FDR AT LEAST 15 MINUTES UHILE DO NOT STORE IN OPEN REMOVING CONTAH- OPEN, UfLABELED, OR INATED CLOTHING MISLABELED CONTAINERS AND SHOES. CALL A PHYSICIAN. THOROUGHLY CLEAN CONTAMINATED CLOTHING AND SHOES BEFORE REUSE OR DISCARD. DAN6ER) POISON HAY BE FATAL IF SUALLOHED DO NOT TAKE INTERNALLY. WASH THOROUGHLY AFTER HANDLING. IF CONSCIOUS. DO NOT STORE IN OPEN, DRINK A QUART OF ULABELED, OR MISLABELED HATER, INDUCE COKTADCRS. BY PLACING A FINGER CONTAINERS. FAR BACK IN TIE THROAT. CALL A PHYSICIAN. IF VOMITING CANNOT BE INDUCED, TAKE MEDIATELY TO A PHYSICIAN OR HOSPITAL IF UNCONSCIOUS OR IN CONVULSIONS, TAKE IMMEDIATELY TO A PHYSCIAN OR HOSPITAL. DO NOT INDUCE VOMITING OR GIVE ANYTHIN6 BY MOUTH. (ADD ANTI DOTE, IF ANY, UNDER NOTE TO PHYSCIAN AL0N6 WITH ANY OTHER RECOMMENDATIONS). -20- SL 071572 6/86 CLASS OF HAZARD SIGNAL WORD TOXIC (INHALATION) WARNING! STATEMENTS OF HAZARD PRECAUTIONS FIRST AID HANDLING AND STORAGE HARMFUL IF INHALED AVOID BREATHING (DUST, VAPOR, MIST, GAS) SAME AS HIGHLY TOXIC (INHALATION) SAME AS HIGHLY TOXIC TOXIC (INHALATION) USE ONLY WITH ADEQUATE VENTILATION* TOXIC (ABSORPTION) WARNING! HARMFUL IF ABSORBED AVOID CONTACT WITH THROUGH SKIN EYES, SKIN, AND CLOTH IN6. WASH THOROUGHLY AFTER HANDLING. SAM: AS HIGM.Y TOXIC (ASBORPTIQN) SANE AS HIGHLY TOXIC (ABSORPTION) TOXIC (IN6ESTI0N) WARNING! HARMFUL IF SWALLOWED SANE AS HIGH.Y TOXIC (INGESTION). SAIC AS HIGHLY TOXIC (INGESTION) SAFE AS HIGHY TOXIC (INGESTION) EXTRSELY FLAMMABLE LIQUID DANGER! EXTREMELY FLAMMABLE KEEP AWAY FROM HEAT, SPARKS, AND FLAME. NONE USE QtLY WITH ADEQUATE VENTILATION.* *SEE ATTACHED DEFINITION (PAGE 24) BEFORE ULQADING, PURGE OXYGEN FROM UNLOADING SYSTEM. CONTAINER AND SYSTEM MUST BE ELECTRICALLY GROUNDED BEFORE UNLOADING. ADEQUATE VENTILATION MUST BE MAINTAINED IN ST0RA6E AREAS T REDUCE FIRE HAZARD IN TIE EVENT OF A LEAK. DO NOT STORE IN OPEN, ItLABELED, OR MISLABELED CONTAIN ERS. (FIRE EXTINGUISHING PROCE DURES) (FIRE/HEAT DECOMPOSITION HAZARDS, IF ANY) -21- SL 071573 6/86 CLASS OF HAZARD FLAMMABLE LIQUID SIGNAL WORD WARNING! STATEMENTS OF HAZARD FLAMMABLE PRECAUTIONS SAME AS ABOVE. FIRST AID NONE HANDLING AND STORAGE CONTAINER AND SYSTEM MUST BE ELECTRICALLY GROUNDED BEFORE UNLOADING. ADEQUATE VENTILATION MUST BE MAINTAINED IN STORAGE AREAS TO REDUCE FIRE HAZARD IN T) EVENT OF A LEAK. DO NOT STORE IN OPEN, UMABELED, OR MISLABELED CONTAIN ERS (FIRE EXTINGUISHING PROCE DURES) (FIRE/)AT DECOMPOSITION HAZARDS, IF ANY) COMBUSTIBLE LIQUID CAUTION! COMBUSTIBLE SAME AS ABOVE. SAME AS ABOVE ADEQUATE VENTILATION MUST BE MAINTAIN IN STORAGE AREAS TO REDUCE FIRE HAZARD IN T> EVENT OF A LEAK. X NOT STORE IN OPEN UNLABELED OR MISLABELED CONTAINERS. FLAMMABLE SOLID WARNING! FLAMMABLE KEEP AWAY FROM HEAT, SPARKS, AND FLAME. SAME AS ABOVE X NOT STORE IN OPEN, UMLABELED, OR MISLABELED CON TAINERS. OXIDIZER DANGER! 5TR0N6 OXIDIZER CONTACT WITH OTHER MATERIAL MAY CAUSE FIRE KEEP AWAY FROM CONTACT WITH CLOTHING AND OTHER COMBUSTIBLE MATERIALS. IN CASE OF CONTACT, REMOVE AND WASH CONTAMINATED CLOTHING PROMPTLY. X NOT STORE NEAR COMBUSTIBLE MATERIALS. STORE IN TIGHTLY CLOSED CONTAINER. DO NOT REUSE CONTAINER FOR ANY PURPOSE. -22- SL 071574 CLASS OF HAZARD CORROSIVE, SKIN AND EYES SIGNAL WORD DANGER! SKIN SENSITIZER WARNING! EYE AND SKIN IRRITANT WARNING! 6/86 STATEMENTS OF WIZARD PRECAUTIONS FIRST AID HANDLING AND STORAGE CAUSES SEVERE BURNS DO NOT SET IN EYES, ON SKIN, ON CLOTHING. AVOID BREATHING (DUST, VAPOR, MIST, GAS). USE ONLY WITH ADEQUATE VENTILATION* DO NOT TAKE INTERNALLY WASH TH0R0U8H.Y AFTER HANDLING SAME AS STATEMENT FOR HIGHLY TOXIC BY ABSORPTION (EXCEPT DELETE USE OF SOAP FOR SKIN) AL50 INGESTION: DRINK A QUART OF WATER. DO NOT INDUCE VOMITING. TAKE IMMEDIATELY TO A HOSPITAL OR A PHYSICIAN. WEAR (SKIN AND EYE) PROTECTION WN HANDLING. (SPECIFIC PROTECTION TO BE SPECIFIED ON EACH LABEL) DO NOT STORE IN OPEN, UHABELED, OR MISLABELED CONTAINERS. MAY CAUSE ALLERGIC DO NOT SET ON SKIN, SKIN REACTION IN EYES, ON CLOTHING WASH TH0R0U6H.Y AFTER HANDLING IMMEDIATELY FLUSH EYES AND SKIN WITH PLENTY OF WATER (SOAP AND WATER FOR SKIN) FOR AT LEAST 15 MINUTES. IF IRRITATION OCCURS, CONSULT A PHYSICIAN. WASH CONTAMINATED CLOTHING BEFORE REUSE. WEAR SKIN AND EYE PROTECTION WHEN HANDLING. CAUSES EYE AND SKIN IRRITATION AVOID CONTACT WITH EYES, SKIN, AND CLOTHING. IMMEDIATELY FLUSH EYES AND SKIN WITH PLENTY OF WATER (SOAP AND WATER FOR SKIN) FOR AT LEAST 15 MINUTES. IF IRRITATION OCCURS, CONSULT A PHYSICIAN. WASH CONTAMINATED CLOTHING BEFORE REUSE. NONE *SEE. ATTACHED DEFINITION (FAGE 24) -23- SL 071575 NOTES ON LABEL TERMINOLOGY CHART The statement, "USE ONLY WITH ADEQUATE VENTILATION" will be placed in the "precautions" section with an additional statement defining "adequate ventilation" as follows: "USE ONLY WITH ADEQUATE VENTILATION" Ventilation must be sufficient to limit employee exposure to (Name of Product) in work area at or below OSHA permissible exposure limits (see below)." In cases where the OSHA permissible exposure level has not yet been established, a similar statement to the above will be used; however, the recommended exposure level (Q--hour TWA) will be included in this statement. SL 071576 SECTION IV - LABEL DESIGN GUIDELINES Most of our products have multiple hazards for which we must ade quately structure our labels. Ore consideration in label design must be always to list the statement of principal hazards and corresponding precautions, first aid, and handling and storage statements in order of most critical hazard first. The determi nation of the most critical hazards for any given product must be made. Such determination must be made on the basis of the poten tial ability of the product to cause injury normal use patterns, handling and usage recommendations, and reasonably foreseeable misuse. In general, the hazard priority will follow the order set below, although it is the responsibi1ity of the Manager, Product Safety to evaluate each individual case and modify this hazard priority as necessary. 1. Flammable Compressed Gas 2. Nonflammable Compressed Gas 3. Pyrophoric Material 4.,, Extremely Flammable Liquid 5. Highly Toxic (poison) a. Inhalation b. Absorption c. Ingest ion 6. Flammable Liquid 7. Oxidi zer SL 071577 6/86 8. 9. 10. U. 12. 13. Flammable Solid Corroslive materia Toxic Material a. Inhalat ion b. flbsorption c. Ingest ion Strong1 Sensitizer Irritant a. Eye b. Skin Combustible Liquid fl good example of hazard priorities for a give product would be the Methyl Chloroformate (MCF) label. MCF is a poison by inhal ation, flammable, and corrosive. Priority would bes POISON--Inhalat ion Flammable Corrosive It should be kept in mind that our present and proposed label deign schemes are intended to safeguard users against the acute hazards of the product. Subacute and chronic toxicity considerations are much more involved, and generally eight-hour t irne--wei ghted exposure limits are the only attempt on our labels to safeguard against chronic hazards of our products. Wherever possible, we will include SL 071578 6/86 chrome hazard statements on labels when their chronic effects are confirmed or suspected, i.e. vinyl chloride, ethylene oxide, ethylene dichloride, etc. The OSHfl Hazard Comniunieat ion Standard addresses chronic effects of chemicals and, presently, ANSI is addressing labeling of chronic hazards. 7 SL 071579 SECTION V BRSIC LABEL FORMAT This section described the basic label format to be used and the location of the various precautionary and advisory statements to be used. This format will provide the basis for label design, which can'then be modified by the Committee as necessary for individual products. There will be labels that do not follow this format, i.e. surfactants. Label formats for FIFRftregistered products must also comply with these requirements. -28- SL 07158C PRODUCT NAME Chemical Name if Different From Product Name PPG CHEMICALS _0G0 GRADE OF PRODUCT FOR INDUSTRIAL. USE-QNLY NOT FOR DIRECT FOOD,, DRUG; COSMETIC OR PESTICIDE USE SIGNAL WORD! STATEMENTS OF PRINCIPAL HAZARDS PRECAUTIONS t rtfol i FIRST AID HANDLING AND STORAG c L_ KEEP OUT OF REACH OF CHILDREN OSHA PERMISSIBLE EXPOSURE LIMITS (LOGO) PPG INDUSTRIES, INC. Chemicals Group One PPG Place PAPittsburgh, 15272 VALUES IN PARTS PER MILLION : DATE AND SOURCE OF OSHA REGULATION MADE IN U.S.A. NET WEIGHT (OR NET CONTENTS) POUNDS (OR GALLONS) KILOGRAMS (OR LITERS) Label Form No. 6/86 SL 071581 s/as NOTES PERTAINING TO STANDARD LABEL FORMAT (For Industrial Products not regulated by EPA or Federal Hazardous Substances Act) 1- Product Name: rnay include trademark, if any, such as TriEthane*, or abbreviated name, such as 30! SBP, providing proper chemical name follows below. G. Grade of Product: should define the grade or intended use of the product, such as dry cleaning grade, degreasing grade, etc- If no particular grade exists, "Technical Grade" will be used. 3. For Industrial Use Only; should be placed on all product labels except those which are authorized for direct use in foods, drugs, or cosmetics, or pesticides. 4. Not For (Direct) Food. Drug. Cosmetic, or Pesticide Use: should be included on all product labels, with the following except ions: a. Portions of this statement would be eliminated in cases where our products are intended and regarded as suitable for such uses, and where such products have been specifically authorized for such use by FDA or EPA regulations. An example of such would be the use -30- SL 071582 6/86 of Flo--Gard* silica in food on the use of Hi-Sil* amorphous silica in pesticide formulations. b. The word, "direct," refers to the use of our products as ingredients in foods, drugs, etc., as opposed to the "indirect" uses where our products are used in processing of foods, etc., or in the manufacture of products that will ultimately come in contact with foods, etc. In cases where our products are intended, regarded as- suitable, and specifically authorized for "indirect" (but not direct) food, etc. use, then the statement, "Not for direct food. . . use," would apply. An example of this would be the use of caustic soda beads for processing potatoes. 5. Signal Word and Statements of Principal Hazards -- must appear on all labels. Terminology to be in accordance with the label terminology chart (See Section III). 6* Precautions, First Aid, Handling, and Storage -- These sec tions should appear on all product labels. Precautions should be taken from the label terminology chart and placed in order according to the degree of hazard with the greatest hazard first. These may be modified or expanded, if deemed necessary, so as to instruct the user more adequately. First includes measures to be taken in case of swallowing, eye/skin contact, or inhalation, as well as notes to the -31- SL 071583 s/as physician, where appropriate. Any or all of these may be used, depending upon the degree of product hazard. The lan guage of the First Aid statements should be as shown on the label terminology chart. Handling and Storage statements should be those listed on the label terminology chart, plus such additional statements as may be recommended by the applicable Profit Center or Technical Service personnel for the purpose of avoiding additional hazards as may occur, both in normal use and reasonably foreseeable misuse. Hand ling and storage statements-should, where applicable, also include instructions for dealing with leaks or spills, identify types of protective clothing recommended for hand ling each product, and instructions in case of fire. 7. Keep Out of Reach of Children: This statement should appear on all product labels, no matter how remote chances may be of access by children to the product. fl. QSHQ Regulations: Here should be inserted the permissible exposure limit (Q--hour) time weighted average value) along with other applicable ceilings and maximum allowable concen trations in parts per million in the air, along with refer ence to the specific regulation and its published date. It is important that this information be included since this will form the basis for the definition of "adequate ventila tion" used in the "precautions" section. The ACGIH (Ameri can Conference of Governmental Industrial Hygienists) TLV is SL 071584 6/86 also listed, and in a case where PPG has an exposure limit different from OSHA or RCGIH, the PPG limit is also listed. For products where OSHfl permissible exposure limits have not yet been established, this section of the label and MSDS should so state. G. PPG Logo and Address; including the Zip Code number will appear on all product labels as indicated on the attached sample. For products purchased for resale, the PPG name and address will be preceded by* "Sold by:." 10. Net Weight or Net Contents: must appear on all labels in both English measure and metric measure. 11 Misee 11aneous: a. The following statement should appear on all labels: "For additional product information, contact PPG Industries." This statement can be placed at the bot tom of the Precautions, First Aid, or Handling and Storage section, or elsewhere, where adequate space is available. b. A code number will be printed in the lower right-hand corner of each product label. This code will be used as a label specification (form) number, date of label implementation (month and year), and number of issues preceding the most recent edition. SL 071585 6 / Q c. Somewhere on the lower portion of each label, the statement, "Made in the U. S. fl. , " will be included. This is required for all products which are exported. For products which are Manufactured outside the United States, the country or origin must be printed on the label. d. Wherever possible, the label size shall not exceed 8--1/2" high by 11" wide and shall be cut with square corners, to minimize overall printing expense. e. Label must be made of- materials (paper, inks, plas tics, etc.) that are not affected by the contents of the container and the reasonably foreseeable weather cond i t i oris. --o A SL 071586 SECTION VI MATERIAL SAFETY DATA SHEET The Material Safety Data Sheet (MSDS) is the key document for* dissemination of hazard information. It is the most comprehen sive document for any PPG product and all subsequent hazard information is based upon the MSDS. PPG normally uses the attached form for completing an MSDS; however, there is no stan dard format. The attached format and the guidelines for reading and understanding an MSDS are self-explanatory. -35- SL 071587 Date: Chemical Name and Synonyms: Edition: Trade Name and Synonyms: Chemical Family: DOT Shipping Name: Formula: DOT Hazard Class: Reportable Quantity: 1. D. Number: SECTION 1 PHYSICAL DATA Boiling Point @ 760 mm Hg: Vapor Density (Air=1): Freezing/Melting Point Solubility (Weight % in Water): Vapor Pressure: Evaporation Rate ( =1): SECTION 2 * INGREDIENTS Subsidiary Risk: Specific Gravity (HjO=1 ): pH of Solutions: Bulk Density: Volume % Volatile: Heat of Solution: Appearance and Odor % SECTION 3-FIRE AND EXPLOSION HAZARD DATA Flash Point F (Method Used) Flammable Limits in Air [% by Volume) Extinguishing Media: LEL: UEL: Special Fire Fighting Procedures: Unusual Fire and Explosion Hazards: SECTION 4 * HEALTH HAZARD DATA Toxicity Data LCW Inhalation LD50 Dermal Classification (Poison, Irritant, Etc.) Inhalation: Skin Skin/Eye Irritation Skin/Eye: LDM Ingestion Ingestion: Fish, LC so(Lethal Concentration) Aquatic: 24-HOUR EMERGENCY ASSISTANCE: (304) 843-1300 ~36_ SL 071588 SECTION 5 * EFFECTS OF OVEREXPOSURE ______________________________ This section covers effects of overexposure for inhalation, eye/skin contact, ingestion and other types of overexposure information in the order of the most hazardous and the most likely route of overexposure. Permissible Exposure Limits: -37- SL 071589) EMERGENCY AND FIRST AID PROCEDURES: Inhalation: Eye or Skin Contact: Ingestion: Notes to Physician (Including Antidotes): SECTION 6. REACTIVITY DATA Stability: Conditions to Avoid: Hazardous Polymerization: Conditions to Avoid: Incompatibility (Materials to Avoid): Hazardous Decomposition Products: SECTION 7 SPILL OR LEAK PROCEDURES Steps to be Taken if Material is Spilled or Released: Wast Disposal Method: -38- SL 071590 SECTION 8 SPECIAL PROTECTION INFORMATION Respiratory Protection: Ventilation (Type): Eye Protection: Gloves: Other Protective Equipment SECTION 9 SPECIAL PRECAUTIONS Precautions to be Taken During Handling and Storing: Other Precautions: References: -39- II#.* SL 071591 PPG Industries. Inc. One PPG Place Pittsburgh, Pennsylvania 15272 GUIDE TO READING A MATERIAL SAFETY DATA SHEET These are notes to help you to understand the information on a data sheet. The items covered are in the same order as they appear on the PPG MSDS. Some MSOSs may not contain all of the categories of information; other MSDSs may contain additional data. CHEMICAL NAME AND SYNONYMS: CHEMICAL ABSTRACT SERVICES NUMBER (CAS No. ): TRADE NAME AMD SYNONYMS: CHEMICAL FAMILY: FORMULA: DOT SHIPPING NAME: REPORTABLE QUANTITY: I.D. NUMBER: HAZARD CLASS: SUBSIDIARY RISK: Refers to the technical name of the Product. Unique number assigned by Chemical Abstract Services Company. Name under which the product is marketed and the common commercial name of the product. Groups product into a family of similar compounds, i.e, acids, bases, etc. Number and kind of atoms in a compound. Specified by Department of Transportation. Quantity of release above which National Emergency Response Center must be notified. United Nations Identification Number as set forth in 49 CFR Part 172; could be UN or NA. Designated by the DOT, i.e. Sodium HydroxideCorrosive-Primary Hazard. Assigned by DOT in addition to a primary hazard, some products have other risks. SOILING POINT; VAPOR DENSITY: SECTION 1 - PHYSICAL OATA Temperature in F OR C at which product boi 1 s. Ratio of the density of the vapor to the density of air. -z- SPECIFIC GRAVITY: pH: FREEZING/MELTING POINT: SOLUBILITY IN WATER: BULK DENSITY: VOLUME % VOLATILE: VAPOR PRESSURE: EVAPORATION RATE: HEAT OF SOLUTION: APPEARANCE AND ODOR: Ratio of the density of the product to the density of water. Refers to the degree of acidity or basicity. Temperature at which product melts or freezes. Weight % soluble in water. Compares weight/gallon of product to weight/gall on water for liquids. Amount volatilized below 300F. Refers to the pressure of saturated vapor above the liquid expressed in mm of mercury at a specified temperature. Rate of evaporation compared to a standard. Thermal effect of dissolving a substance in a solvent, i.e. caustic in water is exothermic. General characterization of the product, i.e. solid, colorless liquid, aromatic odor. SECTION 2 - HAZARDOUS INGREDIENTS A hazardous ingredient meets one of the following criteria: 1. Flash point below 200F closed cup or subject to spontaneous heating. 2. Has a threshold limit value below 500 ppm (gases and vapors) below 5 mg/tir for dust fumes and mist. 3. A single dose oral LD 50 below 500 mg/kg. 4. Causes burns to the skin in short-term exposure or is sytemically toxic by skin contact. 5. Has been demonstrated to be a skin or eye irritant or causes respiratory i rri tation. 6. May cause skin or respiratory sensitization. 7. Has teratogenic, mutagenic, or other toxic effects. 8. May cause asphyxic or pneumoconiosis. -41- SL 07159 -3- 9. In the course of normal use, may produce dusts, gases, fumes, vapor, mists,or smoke having one of the above characteristics. 10. Is listed in OSHA 1910.1200 or by American Conference of Governmental Industrial Hygienists (ACGIH). SECTION 3 - FIRE AND EXPLOSION DATA FLASH POINT: Temperature in F at which a liquid will give off enough flammable vapor to ignite as determined by closed cup, open cup, Seta flash. FLAMMABLE LIMITS: Range of gas or vapor concentration by volume in air which will burn or explode if ignition source is present. EXTINGUISHING MEDIA: Specific fire fighting agents that should be used to extinguish fires. SPECIAL FIRE FIGHTING PROCEDURES: Indicates equipment to protect firemen from toxic products of combustion, or if water is not to be used. UNUSUAL FIRE & EXPLOSION HAZARDS: Includes hazards not covered by other sections. SECTION 4 - HEALTH AND HAZARD DATA LD 50 OR LC 50: Refers to that dose or concentration of the material which will produce death in 50* of the animals. For inhalation, exposure time is indicated. CLASSIFICATION: Based on LD 50 or LC 50 values by oral, dermal, or inhalation testing. See American National Standard Institute (ANSI) 2-129.1 (1982), DOT regulations, or Federal Hazardous Substances Act for further details. SECTION 5 - EFFECTS OF OVEREXPOSURE PERMISSIBLE EXPOSURE LIMITS: Indicates Threshold Limit Value (TLV) and/or Time Weighted Average (TWA) as established by ACGIH and/or OSHA. Where the PPG value is lower, it is also given. ACUTE EXPOSURES: Eye, Skin, Ingestion refers to the most -42- SL 071594 -4- common effects that would be expected from direct contact with the product. CHRONIC: Effects that are most likely due to repeated or prolonged exposure. EMERGENCY FIRST AID PROCEDURES: Self-explanatory. REACTIVITY DATA: Hazard Polymerization - reaction which takes place at a rate which produces large amounts of energy. Stability - conditions to avoid if unstable under normal circumstances. Incompatibility - materials to avoid. SPILL OR LEAK PROCEDURES: Reasonable precautions to be taken and the methods to be used in the event of leakage or spills. Consult Federal, State, and Local regulations for accepted procedures and any reporting or notification requirements. SPECIAL PROTECTION INFORMATION: The section indicates protective equipment to be used when handling the product. Ventilation - normal means adequate to maintain permissible concentration. Ventilation (Type) - i.e. local exhaust, mechanical, etc. SPECIAL PRECAUTIONS: Normal includes relevant points not previously mentioned. This section is basis for precautionary label. REFERENCES: Oata upon which the MSDS is based. -43- SL 071595 PLANT IMPLEMENTATION PLAN SL 071596 CHEMICALS' SUMMARY OF OSHA REQUIREMENTS SL 071598 4/3/84 HEARING CONSERVATION PROGRAM REQUIREMENTS A. Employee Monitoring 1. Monitoring Specifications a. Instrument must, measure all sound levels between 80 and 130 dBA. If the upper resoonse range of any noise dosimeter being used by the plant is lower than 130 dBA, then it must be documented that noise levels greater than the actual upDer response range do not exist in the plant. b. One of the following instruments must be used: Noise Dosimeters SIM (Measurements should be taken following a protocol that adequately defines sound level profiles.) c. The instrument calibration should be checked before and after each day's use. d. Calibration records should be keot for each instrument. 2. Monitoring Results a. Monitoring must be conducted for each emoloyee or for representative employees from all job classes that may have exposures of 85 dBA or higher. b. All employees exposed to > 85 dBA of noise must be notified of the results of monitoring. If renresentative monitoring of a job class is performed, all employees intended to be covered by the result must be'notified. c. All iob classes should be identified according to a particular exposure ranqe, i.e.: < 35, > 85, and < 90, or > 90 dBA. d. Each individual employee must be identified as belonging to a particular job class (or exoosure group). e. AH members of job classes which have one or more exposure measurements > B5 dBA (TV/A) must be included in the hearing conservation program excent where there is adequate justification for exclusion. f. There must be an apnrooriate lowering of the 85 dBA criteria level to account for shift durations greater than eight hours (Apoendix A of the Amendment). g. Appropriate records must be kept (o.g., computerization according to TEB's memo 11/30/31). SL 071599 Page 2 B. Training Program 1. All members of job classes which have one or more exposure measurments > 85 d3A must Darticipate in the hearing conservation training p-oqram except where there is adequate justification for exclusion. 2. These employees must be trained before 2/22/83 and annually thereafter. 3. The traininq must include at least the followinq: a. Effects of noise on hearing. b. Hearino Protectors: purpose of advantages, disadvantages, and attenuation of various types instructions on the selection, fittinq, use, and care of c. Audiometric Testinq: puroose of explanation of test procedures 4. Records of training sessions should be kept, including date, content and employees present. C. Hearing Protectors 1. All members of job classes which have one or more exposure measurements _> 85 dBA must be provided hearing protectors except where there is adequate justification for exclusion. 2. There must be an adequate program to ensure that hearing protectors are used during high noise tasks by all members of any job class which has one or more exposure measurements >_ 90 dBA and for any member of a job class with one or more exposure measurements > 85 dBA who either have experienced a standard threshold shift or-have not yet had a baseline audiogram accomplished for them. 3. Siqns should used, where appropriate, to delineate high noise areas in which the use of hearing protectors is mandatory. One of the following two options should be chosen: a. Identify all areas with noise levels > 85 dBA and enforce the use of hearino protectors uniformly across the entire workforce, or SL 071600 Page 3 b. Identify areas > 35 dBA and < 90 dBA separately from areas > Q0 dBA and enforce the use of hearing Drotectors on these areas only for enployees with a STS o** without an established baseline audiogram. 4. At least two tvoes of hearing protectors must be made available to the emoloyees for their selection. 5. An evaluation of hearino protector attenuation must be conducted (Appendix B_ of Hearing Conservation Amendment). 6. If the MRP, method is used, the hearinq protectors provided nust have a NRR rating minus 7 dB adequate to attenuate exposure below 90 dBA (or 85 dRA for those with standard threshold shift). 7. There must be an adeauate program for the individual fitting, cleaning and replacement of reusable hearing protectors. 8. PPG must supervise the correct use of all hearing protectors. D. Access to Information and Training Materials 1. The standard must be made available to the emoloyees so that they do not have to ask for it. 2. All materials relatinq to the plant's training and education program required by the standard must be made available to DSHA uoon request. E. Personnel Qualifications 1. Each plant's audiometric testing program shall be under the supervision of a licensed or certified audiologist or otolaryngologist or other physician. 2. Audiometric tests must be conducted by: A licensed or certified audiologist, otolaryngologist, or other physTcian, or by a " ^chnician certified bv the Council of Accreditation in Occupational Hearing Conservation F. Annual Audiometric Tests1 2 1. Audiometric testing must be made available to all members of .job classes which have one or more exposure measurement > 35 dBA except where there is adequate justification for exclusion. 2. Testing must be reoffered to affected emoloyees annually, even though they may have previously refused to participate. SL 071601 Page 4 3. Audiometric examinations must be conducted so as to meet the specifications of Section I of this document (``Audionetnc Test Reouirements"). G. Baseline Audioarans 1. The "best" audioaram on record must be used as the baseline. The best audiogram will be a valid audiogram which demonstrates the least amount of threshold shift (average of both ears) in the "hioh" freouencies (averaae of threshold shifts at 2000, 3000, and 40'QQ Hz)T~ When two or more audiograms have the same averaae threshold shift at these freouencies, the one with *he least differential between the right and left ear should be chosen as the baseline, if s*i 11 tie"d, the oldest audioaram will be chosen. 2. If the "best" audioaram on record is one which was acquired Drier to Auoust 22, 1981, it - jst reasonably meet the followina requirements: administered bv a orofessional or a trained technician taken at 500, 1000, 2000, 3000, 4000, and 6000 Hz in a reasonably quiet room equipment was calibrated audiogram rust be judged to be valid by the nroqram administrator 3. If existina audioarams arc not used as baselines, there must be adeouate justification for rejection. 4. Baselines for new emDloyees must be obtained within six months of their first exposure to noise above 85 dBA. 5. Hew baseline audiograms (taken after August 21, 1981) must meet the requirements outlined in Section I of this document ("Audiometric Test Requirements"), and must be performed after 14 hours without exposure to workDlace noise. EmDloyees mus+ be informed of the need to avoid high levels of nonoccuoational noise exoosure durinq the 14-hour period 1n immediately precedina the audiometric examination. H. Evaluation of Annua'1 Audioarams and Foilow-uo Procedures 1. A determination as to whether or not a standard threshold shift has occurred must, be made by comparing the annual audiooram to the emoloyee's baseline audioqram. An allowance should be made for the contribution of aging (presbycusis) in the calculation of threshold shift (See OSHA Aopendix F). 2 . Routine evaluations mav be made by an employee qualified to administer aUdfonetric tests or bv computer (See Section E of this document)"! SL 071602 Page 5 S' 3. A "Standard Threshold Shift" is defined by OSHA as "a change in heading thresholds relative to the baseline audiogram of an average ^ Of 10 dBA or more at 2^00, 3000, and 4000 Hz in either ear." 4. When a standard threshold shift has occurred, a new audiooran Should be accomolisbed within 30 days to verify the first test and/or to determne whether the shift is persistent. 5. Upon verification of a standard threshold shift or when a ret.est is not possible within 30 davs of the orioinal test., the following steps must be taken: [(b) and (c) below nav be omitted if the olant phvsician determines that the standard threshold shift is not work related or aggravated bv occupational noise exposure.] a. The new audiogram should be desionated as the "revised baseline" and future audiomei-ric results should be evaluated against i t. b. An employee who is currently not wearino hearing protectors must be provided them and trained in their use and care. c. An employee who is already using hearing protectors must be refitted, retrained, and provided protectors with greater attenuation, it necessary. d. The emoloyee must be informed of the standard threshold shift, in writing, within 21 calendar days using the suggested Matter of notification (attached). e. The plant physician should review the employee's audiometric records, perform a medical examination on the emoloyee, and provide consultation as appropriate. f. The plant physician should determine whether the employee needs to be referred to a certified audiologist or otolaryngologist for further evaluation or testing. g. If further evaluation is deemed necessary, the following information must be provided to the professional performing this evaluation: t Cony of the requirements for hearing conservation as set forth by OSHA [29 CFR 1910.95(c)-(n)]. t Baseline and nost recent audiograms nf employee referred, including all information specified in Section J of this document. Measurements of background sound pressure levels in the ' audiometric test booth. ~ Records of audiometric calibrations (daily biological, annual acoustical, and/or exhaustive calibrations). SL 071603 Page 6 h. If further testing is necessary nr if it is suspected that a nedical patholoqy of the ears exists which is caused or aggravated by the use of hearing protectors, the employee must be referred to a certified audiologist or otolaryngolooist for a clinical examination or evaluation. i. If a nedical patholooy of the ear unrelated to the use of hearing Drotectors is susoected, the employee must be informed of the need for an otological examination. 6. Whenever an employee's audiogram contains an absolute threshold > 35 dB at any frequency, or whenever the average threshold at 5^07 1000, and 2000 Hz is greater or equal to 25 dB in either ear fin be' instances, first time only, regardless of the'"shift, from the br ine), he should be referred to the plant physician for e~ ation and consultation. 7. Wf ever an annual follow-uD exam shows an improvement over the "baseline," t.hp n^w audioaram should be designated as the "base!ine." " 8. "Revised baselines" should not he further revised unless a IQdB or greater ~p~osTtiv or negative shift occurs at 2P00, ~ 300 o', and 4000 Hz in either ear. 9. Whenever an annual following exam shows that an earlier determination of a standard threshold shift is not porsistent (IQdB or greater average negative shift at 2000, 3000, and 4000 Hz in either ear), r.hG employee must be informed of the new audiometric TnterpTetatTon and the employee's original baseline must be used for all later evaluations. If the employee is exposed to less than 90 dBA of noise, he mav discontinue the use of hearing protectors. Audiometric Test Requirements 1. Equipment Specifications a. Test must be conducted for each ear separately at 500, 1000, 2000, 3000, 4000, and 6000 Hz. b. Audiometric test eguionent must meet the specifications of ANSI S3.6-1969. c. Audiometric equipment must meet the requirement of Anoendix C of the OSHA Hearing Conservation Amendment. d. Audiometric tests must be conducted in a booth that has sound pressure levels less than the maximum allowable backaround octave-band sourH pressure levels stated in Appendix D of the 0' Hearing Conservation Amendment. e. Records for (dl must, be retained. SL 071604 Page 7 2. Equipment Calibration a. The functional onnratinn of ftp audiometer must be checked daily bv r^stim a nelson with known stable nearino and tv ^'stenino for distortion. b. An acoustic calibration r-'usf be performed when deviations > 5 dB f> 1G dB) occur in *he above test (a) at anv frequency. c. The calibration must be checked acoustically in accordance with Aooendix E of the QSHA Hearina Conservation Amennment each year. d. An exhaustive calibration must be performed when deviations > 10 dB (> 15 dB) occur in the above test (c) at anv freouency. e. An exhaustive calibration must be conducted at least every two ''ears in accordance with ANSI S3.6. f. Approoriate records must be retained for enuipment calibration. J. Audiometric Test Recordkeepinn 1. Employee audiograms must contain the foUowina items: a. Name and job class of the employee. b. Date of audiogram. c. Examiner's name. 2. The following information mav be recorded on fhe individual audiograms. Otherwise, it should be readily available to the individual who interprets the audiogram. a. Date of last acoustic or exhaustive calibration of the audiometer. b. Employee's most recent, noise exposure assessment (As defined in "Guidelines for the Implementation of OSHA's Hearing Conservation Amendment," Pane one, -2). c Name pf the professional in charge of the audiomofric ornnrgm. 3. These records must be retained in accordance with the PPG Records intension Manual. " T. E. 3aldauff^ ___________ f/r/gy Date SL 071605 Date Dear (employee) We wish to inform you that the results of your audiometric testing have been reviewed. Your auuiogram was found to have a Standard Threshold Shift. An appointment will be maue to discuss this result with (name of physician) and to determine the need for further evaluation. You will be contacted when this follow-up is scheduled. Remember to wear all personal protective equipment, including hearing protection, as required by PPG policy and your supervisor. Very truly yours, T5Audiometric technician, or 2) Safety or Employee Relations Representative (Employee Signature and Date) SL 071606 5.2 -- PLANT NOISE EXPOSURE REPORT SL 071607 5.3 -- ENGINEERING STANDARDS FOR PURCHASED EQUIPMENT SL 071608 c ENGINEERING STANDARD A4-7003 Revision 0 1/20/84 Page 1 of 5 TITLE Applications Standard: Mechanical MOISE CONTROL FOR EQUIPMENT APPROVALS Senior Mechanical Design Engineer E.L. Schultz Industrial Hygiene and Environment Department T.E. Baldauff Senior Standards Engineer R.R. Cornelius Manager Engineering Services R.L. Moss Revisions Revision 0 SCOPE This Standard defines permissible levels of noise produced by equipment to be purchased for PPG facilities. REGULATIONS AND REFERENCES OSHA 29 CFR 1910.95 PPG Standard P4-Q5QQ Noise Data Sheet PPG Standard D4-7001 Noise Control Design Criteria ( i 5 10 15 2C 25 3C 35 4C 45 FORM SIS* ID - *3 SL 071609 ENGINEERING STANDARD A4-7003 Page 2 of 5 CONTENTS Section DEFINITIONS ..................................................................................... Decibel ..................................................................................... A-Weighted Scale ................................................................. Frequency ................................................................................. Noise......................................................................................... Octave Band............................................................................. Sound Power Level ................................................................. Sound Pressure Level ......................................................... VENDOR REQUIREMENTS ..................................................................... SOUND LEVEL LIMITATIONS ............................................................. TEST INSTRUMENTS......................................................................... NOISE TEST REQUIREMENTS............................................................. Paae 2 2 2 2 2 2 2 2 3 3 4 4 DEFINITIONS Decibel . (dB) A unit of noise level measurement, indicating relative difference in power between two signals, one of which is a standard of reference. The nimber of decibels is 10 times the logarithm to the base 10 of the ratio of the two signals. A-Weighted Scale. (dBA) Sound level weighted to reflect the approximate response of the human ear to sound. Frequency. t Hz). The number of sound vibrations per second, measured in hertz Noise. Unwanted sound. Octave Band. A band of frequencies in which the ratio of the extreme frequencies Ts 2:1. The center of the octave band is the geometric average of the upper and lower frequency limits. The preferred octave band centers range from 31.5 Hz to 8000 Hz. Sound Power Level . (I ) Sound power, measured in decibels, is 10 times the logarithm to^the base 10 of the ratio of the sound power radiated by the source to a reference power of 1 pico-watt, or 10" watt. L,, =10 log w/wn Sound Pressure Level. (L,,) Sound pressure, measured in decibels, is 20 times the logarithm to the ?base 10 ?of the ratio of the sound pressure to a reference pressure of 3.0002 dynes/cirr. Lp = 20 log (p/p0) i 10 15 20 ( 2' 33 35 40 45 fOy 3156 10 83 55 SL 071610 ENGINEERING STANDARD A4-7Q03 Page 3 of 5 VENDOR REQUIREMENTS All acoustical information and noise test results shall be submitted by the vendor on PPG Standard P4-0500, Noise Data Sheet. Prior to shipment of equipment to PPG, sound level readings may be required to be conducted at the vendor's shop to verify the noise data. PPG reserves the right to witness these tests and to make additional or confirming measurements. For standard items of equipment on which noise test results for an identical piece of equipment can be sitomitted, a new test may not be required. The standard test results should be submitted for PPG approval. A vendor's proposal shall fully describe noise reduction features of any special design required to meet a sound pressure level of 90 dBA, and shall state the cost and the effect on performance. If an acoustical treatment is quoted, the proposal shall contain full details of the composition and mounting of acoustical material, cost, anc effect on performance. An alternate proposal for meeting an overall sound pressure level of 85 dBA shall also be prepared by the vendor. SOUND LEVEL LIMITATIONS In order to comply with the sound exposure limits, PPG has adopted sound limits for its equipment. Equipment purchased by PPG for industrial use shall not emit sound pressure levels in excess of those listed in the table below. If the requirements cannot be met with the vendor's standard design, alternatives for a special design or for the standard design with acoustical treatment shall be quoted and furnished as described above in this Standard. PERMISSIBLE SOUND LIMITS Octave Band Frequency (Hz) Maximum Sound Pressure Level (dB) at 3 feet distance 63 125 250 500 1000 2000 4000 3000 A-weighted (comDined frequencies) 109 gg 92 87 84 33 83 85 90 The total A-weighted 1 of all frequencies comDined must not exceed 90 dBA at the vendor's test facility. ic i * 2. 3/ 35 4( 4; FORM S1 56 10 - 83 5 SL 071611 1 ENGINEERING STANOARO A4-7003 Page 4 of 5 TEST INSTRUMENTS Measurement of overall sound and of octave band sound pressure level shall be made using a sound level meter and an octave band filter set. These instrunents shall meet the latest revised ANSI Standards SI.4-1971 (Rev. 1976), General Purpose Sound Level Meters, and SI.11-1966 (Rev. 1976), Octave Band Analyzers. Instrunents shall be calibrated acoustically per instrunent manufacturer's recommendations. Calibration shall be made before and after each test. NOISE TEST REQUIREMENTS 1. Equipment to be tested should be mounted on a hard reflective surface in an echo-free environment. 2. It is desirable to have ambient sound levels within the test location at least 10 dB below the sound level produced by the tested equipment in operation. If the difference between equipment noise and i"Oient noise is less than 4 dB, the ambient level is unsatisfactory for noise measurement. If the difference is 10 dB or more, the higher readings are essentially the noise levels generated by the equipment. For differences of 4 to 10 dB, the equipment noise levels shall be determined by applying the following correction values: Difference between ambient and total sound levels (dB) Correction to be subtracted c * -m total sound level (dB) 4 to 5 6 to 9 10 2 1 0 3. Test instrunents shall be placed so as to avoid the influences of air currents, vibrations, electric or magnetic fields, and any other factors that might affect the accuracy of readings. The entire area surrounding equipment should oe explored to ensure that instrunents are placed to measure maximum noise level. 4. Equipment shall be tested at full load, unless otherwise specified. i 5 '<> 15 20 f 30 35 40 45 form S 1 se 10-83 50 t- 55 SL 071612 ENGINEERING STANDARD A4-7003 Page 5 of 5 NOISE TEST REQUIREMENTS (continued) 5. Measurements shall be performed at equally spaced positions around the equipment. The first measurement shall be taken at the position of highest noise level, and subsequent measurements taken at 30 degree intervals around the equipment. Maximum spacing between measuring positions shall be 10 feet. Microphones shall be positioned 5 feet above the base of the equipment. Horizontal distance between microphone and equipment shall be no less than 3 feet and no greater than 6 feet. For equipment with established operators' positions, additional noise measurements shall be made at each operator's position. 6. All readings shall be taken with the measuring instrunents operating to yield slow speed meter indications. For fluctuating sounds with variations less than 5 dB, visual averages shall be taken. For sounds yielding greater meter fluctuations, maximun and minimum meter indications shall also be recorded. 7. At each location, sound pressure levels shall be measured on the A-scale of the sound level meter and should be recorded as dBA. Frequency data shall be measured within octave bands identified either at preferred center frequencies of 63, 125, 250, 500, 1000, 2000, 4000, and 8000 Hz, or within octave bands of 20 to 75, 75 to 150, 150 to 300, 300 to 600, 600 to 1200, 1200 to 2400, 2400 to 4800, 4800 to 9600 Hz. If sound levels as measured on the A-scale are less than 85 dB, frequency data need not be obtained unless specifically requested. 8. Where the noise level in any octave band varies more than 5 dB during an operating period or cycle, measurements at each phase or stage normally encountered are required. 9. If sound power levels are known, they should also be reported (in watts or dB). i 5 io is 20 25 30 35 40 END 45 ( FORM 5154 10 03 55 SL 071613 ENGINEERING 04-7001 Revision 1 c STANDARD 1/23/84 Page 1 of 4 TITLE Design Standard: Mechanical NOISE CONTROL DESIGN CRITERIA APPROVALS Senior Mechanical Design Engineer E.L. Schultz Industrial Hygiene and Environment Department T.E. Baldauff Manager Standards L.H. Gunby Manager Engineering Services R.L. Moss Revisions Revision 1 - Standard has been completely rewritten. SCOPE This Standard defines permissible levels of noise produced by equipment to be purchased for PPG facilities. Methods for measuring noise levels are included. REGULATIONS AND REFERENCES OSHA 29 CFR 1910.95 PPG Standard P4-0500 Noise Data Sheet PPG Standard A4-7003 Noise Control for Equipment 1C 2C 31 <JC ( FORM J15S 10 - S3 SL 071614 ENGINEERING STANDARD D4-7Q01 Page 2 of 4 DEFINITIONS Decibel . (dB) A unit of noise level measurement, indicating relative difference in power between two signals, one of which is a standard of reference. The number of decibels is 10 times the logarithm to the base 10 of the ratio of the two signals. A-Weighted Scale. (dBA) Sound level weighted to reflect the approximate response of the hunan ear to sound. Frequency. The number of sound vibrations per second, measured in hertz (Hz). Noise. Unwanted sound. Octave Band. A band of frequencies in which the ratio of the extreme frequencies is 2:1. The center of the octave band is the geometric average of the upper and lower frequency limits. The preferred octave band centers range from 31.5 Hz to 8000 Hz. Sound Power Level. (Lw) Sound power, measured in decibels, is 10 times the logarithm to the base 10 of the ratio of the.sound power radiated by the source to a reference power of 1 pico-watt, or lQ'1^ watt. Lw =10 log w/wQ Sound Pressure Level. (L_) Sound pressure, measured in decibels, is 20 times the logarithm "to the'oase 10 ?of the ratio of the sound pressure to a reference pressure of 0.0002 dynes/cnr. Lp =20 log (p/p0) VENDOR REQUIREMENTS All acoustical information and noise test results shall be submitted by the vendor on PPG Standard P4-0500, Noise Data Sheet. This Data Sheet shall be attached to the Equipment Data Sheet used to describe the equipment detail s. PPG Applications Standard A4-7003 will also be forwarded to the vendor to describe noise testing and noise limits. Prior to shipment of equipment to PPG, sound level tests may be required to be conducted by the vendor at his expense. PPG reserves the right to witness these tests and to make additional or confirming measurements. A vendor's proposal shall fully describe noise reduction features of any special design, and shall state the cost and effect on performance, if any. If an acoustical treatment is quoted, the proposal shall contain full details of the composition and mounting of acoustical material, cost, and effect on performance. C i 5 10 15 20 r 33 35 JO J5 5t ORM StSS 10 - S3 55 SL 071615 ENGINEERING D4-7001 c STANDARD Page 3 of 4 VENDOR REQUIREMENTS (continued) An alternate proposal for meeting an overall sound pressure level of 85 dBA, compared with warranty requirements of 90 dBA, shall also be prepared by the vendor. SOUND EXPOSURE REGULATIONS OSHA regulations (29 CFR 1910.95) state that employees may not be exposed continuously for an 8-hour day to noise in excess of 90 dBA as a time-weighted average (TWA). OSHA has proposed to reduce the permissible noise level to 85 dBA. All employees exposed to 85 dBA or greater as an 8-hour TWA must take part in a comprehensive hearing conservation program. K It is incunbent upon PPG to consider these government regulations and the new OSHA proposal before purchasing equipment so that noise problems can be prevented before they are created. In attempting to comply with the regulations, location of equipment should be considered. Since OSHA prohibits only excessive employee exposure to noise, noisy equipment located in seldom occupied areas is often acceptable. On the (T other hand, two acceptable pieces of equipment located in the same area may combine to produce unacceptable noise levels in that area. Furthermore, equipment installation conditions, such as room size, materials of construction 2i of walls, ceilings, and floors, mounting system, and location in room or facility, can significantly affect the sound pressure levels emitted by the equipment. 2C For assistance in determining whether sound levels will be acceptable, the appropriate division industrial hygene section should be consulted in the following situations: when the total A-weighted L of all frequencies combined as measured by the vendor exceed 85 dBA; when the cost of special acoustical treatment is thought to be excessive; when it is suspected that combined equipment noises may be a problem. 35 The appropriate division industrial hygene section must be supplied with the Noise Data Sheets, plant equipment layouts, information noise levels of adjacent equipment (> 80 dBA), the location of nearby work stations, and the projected frequency of employee entry into the potential high noise area. 4C 45 ( FORM 51$ 10 - 83 55 SL 071616 3 ENGINEERING STANDARD D4-7001 Page 4 of 4 SOUND LEVEL LIMITATIONS In order to comply with OSHA's noise exposure limits, PPG has adopted noise limits for its equipment. Equipment purchased by PPG for industrial use should not emit sound pressure levels in excess of those listed in the table below. If the requirements cannot be met with the vendor's standard design, alternatives for a special design or for the standard design with acoustical treatment shall be quoted and furnished as described above in this Standard. PERMISSIBLE SOUND LIMITS Octave Sand Frequency (Hz) Maximum Sound Pressure Level (dB) at 3 feet distance 63 125 250 500 1000 2000 4000 8000 A-weighted (combined frequencies) 109 99 92 87 84 83 83 85 90 The total A-weighted L,, of all frequencies combined must not exceed 90 dBA at the vendor's test facility. i 5 20 ( 2r 30 END 35 40 45 OAM 515* 10 * 83 50. k --2 55 SL 071617 II f ENGINEERING STANDARD c P4-0S00 Revision 0 1/23/84 Page 1 of 5 TITLE Practices Standard: Mechanical MO ISE DATA SHEET Equipment Mo. i PPG Project No. Location PPG Purchase Order Mo. Vendor Vendor' s Order Mo. Noise Inquiry Mo. Rev. By Date Equipment Type Trade Name Manufacturer Model No. Serial No. Size Capacity Check One: |"| Std. Design |_J Special Horsepower _ Design |_| Acoustical Treatment Nominal Speed Util i zed* * Brief Description of Proposea Acoustical Treatment ( Test Resul ts at Point with Highest Noise Levels Octave 8and Frequency (Hz) Maximum Sound Pressure Level (dB at 3 Feet) Measured Equipment Sound Pressure Level (dB at 3 Feet) 63 125 250 500 1000 2000 4000 8000 Qveral 1 109 99 92 37 34 33 33 35 90 dBA dBA** ** If greater than 35 dBA, an alternate oroposal for meeting an overall SPL of 35 dBA must also De orepared for PPG 1s consideration. MOTE: Sketch test room, equipment location, and location of measurements on < page 3. Provide individual measurements on page 4. FORM 51 56 10 - 55 SL 071618 ENGINEERING STANOARO P4-0500 Page 2 of 5 SUPPORTING DATA (Must be included with proposal) Test data for identical equipment Test data for similar equipment Describe equipment: ______________ |__ | Theoretical calculations ____ || Other data (explain): _____________________________________ WE GUARANTEE Our equipment will not exceed the maximum sound pressure level of under normal conditions of installation and use. Our equipment will not exceed the maximum sound pressure levels listed in page one of this aata sheet under normal conditions of installation and use. |__ | Other: Vendor __ ____________________________________________ Represented 3y Title Signature Date COMMENTS: 5 15 25f 35 40 4550 50 Stst 10.85 55 SL 071619 c 1 ENGINEERING STANDARD P4-0500 Page 3 of 5 NOISE MEASUREMENT TEST LOCATION DATA Indicate on the sketch below the position of the equipment as placed in the room and orient the machine by some identifying features. Indicate noise test 1ocations. <l T INDICATE TOTAL AREA OF TEST ROOM FLOOR: EQUIPMENT i: UNDER TEST -2 V ( FORM 5IS* 10 - S3 I-- PLAN EQUIPMENT UNDER TEST A l t ELEVATION CEILING FLOOR SL 071620 ENGINEERING STANDARD P4-0500 Page 4 of 5 NOISE MEASUREMENT TEST LOCATION DATA (continued) Test Room Description Vendor's Plant Special Test Room Dimensions: He i g ht Material s: FI oor Wi d th Wal 1 s Anechoic Space Length Ceiling Test Equipment Floor Support Structural bedplate Concrete III. Operating Conditions Actual Speed I nput/Output____ ________________ Load {% Capacity ) Operating Point Vibration Mounts 5 10 15 20 if 30 35 40 45 50 51 56 10 . 43 55 SL 071621 c ?I ENGINEERING STANDARD P4-0500 Page 5 of 5 MEASURED NOISE LEVELS SPL'S: COMBINED | SPL'S: INDIVIDUAL FREQUENCIES, UNWEIGHTED FREQUENCIES I (RE. 0.0002 MICROBAR) [ MICROPHONE I LOCATION WEIGHTING NETWORK A |C FREQUENCY - HERTZ (Hz) 20- 75- 150- 300- 600- 1200- 2400- 480075 150 300 600 1200 2400 4800 9600 63 125 250 500 1000 2000 4000 18000 i J_____________ 1__________!__________!______ ! 1 1 J_____________ ! .1 _!. ! I I 10 15 1 ( J, 25 Octave Band Analyzer Mfgr. Sound Level Meter Mfgr. Microphone Mfgr. Calibrati on 3efore Accessories Used REMARKS 1 Model No. Seri al No. Model No. Seri al No. Type Seri al No. After 3C <40 END ( 45 FOBM 51SS 10 - a3 SL 071622 5.4 -- MEMO ON FILLING OUT A/P FORMS FOR NOISE SAMPLES SL 071623 inter-office: corrts^ndence Date: N'overoer 30, 1981 F rom: T. E. Balaauff Location: 5 West Subject: Noise Monitoring As you are well aware, the new OSHA noise amendment requires that the noise exposure of all emoloyees be determined by February 22, 1981. Dosimetry has typically been the method by which PPG1s Diants have measured noise in the past and though OSHA specifically allows other methods to be used, dosimetry should continue to be used when available. Environmental Affairs believes that changes and clarifications need to be made at this time in the interpre tation and recording of noise exposures which are determined by dosimetry. Currently, most plants record the results of noise dosimetry in "percent of allowable exposure". This measure alone is not sufficient for determining compliance or non-compliance to the noise standard. The total time of the measurement as a fraction of the total time of exposure must also be factored into the result. In other words, a 45 percent noise dose measured over 6 1/2 hours cannot be interpreted as being below the action level of 85 dBA unless the remainder of the work day was spent in an area with noise levels all less than 80 dBA. There are several approaches to noise measurement that can be used which would eliminate most of the ambiguity which currently exists in certain noise exposure data. At least two are practical on a routine basis. The first approach would be to place the noise dosimeter on the worker before he goes to his work station at the start of the work shift and to remove it after he leaves his station at the end of the shift. The resulting full-shift noise dose could then be considered as his "actual" percent dose. The other approach involves measuring the employee's noise dose over only a fraction of the work day (>7 hours recommended). The resulting dosimeter reading must then be converted to "actual" percent dose by using the following formula: Dosimeter Reading v Duration A Duration of Work Shift of Measurement " Actual Percent Dose When using the second approach, the lunch hour should not be sampled. If the dosimeter is inadvertently left on during lunch, the duration of the lunch period should either be subtracted from the "duration of measurement" or added to the "duration of work shift". SL 071624 `Jovenber 3C, 1981 Pace 2 Of these two methods of measuring noise dose, the full-shift mom ten no is the most desirable. However, oartiel shift monitoring is acceotable as Iona as the noise exposure levels encountered during the unsampled Dcrtions of the day are not greater than those encountered during the sampled oortion. Finally, because the new noise amendment mandates both a permissible exposure level and an action level for TWA noise exposures expressed in dBA, Environmental Affairs is proposing that "actual percent dose" (D) be converted to dBA for computer storage using Table A-l in the OSHA noise amendment (attached) or using the formula: TWA (dBA) = 16.61 log^Q (D/100) + 90. Attached is a table which demonstrates several examples of such corrections. The PPG IPEL for noise will be changed to 90 dBA with an action level of 85 dBA. The IPEL table which will soon be put into the area/personnel monitoring computer file will reflect this change. All employees with noise exposures in excess of 85 dBA would be required to participate in PPG's hearing conservation program. Attached is a suggested format for filling out the A/P computer worksheets so that all important information is recorded. Since current worksheets do not list dBA as a unit of measurement, "other" should be circled in the "results" section. If there are any comments or objections to this proposal, please contact me. Otherwise, implementation can begin immediately. /ta Attachment cc: 2. G. Bell B. A. Concoby S. P. Illes T. E. Baldauff Attachment 1 Duration of Sample (min.) 240 480 420 400 380 Dosimeter Reading (percent) 50 50 87.5 48 79 Duration of Workshift (min.) 480 480 480 480 480 Actual Percent Dose (%) 100 50 100 57 100 dBA (TWA) 90 85 90 86 90 Comment Monitored partial exposure reading artificially low Monitored full shift-reading okay Monitored partial exposure reading artificially low Monitored partial exposure reading artificially low 9 Monitored partial exposure reading artificially low SL 071626 r' Attachment 2 V J \* / / SAMPLE DATE STARE TIML OUR AT I ON SAMPLE NUMGCfl MO. DAY YR (2400 HU.) { \H MINUTf S) ui'i t i ore. r l 1 _ i i___i___ L- ] fml- !I 1 - I---1 b M lb --ffgfi~/rt/ft&i7s i i i _J_ _t_ 20 21 26 LYSIS DATE 27 30O A 31 T 34 1!) {J&CiK& bifiw&of WtAioattystf '* iii r r. ahalvtical method mo DAY YR. SAMPl INC or V It L i, , , I VTsta.m. ,qA Q 56 41 42 k.g A /,/),t>, .i.l.iry. 51 IB ,^ej\ |p |_i_] ;<_> no ,...., *}** (Jr t*me**S*JTM**** te-nterr,^ SAMI' m <17 ' lx.y, j //,o P|2 n /Jt 6l I ({l&ctLQ toUtTl** of WolHSiftfri AMTMjm_D_F_ * on r c n on Mrn ium j ScOCIAL SECURITY NUMGffl PROT CC TIVE OEVICC TYPE * PPKOVEO OVERSTANDARD' VN VN P |3 4 7 49 50 SI HO , (fe&AO TV"* PAwlf * M"1 m.i iic:m pct -/>.-.?-i.n> T,'9O*' PPO WM TML 1^01 H y 34 35 37 l OYI [ NAM} . 1___i___ II__ 1 I___ L_J . i --J--J - J----- L 50 .4___ lIl_j PPG STD. Da 29 WORKER ACTIVITY, REMARKS, ETC _J. . t____J___ ]__ 38 L_j. i .i--i-- 30 _i... I - 1 -- 1 J--J L -_J_)___1____ 1____I___ L____ I___ 1___j.___1 ]_I__L_ 1 1___ L I . 1 - 1 __ J___ J____ LII -L_ .1 --J __L _1 __L_3 A 1 J -.1 1 -.1 __L l _ 1 I i L _J___ I---- 1 .1.1.1 1 I5 ho P |6 > I (hi P| 8 T i A)I> 5 I GOT l>Al'PHOVf D -------------------- ----------FORM 3362 REV 7-77 SL 071627 SL 071628 6.1 -- SELECTION OF PROTECTIVE EQUIPMENT GUIDE SL 071629 SELECTION OF PROTECTIVE CLOTHING FOR PROTECTION FROM POTENTIAL CHEMICAL HAZARDS PURPOSE: The purpose of this document is to provide guidance to operating units in their selection of garments (gloves, aprons, suits, boots, etc.) for protection against chemical hazards. CONSIDERATIONS: Many considerations need addressinq when selecting garments for protection against chemical hazards. These include: anticipated use t cleaning/laundering needs methods of cleanina/laundering permeation potential t length of anticipated use style and size of protective material needed MATERIALS OF CONSTRUCTION: In selecting garments for protection against specific job hazards, three factors nust receive paramount consideration. These are: type of base fabric (if used) type of impermeable coating method of aarment construction BASE FABRICS: Determines the general characteristics of clothing--stretch, weight and tensile strength. Garments lose all rigidity (and often some chemical resistance) when made without a basp fabric. While this is acceptable-possibly desirable in some gloves--the lack of at least some rigidity is not desirable in most other garments. Fabrics generally used: a) cotton -- cheap, comfortable, helos dissipate body moisture inside clothing, good wet strength b) polyester -- cheaper than cotton, lighter and tougher than cotton, comfnrtable c) nylon -- expensive, lightest, most durable base fabric SL 071630 IMPERMEABLE COATINGS: Bonded to base fabric to seal out. contaminants. May improve the tensile strength of fabric. Coatino materials generally used: a) SBR (nitrile) -- Nitrile is a rubber tyoe comoound that is cheap, flexible, waterproof, highly abrasion resistant but decomposes when exposed to nils for lonq times. b) Neoorene -- Neoprene is a synthetic compound that offers protection from manv potential workplace hazards. Dependinq on the deqree of neoprene in the coating, a garment of this material can he effective aciainst oil, alcohols, most ketones and aldehydes, oroanic esters, many salts, alkaiines and many inorganic acids. c) Polyvinyl Chloride (PVC) -- PVC is a very versatile, medium priced material that is resistant to a wire ranae of alcohols, acids, salts, alkaiines and other substances. The material is soft and comfortable, while having good resistance to puncture, abrasion and tea1*. d) Polyurethane -- Polyurethane is a very expensive material. If is one of the touahest materials normally available ana is impervious to most hazardous cnemicais (except some acids). it is very lightweight and bignly resistant, to abrasion. e) Polyvinyl Alcohol (PVA) -- PVA is a material that shares some of the physical characteristics with PVC. It as good resistance to tear, puncture and abrasion. Its major shortcoming is tha it dissolves in the presence of moisture, tnus preventing conventional washing. f) Vi ton -- Vi ton is a specially made, touch compound that is very ^xnensive. It was made for handling chlorinated .and aromatic solvents. As a result, protective clothinq made from this material exhibits a hiqh deqree of impermeability to these solvents. This material is also acceptable for use in or around water and waterbased solutions. This material is used mainly in the manufacture of qloves. g) Others -- There are other materials used as coatinqs of protective clothinq. However, due to their limited use, the vendor and/or manufacturer should be contacted for their serviceability and availability. SL 071631 -3 - r CONSTRUCTION: a Sizinq To save on fabric, sane manufacturers "cut down on their sizing." These manufacturers' clothing sizes tend to run small. This could result in early failures around sams. Coating Adhesion The coatinq adhesion can be tested by scraoina with a coin or metal fingernail file. If the coating scrapes off easily, the garment has a poor coating adhesion. Seams Seams are the most vulnerable part of protective clothioo. Threads in seams must not be exDOsed. Many modern fabrics do not use stitched seams but cemented seams. These seams are then vulcanized. A similar seam is available on PVC and other synthetics. a Coat Type Garment Sleeves These are generally three tvpes of sleeves that are widely used on protective garments. These are: a) Set-in Sleeves -- This is the traditional "tailored suit" method of attaching a sleeve to the jacket. It consists of a seam all around the arm. Arm movement is usually somewhat restricted with this sleeve. b) Raglan Sleeves -- These sleeves have seams above and below the shoulder. If these seams are of the stitched type, they may rip out under the arm after little use. c) Batwing Sleeve -- These sleeves have two lonq seams. One of these is in ton of the arm and runs fr' the neck to the * wrist. One is under the arm, , unning from the waist all the way down the jacket. This type of sleeve is comfortable and very durable. A Shoe/Boot Soles There are two common ways of attaching soles to chemical protective shoes or boots. These are: a) Cementing -- A molded sole is cemented to the upper part of the boot. This cemented "seam" has been found to be the source of a 1 eak. b) Vulcanized -- The solo attached to the boot and then vulcanized. This is the best method for attaching seams to minimize leaking. SL 071632 4 POSSIBLE EFFECTS ON PROTECTIVE CLOTHING BY CHEMICALS: The effects that a chemical may'have on protective clothing can be classified into three headings: Penetration Penetration is the flow of the liquid chemical throuah parts of the garment such as zippers, stitched seams, or imperfections such as Dores, punctures or other imoerfections, t Degradation Degradation is the deterioration in one or more physical properties of protective clothing material. Permeation Permeation is the orocess which allows a chemical to nass t^ouqh a protective film by molecular diffusion rather than through penholes, pores, or other visible openings. Published Literature Recently, several articles have been published on the subiect of permeation/degradation testing. One of the best is that published by C.N. Schlatter of Becton Dickinson (Attachment =1). This work was instrumental in their develODment of their informative pamphlet, entitled "Edmont Chemical Resistance Guide" (Attachment =2). Gary Nelson ann T. T. Broun have also none work in this area (Attachment =3). CHOOSING THE CORRECT GARMENT: It is often possible to select a garment from the permeation/deqradation testing of others. As is apparent, this is the easiest and most inexpensive way. However, if the tables that have been developed by others do not suffice because of anticipated use or other conditions or if the findings of several authors conflict, the garment material may be tested. OUTSIDE TESTING: For those who have no inhouse garment testinq cell or desire to have a aarment tested by an outside contractor, Environmental Affairs' assistance is available. However, should a number of requests be received at once or over a shert period of time, Environmental Affairs will be forced to prioritize the garments for testing to comoly with existinn time and financial constraints. SL 071633 5 r The procedure for Environnental Affairs' assistance is: t Notify, in writinci, the Industrial Health and Hygiene Section of the Environnental Affairs Department of material(s) requirinq testina. Include a brief summary of the anticipated use of this material (includino the chemicals that it will be exposed to). Send samples of the material to be tested. If possible, send a complete garment. If not, send a sample of the material that is one foot square. Environmental Affairs will forward the garment(s) or material samples, alonq with the conditions of the test, to the contractor. Results of the test will be forwarded to the requesting unit when received from the contractor. r ( SL 071634 7.1 -- CHEMICALS' AUDIT CHECKLIST SL 071636 10/8/82 RESPIRATORY PROTECTION PROGRAM REVIEW AND COMPLIANCE ASSESSMENT r V Answer/Reference to Working Paper or Document I. WRITTEN RESPIRATORY PROTECTION PROGRAM Is there a written respiratory protection program that appropriately addresses the followi ng: A. OSHA Requirements 1. Selection of respirators on the basis of the hazard to which the worker is exposed (specification of respirator for routine and non-routine uses). 2. Training of users (proper use and limi tati on). 3. Respi rator cleani ng. 4. Respirator storage. 5. Respi rator inspecti on. 6. Work area surveillance. 7. Inspection and evaluation of program to determine effectiveness. 8. Medical examination. 9. Use of approved or accepted respirators. B. Recommended Items 1. Permissible practice. 2. Enployee Responsibility. 3. Enployer Responsibility. 4. Program Admi ni strati on. 5. Recordkeeoi ng. ( 6. Facial hai r policy. 7 . Fi t-testi ng protocol . SL 071637 2 Answer/Reference to Working Paper or Document II. RESPIRATOR SELECTION AND USE A. For each job class/task is selection based on ANSI 288 .2 1969 ( 1980) and specifically the following considerations: 1. NIOSH/MSHA approved respirators. 2. Contaminant and Operation Considerations a. Concentration of contaminants -- actual and potential. b. Eye irritation and other physiological effects. c. Operation, process, and work area characteri sti cs. d. Employee activities (work rate, frequency, and dj rati on of use). e. Type of use -- emergency vs. routine f. IDLH Considerations Contami nant concentration. Location of hazardous area with respect to a location having respirable air. Oxygen deficiency. 3. Respirator Capabilities and Limitation a. Mode of Operation AtmosDhere supplying. Ai r-puri fyi ng. b. Face-piece pressure. c. IDLH/Oxygen deficiency considerations. 4. Protection Factors SL 071638 B. Is an appropriate respi rator soecified for each routine and non-routine job task? C. Do the written procedures for IDLH situations requi re the following: 1. An additional worker is present. 2. Comnunications (visual, voice, or signal line) are maintained. 3. The stand-by worker has proper rescue equipment. III. AIR QUALITY AND CYLINDERS REQUIREMENTS A. Air Quality 1. If oxygen is used, is it USP grade for medical or breathing oxygen? 2. If breathing air is used, does it meet Grade D requirements of Cont>ressed Gas Association Commodity Specification G7 .1-1966? a. 02 - 19.5-23.5% b. Condensed hydrocarbons - 5 mg/m^ c. CO - 20 ppm d. C02 - 1000 ppm e. Odor 3. Are air-line couplings incompatible with other gas outlets? B. Cylinders 1. Are cylinders tested and maintained per DOT (49CFR Part 178)? 2. Are cylinders appropriately marked per ANSI Z48.1-1954, etc? Answer/Reference to Working Paper or Document SL 071639 4 Answer/Reference to Working Paoer or Document a. Chemcial or common name marked on cylinder with stencil, stamp, or label that is not easily removed. b. Lettering is of contrasting color and 3/16 i nch. C. Compressors 1. Is cororessor situated so as to avoid entry of contaminated ai r? 2. Are sorbent beds and filters used? Is there a change-out schectile? 3. Is there a receiver of sufficient capacity to allow a user to escape in the event of a compressor failure? Are there alarms to indicate compressor failure and overheati ng? 4. If an oi 1-lubricated compressor is used, does it have a high temperature or CO alarm? If only a high temperature alarm, is CO checked periodically? IV. TRAINING A. OSHA Requirements for Respirator Users 1. Are users trained by a competent person? 2. Does the training include: a. Workers to handle and wear respi rators in a normal and test atmosphere? b. How to wear, adjust, and determine proper fit? c. The use and limitations of each respirator? 3. Are the training methods appropriate? 4. Is the frequency of training sufficient? SL 071640 5 Answer/Reference to Worki ng Paper or f Document B. Recommended Training Provisions 1. Users a. Reasons for using respirators. b. Nature, extent, and effects of respi ratory hazards. c. Recognizing and responding to sneraency situations. d. Inspection to assure proper operation. e. Maintenance and storage procedures (if applicable). f. Cleaning procedures (if applicable). g. Employee's Responsibilities Use respirator according to instructions and training. Reporting malfunction. t Guarding against damage. h. Regulations concerning respirator use. 2. Supervi sor Trai ni ng a. Basic respi ratory protection practices. c. Procedures for issuance, inspection, maintenance, and storage. d. Use of respirators. e. Regulations concerning respirator use. f. Training assistance if required to trai n users. V. FIT-TESTING A. OSHA Requirements 1. Are all persons wearing negative pressure respirators fit-tested? SL 071641 6 Answer/Reference tG Working Paper or _____ Document B. Recommended Provisions 1. Is protocol written? 2. Is protocol appropriate? 3. Are appropriate records kept? 4. Is retesting conducted at an adequate interval? VI. INSPECTION, MAINTENANCE AND CARE A. Program Content 1. Inspection 2. Cleaning and Sanitizing 3. Part Replacement and Repair 4. Storage B. Inspection 1. Frequency a. Are all respirators inspected routinely before and after each use? b. Are respi rators inspected when cleaned? c. Are emergency-use respi rators and SCBAs inspected monthly and after each use? 2. Content a. Tightness of connections. b. Condition of facepiece, valves, valve covers, cartridge and canisters, connecting tubes, air bases, head strap, and harnesses. c. Cylinder air pressure fully charged. d. Proper function of regulations, alarms, and other warning devices. SL 071642 7 Answer/Reference to r Working Paper or Document k V 3. Are records of findings maintained for emergency use? C. Cleaning and Sanitizing 1. Is there a schedule for cleaning and sanitizing of routinely used respirators? 2. Are respirators used by more than one person cleaned and sanitized after each use? 3. Are emergency use respirators cleaned and sanitized after each use? D. Part Replacement and Repair 1. Are air-purifying cartridges replaced prior to breakthrough? 2. Are the replacement parts designed for the respirator and installed according to the manufacturer's recommendation? 3. Is part replacement and repair conducted ty a trained person? 4. Are reducing or admission valves or reflations returned to the manufacturer or to a trained technician for adjustment or repai r? E. Storage 1. Are respi rators stored properly to prevent contamination or damage? 2. Are emergency use respi rators stored so that they are easily accessible? VII. INSPECTION AND EVALUATION OF PROGRAM A. OSHA Requirements 1. Are routine inspections conducted in the workplace to assure proper selection, use, and maintenance of the respirator? SL 071643 a Answer/Reference to Working Paoer or Document 2. Are employee's feedback solicited on comfort, breathing ability, visibility, comnuni cati on, job performance, and confidence in facepiece fi t? 8. Recommended Provi si ons 1. Is an annual review of the respirator program conducted to determine the effectiveness of the program? 2. Is this review written? VIII. RECORDKEEPING A. OSHA Requirements 1. Inspection dates and findings for SCBAs and emergency use respirators? B. Recommended Records 1. Types of respi rator( s ) specified for each job class/task? 2. Cartri dge/cani ster change-out? 3. Training topics and attendees? 4. Fit-test results? 5. Air quality test results? 6. Medical exam certifications? 7. Compressor sorbent and filter change-out? 8. Program review and corrections? SL 071644 7.2 -- PLANT WRITTEN RESPIRATORY PROTECTION PROGRAM SL 071645 SL 71646 8.1 -- DESIGN, MAINTENANCE, AND PROPER USE OF LAB HOODS SL 071647 S/20/85 r PPG CHEMICALS' DESIGN, MAINTENANCE AND PROPER UTILIZATION OF LABORATORY HOODS I. OBJECTIVE The prime objective of this procedure is to assure that all laboratory hoods are designed and operated in accordance with good industrial hygiene practices and that these hoods are in compliance with all state and federal regulations. II. DEFINITIONS AS PER OSHA A. Laboratory Hood. A device enclosed except for necessary exhaust purposes on three sides and top and bottom designed to draw air inward by means of mechanical ventilation, operated with insertion of only the hands and arms of the user, and in which potentially hazardous substances are used. B. Walk-In Hood. As in A, except that front opening extends to the floor providing access of the entire body into the hood for the r purpose of setting up or tearing down certain apparatus of such size and nature as to preclude their use in a coventional laboratory hood. C. Face Velocity. The linear flow rate of air through the open face of the~Hoodmeasured perpendicularly to the plane of the hood opening. D. Low or Moderate Toxicity Materials. Materials or chemicals having PPG Internal Permissible Exposure Limits (IPELs) or American Conference of Governmental Industrial Hygienists' (ACGIH) Threshold Limit Values (TLVs) of greater than 10 ppm or 0.1 mg/m. E. High Toxicty Materials. Materials or chemicals having PPG IPELs or ACGIH TLVs of less than or equal to 10 ppm or 0.1 mg/m. F. Capture Velocity. The air velocity at any point in front of the hood or at the hood opening necessary to overcome opposing air currents and to capture contaminants at that point. G. TLV. A guideline to the airborne concentration of a particular substance for which it is believed that nearly all workers may be exposed (individually) 8 hours a day for 40-hour work weeks over a working lifetime without adverse effects. These guidelines are published for common chemicals in Threshold Limit Values for Chemical Substances and Physical Agents in the Workroom Environment . . 77* published once a year by the ACGIH (see Ref. A) / SL 071648 2 H. IPEL. As in K, except that they have been established based on the latest scientific literature and reflect the professional judgments of PPG health professionals (see Ref. C) I. Units. mg/m^ -- milligrams of contaminant per cubic meter of air fpm -- feet per minute cfm -- cubic feet per minute ppm -- parts (by volume) of contaminant per million parts of air III. HOOD DESIGN AND FUNCTION PARAMETERS A. Sunoly Air Distribution For typical operations at a laboratory fume hood, the worker stands at the face of the hood and manipulates the apparatus in the hood. The indraft at the hood face creates eddy currents around the worker's body which can drag contaminants in the hood back to the body and up to the breathing zone. The higher the face velocity, the greater the eddy currents. For this reason, higher face velocities do not necessarily result in improved protection. Room air currents have a large effect on the performance of the hood. Thus, the design of the room air supply distribution system is as important in securing good hood performance as is the face velocity of the hood. ASHRAE research protect RP-70 results, reported by Caplan and Knutson (see Ref. D), concludes in part: ( 1. Lower breathing zone concentrations can be attained at 50 cfrn/sq. ft. with poor air distribution. With a good air supply system, and t icer gas released at 8 liters per minute inside the hood, b" athing zone concentrations can be kept below 0.1 ppm and U3 ally below 0.01 ppm. 2. The terminal throw velocity of supply air jets should be no more than 1/2 to 2/3 the hood face velocity; such terminal throw velocities are far less than conventional practice. 3. Perforated ceiling panels provide a better supply system than grilles or ceiling diffusers in that the system design criteria are simplier and easier to apply, and precise adjustment of the fixtures is not required. For the reasons described, an increased hood face velocity may be self-defeating because the increased air volume handled through the room makes the low velocity distribution of supply air more difficult. /_ SL 071649 -3- r B. Selection of Hood Face Velocity The interaction of supply air distribution and hood face velocity makes any blanket specification of hood face velocity inappropriate. Higher hood face velocities will be wasteful of energy and may provide no better or even poorer worker protection. The performance test developed by Caplan and Knutson may be used as a specification. The specified performance should be required of both the hood manufacturer and the designer of the room air supply system. The specification takes the form: xx All YYY where: xx = tracer release rate in hood using the specified diffuser apparatus. Rates are as follows -- 1 liter/minute approximates pouring volatile solvents back and forth from one beaker to another. 4 liters/minute is an intermediate rate between 1 lorn and 3 1 pm. 8 liters/minute approximates violently boiling water on a 500 watt hotplate. (Other release rates can be specified for special cases.) YYY = control level, ppm, at the breathing zone of the worker. AU = "as used" in the laboratory. "AM" would indicate "as manufactured" presumably tested in the manufacturer's test room. Any well-designed airfoil hood, properly balanced, can achieve < 0.10 ppm control level when the supply air distribution is good. Therefore, it would seem appropriate that the "AM" requirement would be < 0.10 ppm. The "AU" requirement involves the design of the room supply system and the toxicity of the materials handled in the hood. The AU specification should be tailored to suit the needs of the laboratory room location. For projected new buildings it is frequently necessary to estimate the cost of air conditioning early, before the detailed design and equipment specifications are available. For that early estimating, the following guidelines may be used. SL 071650 4 Conditi ons cfn/sq. ft. Open Hood Face r Ceiling panels properly located with average panel face velocity <40 fpm (see Ref. 137). Horizontal-sliding sash hoods. No equipment in hood closer than 12 in. to face of hood. Hoods located away from doors and trafficways. 60 Same as above, some traffic past hoods. 80 Ceiling panels properly located with averaqe panel face velocity <50 fpm (see Ref. 137). Hoods located away from doors and trafficways - or - Ceiling diffusers properly located, no diffuser immediately in front of hoods, quadrant facing hood blocked, terminal throw velocity <60 fpm. Hoods located away from doors or trafficways. 80 Same as above, some traffic past hoods. 100 Wall grilles. Possible but not recommended for advance planning of new facilities. r C. Auxiliary Air Hoods Auxiliary air hoods are of proprietary design and a quantitative analysis cannot be provided here. Some designs blow contaminants out of the hood into the room; others are quite effective. The referenced performance test can and has been used to demonstrate the control level achieved by any specific design. Well-designed auxiliary air hoods perform as well as any other hoods in this regard. Some auxiliary air hoods, introducing untreated or partially treated air at low velocity, may degrade the room air conditioning if the auxiliary air is as much as 20F warmer than the room air. This behavior may be observed with a smoke test, but is difficult to quantify and there is not a valid, demonstrated quantifying test. If the laboratory room air is to be maintained at some specified condition of temperature, humidity (and perhaps cleanliness), use of auxiliary air hoods may not be economic or energy-conserving as compared to regular airfoil hoods with well-designed room air supply. D. General Design Criteria 1. Provide uniform exhaust air distribution in hood. Adjust baffles and air flow for less than ^20% variation in face velocity with sash in maximum open position. SL 07165 -5- Locate hood away from heavy traffic aisles and doorways. 3. Use corrosion resisting materials suitable for expected use. 4. Locate exhaust fans outside of buildings. 5. Avoid sharp corners at jambs and sill. Flanges and rounded hood inlets are desirable. 6. By-pass opening in hood is desirable to avoid excessive indraft under partially-closed sash condition. Opening to be baffled to prevent splash from eruption in hood. 7. Installation and maintenance. Inspect hood periodically; monthly for new or critical installations. Quarterly or semiannually for others. Use calibrated velometer or neated wire anemometer. 8. Provide tempered or conditioned make-up air to laboratory. Make up air volume to be selected for desired air balance with adjoining spaces. 9. In order to reduce exhaust volumes, local exhaust hoods should be considered instead of laboratory bench hoods for fixed set- r ups. 10. For air conservation use horizontal sliding sash. E. Perchloric Acid Hoods Perchloric acid is extremely dangerous because it is a very strong oxidizer. When the acid reacts with organic material, an explosive reaction product may be formed. 1. Do not use perchloric acid in a hood designed for other purposes. Identify perchloric acid hoods with large warning signs. 2. Provide exhaust ventilation and room supply air in accordance with above. 3. Utilize local exhaust ventilation within the hood to minimize condensation of vapors inside the hood. 4. Locate all utility controls outside the hood. / SL 071652 6 5. Materials of construction for this type of hood and ductwork must be non-reactive, acid resistant and relatively impervious. AVOID ORGANIC MATEfll4LS unless known to be safe. Stainless steel type 316 with welded joints is preferred. Unplasticized polyvinyl chloride or an inorganic ceramic coating such as porcelain are acceptable. 6. Ease of cleanliness is paramount using all welded construction for stainless steel with accessible rounded corners. 7. The work surface should be water tight with a minimum of 1/2" dished front and sides and an integral trough at the rear to collect the washdown water, 8. Design washdown facilities into *he hood and ductwork. Use daily or more often to thorough clean perc^oric acid from the exhaust system surfaces. 9. Each perchloric acid hood should have an individual exhaust system. Slope horizontal runs to drain. Avoid sharp turns. 10. Construct the hood and ductwork to allow visual inspection. 11. Where required, use a high efficiency (greater than 80*1 wet collector constructed for perchloric acid service. Locate as close to the hood as possible to minimize the accumulation of perchloric acid in the exhaust duct. 12. Use only an acid resistant metallic fan, a metallic fan protected by an inorganic coating or an air ejector. 13. Lubricate the fan with a fluorocarbon type grease. 14. Locate the fan outside of the building. 15. The exhaust discharge must terminate out of doors, preferably using a vertical discharge cap which extends well above the roof eddy zone. r IV. EXISTING HOOD DESIGN A. Where technically and economically feasible, existing hoods should comply with all criteria listed above. B. Existing hoods may alternately be evaluated according to the following criteria: 1. Where high toxicity materials are used in the hood, the average face velocity should equal or exceed 150 fpm with sash full open. No single spot reading should be less than 125 fpm. / SL 071653 7 2. All other hoods should perform such that the average face velocity equals or exceeds 100 fpm with sash full ooen. Mo single spot reading should be less than 70 fpm. Existinq hoods that do not meet the criteria set for hi ah toxicity hoods should be upgraded or restricted from high toxicity material handling. Any such hood thus restricted should be consoicuously labeled as to this fact with a durable label reading: WARNING DO MOT HANDLE HIGH TOXICITY MATERIALS WITH THIS HOOD! Existing hoods that do not meet the criteria for general use should be upgraded or shall be conspicuously labeled to show the maximum sash height below which 100 fpm velocities are attained. The following or similar wording should be used. DO MOT OPERATE WITH HOOD SASH RAISED ABOVE THIS LINE. <------------------------------------------- V. MAINTENANCE PROCEDURES A. After initial laboratory hood performance tests have been completed, those which fail to meet the above criteria should be restricted in use or upgraded. Magnehelic gauges on all hoods should be adjusted to reflect the operating condition of each hood after a rating has been assigned. A performance test should be made Dy facility personnel at least yearly thereafter or whenever the Magnehelic gauge or included manometer indicates a deterioration of hood function. Defective gauges should be repaired or replaced as necessary. Test results should be documented and filed in a binder with these written procedures. The test should consist of a traverse of at least six, and preferably nine, face velocity readings in the plane of the face opening with the sash wide open (and the bottom doors closed in a walk-in hood) using a calibrated velometer or heated wire anemometer. B. Preventive maintenance of motor, fan and other working parts should be scheduled twice per year or more often as the tests indicate. The interior of the hood should be thoroughly cleaned at this time. The cleaning operations for a standard stainless steel-lined hood used for exhausting common laboratory chemical vapors should include the removal of the rear air distribution baffles (if present) and thorough scrubbing of the baffles and all interior surfaces of the hood with an industrial strength cleaning compound. The employee performing this cleaning should wear a face shield (an organic vapor acid gas chemical cartridge respirator) and long neoprene gloves to protect exposed skin from chemical corrosion or splash and should ' ensure that the hood fan is operating during the cleaning process to remove any contaminant vapor (include special precaution if hood has had any history of use with perchloric acid). SL 071654 8- - C. The air distribution baffles should be reinstalled after cleanina and adjusted to provide uniform air flow across the hood face. Hoods should be maintained free from excessive clutter and large eauipment which will interfere with normal air flow across the bench working surface. D. Complete maintenance records of each hood should be kept in a folder with this procedure. Records should show all initial performance test data (hood face velocity, Magnehelic gauge readings, and status of hood capabilities), each subsequent test, date and results, and dates preventive maintenance has been performed. A complete retest should be made immediately after preventive maintenance operations are performed and magnehelic gauges should be reset if necessary. Results should be documented as above. IV. REFERENCES A. American Conference of Governmental Industrial Hygienists: Threshold Limit Values for Chemical Substances and Physical Agents in the Workroom Environment with Intended Changes for 1985. ACGIH, P.0. Box 1937, Cincinnati, Ohio. B. American Conference of Governmental Industrial Hygienists: Industrial Ventilation--A Manual of Recommended Practice (18th Edition). ACGIH Committee on Industrial Ventilation, P.0. Box 16153, Lansign, Michigan (1984). C. PPG Chemicals, General Policy and Procedures No. 7.027, "Internal Permissible Exposure Limits (IPELs)." D. Caplan, K. J. and T. W. Knutson, "Laboratory Fume Hood - A Performance Test," ASHRAE Transactions, Vol. 84, Part 1, 1978. ( SL 071655 FUME HOOD CHECK SHEET Check one: \ \ Initial Check | | Annual Check \ | After Maint. Recheck Room Number: Date: Hood Number: Initials: Hood Type: For laboratories meeting Chemicals' design criteria dated: _ , list design average and face velocity of hood Instrument Used: Date Last Calibrated: Face Velocity Readings (fpm) -- lab doors and windows SHUT, sash full open: !------------------------- Average Face Velocity: If < design face velocity (for hoods meeting Chemicals' design standards), or if <150 fpm (for existing hoods), check one: Hood Cannot be Upgraded (Apply Warning Label) Hood Able to be Upgraded (Recommend Maint. Perform Recheck) If < 100 fpm, check one: f' | Hood Cannot be Upgraded (Apply Warning Label) 1 | Hood Able to be Upgraded (Recommend Maint. Perform Recheck) Magnehelic Gauge Set: ___________ (Reading) Preventive Maintenance Performed: Annual Cleaning: Date Date I nitial s Initials SL 071656 8.2 -- RECORDS OF LAB HOOD INSPECTIONS AND CLEANING SL 07X657 SL 071658 9.1 CHEMICALS' AUDIT CHECKLIST SL 071659 r VINYL CHLORIDE MONOMER COMPLIANCE ASSESSMENT Answer/Reference to Working Paper or Document A. Employee Monitoring 1. Has initial determination monitoring been completed in VCM II? 2. Is monitoring conducted according to the OSHA schedule: a) X > PEL, monthly b) PEL >_ X > AL, quarterly c) Discontinue when two consecutive determinations made greater than five working days apart are below the AL d) Whenever a change is made that may result - in an exposure increase 3. Does the monitoring method have the prescribed accuracy? (NIOSH P & CAM 178 or equivalent) B. Regulated Areas 1. Are areas designated as regulated where VCM is manufactured, reacted, repackaged, stored, handled, or used; and VCM concentrations are greater than the PEL? 2. Is access to this regulated area limited to authorized persons? C. Methods of Compliance 1. For work areas that exceed the PEL, is there a written plan to reduce exposures below the PEL by engineering and work practice controls? 2. Is this plan updated every six months? ( SL 071660 2- - Answer/Reference to Working Paper or Document D. Respiratory Protection 1. Is respirator selection made from those specified by OSHA for specific concentrations? 2. Are the following provisions of 1910.134 fulfilled: a) Are negative pressure respirators fit-tested? b) Is the proper air quality and flow rate supplied? E. Hazardous Operations/Emerqency Situations 1. Is there a written operational plan for emergency situations? 2. Does this plan specify: a) protective clothing and respirators? b) evacuation of employees not suitably protected? F. Training 1. Is each employee engaged in VCM operations provided training in its hazards and precautions for its safe use? 2. Is the content of the VCM standard communicated to the employees at the time of indoctrination annually? 3. Does the training program include: a) health hazards, especially the carcinogenic hazard? b) operations that could result in exposures above the PEL? SL 071661 c Answer/Reference v to Workina Paper or Document c) Does the respirator training include: -- how to wear, adjust, and determine proper fit? -- the purpose, use, and limitations of each respirator? -- training for the trainers? d) the fire hazard, acute toxicity, and protective steps? e) the purpose for and description of the air monitoring program? f) the purpose for and description of the nodical surveillance program? /" g) emergency procedures? h) information to aid employees in recognition of conditions which may result in the release of VCM? 4. Are records of the training maintained and include the date, employees present, and subjects covered? G. Signs and Labels 1. Are entrances to reoulated areas posted with signs that say, "Cancer-Suspect Agent Area Authorized Personnel Only"? 2. Do areas that have hazardous operations have signs posted that say, "Cancer-Suspect Agent in this Area - Protective Equipment Required Authorized Personnel Only"? 3. Are containers of waste contaminated by VCM labeled "Contaminated with Vinyl Chloride Cancer Suspect Agent"? ( SL 071662 4 Answer/Referenee to Workina Paper or Document. 4. Are containers of VCM labeled "Vinyl Chloride Extremely Flammable Gas Linder pressure Cancer Suspect Agent"? H. Reports 1. Within one month of establishing a regulated area, has the number of emoloyees in each regulated area during normal operations, includina maintenance, been reported to the OSHA area director? 2. Have emeraencies been reported within 24 hours to the OSHA area director and followed by written communication describing the nature and extent of employee exposures and measures taken to prevent future emergencies as requested? 3. Have employees that have had monitoring results greater than the PEL been informed in writing within ten days of the results and the steps being taken to reduce air concentrations? SL 071663 SL 071664 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE SL 071665 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE REVISED 5/3/85 CONTENTS SECTION/TOPIC PAGE I. INTRODUCTION ...................................................................................................... Overview ............................................................................................................... Logon Procedures - TSO.................................................................................. Logon Procedures - I HRS.............................................................................. 1 1 1 2 * II. CHEMICAL INVENTORY/MSDS MODULE .................................................................. 3 Overview ............................................................................................................... Chemical Inventory/MSDS Data Collection ............................................. Compilation of the Plant MSDS File and Inventory Data Entry . . Data Entry Conventions .................................................................................. File Updates and Maintenance ...................................................................... MSDS System Reporting .................................................................................. Miscellaneous......................................................... ,...................................... 3 3 4 4 7 11 12 III. AREA PERSONNEL (A/P) MODULE ...................................................................... Overview.............................................................................................................. A/P System Reporting ...................................................................................... Report Generation.............................................................................. . . JCL Edits.......................................................................................................... 13 13 13 16 17 IV. VIDEO DISPLAY SCREEN EXAMPLES ............................................................. IH001-IH039 ( Sh 071666 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE I. INTRODUCTION Paae 1 4/01/85 OVERVIEW PPG Chemicals' Industrial Hygiene Records System (IHRS) currently has two modules. The first of these is the Chemical Inventory and MSDS module which assists in the maintenance of up-to-date chemical inventory information, and particularly, in the tracking of current MSDSs for all hazardous chemicals present in the Chemicals GrouD. The second module is the Area/Personnel (A/P) Monitoring module which is used to aenerate industrial hygiene monitoring summary reports. Reports are constructed according to the parameters specified by the user as they are requested. The IHRS is a user friendly system which operates on the Corporate Computer System in the TSO mode. Both modules are menu driven--the computer asks the questions, the user fills in the blanks. LOGON PROCEDURES - TSO The following procedures are used to logon to TSO and from there the IHRS at the Corporate computer. The user must have a user ID (CHMxxxx), an account number (Cxxxxx), and a password (YOURPASS). These will be requested at various stages during the logon and report request procedures. The user is also requested to supply his name (YOURLASTNAME) and plant ID (xxx). The user's name, as supplied, must not contain any blank characters. The plant ID is the three-digit plant code used by the A/P system. Lake Charles' is "254," Natrium is "233," Barberton is "230" and so on. In this system, G.O. is "001." To logon from a Four-Phase Terminal, the following ocedure is used. 1. Release your terminal into the Foreword screen mode. The word "FareWord" should appear on the screen. 2. Hold down the CTRL key and press the Cursor Return key. The following screen should appear: S TYPE F,V, S OR ? MFE/IV IS READY 3. Type in V. This transfers your screen into the Vision mode. The following screen should appear. VISION IS READY. ENTER YOUR ID 001.G, PI, , ???0 (The cursor should be blinking at the bottom on the first "?") SL 071667 Paqe 2 4/01/8S 4. Type in your initials. Example: XYZ The following screen should appear. TYPE E,F,J,L,M,S,T,V,X,3,? 001.G, PI, , XYZO 5. Press the "3" key. The message "ENTER APPLICATION NAME" should appear near the top of the screen. 6. Type in "TSO." Then press the "+/=" key. Note: While on TSO in Four-Phase, the "+/=" key is the Enter key. 7. From this point on, supply the information as requested: CHEMIO, PASSWORD, and ACCOUNT NUMBER (only if you have more than one). Logon is complete when a "READY" message is displayed after the system messages have appeared. LOGON PROCEDURES - I HRS To logon to the I HRS, simply enter the command "IHCMDS" when the READY message has appeared (See SCID: IH001). The computer will respond with the message " *** ok TO USE IH SYSTEM COMMANDS." Then type in "AP" to use the A/P Reporting module or "MSDS" to use the MSDS/Chemical Inventory module. The computer will prompt the user for a user ID, user name, and account number. The MSDS module also requests that the plant ID be entered (See SCID: IH002 and I HOI 7). A short cut to this procedure is shown in SCID: IH003 and I HOI 7. You must loqon to the IHRS only once each time you logon to TSO. After the above message has been received, you may move freely about between the A/P and MSDS module at any time during the TSO session. SL 071668 II. CHEMICAL INVENTORY/MSDS MODULE Page 3 4/01/85 OVERVIEW The Chemical Inventory and MSDS module was designed to serve as a repository of plant materials inventory and MSDS information. Information such as the manufacturer(s) or supplierfs) (up to three per substance), the MSDS number and date of issue from each manufacturer, the location, quantity, frequency and description of use for each department, the ingredients and percent of composition (if a mixture), and any common synonyms are entered into the computer by the plant. The system is driven by either the Chemical Abstracts Registry (CAS) number for a pure substance or by a user generated "trade number" for mixtures and proprietary substances. The system generates indexes for the plant master MSDS file and for the various department's MSDS files listing both the MSDS number and the CHIS code. It generates listings of those substances with and without an approved MSDS. It keeps track of the date of issue of all MSDSs on hand and generates basic inventory reports. The system maintains a plant master file and a department master file for each plant and stows changed or deactivated records into history files. The system also maintains group-wide chemical, trade, and synonym tables. Department and job class tables are accessed from the A/P system tables by the computer. Environmenta-1 Affairs assigns CHIS codes for each substance and enters them into the chemical table. Important: Each plant should identify a sinale user ID and a sinqle account number to be used for data entry and report requests. Chemical inventory and MSDS information which is entered via data input sheets (Figures 1 and 2) should be written to a file identified by the name "USERID.ACCT#.F4xxx.DATA" where xxx is the plant number. Each new batch of information should be merged into this file without obliterating any existing information. Whenever a report request is made, the computer updates the main file, empties the F4xxx file, and prepares the reports requested. This update only occurs when the same user ID and account number is used to request the reports. Otherwise, requested reports will not reflect the new information and the F4xxx file will not be emptied. f CHEMICAL INVENTORY/MSDS DATA COLLECTION On a department-by-department basis, the following information nust be collected for each substance used or produced (See Hazard Communication Compliance Program for scope). Chemical or trade name. Status (purchased, manufactured, intermediate, waste or other). Mame(s) of manufacturer(s) or supplierfs). ~ SL 071669 Paqe 4 4/01/85 Quantity/frequency of use (tons, pounds, gallons or cubic feet per day, week, month, or year; Continuous is used for substances which are stagnant in system, i.e., not consumed in process.). Brief description of use. The best sources of this information are plant Purchasing/Supply and the superintendents of each department. COMPILATION OF THE PLANT MSDS FILE AND INVENTORY DATA ENTRY The next step is to create a comprehensive plant MSDS file. Addressing one "work area" at a time, relevant chemical inventory information for each material is recorded on a Chemical Inventory and MSDS File (CIMF) Master Input Form (Figure 1). Its CAS number is first recorded along with its most common chemical name and any common synonyms. If no CAS number exists, as for trade name substances, a trade number is assigned (see Conventions below). Existing MSDSs are then assigned a number, evaluated for completeness, and physically added to the new "master" MSDS file binder. Pertinent MSDS information for each material is recorded on the Master Input Form. This information includes the names of the manufacturer(s) or supplier(s) of each material, whether a MSDS had been obtained from each manufacturer/supplier, the number assigned to it, and its date of issue. When supplied by the manufacturer, the components of trade name materials and their percent of composition are also recorded. Finally, inventory/use information is recorded, including the location (department), quantity, frequency, and brief description of use. If the substance is being used in another department and the MSDS information is already on record, then it is only necessary to fill out the "key" at the top of the form and the "department" (FDF) section of the form. When completed, the Master Input Forms are sent to Keypunching or Data Entry where the information is transferred into the computer file (see note in "Overview" section). Feedback reports should be reviewed carefully for accuracy. Corrections can be made to erroneous entries using SAS full screen edit (see File Updates and Maintenance). DATA ENTRY CONVENTIONS* Figure 1 (Form 5522) shows the CIMF Master Input Form. When entering MSDS/ inventory information, use only the lines for which new data must be entered. Although the system tolerates redundancy, it is better not to repeat information which is already on file for your plant. Repetition increases the likelihood of erroneous data being recorded. The followng conventions should be used in the generation of the plant inventory/MSDS file. General All information is entered beginning with the first block in any field. SL 071670 -1-------- i SL 071671 ptAMt cai * on uuih. 1 1 0,0 , 1 1 1 \ \ \ 1 1 1 \ 4 * 7 110 1* PPG CHEMICAL INVENTORY AND MSDS FILE-MASTER INPUT FORM [a T,_c_i 13 1.1 A P ______ l______ 1 La B LP 3 L KEY 1 __1 4 19 L KEY 1 _J 4 to L KEY 1 4 f* CHEMICAL NAME A/f CODE l i 1 t_____ I___ l J_____ 1_____ l__ t 1 i 1 1 I 1 1 1 1 1 \____ 1... i___ 20 44 i t ... J t i 4 S 50 STATUS 1' 1 P M rwTXO * 20 7LJ 1 21 22 MAHUrACTUIfCySUrp|.M:il i . 1 . .1 . 1. .1 .. 1 L. 1 1 1 .. t. . 1 __ .1 ..1 MAriurACTunrn/sureuEit 2 _lI L._i_____J______1. _J !......... ! I l __________ 1 L.1 i 1 t1 20 2t A9PHOVCO MSDS ? 1I YH 39 4 3 41 i APfflOVEO MSDS? !1 | 30 YN 1 ... 1 40 MSDS * i1 M SOS * 11 DATE or issue i1 45 46 I .1.... i . I SI DATE or issue 1 1I i t I 44 46 50 F JLiJL r3 lF i D|F 3 !a i T|T t3 A i S!T 1J jKEY 4 19 WL 20 J1 MAiJurAcrunrn/surPUEn 3 J______L... J .1 1 ... i . 1 ....l ._ 1......... 1. i i i li APPROVHO MSDS? I} YN .J in 39 40 M SO 5 A i J______ 1. 44 DATE or issue li i i t 13 90 L KEY 1 1 4 1t DTPAftTM ENT _1 20 1____ 1 at f}1J A 1/ T1 T Y / r ftl'tj . or ijr,r Lj 1 1 1 101 24 li L, rL urjiTfi t r, c rncQ, of U 5 6 -------- 1 12 3 1 9 .3 J 33 or <3 CRtPTION OF USE L .L 1 34 _.i.l 1 ! Ill 1 1 i i 1 1 1 I i_____1 1 i SI 7 62 CAS iNonrrur.nt t !. KEY "1 1 4 1> _____ 1____ ! 20 j_____ ii , ,1 ft CAS * INCflEOICNT 3 COMP L. 1, l t 1 1 1 j_____ 44 ii S3 SI 3S COMP L 30 3 1 CAS * INCHEOICNT 2 i ti l i 12 CAS * iNr.rtrmrNT 4 i 11 41 ft COM P. I1 l 1 1 1 l 1 1 1 56 9 1 66 7 h COMP. r71 42 43 CAS * - INOWrOIEHT S t lilt 1 1 1 69 * I 77 * COMP, m 76 Tt \ KEY 1 L. _J 4 It SYNONYM _____1_____1____ 1_____1_____1_____1_____1_____1_____1_____1_____1____ 1____ 1_____1_____III)____ 1____ l____1 I I I It 44 SYNONYM ___ 1___1__ I--l__ I___ 1___I___1___I___1___I i I I I I I I 1 I I l I 1 IS tt STATUS: P Purchased I - Intermediate T - Transferred Between Depts. X - Imported M Manufactured W - Waste (Produced/Used On - Site) 0 Other UNITS: L = Pounds, T = Tons, G = Gallons, C = Cubic Feet FREQUENCY OF USE: 1 = Continuous, 2 = Daily, 3 = Weekly, 4 = Monthly, 5 = Yearly Signed f Oeta FORM 5522 2-85^ . L i age 5 4/01/85 CAS Number Enter entire number, including dashes. Numbers can occupy from seven to ten positions. The following sources should be used to obtain CAS numbers: 1) First consult a CIMF chemical table listing (system Report 11) to determine whether the substance is already on file from another plant. If it is not, consult the TSCA chemical substance inventory or the NIOSH Reqistry of Toxic Effects of Chemical Substances (RTECS). All pure substances should have an assigned CAS number. If one cannot be found, call Environmental Affairs for assistance. 41 "* : Trade Humber -Jr Trade name substances and mixtures do not, have CAS numbers and will require trade numbers to be assigned. The first four characters in all assigned trade numbers for each plant should be "Txy-" where "xy" are the last two digits of the plant number, e.g., Barberton's trade numbers all start with "T31-." Lake Charles' should all start with "T54-," Natrium's with "T33-," and so on. This will prevent the repetition of a single trade number by more than one plant. This is important since the chemical, trade, and synonym tables are common to all plants. The last one to six characters are assigned arbitrarily and may be either alphabetic or numeric. Chemical Name Enter the most commonly used chemical name for a material. In most cases, i this will be the name as it appears on the MSDS. Abbreviate only when necessary to limit the name to 25 characters. The "A/P code" field should V- be left blank. | Status Self-explanatory. The "transferred" status should be indicated for substances which are both manufactured and at least partially consumed on site by another process. Manufacturer/Supplier #1-3 Always drop "Company," "Corporation," "Incorporated," and all abbreviations of these from the company name. BE CONSISTENT! Enter the company name exactly as it's listed on the MSDS. If the name is longer than the 18 characters allocated, then truncate rather than abbreviate. Do not enter "ACME Chemical" one time and ACME Chemicals" the next time. These will show up as different company names in Reports 3 and 4. If there is an "approved" MSDS on file for an inactive manufacturer/ supplier, it may be entered into the file for possible future use. If there is no MSDS on file for the current manufacturer/supplier(s), enter the manufacturer/supDlier`s name and circle "N" under "Approved MSDS." I f you desire to list a "store bought" MSDS such as one from GeneiSW^Electric's SL 071672 Raae 6 4/01/85 marketted file, the following rules should be followed: 1) DC SOT do it unless there is no other good MSDS available for the substance. 2) When listing an information sheet such as the G.E. Data Sheet, the manufacturer/supplier should be identified as: 9 GE DATA SHEET. The "9" in front of the field will cause these "information sheets" to be listed last on Reports 3 and 4. "PPG" should be identified as the manufacturer/ supplier for all manufactured substances, by-products, intermediates, and the like. When substances are purchased from a supplier rather than the manufacturer, the manufacturer identified on the MSDS/label should be listed. The supplier name may also be listed (if desired) but with the same MSDS number as that listed for the manufacturer. An "S" should be entered in the last space in the manufacturer/supplier field to identify that the listing is for a supplier. Approved MSDS Until objective criteria are established for making this judgment, all MSDSs will be "approved." If an appropriate CHIS code cannot be subsequently assigned based on the information contained on a MSDS, the CIMF coordinator or plant coordinator will retrospectively change the approval status to "not approved." t MSDS Humber When generating the plant MSDS file, start at 1 and assign numbers in ascending order. This is an arbitrary numbering system and no attempt needs to be made to keep the file in alphabetical order. The computer will keep track of numbers and departments, and index listings will be generated based on assigned numbers. Do not use any number twice. Twice-used numbers can be identified in the "MSDS numbers listings" provided in Reports 1 and 2. These should be eliminated when they occur. Date of Issue Use MMDDYY format. If only a month and year are listed on the MSDS, then assign "01" as the day. As such. May 1981 becomes "050181." When no date of issue is listed, leave this field blank. Department A/P department code. Records with invalid codes will be rejected. Quantity/Frequency of Use Specify consumption and production rate during full or "normal" production. If production occurs intermittently, specify frequency in "description of use^ field. Items which are not consumed (refrigerants, catalysts, etc.) should be listed as "continuous" with amount in system identified in "quantity field." Attempt to be as clear about this as possible. *-- SL 071673 I\ Paqe 7 4/01/85 CAS Number, Ingredient 1-5 and Percentage Cohd. If the components of a mixture or trade name material are listed by the manufacturer or the MSDS, then this information should be entered into the system. "Percent of composition should be in whole percentage points. If a range of concentrations is provided, specify the largest percent listed for hazardous ingredients only. If only a generic name is provided, i.e., polyalkylene glycol, then assign a "generic name number" using the same conventions used to assign a trade number (e.g., G31-1). This new "qeneric name number" must also be added to the chemical table on a jleparate data entry sheet. * Synonym Same conventions as "chemical name" field. Miscellaneous Individual components of a waste stream may be entered as "waste" using the appropriate CAS numbers or the entire waste stream may be entered as a ftrade name product" and the individual components listed as ingredients to the waste stream. In either event, all constituents which make up greater than one percent of any stream or product must be listed (0.1 percent for carcinogens). f'. Materials such as "20 percent caustic" and "50 percent caustic" should he entered as trade name compounds with ingredients listed below. FILE UPDATES AND MAINTENANCE In order for the system to remain useful on a continuing basis, appropriate and timely updates will need to be made. Information Updating Two independent measures have been Identified for tracking plant inventory/ MSDS information on an ongoing basis. Both measures require a concerted effort on the part of key individuals and, as a result, this accountability must be clearly defined and given a high priority at each plant. The Integrity of the file will depend on it. The first measure involves plant Purchasing/Supply. Plant Purchasing must determine: 1) whether a MSDS is on file before a purchase order is sent to the suppl ler/di stributor of a hazardous substance; and 2) whether the work area ordering the substance is identified as a current user in the inventory. This information is supplied on Report 3. If not, a reauest for information must be attached to the order. SL 071674 Page 3 4/01/85 The person responsible for maintaining the plant file must be informed whenever the chemical purchase represents a chanqe to the chemical inventory. Copies of purchase orders will be sufficient notification. All new and revised MSDSs must also be forwarded to this person when received by Purchasing. In addition to this important task, plant Purchasing must also send out a blanket request for MSDS information not currently on the file on a periodic basis. Report 4 provides a list of chemicals by, manufacturer, for which this information is needed. The second measure involves a periodic review of inventory information with the work area superintendent. Report 5 is a concise summary by department which was designed for this purpose. Computer File Updating New information can be added to the computer file in several ways. Information concerning new substances, additional manufacturers/suppliers for an existing substance, and new department of use information for an existing substance may all be entered on the Master Input Form as above. Updates of existing manufacturers/suppl iers information should be made using Form 5524 "MSDS Information Updates" (Figure 2). These updates can also be made on-line via the SAS full screen editor (FSED1T). All corrections to erroneous entries will need to be made online either by deleting the existing-record (and re-entering via the Master Input Form) or simply changing the erroneous information. A basic knowledge of the SAS FSEDIT commands will be necessary to do online edits. The SAS/FSP User's Guide (available from the SAS Institute, Inc.; Box 8000; Cary, North Carolina; 27511-8000) should be consulted. A brief description of some of the basic commands is also provided in the next section. SAS FSEDIT Individual plant master file (MSDS, supplier information) and department master file (department/use information) records can be edited via SAS FSEDIT. Simply request Option 2 (MSDS/Plant MFEDIT) or Option 3 (DEPT INV/USE EDIT) from the MSDS system menu (see SCID: IH004). If you choose Option 2, you will be given the opportunity to supply the new "dates of issue" in the event that any are to be changed during the SAS FSEDIT session (see SCID: IH005). Since SAS stores all dates using a 4-5 digit reference number, you will need to enter the issue dates here to obtain the correct "SAS Date" for the intended update (see SCID: IH006). 1f no dates of issue are to be changed, simply specify "none" when prompted for dates. When choosinq Option 2 or 3, the user will be brought to the main SAS FSEDIT menu (see SCID: IH007). In most instances, the user will want to choose Option 1 "Edit SAS Data Set: Work.MSDS" or "Edit SAS Data Set: Work.DEPT." Once Option 1 is specified, the first record will be brought to the screen (see SCID: IH008). f- SL 071675 SL 071676 PPG CHEMICAL INVENTORY AND MSDS PILE - MiSUS INPUHMA1 ION UPDAI bb (existing mpr's only - new date op issue/approval status) TYPE F |C| P '3 r PLANT 4 6 0 |0( 1 76 PASSWORD l 10 l 12 M ANUFAC TORE R/ SUPPLIER I1 I 1 1 I I 1II !! 1 1 36 _________________ CAS * OR CHEMICAL NAME _______ 1________1________1________1________L 13 1_______ 1________!_______ 1_______ 1________!________1________1________1________!________1________1________ 1_______ l________ 1________I_______ 1________1________1_______ 37 11 35 APPROVED M SOS? !1 YN 56 M SOS * _ 1_______ 1________ 1________1________ 57 6 1 DATE or ISSUE ________1________1________1________1________ 62 67 TYPE F |C! P 13 PLANT 1________L 44 0 .0 . 1 7 PASSWORD . -1 10 1 12 MANU FA CTURER/ SUPPLIER _______ I________l________I________l________ ;________l 3B i I Ii f l i CAS on CHEMICAL NAM E .1 13 1 II 55 1 11 APPROVED M S DS7 1--------------------------1 YN 56 i 1 I I 1 III 1 i I I 1 MSDS * l 5J l ... J. 1 61 DATE OP ISSUE _ _______ 1________1________1________l._ 62 67 J_______l 1 l________ 1____ 37 TYPE PLANT F |C| P 1 ' 34 1 6 0.0.1 79 PAS S WOR D _______ L 10 J... 72 CAS * OR CHEMICAL NAME 1i l1 1 ii 1 ll l i i l ii i li i ii i i 1 3 37 i________1 36 1 M ANUFACTU RE R/SUPPLIER I _l_______l 1 J J_____ 1 1 1________1 1 1 J________ 1____ 55 APPROVED M S DS? r------------------------1 YN 56 MSD 5 * 1 57 1 1l 61 D ATE Or ISSUE 11 i i l 62 67 TYPE PLANT PAS SwonD CAS # OR CHEMICAL NAME F 1C| P '3 ________1________ l________ 46 0,0,1 79 1 10 1 12 _______ I________1________1________1________ 1________ !________1________1________ 1________1________!________ 1________1________1________1________1 13 1 1 1 _! 1 1 11 37 MANUFACTURER/SUPPLIER I I 1 1 1 1 l 1________1_____ 1 1 _____ 1________1_______ I.....I 1________ 1____ 3 S 55 APPROVED M SOS? 1 Y 1 N 56 MSDS * ________1________1________ 1________1________ 57 < 1 DATE or ISSUE _______ 1________1________1________1________1________ 62 17 TYPE F P|C| t5 PLANT 1 * 1 6 10 ,0, 7 P ASS WOR D _______ l________!_______ 10 72 CAS on CHEMICAL NAME 1 1________ ________1________1________1________ 1________ 1________1________1________ _______ 1________1________ 1______ 1 13 1________ 1_______ 1 III! 1 1 1_______1 37 M ANUfACTU PER/SUPPLIER iii i r r i i i i r i i i i i r 3 55 APP no VEO MSDS? ri YN 36 MSDS * ___1___ 1___ 1___ 1___ 57 *1 DATE OP ISSUE ___1___ 1___ !___ 1___ 1___ 52 47 VFORM 5524 RE is Signed. Paae 9 4/01/85 To find the record to be edited, the following find statement should be entered from the command line. "F VARIABLENAME = XY--Z". Variable names are listed in parentheses on the screen at each field name. For example, the variable name for plant number is "PCODE" and for CAS Number is "CASNO." Therefore, to find the record for acetic anhydride (CAS No. = 104-24-7), the command F CASNO = 104-24-7 would be entered on the command line (see SCID: IH009). If such a record exists, it will be brought to the screen (IH0010). To edit (add or change) information present on a record, simply move the cursor to the appropriate field and type over the existing information (if any) and enter the updated screen by processing the or Enter key. If important information is accidentally erased or obliterated in the process, move the cursor back to the command line and type "CANCEL." The original screen will be recovered. This cannot be done once the screen has moved to a different record. To delete a record, type in "DELETE" on command line. To bring the next desired record to the screen, repeat the above "find" process. If you are searching for a record that has already been passed by the pointer (e.g. CAS number lower than the present CAS number on screen). An end of file message will be displayed. Simply press PF5 (repeat find) and the search will be repeated from the top of the file. Whenever a record is changed from "active" to "inactive," it is moved to the "history file." When a record is deleted, it is gone forever. f When edits are completed, hit PF3 twice to return to main menu. SAS FSEDIT Commands (typed on the command line) nnnn - Type the number of the observation you want to display on the screen. CURSOR - The cursor command automatically positions the cursor at a given screen location each time an observation is displayed. Type "CUR" on the command line, move the cursor to the desired location, and press ENTER. DELETE - The delete command sets all values of the displayed observation to missing values. CANCEL - The cancel command cancels all changes made to the current screen and restores all variables to the original values. STRING (VARIABLE LIST) - Character variables to be searched for embedded text strings are named in the string command. For example: STR MFR1 MFR2 MFR3 S Character Strings - The S command searches for all the character strings listed in values of the variables specified in the STR command. For example, S DUPONT Observations containing the string "DUPONT" would be found. SL 071677 Paqe 10 4/01/85 F (1ist of criteria) - The F command locates observations meetina one or more criteria. Each criterion is specified as: variable name comparison operator value where variable name is a SAS variable name, comparison operator is one of the following comparison operators, =, = , >, >=, <, < = , EO, ME, GT, GE, LT, and value is a valid value for the variable. For example: F CASN0=108-24-5 PF Keys in EDIT Mode The PF keys used in EDIT mode are shown below: PF1 -- HELP PF2 -- RETURN PF3 -- END PF4 -- PF5 -- REPEAT PF6 -- DUP PF7 -- PF8 -- PF9 -- PF10 -- PF11 -- PF12 -- BACKWARD FORWARD ADD LEFT RIGHT CURSOR The function of each PF key in EDIT mode is described below: HELP RETURN END REPEAT DUP BACKWARD FORWARD ADD LEFT RIGHT CURSOR displays information about a variable. For help, place the cursor anywhere in the field for the variable and press the HELP PF key. returns to SAS. returns to the primary menu screen. repeats your latest L, S, or F command. (See Commands in EDIT Mode) The procedure continues to search through the data set until it finds another observation meeting the search conditions, adds a duplicate of the observation currently displayed. This function is useful for entering data when several observations have similar values. displays the previous observation, displays the next observation. displays a blank screen ready for entering a new observation, shifts left one screen (when more than one screen is needed to hold all the fields for an observation). shifts right one screen (when more than one screen is needed to hold all the fields for an observation), moves the cursor to the command line. The procedure treats an undefined PF key as an ENTER key. You can review or change the EDIT mode PF key definitions by selecting Option 2 from the Primary Option Menu. SL 071678 Page 11 4/01/85 MSDS SYSTEM REPORTING Description The following reports can be generated by the computer upon request: (1) PMI (2) OIL (3) PAM (4) WOM (5) UPL (6) ODM (7) IOP (8) I PC (9) CPP (10) (11) CST (12) PDJ Plant MSDS I ndex Department MSDS Index/Listing Chemicals With Approved MSDSs Chemicals Without Approved MSDSs Inventory Update Listing Chemicals With Out-of-Date MSDSs Inventory of Plant -- Summary Detailed Plant Inventory Chemical Presence in Plant No Report 10 -- Reserved Print Chemical, Synonym Trade Tables Print Plant, Department, Job Tables Report 1 provides an index for the plant's master MSDS hazard code file. The index lists the MSDS number and the established Chemicals' Hazard Index System (CHIS) code for all materials present in the plant by chemical name, trade name, and all listed synonyms. S Report 2 provides an individual MSDS and CHIS code index for each plant department/production unit. Cach individual department index is followed by an ascending list of numbers for MSDSs which should be present in the department MSDS file. This is used in the initial compilation of the department MSDS file from the plant master file and also to periodically check the integrity of department files. Report 3 provides a list of chemical substances which have one or more "approved" MSDSs. The MSDS number, the date of issue, and the name of the manufacturer/supplier is listed for each approved MSDS. 4 list of plant departments in which each chemical is encountered is also provided. Report 4 is a list, by manufacturer, of all chemical substances at the plant for which an "approved" MSDS does not exist in the MSDS file. Report 5 is a brief summary of the material inventory for individual departments. It includes the names of all materials used or produced, quantity of use or production, a brief description of the use of each material, and a list of the primary and alternate suppliers. the Reports 11 and 12 are printouts of the chemical, synonym and trade tables, and of the department and job class tables, respectively. / SL 071679 Paqe 12 4/01/85 Reports 6 through 9 were designed to provide information which will be useful for other industrial hygiene-related programs. Report 6 provides a list of MSDSs which are older than any date specified. MSDSs with no date of issue are also listed in this report. Report 7 is a summary of the chemical inventory for the entire plant. Report 8 is a more detailed plant inventory listing and Report 9 will identify all locations within the Group where a chemical is encountered either as a pure substance or as an ingredient of a trade name substance. Report Generation Reports are requested online by specifying Option 1 from the main MSDS menu (see SCID: IH004). The user is brought to a report menu (see SCID: IH012) from which the desired reports are requested. When all desired reports have been specified, the user selects "R" and is returned to the main menu. "S" is then selected to submit the report request. At this point, the user is given the option to submit the report as is, to edit the JCL, or to cancel the report request (see SCID: 1H013). Reasons for editing the JCL might include: 1) change number of copies (see line 20 on SCID: IH014); and 2) change printer location (see line 4). When changes have been made, hit PF3 to return the system back to SCID: IH013, then enter a blank to submit job (see "JCL EDITS" in the A/P system section for details). MISCELLANEOUS You may browse the MSDS file of any other plant by choosing Option 4 from the main menu. You will be asked for a plant number (SCID: IH016) and then the system will drop you into the plant master file of the specified plant via SAS FSBROWSE. You will be able to browse through the file but will not be allowed to change any records. By choosing Option 5, you may also enter the CAS number of any substance to see whether any other plant has a MSDS on file for that substance. If one exists, you will be dropped into a file which contains all plant master file records for that CAS number specified. f *~ SL 071680 Paqe 13 4/01/85 III. AREA PERSONNEL (A/P) MODULE OVERVIEW The A/P module was designed to allow the user to generate various A/P monitoring reports both at the plant and division level. The user is queried by the computer to supply various report parameters on-line. The computer accesses some 60,000 A/P monitoring records using first Easytrieve to select the records of interest, and then SAS to generate the desired report. A/P SYSTEM REPORTING Description of Reports There are currently five reports which are available in the A/P module. A description and summary of each is provided below. 1) Summary Renort For One Chemical This report details the complete sampling history for any one substance. Individual sampling records are first listed (sorted by plant, department, job class and date); then a summary is provided f which delineates the average and range of all exposure results for each job class. Sample coverage is detailed including the number of samples taken, the number of employees in the job class and the number of different employees sampled. If desired, the computer will also print out sample comments so that "problem" samples can be put in their proper perspective. Report parameters which can be specified by the user include: -- one or all plants -- chemical name -- one or all plant departments -- one or all job classes -- request sample comments (yes or no) -- specify exact date range or all results on record 2) Noise Exposure Report This report details the complete sampling history for noise. It is fashioned after the summary report for one chemical except that averages are computed based on dose rather than sound pressure levels. This report provides the "noise exposure assessments" which are required to be reviewed by the physician in charge of the plant audiometric program and required to be kept as part of the audiometric records. The report reads all noise exposure records on file for which results are reported in dBA (as opposed to the percentage of allowable noise dose) for any one or for all plants. SL 071681 3aqe 14 4/01/85 3) Sampling Summary Report This report provides a single page summary of monitoring activities either for a plant or for each department in a plant. This report lists the number of overstandards, the number of overexposures, and the total number of results, both STEL and TWA, for each substance/physical agent which has been monitored during the period of time specified. When no overstandard results have been obtained for a given substance/aqent, only the number of samples taken are listed. The report can also calculate "mixture" exposures if specified. Mixture results are calculated only for sample numbers which had no overstandard result for any individual analysis. Sample comments are automatically printed out for all over standard results encountered. Report parameters which can specified by the user include: -- one month, two or more monr.hs or one year -- one plant or all -- summary of entire plant or individual summaries for each department -- mixture calculations (yes or no) -- investigative samples included (yes or no) 4) Samp)ing Schedule Report This report gives the average exposure, the total range of sampling results, and the current PPG IPEL for each chemical substance/physical agent by job class. The number of employees in the job class, the number of samples taken, and the employee coverage are also indicated. This report can be used in reviewing annual monitoring results with the formulation of a new annual monitoring schedule in mind. Report parameters which can be specified by the user include: -- one or all plants -- date range 5) K-Test Statistics Report This report calculates 'K-test statistics for a set of monitoring results for each job class and chemical substance/physical agent encountered. The statistical test published by R. M. Tuqgle is utilized. The report lists two exposure levels including: 1) 95% results exposure level 2) 5% results exposure level The exposure levels listed in 1) correspond to "K" in Tuqgle's method tested with 95% confidence where P = 0.95. An exposure level which is less than the IPEL in category 1 would indicate an "acceptable" exposure situation per the Tuggle statistic (P = 0.95). Category 2 represents a "K test statistic with 95% confidence and P = 0.95. An /-- SL 071682 ane IS 4/01/85 exposure level greater than the IPEL in this category would indicate an "unacceptable" exposure situation. A combination of > IPEL in Category 1 and < IPEL in Category 2 represents a situation where more samel inq is required. Report parameters which can be specified by the user include: -- one plant or all -- one chemical or all -- one department or all -- one job class or all -- one date range or all results on record 6) K-Test with Mixtures Report This report is identical to No. 5 with the exception that samoles which were analyzed for more than one chemical constituent are analyzed as one sample. The "result" reported for each sample is the "mixture exoosure level" as defined and calculated in Appendix C of the ACGIH TLV Booklet, except that it is reported in whole percentage points rather than as a fraction of unity. The IPEL reported for these mixtures is 1002.. 7) Leidel-Busch Statistics Report This report is similar to the K-test report except that the statistical analysis performed yields an estimation of the "percent overstandards" for each job class/substance exposure potential. Statistics have been derived from the Occupational Exposure Sampling Strategy Manual published by NIOSH (DHEW Publication No. 77-173), authored by Nelson A. Leidel, Kenneth A. Busch and Jeremiah R. Lynch. Report parameters which can be specified by the user are identical to the K-test. Note: Both the K-test and the Leidel-Busch test depend uoon random sampling of employee exposures for accurate results. For this reason, investigative results have been screened out by the report. However, the user should be well aware of the tremendous potential for biased results in past data. Before any significant decisions are made based upon the results of the above statistical tests, a thorough investigation into the circumstances which surrounded the individual samples should be made. S) Print I PEL Tab!e This report lists the current PPG IPELs. The source of each IPEL is indicated (OSHA, TLV or PPG-generated) and skin and ceiling notations are also indicated. SL 071683 Paqe 16 4/01/85 REPORT GENERATION In order to request any of the above reports, the user accesses the A/P module from the Ready mode by entering "IHCMDS." After the message " *** OK TO USE IH SYSTEM COMMAND" appears, the user enters "AP" followed by the information requested by the computer (see SCID: I HOI 7). The user is then brought to the main A/P system menu which lists the available reports (see SCID: IH018). The desired report is chosen from the menu and the user is queried concerning te parameters described above for each report. The queries are straightforward explaining how the parameters are to be supplied (see SCID: I HOI 9 and IH031). The user is occasionally given the opportunity to "search" for a chemical, department, or job code or to "edit" program code (see SCID: IH019 and IH020). Whenever the user expresses a desire to perform anv of these functions, he is brought into the ISPF full screen editor (see SCID: IH021). Ths editor is somewhat different than SAS FSEDIT. To "search" for a chemical code, simply enter the command "F CHEMICALNAME" on the command line. There should be no blanks in the character string to be found. It is not necessary to enter the entire name of the chemical, since every occurrence of the string entered will be found, one at a time, starting at the top of the file. PF5 will duplicate the last FIND statement. If it is necessary to include a blank character in the strinq to be found, the user must place the string in single quotes (e.g. F 'VINYL CHLORIDE'). When the FIND command has been entered, the user will be brought to the first occurrence-of the character string (see SCID: IH022). Pressing PF5 will take the cursor to the next occurrence and so on. To return to the report query screen after the information has been found, the user presses PF3. / The same procedure is used to search for department and job class codes. The user should keep in mind that job codes are preceded by a "3" in the file being searched and department codes by a "6" (see SCID: IH023 and IH024). This will often help in locating the correct code more quickly. After the appropriate parameters have been specified, the user is qiven the opportunity to submit the job as is or to start over. If an erroneous parameter is accidentally entered, the user simply specifies "M" when he is asked whether he wishes to submit the report as requested. This will bring him back to the main menu where the query session begins again. After the user is satisfied with his responses and the job is submitted, the computer will assemble the job control lanquage and present the user with the option of editing the SAS code, the Easytrieve code, or the JCL code or submitting the job as is. This option qives the user the ability to further fine-tune the selection criteria (via Easytrieve) or to modify the report format (via SAS). These functions require the user to have a basic knowledge of either the SAS or the Easytrieve languages. If the user desires to make further refinements, he should refer to the appropriate user's guide for SAS and Easytrieve. SL 07 T 684 Pane 17 4/01/35 The user can also change the number of copies to be printed or brinq the output back to the screen before printing it. These latter two changes are made by editing the JCL code. In all instances the user is brought into the ISPF EDITOR. Under normal circumstances, once a job is submitted, a printed report is generated on the printer at the location from which the job is submitted. JCL EDITS* Changing the Number of Copies To change the number of copies received, the user chooses the option to edit the JCL by entering a "J" in SCID: IH037. He will first be brought into the ISPF EDITOR in the EASYxxxx.CNTL file. The user then presses the PF3 key which takes him out of this file and into the SASxxxCNTL file (see SCID; IH039). To channe the number of copies to be printed, the user simply moves the cursor to the fourth line "// DATA1 DD SYSOUT = A, COPIES = 1" and changes the "COPIES = 1" to whatever number is desired, up to 9 coDies. When finished, the user presses PF3 and submits the job when requested to do so. Bringing the Output Back to the Screen To bring the output back to the screen, the user enters "J" to edit JCL. Once in the ISPF EDITOR, "MSGCLASS = A" is changed to "MSGCLASS = 0" (line 2) and both occurrences of "SYSOUT = A" are changed to "SYSOUT = 0" (lines 30004 and 40004) (see SCIO: IH038). The user then presses PF3 to edit the SASxxxx.CNTL file. Once again, all of the "SYSOUT = A" are changed to "SYSOUT = Q" (lines 20006, 30006 and 40011). Note: If there will be no need to review system messages and only the report is desired to be seen, then all of the "SYSOUT = A" message except the one after // DATA1 DO should be changed to "SYSOUT = Z" instead of "SYSUUT =0." This will repress the printing of all except the report. After the job has been submitted, the user will generally have to wait about five minutes for it to run before the report can be viewed on the screen. The status of the job can be checked by entering "ST" from the. READY mode. After the job is complete, the user enters "LJ USERIDR," (e.g. LJ CHM0202R). This will bring the user into the "LIST JES" mode. There are normally several files to be viewed (one for each "SYSOUT = Q"). In order to page forward within a file, the user hits PF8. To page backward, PF7 is pressed. To advance to the next file, "FF" is entered on the command line. To go back one file, "FB" is entered. In order to print the output, "RELEASE NEW (A) ALL" is entered on the command line. To delete the output, "DELETE ALL" is entered. If the user tries to advance past the last file, he will be thrown back into the READY mode and will have to enter "LJ USERIDR" to get back into the "LIST JES" mode. Files are automatically deleted after three days if they are not printed or deleted from LIST JES. SL 071685 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r \CFOU37 rUMUCJ* LAST SYSTEM ACCESS \ *> - l R-0 ) / 0 7 / S FROM CH4PH21 ENTER ACCOUNT NUMAER - C4 t 501 CHM0202 LOGON I N PROGRESS \T on `-ARCH R , l $ R " welcome to tso a* the ppc, corporate computer center CURRENT CCC STATUS TNFO: K 4 T ^ 4 HELP DESK: Y4T57 ------------ THERE MAY SE A JO MIN. OUTAGE ON CH/0H/H5 AT NOON F S T FOR \|,L VTAM USERS (AFFECTING MOST TSO USERS) DUE TO DATA COMMUNICATIONS "ESTTNG. *- END OF CCC MESSAGES READY IHCMDS ******* READY OK TO USE IH SYSTEM COMMANDS 3 s VJ SCID: IH001 ^- SL 071686 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r r> ^ AO Y !H.C..M.O..S.... o< to jsf \ h syste" READY MSOS ENTE positional parameter USER!0 CHMO202 ENTER pn STTlHNAL PARAMETER USER * <mo*ur p ENTER POST TIOMAL parameter PLANT 231 E STEP POST TIOMAL PARAMETER AOCT CZB400 4r VIDEO DISPLAY SOPEEINJ SCID: IH002 SL 071687 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE SL 071688 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r w. * USDS SYSTEM MENU . SCTM OPFPATION ` TT^^-T sg^jrrr^------------------ !2> `SOS / PL AN T "F EDIT 14SOS SHE' 3 ) T r P T ! IV /USE 01 T ':} BROWSE ANOTHER PLANT'S (5 1 '!`ll "SOS 'OR A S U P S T A1 fs ) R"QT T ,;nR AMD EXIT H '3) T 0?vl nu$ jin I A I VOO R T . . NO JOB S J0`*: T HSPLiT EN U E `J T 3 SELECTS =-> VICEO DISPLAY SC2PEESJ SCID: IH004 SL 071689 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE f files ape peing ALinnATEn-.please jait. ENTER ALL DATE nr I55UFS n nr vseh i T^r aCTiirfd ROUTT `IE in RE r, ON VERTED USING THE np^j M f) Q Y Y X; 1^1 /SO =s> OinidQ ENTER A BLANK SPATE AFTER ALL HATES HAVE R E *1 ENTERED EDIT ENTER ENTER ENTER ENTER DATE fOR DATE (OR DATE(OR DATE(OR 'NONE ') * = > 1 OiOH 'NONE M*> fn22np3 `NONE ')> 0 1 1 7P5 'NONE / VICEO DISPLAY SCPEETSJ SCID: IH005 SL 071690 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r'LES ARE P E! N r, ALLOi`ATED--RLEASE ja[T. '.LI TATE "T 'TRUES 't 3 r "'EH ! >1 Tur u AH n F A r T ; i 0 F R "^"TINE -n A r TnuVERTcn LI SI Tg r, THE FTPMAT EV . ; >; i h fi = i > 'i i D i an ENTER A PLANE SPACE AFTER ALL TATES HAVr 3EEN p m T r P E T r31 r ENTER T A T T I T R 'NANE 'Iso Enter pate its snne ') = > ENTER TATE f" R 'NTNF'Issj ENTER TATE f IT R 'NONE '!=> TTIIE 13 ETTT(S) LEVEL TOE iTinsn o??nm njl/flE :no 0?ZC3 ":: "3c 7 5a a ^ P4A1( i|iflJ SAS Dates : n t c-. S A S o E l ? a S ^ . i *.T p^, : r .;j $r * i s k : `t : IV I *n T i : C0nO /r P ET ^*1 = J0 5 C *! a L * 7 1"^ * ir)t'_ . 77 : p1m v lesion = * o StI4L * MR003I "M D El - i"33 MOTE!: * * * r A \*`r 7 r_Q V A L :: E S AT 4 : fi VALUES H 4 V c rfrr'jvC:,*n dl aC E S ul VN BY : fLlSt ) \ ij*< P 3 ' r KOL'J'Vl ) . i V _________ VIDEO DISPLAY SCPESNI J SCID: IH006 SL 071691 CHEMCIALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r Selec* option > ' T s-ifijrv ''prion M p n u c *j 0 r n rp^ufrt to SAS 1 l*'t 'Aj da'a SPt: tntK.*lSD$ 2 on 'P^nae PF k*v 'ipfirtit'ons 3 3?viaw pd)t connartds 5 01i p $ v > * w t n p Ppnc r E T statrmpnt and notions - - ~---- - .. c r n o n fiCAfon - ------- -------- 55 ? vip or ^ n a n a e screen nnrti ficnon P - kflvs 6 Modify top edit serpen / V VICEO DISPLAY SCPPP7M 5CID: IH007 t" SL 071692 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r C omm* n fl = = > fic * * r * < t: wopk.psos r cr :> s PL AM T M IIMQ r P f Ornn E ) ; 2 3 1 yCAS M iimp E d > r a s*iO ) : M - 1 active r*j plamtmct): r '* ' STATES nr USE ( S T \ * T (psPi|0Pn^f^( r=] MP'JDt TY , w*w**Tf, t s t ij yr Omfd , T=TPAMSFEPRD ''O/FROM ANOTHER f)FPT, X=lMPnRT, 'JsHTHER) MFR/SUPRUE&M: (MFR I ) 'MRP?)MFR /SUPL!ER *2: VFR/SUPPLlER3: fwpp.y i PPG MS0C*!: fMcnsi1 MCH $ 7 ; ) w ^ n s * "* * (MSDS3) DOT * on'nDion?:?1 )) on: *3 :nom :ppoovI'EM0'Y/M): ;?ppovE^'y/`j): i p p n n v' fa op li f) *i i ' * ? ) HOMIER HP ADO `I mC& 'S not LI S'ET (NDm ) : fL ^ * VE n _ A fl K r F MH'IE ) Saccate of f'ltsv nnr i ; *no ^FFA'JLTS TO ; = ='mA*K ) *,**NOTE: MS3S* EOijal ?CPn m iFmo T E S a "MONHAZAftOOUS'* CHE,,f CAL Eoa WHtCy `JO MS3S !S jffMrn NECESSARY. SCID: IHOOS SL 071693 CHEMICALS* INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r Command Edit SAS data set: WORK.MSDS F CASNO : 108-2R-7 1} 5 c r -n n 1 1 05= 1 PLANT NUMBER!PCODE): 231 CAS NUMBER!CASNO): 731-1 ACTIVE IN PLANTCACT): Y !'Y' OR "t' ) STATUS OF USEIST): P ( PiP'JRCHASED, MsM^R'D, C=IMPURITY, 'WiWASTE. 1= INTERNED, T:?RANSFERRD TO/FROM ANOTHER DEPT, XiIMPORT. MOTHER) MFR/SUPPLIER#1: (MFR1 ) MFR/SUPPLIER</2: (HFR21 MFR/SUPPLIER#}: (MFR3) GENERAL IONICS ______________________ ______________________ MSD3P1: (wsosn 'SDS*': (MSDS2) MSDS3 3 : (MSDS3) _______ DOT#1: (Don) 001)2: (DO 12) DOUR: _______ (DOI3) APPROVEDtY/N) : rip) APPPOVED(Y/N) : 'API APPROVED! Y/N ) : 1AP) N NUMBER OF ADD'L MFR'S NOT LISTED!NOM); _ (LEAVE BLANK IF NONE) SASDATE OF ENTRY!DOE): 3509 (DEFAULTS TO TODAY IF BLANK) NOTE: MSDS# SO'JAL TO ZERO (0) DENOTES A "NONHAZARDOUS" CHEMICAL FOR WHICH NO MSDS IS DEEMED NECESSARY. / SCID: IH009 SL 071694 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE -------------------------------------------------------------------------------------------------------------------- foumart in) 11*4 '^opk.'^ds 1' :c ^ "i ^ *M PL ft M 7 M''oro f P ^ n rj r ) . 731 CAS Viuicfp/r^tjn); ir>R-?i-? fTHt !1 BHimrTI: 1 'y ' 13 '>i '' STATUS HF USE { ST ) : P I 0 r D II D r H A A c n . " = HfB r - t upi| 3 | r y _ j,aHT[i '. = I`I TE P"EO . 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") 1 5^1 \ * 7 - ' 5 *1E `I U ENTER 5ElEr.T'l > 3 J SCID: I HOI2 SL 071697 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r ENTER : F T" EDIT JEL a sheirt Dn vou u AN T TD USE THE !SRE EDI THE IT/N)' = T a 1 i r V VICEO DISPLAY SCPES^J J SCID: IH013 * T SL 071698 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r EeDdT*Tt ---- rHMjoi^.c24Msns.nNTL rf nft mM mM 4 nkj df) S = s> DL'JMNS 001 ft'? n ft r ft 4 T 4 noninn OQn?on 000300 000400 noo*no //rHMjnjor (CXXXJU. r HOft ). T so . ft al n Mjr F . ri \ s s * a , // "f'in ass = a , t Mf * i / *c n T L <;r>t v Eyr / POINT LOCAL //**** 000600 000700 OOOfiOO 0O0O0lOO0O0 If**** msoS r AT AL or, JftD <: -j o m t r t "0 AT hr-so-SP on OR/21/R4 //*** SASEXFC PROCFSSES TuE T 5 a *i A a r T t n y s i ; THF PLANT rlLE //**** osm|t USES l!ST'JT:l 'ft 3 7 ' N T fROftP FILE //****//**** CMOTV DELETES 'HE plant transaction FILE n ****001 100 If**** MAINTENANCE ANO REPORTS SEGMENT TRANSACTIONS ' N C HH( 2 0 ? . 0 2 a A 0 0 . 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P-WG M4 4a 0l 0i 0c Tf U1 T1 : L , //Sv5PPMjt DO / /SY5uT 1 0D ////SEY^SPUivT2 XDPD0 SY50UT*A,D''R = ftLKSi7E*l330 D5*|sA*tRR,DT5p=(OLO,DELETE) $ Y 5 0 U T = ( A, ,FORM ) P G M l e F * R 1 4 003400 //DO 1 ^0 05M* OltM0*0 2,C2*400."505231.DATA,;):: s p *A l ************* BOTTOM of data rnt. mm no] ' "L =**> VICEO DSFLj^Y SC^EHTSJ SCID: IHOI5 SL 071700 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r f,|Tri cn_&v)T vivmrp "< r rllE <u1 r ^ vmi| 41 r onw SE > ' Q* * r 'I r r R r;. S nc SJ3STANr, i3A- 4. ? - ; 'N i 1 VVIDEO DISPLAY SCP.ESNJ J i SCID: I HO16 SL 071701 CHEMICALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE IHCMD5 READY OK TO L'SE TH SYSTEM COMMANDS AP ESTER POSITIONAL CHMXXXX ESTER POSITIONAL yourname YNTER POSITIONAL cxxxxx PARAMETER PARAMETER PARAMETER USERID USER ACC? - 'A" READY AP CHMXXXX Y 0 U RN AM lXXXXX VICED D1SPCAY SC^EHfsJ SCID: I HOI7 SL 071702 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE 4/P SYSTEM MENU SELECT'! (2 ) Uf 3 )) (51 ENTER SELECT fleonoT^ ;;'ju5V p^p *Nr JO I S[ EXPOSURE ^ER^PT sampling S'.mmary REPORT SCHEDULING REPORT "'-TEST STATISTICS' REPORT VICED DISPLAY SCPESNJ SCID: I HOIS ( SL 071703 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE f **S'JMMA3Y REPORT FOP ONE CHEMICAL** ENTER PLANT NijMRE0 OR 'ALL`"> 2&' ENTER A/P CHEMICAL CODE --OR ENTE- `S' *0 SEARCH TOR C' => V 0 M ENTER CHEMICAL NAME | 15 CHARS OR l -NO BLANKS)*> V INYL - CHLOR\DE ENTER A/P DEPT CODE OR `ALL' --op enter `S' TO SEARCH FOR C00E*-> all ENTER A/A JOB CODE OR `ALL ` --0 EmT-R '$ 1 TO SEARCH FOR ffOEB*> ALL 00 YOU J4MT SAMPLE COMMENTS TO 3 3INTtD7 ( Y ' N ) * = > Y ENTER S'ART-OATE (YYMMOO ) OR `ALL`=5> ML DO YOU hISH TO SUBMIT REPORT AS REQUESTE0<Y/N ) 1 ` > * JCL IS BEING ASSEMBLED. PLEASE *AIT. ENTER: E 5 J A <CP> TO EDIT EASYT3EV TO EOIT SAS CODE TO ?0IT j CL CODE TO ApORT TO SJBMIT JOB ==> 0"DE r VICED DISPLAY SCFEETvJ SCID: I HOI9 %-- SL 071704 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r 'E'.'Mmary REPORT FOR ONE CHEMICAL" EHT"P SLANT NHMAER OR 'ALL'"> ALL ENTER A '? C JEM!r al CODE --OR ENTER 'S' TO SEARCH por CODE-" j r VIDEO DISPLAY SCPEETM SCID: IH020 SL 071705 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r EDIT ... CHMjfrXX,APTA0.OATA ............................................................................................... CUl'^S OOl 060 COMMAND * = *> F ISOPROPYL ""-"'LL 3II> r.R ****** ............................................... ... rop nF DATA ...............................*...................... *.................... SG > -CAUTION DATA CONTAINS INVALID (NON- 01 SPLAY ) CHARACTERS. jSE nui4Ai^ *MSG> ~ :> FIND p*.' TO POSITION CURSOR TO THESE CHARACTERS. 000003 1ACAL0 acetaldehyde A 000004 IACANH ACETIC ANHYDRIDE A 000005 000006 000007 00000ft QOOOOO 1ACCN 1ACETIC iaceton 1ACR0 lAG ACE'ONITRUE ACETIC ACID acetone ACROLEIN SUV" metal A A A A soluble CmpDA 000010 OOOOU 000012 OOOOU '000014 1AL 1AL-ALC 1ALSAIT 1AM-SI L IAN aluminum metal and oxide ALL vL ALCOHOL ALUMINUM soluble salts SYN PRECIP S * LIr A-TQTAL acrvloniTRILE a A a A A 00001 5 000016 000017 000010 000019 000020 OOQ021 1 AMI LIN IAS 1ASBAM0 1AS3CR0 1AS3CPY 1ASSEST 1ASFALT ANILINE A . ARSINIC A ASBESTOS AMO 51TS A ASBESTOS CROC!DOLITE A ASBESTOS CHRYSOTUE A ASBESTOS-TYPE UNDETERMIM E A asphalt FUMES (PETROLEUM)A f VICEO DiSR--AY SCHttN J SCID: IH021 SL 071706 CHEMICALS INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE EDIT -- - CHMJfXlX.APTAB.0AT4.............-................. ... cnwMA'io e -a m > 000135 11 BL I S03U rA'mL 4 000136 11 PC CAR^A'ULATE A 000137 11 PCF ISOPOOPYL CHLOPOFOR^ATE A 00013 B ir pp [ S0PO0Pvi_ PF(?CAR80NATt 4 000139 11 PP-03 IPP-TOT,OXIDANTS AS OZONEA oooun 11 P R A C T I SO PROPYL ACETATE A 000141 It S04U5 I 5Q ppn0vi_ ALCOHOL A 000142 11 SOPHO IS0PHOR0NE A 000143 112 IODINE 4 000144 IKON P0T45SIUM HYDROXIDE A 000145 1L P G LI 001F!ED RETROLEUM GAS A 000146 1MANGF0 000147 nc MANGANESE FUME m f y u y i_ EHLOPfiFOPM A A 000148 1M C A 000149 1 M C 8 ll iOHOCHLORnACc'YYLfi|E M0NO-i"HinPO8EjtpijE A A 000150 1MCF M E TH v L Chloroform ate A 000 1 5l 1MDC3 M-DICHLOROBENZENE A 000152 0001 5.1 000154 000155 1M E C L 1M E C v M X 11EGE 1MEK methyl chloride methyl cyclohexane m-ethylglycol m-methyl METHYL ETHYL KETONE A A ETA A 000156 1MESH METHYL MERCAPTAN A FOUNT SCROLL "* CUR VIDEO DISPLAY SCPEEIVJ SCID: IH022 SL 071707 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE EOIT -- - CHMiltt.APTAB.DAT* ............................................................................ COMMAND *> f 6Ch COLUMNS OOl OftO SCROLL => C'Jft ft****.*********************** rnp oc n ATA *****t*************' *MS G > a*MSG> 000003 000004 000005 000006 000007 -CAUTION- DATA CONTAINS INVALID (NON - 0 T SPLAY ) CHARACTERS. = *> FIND r ' to position cursor to these 1 AC At 0 acetaldehyde iacanh ACETIC anhyORIOE 1ACCN IACETIC AACCEETTnIC`]I TAGRIUOE IACETON A C E T0 N E USE CT'^amO characters. 000008 000009 000010 000011 000012 000013 000014 000015 000016 000017 000013 000019 000020 000021 1ACR0 LAG 1AL 1 AL - 4LC ialsalt IAM-SIL I A`| 1AN1 L1M IAS 1 A S3 AM|0 1AS3CR0 1AS3CRY 1ASBEST iasfalt ACROLEIN SILVER mETAL SOLUBLE cmpda ALUMINUM METAL AND OXIDE A ALL vL ALCOHOL aluminum soluble salts A A SYN p=ECIP SILICA-TOTAL A ACPYL0N1 TRUE A AN I L 1 N A Aft SI NIC ASBES'OS AMOSITE A A A S3 E S T0 S CROCIOOLITE A ASBESTOS CHRY SOT!L E A ASSESTOS-TY^E UN0ETEpMtNEA ASPHALT FUMES (PETROLEUM)A VICEO DISFl-AY SCREEN SCID: IH023 f SL 071708 CHEMICALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE Edit -- - commandi = = => 001063 60 F 001064 6CH0A 001065 8CHEM 001066 6CHL0 001067 SC HP 001068 601 ?C 001069 S C L E A 001070 60 LN i 001071 6CL2 00107? 6CMT 001073 6CNT 001074 6C0LR 001075 sOOND 001076 7 001077 6" ?.UZ 001078 60339 001070 6 C S 7 0 001080 6CS2 0010S1 6 01 AC 001012 801 A3 001083 600C< 001084 60VL .APTA3.0A74 .................................... - OHLO^OF^'-'AT-$ CHLO5: N E - ' 4'JS T1 C PLN T . 2HE fNCM CHLORINE `.OAOMG CHLORINE '^PT. CI PC ^''O NOTION C L t A `1! N0 CHLORINE 0hL0o! N CEMENT 0E9T. CON TRAC TO a COLOR-PIGS/DYES DAN[>15 C^N ST , CONTRACTOR * u p n >j e rj, !1 3 r 9 T CAUSTIC 0 9 t ' CARBON 0! S'JLf ! 0 EIECTSOL 1 l . "LZ D I A p H . 0 L R-Mf DOCK iP-A DCVELOPMew T 3 c T rj u c L N a S L a " N L _ M 3 '`HA* S `5CH ` - " ^ l = - * > I" 9 VICED DISPLAY SCPEETSJ SCID: IH024 SL 071709 CHEMICALS' INDUSTRI, HYGIENE RECORDS SYSTEM USERS GUIDE r * 'i n T S E EXPOSURE SUHMA&Y REPORT** EMT" PI.AMT S'JM)E o R * AL L ' - " > XXt DO vnU WISH TO SJB'M T REPORT AS REQUESTED JY/N ) 7 = = > * J CL IS REIMG ASSEM5LEO. PlE*SE WAIT, LITER : l S J1 <CR> TO EDIT EaSyT^SY TO EDIT 3 A S 'ODE to EDIT JCL CODE '0 ADOPT TQ SJBMI T JOB - CODE / V. J VIDEO DISPLAY SCPEEiM SCID: IH025 SL 071710 CHEMICALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r Sampling Summary report** ENTER PLS'IT OS YOU AA'IT OO YnIJ rant `IIIMOER "R 'JLL'"> TXT TATA TO 0 E RYPnRTYQ ny 0 E 0 T fv ' N I ' ,UEr'UUT ;s E O R ENTIRE RLAHTI = *> mixture data (Y/'l I ' = > y 0 SELECT'I ~7 IZ ' ! T) report; I.|S on,|TU---------------- " 10 ^3 MODE MONTHS 'NN y AL ENTER EELECTN ==> I VIDEO DISPLAY SCREEN SCID: IH026 SL 0717H CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE **^NTHLY SAMP' summary report ENTER MON TH N A M E > JANUARY ENTE& FIRST DAY OF MON T H f Y v Mf) Q ) . > > R5O101 ENTER LAST DAY OF MONTH < Y Y MMD 0) * > R5Q131 ENTER *EAR=> jogs 00 votj * A N T INVEST! OATI VE SAMPLES TO OE REPO&TEDlY'NP*a> DO YOU ^I 5 H TO SUBMIT REPORT AS RE0UiSTE0 ( Y ' N p#*> Y JCL IS BEING ASSEMBLED PLEASE 4AIT. ENT"3' t <CR> rO EDIT EASTTREV TD ED! T SAS "POE "'00 E*, TDOITRT JCl CODE TO SUBMIT JOB *=> r00E SCID: IH027 f~ SL 071712 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r -\ Hr, SUMMARY REPORT MULT! -MONTHLY ** rvjxro st4T-momTH namf==> JANUARY ['lire rm-MO*iTH IAME*> march FMTrp F10ST HAY or START-MONTH(Y YMMfi 0)* * > RSnini E vl T F r LAST 0 AY OF CMO-MON TH {YYMMOO )- = > ftsnvu C'lTro Y F SO = => 1 QRS ^0 yom want ' UVESTT GAT! VE SAMPLES To PF r c po P T F f) f Y/N ) ' * * > on V n u WISH TO SUBMIT REPORT AS PEOtl 15 TED 1Y / N ) 7 * * > Y n VIDEO DiSFL-AY SCPSEEM J SCID: IH028 SL 071713 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE ANNUAL SAMPLING SUMMARY report** EMTE5 v r ap ^ > iQR5 T r p ) = a>VJ FIRST DAY DF YEAR (YY^MOD R50101 STEP LAST DAY DF YEAR |YYMDU)=> 8512JI DO *QU ^ANT INVESTIGATIVE SAMPLES to re PnPTED(Y/`iP*-> DO YOU AISH TO SUBMIT REPORT AS REQUEST ED IY/N)?"> Y `I -n f VICEO GISFL^XY SC^tEEiNJ J SCID: IH029 SL 071714 CHEMICALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r SAPLING SCHEDULE REPORT** ENT^R plant NUMBER OR `ALL'= = > DO vrsU WANT DATA TO BE QE^pTCr) ay DEPT^Y'1!)' ''DEFAULT ' S F R ENT' PE 3 L A N T ) * * > y ENTER STAOT.OAyffYVMf^QO)-^, ^40101 ENTER 'ND-OATE(YYMMnn)=*> rai?31 30 YOU wiSn TO SUBMIT REPORT AS REOUEST E D (Y / N ) ' =*> * JCL IS BEING ASSEMBLED, PLEASE WAIT. ENTE3 : TO EDIT iASY-REV to Eo;r sas C"rtE T 0 EDIT : :L CODE T0 ABORT 0 SUBMiT JOB ==> CP'DE SCID: IH030 SL 071715 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE `x-test stat:stics report** ENTER PLANT NUMBER OR * A L L ` = * > XXX ENTER A/P CHEMICAL CODE 0R 'AIL* --OR ENTER 'S' TO SEARCH FOR CODE"> VCM ENTER A/P DEPT CODE OR 'ALL * --HR ENTER `S' TO SEARCH FOR rODE*> ALL ENTER A/P JOB CODE OR 'ALL ' --or ENTER 'S' TO SEARCH FOR CODE--> ALL ENTER START-QATE (YV-fMODl OR 'ALL ' = * > 6301OI ENTER END*0ATEfvY^MQD ) **> RS0331 DO YOU yI$H TO SUBMIT REPORT AS SEOUESTEDfY!N p* *> JCL !S BEING ASSEMBLED. PLEASE WAIT. ENTER- EE S J A <CR> TO EDIT r asy TR Ev CODE TO EDIT CAS CODE TO EDIT j C L 0n D E to i ? 0 R T TO SU3MlT U03 = *> VIDEO DISPLAY SCPEEINJ SCID: IH031 t~ SL 071716 CHEMICALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE SL 071717 CHEMICALS* INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r DI T------CHffHI^.SASn84 7.DATA .............................................. -............................................ ^01 V? COMMAND ***> "**'Y'. - ^'R ****** ttt...*****t***********..* IF TATA #*-***-w-****--******--*w* 010005 ****pr00E For ONE r. h E * oep^rt'**** 0200OS 030000 DATA JTA9LE[<EEP=J000E JOBTITlE) 040000 05OQO0 060000 3 T 4 31 E (<EED=DrQDE DEPT) , INFILE APTA5LE; !POP 'TYPE; 070000 090000 INPUT ?1 T7YPE 51. 0; I F T7Vp E * '3 ' ri'\ DO ; OOOOOO INPUT *2 JC30E ib. 015 J03TITLE 520.; 100000 OUTPUT JTABLE; llGOOD 1*0000 END: I? *TV5f = 'S 1 "MEN GO ; 1 30000 140000 150000 I N P UT OUTPUT END; 2 OO'^OE '4. ?15 OE3T 520., GTA3LE; 160000 DATA RESULTS; 1 70000 180000 190000 INFILL nNECHEM; LENGTH PNAME 512 PPOT SI; INPUT ?l PCOOE =02. '*17 CC^GE 56, ^13 OA'El =04. *24 1$2Q. 200000 210000 04 7 DURATION ?03. '117 RESULT =04.3 rti?l ,CO G E -J. iCNUM ?05. ^223 JCOOE 56. 0229 RCODE 53. 0229 RESP S3, 0243 GCGOE S4. f VIDEO DISPLAY SCPEEiNJ SCID: IH033 SL 071718 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r `I T T R PLAMT MUUPER HR `ALL`=*> XXX PIT*3 A/5 " *-> E ^ I Hi CM3E -HR Vi T E R 'S' 71 SEARCH FOR C30E-** VCM EM T " P THE4! CAL `l^EdS CHARS 3R LESS-MO SLAMKS)*=> EMTCR A i P 0E?T HDE -p 'ALL ' EM T E R `S ` 'H SEARCH mp EM TCP A/p J03 CCDE ZR 'ALL ' --To EMTEP 'S' '3 SEARCH for on ynij A m T SAMPLE CSuHE`|TS "7 CCOE=*> ALL C30E> ALL 7E y R [ M T E D 3 fv / Ml * > > EM T E 5 ST AR TO;: C (7 YMQD ) OR ALL ' = = > all DC v^.j fl*3H ^ SJ^IT report as REOUES'EO (Y/M P = * > JCL ! $ EEIMS ASSE,JflLEO. => L ^ S `AH. EM TER: E * 2! T EASYTR'V CODE * i M X L - : hlO 3 ! 3 E f r L V. SCID: IH034 SL 071719 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE EDIT - commamo1 s ? * > ESY084 7.0ATA 010000 020000 030000 040000 050000 060000 o 70 nnn oROonn 090000 100000 110000 1?C000 130000 140000 150000 150000 iI'ooon 110000 l 50000 200000 2 10000 R A PM 5EANC0L* ?2 Acaos> f!LE FILEl INCLUDE C415F420 * the folio'jing is * P *0 A TE P -**n P *n * 3 *y 0 * X -OATr < *V 3 t **'> 4- l j- 1 j-j 4.5 ,.4 , wn ,, -1o 6 2 2 7 5 2 2 H 'i `J `J M N \ < -0 A .,-12 2 * "i * END DF 2,0 PK TELLS used -''a : yEAP y 2 V 1999 * '? OF D A T1 'EAR rni' 'LL 1-0*1 n' ? 2o VIDEO DISPLAY SCPEHTnJ SCID: IH035 SL 071720 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE r 26GCMQ * 271COH * 230C00 I ? SORTED * y 0 `j 240000 300000 R "DATE = date x -v; =3*vs sioooo 320"Oo x ~'o x *oa = a ""i = 3 -da 3 20000 DATE 340000 * = X 'DATE 350000 360000 * END Qc LOGIC TO PERMUTE DATE 3'DOOO "T431 3 7000 1 IF =la`]T `!0 254 3 70002 E'.`.v 3 70003 I? OEP' 00 EUTEA 3 70004 EL `IX 3 70005 IF JC3 TLE `10 CUTER 3 70006 =_:>!< 3 7000 7 IF CCOOM-io -il XXX 3AOOOO SORT =LA-!T COMPOUND DEPT JOB'TITLE DATE 390000 WRITE BOTTOM of data OLJ'IMS OOl .r\i * *** jR V VIDEO DISPLAY SCPESTsJ J SCID: IH036 SL 071721 CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE '<-7337 ?rDORT## tN733 `/p ::ol '? 1 VLLf ev-te-3or ,r/D;TErE.?T .,Stoj. sear, c;LhL-, or c3de=j> vcm " R EOTER 'V TO E A R C H rOR CODE= = > all EIITE = A/P JOB COTE 'R ' iEL ' ---- E'lTE5 '' -0 SEARCH "0 TCDE = ;> ALL E'JTE5 START-OATS! rY,,uOD) JR 'ALL'= = > ALL :o '!0 J WISH TO SUBMIT REPORT A3 REO'.ISSTED( l/0 ) ? = = i :l :: betis assemble;. . u . it >J rt a , t ; CR> ^3 7 3 I L "7 ab:tt 73 3 3 3 M I 7 w33 ==> J VIDEO DISPLAY SCPEEjNJ SCID: IH037 f-- SL 071722 * CHEMICALS' INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE EDIT --- CH"Ilt.EASY0R47,CNTL ...................................................................................... CILIM-NS 00 1 0 72 COMMAND *--> 7 : 3 0 L L * > < - 3 ................................. .. .............................................. rnp of csu ............................................................................... . ooooni / /CHMXYXX5 JO 3 (CXXXXX .CHQ6 ) ,7S0.YOURUAME,CLA$S = A, 000002 // 'inr:'y=ruM<xxx,visGCL4SS"Al>*SGLEVEL*(2,0)1Tl:iE*2 000003 / -ROUTE "91 NT LOCAL oionnn //STE7 EXEC 3VI-E4SYtoEV 020000 //PA'IDDl OD DSN*CHM.C05400.PAN,01SP-SHR 030004 //sysout od sysout=a 040004 / / SYSCO' 'IT OD SYSOUT = 4 050005 //FI lea DD DSN'CHM.ca 1 53 3 .AP.MONITOR.F0420 10 ),01 SP-OLD, r 060000 // ,JflIT='TAPE..0E-t9| / /070000 //FILE3 OBOOOO 00 DSNAATEUPEASY.DISP = (NEW.PASS) . S2ACE = !C7v, 153,53).alSEI.UNIT-SYSOA 090000 100000 uoono 113001 / / SO 9 T'J Y 0 1 //sostwa": / / S0 5TJYOJ //SYSl'l 33 30 U`l I T = S Y SO A , S9 ace s (C YL . (13),3LSE) 30 j`il T = S v SOA, SPACE = (CYL , (10 1, -:l 5E ) 03 UNIT = 9*504.SPACE= 'CYL. (10). n L S E ) 35M=CHMXXXX , EASY0 3A 7,3aTA,31 SP = (0 L 3,3 E L 2 ~ E 1 ............................. .. ........................................ .. 30TT0M OF DATA ............................................................................ VIDEO DISPLAY SCPEHT\J SCID: IH038 / SL 071723 CHEMICALS1 INDUSTRIAL HYGIENE RECORDS SYSTEM USERS GUIDE ZOTT -- - CHVJWI.5AS0936.CNTL -------------------------------------------------------------- COLUMNS 001 0T2 command r=-> = = => ",,c' MllMtltlMItMtlllltMlMt TOP OF DATA oicooo //sas-xe: e.ce: das 02000*1 //FTl i F 0 0 1 00 STSOIJTsA 000006 //FTl2-001 DO 5YSOUT=A ouooii //DATA 1 00 SY30UT = A . ZZPIZZs. 1 050000 //ONECHEM 00 DSN = i<i7EMPEA5Y,DI5?=( 0LD.3ELE7::) 060010 //APTA3LE DO OCNsCH^OPO? , Cii 1 -,0 1 . AP7A31". .0A"A,0:O:>-OHR 03000^ 1 *3070010 //QCCOtOT DD C5 NsCH VO 202. C4lA01.0CC0lo?.0'iTA,0lZP = 0 HP / /'<F ACTORS DD DSiUCHMO 20 2 . Z'-i 0 U \F ACTC R C ,, 0 AT A . 0 I DP = SH R 090009 090010 z///^vcT^A;31 od DSM=cH`'Wir.c;co9^.0A:\,:::p7 :lo,:LFTF) 30TT0M OF DATA *#**# VICEO DISPLAY SCPEETsJ SCID: IH039 f SL 07172A 10.2 -- OSHA ACCESS TO RECORDS STANDARD PPG CHEMICALS' IMPLEMENTATION PLAN SL 071725 S INDUSTRIES To: PLANT MANAGERS - CHEMICAL DIVISION-U.S. TECHNICAL CENTER MANAGERS EMPLOYEE RELATIONS DIRECTORS SAFETY DIRECTORS INTER-OFFICE CORRESPONDENCE Date: August 21, 1980 From: W. P. Lawrence location: 19 East Subject: OSHA - Access to Employee Medical and Exposure Records By memo of August 15, 1980, from R. E. Sourwine, you received the above subject OSHA final rule which takes effect August 21, 1980. This letter contains Corporate compliance guidelines for OSHA Access Rule implementation. Since this is a comDlex and possibly problem-laden matter, which could also be somewhat costly and time consuming to administer, these guidelines are issued to set the stage for a Corporate program that will comply with the Rule while providing an appropriate degree of uniformity and protection of PPG's actions. I would like to point out one particular regulation that requires immediate action and that is "Notice to Employees" (Attachment 1). * Would you please review these guidelines and determine what, if any, problems there will be in implementing them at your location. It is our intention that if a need is apparent, a meeting would be held near term for those specifically involved with insuring compliance with this OSHA Rule. If you have any immediate questions relative to the basic procedures or PPG's intent with respect to compliance, please contact R. E. Sourwine who will initially coordinate communications within the Chemicals Group functions and with Corporate Employee Relations and the Law Department. edv Enclosure R. A. Bart Z. G. Bell F. C. Dehn W. B. Graybill W. R. Harris I. C. K1imas [L W. P. Lawrence J. P. Luvisi C. H. Powel1 R. E. Sourwine H. C. Underwood J. J. Vichich R. E. Williams RECEIVED 5 idol' Environmental Affairs FOM 50J.4 mt\ fl. 70 SL 071726 GUIDELINES RE: OSHA RECORDS ACCESS RULE The following compliance guidelines are being established for the purpose of enabling PPG personnel to meet the corporate objective of complying with various government regulatory laws. These guidelines are not designed to deal with every possible question which can be raised. Questions of general and far-reaching policy will be dealt with in future communications. GENERAL OBLIGATIONS l ]PG 1. PPG must inform exposed employees upon hire and at least annually thereafter of the existence, location, and availability of records covered by the Rule, (see Notice - attachment 1), and make readily available a copy of the Rule itself. 2. Exposure records and analyses using exposure or medical records must be preserved and maintained for thirty years. 3. Employee medical records must be preserved and maintained for the duration of employment plus thirty years. 4. PPG must absorb all expenses necessary to preserve and retain relevant records for the above-stated periods. SL 071727 GENERAL PROCEDURES APPLICABLE TO ANY REQUESTER 1. PPG will refuse access to exposure information when the unit can demonstrate that the toxic substance or harmful physical agent is not used, handled, stored, generated, or present in the work place in any manner different from typical non-occupational situations. 2. PPG shall refuse to copy for a requester any record that has been previously provided (copied) unless the record contains additional information or unless the requester agrees to bear the cost of such copying. 3. PPG shall keep and maintain all relevant records in the manner in which they are presently maintained. If the medical records are not in the Company's custody, the unit will state their location (medical institution or physician's office) to the requester and make every effort to obtain the records. EMPLOYEE REQUESTS Discussion: All past and present employees must upon written request (ACCESS REQUEST - PPG Form _____ - attachment 2) be granted access to (1) exposure records, (2) medical records, and (3) analyses using exposure or medical records. Access must be provided at a reasonable time, place, and manner. What is "reasonable" depends on the circumstances; however, the Rule requires that the employer's work schedule need not be unduly disrupted or the employee unduly inconvenienced. Procedures: 1. Employee access shall not be provided during their regular working hours. -2- SL 071728 2. Access must be provided within fifteen calendar days of a request. 3. The Company shall withhold (by deletion) from the employee, but not the designated representative, medical information relating to terminal illness or psychiatric condition that, in the physician's opinion, would be detrimental to the employee's health. In such cases snployees will be informed of the deletion and encouraged to use their personal physician as designated repre---itive. 4. After review, should the -yee request a copy of the records, the Company shall make arranged.- . for the employee to obtain a copy of the requested records. No original records of any type are to be given to the employee at any time except for inspection and review purposes. 5. An ACCESS REQUEST (PPG Form ) must be obtained when the employee requests his own medical records. This will serve to document an authorized release of medical information should that information somehow find its way into the hands of a third party. 6. PPG shall refuse access to employee's portions of analyses using medical records containing personal identifiers, if it can be shown that removal of the personal identifier portions is not feasible. (If deletion is feasible, PPG has the obligation to delete personal identifier information.) 7. PPG shall delete trade secret data which discloses manu facturing processes or the percentage of a chemical substance in a mixture. The employee must be notified of the deletion, however. As an alternative, PPG can secure a confidentiality agreement from the employee. DESIGNATED REPRESENTATIVE 1S REQUEST Discussion: Under the Rule there are two types of "designated representatives": (1) the employee's collective bargaining agent and (2) any other third party. Procedures for the Collective Bargaining Agent: 1. The same procedures as listed under EMPLOYEE REQUESTS Section. 2. In addition, when medical records are requested, a Specific Written Consent (PPG Form 7357, attachment 3) must be provided. 3. The Company cannot delete any medical information. Procedures for Other Third Party "Designated Representative": 1. The same procedures as listed under EMPLOYEE REQUESTS Section and Collective Bargaining Agent provision above. 2. In addition, when exposure records are requested and/or analyses using exposure or medical records, a Written Authorization (attachment 4) must be provided. OSHA REQUESTS Discussion: OSHA requests must be handled in a different manner from employee and designated representative requests. Procedures for OSHA Requests are as Follows: 1. PPG may demand a search warrant before admitting investigators to review requested records. 2. OSHA is to be provided immediate access as opposed to fifteen days for other requesters. 3. The Company cannot delete any medical information. -4- SL 071730 A. PPG shall require OSHA to bear the expense incurred in the copying of requested records. 5. When medical records are requested, a Written Access Order (OSHA Form) must be presented by the OSHA Representative named on the Order. 6. Personal identifiers in analyses using medical records cannot be deleted. 7. The Rule does not provide for deleting trade secret information. PPG shall use a special transmittal letter (attachment 5) when handing over documents containing proprietary information. -5SL 071731 NOTICE TO ALL EMPLOYEES Attachment 1 1. EXPOSURE, MEDICAL, AND ANALYSIS USING EXPOSURE AND MEDICAL RECORDS ARE MAINTAINED FOR THIS WORKPLACE. THEY ARE LOCATED AT AND ARE AVAILABLE FOR YOUR INSPECTION. 2. THE PERSON RESPONSIBLE FOR MAINTAINING AND PRO VIDING ACCESS TO THESE RECORDS IS 3. YOU HAVE RIGHTS OF ACCESS TO THESE RECORDS. 4. CONTACTING A COPY OF THIS OSHA RULE IS AVAILABLE BY SL 071732 ; ~ * T~"*" 32 Last Name r ^ INDUSTRIES First Name v Attachment 3 Date Middle Initial Social Secunty No. AUTHORIZATION TO RELEASE MEDICAL INFORMATION FROM PPG INDUSTRIES I hereby authorize PPG Industries to disclose medical information in its possession on the person named above to (name and address)_____________________________________________ I PI ! ^rn III II ' I I in regard to (cite specific illness, disability or research study): ............... I Ml f (a) This medical information is released with the stipulation that the medical information released, with all copies, will be returned to PPG Industnes within,, Initial (b) This information will not be disclosed to others except with my written permission or except as required by law. initial c (c) PPG Industries is authorized to release information from my medical file related to the purpose stated above and to individual named above for from this date. Initial (d) a, b, and c above are not applicable (to be used when release is to the family physician). Initial (e) PPG Industries is authorized to release information from my medical file covering the periodto___________ Initial--------- Witness c FORM 7357 REV 10*79 Signature Signer -- indicate relationship to person named in statement above (viz: "self," "executor." "attorney." or other status). It other than self, submit proof of capacity to act for the person named above. SL 071733 ACCESS REQUEST Date Attachment 2 I, (Requester) , request PPG to provide access to the following in accordance with 29 C.F.R. 1910.20: * Signature Number Time PPG Form SL 071734 Attachment A WRITTEN AUTHORIZATION I, , hereby name to be my "Designated Representative" for purposes of the OSHA Access Records Rule and authorize him/her to have access to the following exposure records and analyses using exposure or medical records: Date: (Type Employee's Name; SL 071735 Attachment 5 r PROPOSED DOCUMENT TRANSMITTAL LETTER To: OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION Re: Records requested pursuant to 29 CPR 11910.20, as amended (Exposure/Medical Records Access Rule) Attached are copies of the records that you requested be made available to the Occupational Safety and Health Administration by PPG Industries, Inc. Many of the documents submitted herewith contain information which PPG regards as confidential largely because they concern or relate to highly sensitive personal information or proprietary information including, but not limited to, trade secrets, processes, operations, style of work, or apparatus, or to commercial or statistical data, which in the hands of third parties could be competitively harmful to PPG. Accordingly, you are advised that PPG requests such documents be accorded confidential treatment and, consequently, be exempted from disclosure under the Freedom Of Information Act or otherwise to any third party. The statutory and regulatory bases for the requested exemption are, among others, the Freedom of Information Act "5 USC 552(b) (3), (4), (6), and the Trade Secrets Act (18 USC 1905) and the OSHA's Freedom Of Information Act regulations (29 CFR 12201 et seq. and 70.26, 70a.3.) SL 071736 The submission of these records is being made with the under standing that OSHA will afford PPG adequate prior notice (1) of any determination by OSHA not to accord confidential treatment to all or any of such documents or the information contained in such documents and/or (2) of any request of OSHA by any third party, or the commencement of any proceedings by any third party to cause OSHA, to disclose all or any of such documents or the information contained in such documents and on the further understanding that OSHA will not disclose all or any of such documents or the information contained in such documents in any ruling or other document that would be subject to disclosure under the Freedom Of Information Act or otherwise. Such notice may be afforded by telephoning the undersigned at _. PPG requests chat all of the attached documents be returned to it upon the completion of OSHA's investigation and/or use with respecc to the reason for requesting access pursuant to 29 CFR 11910.20. PPG REPRESENTATIVE r- Attachment 6 Guide to Selection of Access to Records Forms Requestor Employee Medical Access Request Form Type of Records Requested Exposure Analyses Access Request Form Access Request Form Designated Representative PPG Form 7375 Written Authorization Form Written Authorization Form Union PPG Form 7375 Access Request Form Access Request Form OSHA OSHA Form* Access Request Form** Access Request Form** * This will be a government OSHA written access order that the OSHA compliance officer will present. **Desirable but not required. / ta 8/20/80 SL 071738 SUPPLEMENT TO GUIDELINES RE: Q5HA RECORDS ACCESS RULE With respect to the previously issued guidelines certain clarifications and/or additional information is provided herein: 1. Under the heading GENERAL OBLIGATIONS OF PPG on page 1 of the GUIDELINES the requirements for the preservation and maintenance of records are given. Because in many Instances medical records will be in the custody of outside health care services, PPG shall notify the parties (physicians, health facilities, clinics etc.) of these requirements. In situations where there is no reason for the outside party to maintain and preserve the medical records, the records shall be transferred to PPG for compliance with this continuing responsibility. 2. It is extremely important to be wary of the requirement that, as an exception to the requirement that records can be preserved in any form, manner, or process, "X-ray films shall be preserved in their original state." All outside physicians must be notified of this requirement. 3. The GUIDELINES are not the final word on compliance. There are requirements In the Rule which are not covered in the GUIDELINES for reasons of brevity and simplification. 4. Certain forms attached to the GUIDELINES (ACCESS REQUESTS, PPG FORM 7357 (revised), and the Written Authorization) are being printed and should be available through Stationery Standardization in approximately two weeks. SL 071739